2017-29745 Reso RESOLUTION NO. 2017-29745
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SECOND
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR(FY)2016/17.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds for Fiscal Year 2016/17 were approved on September 27, 2016, with the
adoption of Resolution No. 2016-29579; and
WHEREAS, the First Amendment to the General Fund, Enterprise Fund, Internal Service Fund,
and Special Revenue Fund budgets for Fiscal Year 2016/17 was approved on November 18, 2016, with
the adoption of Resolution No. 2016-29654; and
WHEREAS, the second budget amendment realigns $491,000 between City departments,
appropriates $1,154,000 to the General Fund, and appropriates $1,218,00 in Special Revenue Funds as
reflected in the attached Exhibit"A; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures to be
utilized for the appropriations and expenditures of the Police Confiscation Trust Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and prevention
programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the City
Commission of the City of Miami Beach, and only after appropriation to the Miami Beach Police
Department by the City Commission of the City of Miami Beach; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification
which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes
and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies
(attached hereto as Exhibit B).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public hearing on February 8,
2017, the City Commission hereby adopts the second amendment to the FY 2016/17 General Fund,
Enterprise Fund, Internal Service Fund, and Special Revenue Fund budgets as set forth in Exhibit"A."
PASSED and ADOPTED this 8th day of February, 2017.
ATTEST: '
f/71,', ��,PhJI t,- r ayor
1 rte: /
241c lo Rafael E. ranado, City Clerk % .. ,' / Uj APPROVED AS TO
0,1 .: 1 FORM & LANGUAGE
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'�City Attorney .. - Date
Exhibit"A"
GENERAL FUND FY 2016/17 2nd Budget FY 2016/17
Amended Budget Amendment Revised Budget
REVENUES
•
Operating Revenues
AdValoremTaxes 5 159,950,000 $ 159,950,000
Ad Valorem Taxes-S Pte Costs •5 - $ -
Ad Valorem Cap.Renewal&Replacement $ 662,000 $ 662,000
Ad Valorem Taxes-Normandy Shores '$ 169,000 $ 169,000
Other Taxes $ 23,732,000 $ 23,732,000
Ucenses and Permits $ 30,348,000 $ 30,348,000
Intergovernmental 5 11,439,000 $ 11,439,000
Charges for Services $ 12,174,000 $ 12,174,000
Fines&Forfeits 5 1,799,000 $ 1,799,000
Rents and Leases 5 6,426,000 $ 6,426,000
Miscellaneous .$ 12,575,000 $ 12,575,000
Resort Tax Contribution $ 37,609,000 $ 37,609,000
Other 5 20,369,000 $ 20,369,000
Transfer In from South Pointe RDA $ 0 370,000 $ 370,000
Transfer in from Proceeds from Segaf redo Colony
Café Lease 5 0 75,739.82 $ 75,740
Fund Balance/Retained Earnings $ 1,092,000 733,260 $ 1,825,260
Total General Fund $ 318,344,000 $ 1,179,000 $ 319,523.000
FY 2016/17 2nd Budget FY 2016/17
Amended Budget Amendment Revised Budget
APPROPRIATIONS _„- __
Department
Mayor and Commission -5 2,093,000 190,000 $ 2.283000
City Manager -$ 3,630,000 $ 3,630,000
Communications .$ 1,995,000 5 1,995,000
Budget&Performance Improvement .$ 2,658,000 5 2,658,000
Org Dev&Performance Initiative $ 629,000 $ 629.000
Finance 5 5,791,000 25,000 $ 5,816,000
Procurement 5 2,288,000 $ 2,288,000
Human Resources/labor Relations $ 2,780,000 S 2,780,000
Oty Clerk $ 1,562,000 60,000 $ 1,622,000
City Attorney $ 5,370,000 $ 5,370,000
Housing&Comm.Development $ 2,798,000 $ 2,798,000
Building $ 15,163,000 (10,000) $ 15,153,000
Environment&Sustainability $ 1,123,000 30,000 $ 1,153,000
Code Compliance 5 5,947,000 $ 5.947,000
Planning S 4,180,000 126,000 $ 4,306,000
Tourism,Culture,and Econ.Development $ 3,660,000 75,739.82 5 3,755,740
Parks&Recreation $ 31,934,000 $ 31,934,000
Public Works 5 14,698,000 48,000 5 14,746,000
•Capital Improvement Projects 5 5,051,000 $ 5,051,000
Police 5 104,729,000 (328,000) 5 104,401,000
Fire 5 71,938,000 $ 71,938,000
Emergency Management _ 5 9,509,000 861,000 $ 10,370,000
Citywide Accounts-Other 5 13,766,000 101,260.18 $ 13,867,260
Citywide Accounts-Operating Contingency $ 1,318,000 $ 1,318,000
Citywide Accounts-Normandy Shores $ 257,000 $ 257,000
Subtotal General Fund $ 314,887,000 1,179,000 $ 316,066,000
TRANSFERS
Capital Renewal&Replacement 5 662,000 $ 662.000
Capital love stement Upkeep Account $ - $ -
Info&Comm Technology Fund $ 395,000 $ 395,000
Pay-As.You-GoCapital Fund $ 2,400,000 $ 1403000
Capital Reserve Fund $ - 5
-
Building Reserve $ - $ -
Subtotal Transfers $ 3,457,000 $ • $ 3,457,000
Total General Fund $ 318,344,000 $ 1,179,000 $ 319,523,000
Exhibit"A"
ENTERPRISE FUNDS FY 2016/17 2nd Budget FY 2016/17
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Convention Center $ 11,038,030 $ 11,038,000
Parking $ 61,368,000 $ 61,368,000
Sanitation $ 20,886,000 $ 20,886,000
Sewer Operations $ 54,672,000 $ 54,672,000
StormwaterOperations $ 28,532,000 $ 28,532,000
Water Operations $ 34,795,000 $ 34,795,000
Total Enterprise Funds $ 211,291,000 $ - $ 211,291,000
INTERNAL SERVICE FUNDS FY 2016/17 2nd Budget FY 2016/17
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Central Services $ 1,015,000 $ 1,015,000
Fleet Management $ 9,597,000 $ 9,597,000
Information Technology $ 17,030,000 $ 17,030,000
Property Management $ 8,409,000 $ 8,409,000
Risk Management $ 17,585,000 $ 17,585,000
Medical and Dental Insurance $ 30,532,000 $ 30,532,000
Total Internal Service Funds $ 84,168,000 $ - $ 84,168,000
•
SPECIAL REVENUE FUNDS FY 2016/17 2nd Budget FY 2016/17
Amended Budget Amendment Revised Budget
' REVENUE/APPROPRIATIONS
Resort Tax $ 88,453,000 1,065,000 $ 89,518,000
Transportation $ 11,445,000 $ 11,445,000
People's Transportation Plan Fund $ 3,808,000 $ 3,808,000
7th Street Garage $ 2,320,000 $ 2320,000
5th&Alton Garage $ 771,000 $ 771,000
Art In Public Places $ 473,000 $ 473,000
Tourism and Hospitality Scholarship Prgm $ 184,000 $ 184,000
Information and Communitation Tech Fund $ 803,000 $ 803,000
Education Compact $ 235,000 $ 235,000
Sustainability&Waste Haulers Add Sery Fund $ 450,000 $ 450,000
Residential Housing $ 771,000 $ 771,000
Red light Camera Fund $ 1,516,000 $ 1,516,000
E-911 Fund $ 351,000 $ 351,000
• Cultural Arts Council $ 2,029,000 $ 2029,000
Normandy Shores $ 257,000 $ 257,000
Tree Preservation Fund $ 90,000 55,000 $ 145,000
Police Confiscation-Federal $ 215,000 98,000 $ 313,000
Police Confiscation-State $ 299,000 $ 299,000
Police Special Revenue $ 105,000 $ 105,000
Police Training Fund $ 30,000 $ 30,000
Total Special Revenue Funds $ 114,605,000 $ 1,218,000 $ 115,823,000
Exhibit"B"
CERTIFICATION
.l,Daniel J.Oates,Chief of Police,City of Miami Beach,do hereby certify that the.
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund,for the 2016/2017 fiscal year providing funds forexpenditures,
complies with the *revisions of Section 932.7055(4)(a),florida Statutes,and the Guide
'to Equitable '+ an • of Federally Forfeited Property for Local Law Enforcement
Agencies.,
/
01 !�J.Oates,Chief of Police
Beach Police Department
/A3//
Date
Resolutions - R7 D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 8, 2017
11:20 a.m. Public Hearing
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY)2016/17.
ANALYSIS
See Memorandum attachment.
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
❑ FY17 2nd Operating Budget Amendment
❑ Resolution
Page 651 of 873
MIA/v\ ,.
City of Miami Beach, 1700 Convention Center Drive,Miomi Beach, Florida 33139,www.miomibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 8, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE GENERAL
FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE
FUND BUDGETS FOR FISCAL YEAR (FY) 2016/17
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2016/17 General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Service Funds,and Special Revenue
Funds for Fiscal Year 2016/17 were approved on September 27, 2016, with the adoption of
• Resolution No. 2016-29579.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for FY 2016/17 was approved on November 18, 2016, by Resolution No.
2016-29654. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget
amendment must be adopted in the same manner as the original budget.
The Second Amendment appropriates$445,740 from other sources to the General Fund, $733,260
from General Fund Balance, realigns $491,000 within the General Fund and appropriates
$1,218,000 to Special Revenue Funds.
Additional Rollovers
The First Budget Amendment identified roll-over funds to cover purchase orders that were
encumbered, but not spent during FY 2015/16 due to.timing issues between fiscal years.
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Second Amendment to the FY 2016/17 General Fund, Enterprise, Internal Service. and Special Revenue Funds Budgets
Page 2
Additionally, funds were rolled-over for projects that were budgeted, but not completed during FY
2015/16. Additional purchase orders and projects have been identified since that date and are
recommended for funding through this budget amendment as listed below; the total General Fund
Balance impact is $594,260.18 and total Special Revenue Fund impact is $55,000.
Department Project/PO Description Amount Fund
Mayor& 2066 Miami Beach The project would focus on bringing world- $190,000 General
Commission Rising Above and wide awareness and highlight Miami
Time Capsule Beach's efforts in dealing with climate
change and sea level rise.
Planning Renovations Ongoing department renovations. $126,000 General
Environmental Construction Funds to hire permanent inspector to assist $70,000 General
& Sustainability Inspection Services with improving regulatory compliance of (Building)
construction sites.
Environmental GIS Tree Inventory The final phase of the GIS Inventory was $55,000 Special
& Sustainability required to go out to bid rather than using Revenue—
the rotational list due to the cost. The Tree
procurement timeline for the bid process did Preservation
not allow for the project to be initiated in Trust
FY15/16.
Public Works— 5th Street 5th Street is a major gateway into the City of $36,000 General
Greenspace (PO 20160429) Miami Beach as one exit off of MacArthur
Causeway. This project is intended to
enhance this corridor and improve the
experience of residents and guests alike
through the installation of various flowering
varieties of Crape Myrtles and ornamental
shrubs within the 5th Street median, from
Alton Road to Ocean Drive.
Police Outer Carrier Vest Items ordered during FY16 but received in $33,000 General
Covers FY17.
Environmental Part-time temporary Temporary employee to help the department $30,000 General
& Sustainability employee with compiling and analyzing the greenhouse
gas inventory and fleet and water
conservation data assessment database to
support the resiliency program and analyze
the City's energy assessment in order to set
up targets and feasible actions to improve
our municipal building's energy efficiencies.
Finance Munis The Finance Department will 'go-live' with $25,000 General
the Munis Payroll Module in April 2017.
Finance staff will require additional training
and on-site trouble shooting services to
ensure the success of this module after'go-
live'.
Police Bean Bag Rounds Rounds to support new less-lethal Bean Bag $23,000 General
Shotgun.
Property Art Deco Welcome Welcome Center railing replacement. $22,260.18 General
Management Center Railing (_Citywide)
Police Vest Carriers To purchase additional outer carrier vest $20,000 General
covers.
Public Works— Julia Tuttle/Alton The Julia Tuttle/Alton Road interchange is a $12,000 General
Greenspace Road focal point for many who visit the City of
(PO 20160406) Miami Beach. This area has, over time, lost
much of its vegetation due to tidal flooding,
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Second Amendment to the FY 2016/17 General Fund, Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 3
vehicular damage, and plants reaching the
end of their natural life-cycles. This project
is intended to refresh and enhance this
entrance to the City through the installation
of sod and a variety of ornamental and
flowering shrubs.
Police Simmunition Kits Non-lethal training kits made up of marking $7,000 General
cartridges, weapon conversion kits, and
personal protective equipment that the
department utilizes during different types of
training exercises.
Appropriate$370,000 for funding for Security Guard Expenses in the South Pointe area to the
Department of Emergency Management— South Pointe RDA
The Parks and Recreation department is currently providing unbudgeted security guard services to
the South Point Park and Pier. Funds from the South Pointe RDA will be transferred to the General
Fund to continue funding these expenses through the rest of the fiscal year.
Realign $861,000 of funding for Security Guard Expenses to the Department of Emergency
Management—General Fund
The adopted budget has Security Guard expenses shared between the Police, Emergency
Management and Building departments.This proposed amendment consolidates all General funded
security guard expenses within the Department of Emergency Management in order to improve
management of the security guard program and track expenses related to these services.
Appropriate $60,000 for Continuation of Digitalization of Miami Beach Archives — General
Fund
The Office of the City Clerk, in conjunction with Florida International University, will begin its third
year of digitalizing Miami Beach Archives. By the end of 2016, approximately 85,000 pages have
been completed. By the end of Year III, it is expected to have scanned and catalogued over 60,000
pages, representing some 3,000 separate archival items. These figures continue to run above
original projections of 15,000 pages per year in Years I and II. Completing the project will greatly
enhance the value of the digital archive, as well as assure the preservation for future generations of
the Miami Beach historical materials.
Appropriate $50,000 for a Grant to the UNIDAD Senior Center -General Fund
This amendment requests a $50,000 grant for the UNIDAD Senior Center to assist with electricity
costs, loss of rental revenues, etc. Electricity costs have increased with City programming at the
facility, and the lighting from the Center also provides lighting for the Park. Rental revenues will be
impacted with the Air Conditioning replacement at the facility. While the requested funds are a one-
time request on behalf of UNIDAD of Miami Beach,the Administration will pursue providing ongoing
support through the budget process inclusive of the potential use of grant resources, i.e.Community
Development Block Grant (CDBG) funds, from future allocations.
Appropriate $19,000 for Common Threads—General Fund
Common Threads is a national non-profit organization whose mission is to educate children on the
importance of nutrition and physical well-being, empowering them to be agents of change for
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Second Amendment to the FY 2016/17 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
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healthier families, schools, and communities. Through hands-on cooking programs and nutrition
education, Common Threads provides a preventative health program solution in urban schools to
children, families, and teachers in under-served communities. The City's contribution of $19,000
includes funding for five sets of cooking equipment. This partnership was approved at the December
14th, 2016 Commission meeting and was approved for funding at the January 20th, 2017 Finance
and Citywide Projects Committee meeting.
Appropriate $10,000 for 2017 Miami Beach Gay Pride Parade— General Fund
This amendment requests $10,000 to assist Miami Beach Gay Pride in offsetting parade cost
overruns for the 2017 parade which includes safety barricades, ADA matting requirements and
security services.
Appropriate $68,000 for Light Towers and $30,000 for Ballistic Vests — Federal Forfeiture
Funds
As part of the comprehensive effort to improve police services and reduce crime and quality-of-life
offenses in the Ocean Drive/Lummus Park corridor and throughout the newly formed police area
command known as the"Entertainment District,"the Police Department seeks to double the number
of portable light towers used to illuminated darkened areas. These extremely valuable towers can
also be deployed anywhere else in the city they are needed, to address new crime complaints, for
special events, for weather and other emergencies, and for traffic conditions. The six new light
towers are estimated to cost $68,000.
The Department provides ballistic vests for wear by police officers at their option. Prior to 2016,too
few officers were wearing these vests because the only style available required that the vest be
worn underneath the uniform shirt, which is very uncomfortable. In 2016,the Department adopted a
new, more comfortable outer carrier, worn above the uniform shirt. As a result, many more officers
ordered ballistic vests for the first time, resulting in a significant extra expenditure for this body
armor. Pursuant to the CBA,the Department must reimburse each officer for the cost of a new vest.
This request is for $30,000 in additional funding to cover the one-time cost above budget for
purchasing an unusually large number of ballistic vests in the current fiscal year.
Appropriate $75,739.82 for Carpet Replacement at Colony Theater — Proceeds from
Seqafredo Colony Café Lease
Under Resolution No. 99-23228,the City Commission approved the appropriation of$220,000 from
the CAC budget to provide matching funds in the form of a non-interest bearing loan to fund a
portion of the Colony Theatre Improvements. Since the City was able to obtain the maximum grant
award from the State's Cultural Arts Facilities Grant Program,the loan was subsequently reduced to
$165,000. The City was to repay the loan to the CAC from the 70%recapture of the Colony Theatre
Cafe/Segafredo rental revenues.
Monies received from the rental revenues were placed into the Colony Theatre Trust Account 601-
7000-229220 through 09/30/05 as the balance grew to $143,139.82. However, no additional
monies were put into this trust account during the 2006/07, 2007/08, 2008/09 and 2009/10 fiscal
years despite continuing to collect rental revenues and not yet reaching the $165,000 desired
balance. In FY2011,the Internal Audit division conducted an audit that concluded that the City could
not locate any evidence that the City (CAC) loaned $165,000 to the Colony Theatre Café.
Consequently, it was recommended that the monies should not be held in a trust account to pay
back a loan that was not made and were recommended to be transferred to the City. .
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Second Amendment to the FY 2016/17 General Fund. Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 5
Since the initial purpose of the loan was to assist in the funding of the renovation of the Colony
Theatre this amendment recommends the funds be transferred to the General Fund to pay for.
carpet replacements at the theater.
Update 1% Convention Center Debt Service Collection Revenue Estimate - Resort Tax
This amendment updates the 1% Convention Center Debt Service Collection estimate from $13
million to $14,065,000. The debt service expense will be adjusted accordingly. All revenues
collected from this dedicated tax are earmarked for Convention Center debt service payments.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Second
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue
Fund Budgets for Fiscal Year (FY) 2016/17.
JLM/CGR
•
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