2017-29746 Reso RESOLUTION NO. 2017-29746
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE
ARCHITECTURAL AND ENGINEERING (A/E) DESIGN SERVICES
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND
JAMES CORNER FIELD OPERATIONS, L.L.C., FOR ADDITIONAL
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE
LINCOLN ROAD DISTRICT IMPROVEMENTS PROJECT IN THE
NEGOTIATED NOT-TO-EXCEED AMOUNT OF $1,274,000, WITH
PREVIOUSLY APPROPRIATED FUNDING.
WHEREAS, in 2014, the City engaged the services of James Corner Field Operations
(JCFO) to prepare a Master Plan for the Lincoln Road District; and
WHEREAS, the vision of the Lincoln Road Master Plan is to enhance the aesthetic and
social experience of Lincoln Road by creating an integrated district that can effectively
accommodate the interests of stakeholders and visitors; and
WHEREAS, the scope of the Lincoln Road Master Plan encompasses the Lincoln Road
Pedestrian Mall and adjacent Lincoln Lane North and Lincoln Lane South, from West Avenue to
Collins Avenue, as well as all connecting streets that feed into Lincoln Road, from Lincoln Lane
South to 17th Street (but not including 17th Street) and 16th Street along Pennsylvania Avenue;
and
WHEREAS, on June 23, 2016, the City Commission adopted Resolution No.2016-
29319, awarding the contract for Architectural and Engineering Design Services for Lincoln
Road District to JCFO (the "Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of$3,861,000; and
WHEREAS, based on the Lincoln Road Master Plan, which was approved by the City
Commission in October, 2015, the types of improvements being proposed along the Lincoln
Road District include enhancement of pedestrian walkways and café zones; modifications to
existing planters and water features; new landscape and irrigation; cosmetic repairs to historic
Lapidus structures; new storm and sewer drainage; new lighting and signalization/wayfinding;
performance/multipurpose areas in the 500 and 600 Blocks; outdoor furnishings at selected
locations; a gateway trellis at the 400 Block; replacement of underground infrastructure;
crosswalk enhancements; and milling and resurfacing of pavement surfaces; and
WHEREAS, the total funding for this project, inclusive of design, construction, and
other related costs was initially established at $32 Million; and
WHEREAS, the foregoing amounts were specifically allocated to revitalize the following
three components within the Lincoln Road District, as part of the initial phase of implementing
the Master Plan improvements:
• Lincoln Road Pedestrian Mall: Renovation and refurbishment of the Lincoln Road
Pedestrian Mall, from Washington Avenue to Lenox Avenue, with a budget of $20
Million;
• Convention Center/Lincoln Road Connectors: Pedestrianizing of Drexel Avenue, from
Lincoln Lane South to Lincoln Lane North; Street Improvements on Pennsylvania
Avenue, between Lincoln Road and Lincoln Lane North; and Street Improvements on
Meridian Avenue, between Lincoln Road and 17th Street, with a budget of$10 Million;
• 17th Street from Pennsylvania Avenue to Washington Avenue: Sidewalk and landscape
improvements, with a budget of $2 Million (the three components outlined above,
collectively referred to as the "Project"); and
WHEREAS, the Administration has determined that it would be more efficient for the 17th
Street scope noted above, with a budget of $2 million, to be incorporated into a separate Public
Works improvements project being planned along 17th Street, and therefore the 17th Street
portion of the work will be accomplished separately and not as part of the Lincoln Road Project;
and
WHEREAS, JCFO prepared a Conceptual Order of Magnitude Construction Cost
Estimate for the Project in the amount of $38,983,962 Million, which indicated a projected
budget shortfall of $19 Million in construction costs, and an additional $2 Million shortfall for soft
costs and fees; and
WHEREAS, on October 28, 2016, the Finance and Citywide Projects Committee
directed JCFO to continue the design of the project in accordance with the vision of the Lincoln
Road Master Plan and that the additional funding required to mitigate the budget shortfall will
have to be identified as the design develops and approaches completion; and
WHEREAS, on November 9, 2016, the City Commission approved the recommendation
of the Finance and Citywide Projects Committee; and
WHEREAS, as a result of the direction received from the City Commission on
November 9, 2016, JCFO has submitted its proposal to amend the JCFO Agreement to adjust
the construction budget and increase compensation for its expanded scope of services,
including certain "Add Alternate" items, costs related to value engineering studies, and related
travel expenses to attend the Finance and Citywide Projects Committee meeting; and
WHEREAS, Amendment No. 1 includes the requested additional design fees and
services, in the lump sum amount of $799,000, which amount includes a credit for the design
services for the 17th Street component that will no longer be performed by JCFO; and
WHEREAS, on January 11, 2017, the City Commission approved the incorporation of
security barrier systems, such as safety bollards, at all intersections along the Lincoln Road
Pedestrian Mall; and
WHEREAS, Amendment No. 1 also includes a proposal in the lump sum amount
of $75,000, to include the design of these security barrier systems into the Project; and
•
WHEREAS, the implementation of a security barrier system will have an impact on
construction costs, and this impact has yet to be determined; and
WHEREAS, the Administration is further recommending extending the geographical
area of the Project to include the portion of Lincoln Road between Washington Avenue and
Collins Avenue (as proposed in the approved Master Plan), and as such, JCFO has provided a
proposal in the not-to-exceed amount of$400,000 for the associated scope of services; and
WHEREAS, the foregoing geographic extension of the Project has an additional
potential construction cost of $4 million, and accordingly, the Administration anticipates that the
• overall construction cost for the Project will be approximately $43 million (excluding the security
barrier system costs); and
WHEREAS, the negotiated professional fees identified in Amendment No. 1 of the
Agreement, totaling $1,274,000, are commensurate with industry standards and the additional
scope of work being added to the JCFO Agreement; and
WHEREAS, the total contract amount, including this Amendment No. 1, will be
$5,135,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby approve and authorize the Mayor and
City Clerk to execute Amendment No. 1 to the Professional Architectural and Engineering (NE)
Services Agreement between the City of Miami Beach, Florida and James Corner Field
Operations, L.L.C., for additional Architectural and Engineering Design Services for the Lincoln
Road District Improvements Project, in the negotiated not-to-exceed amount of$1,274,000, with
previously appropriated funding.
PASSED and ADOPTED this 8 day of r-ebruar y , 201
•
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City Attorney { oats
Resolutions - R7 I
MAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 8, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE ARCHITECTURAL AND
ENGINEERING (NE) DESIGN SERVICES AGREEMENT BETWEEN THE CITY
OF MIAMI BEACH, FLORIDA AND JAMES CORNER FIELD OPERATIONS,
L.L.C., FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES FOR THE LINCOLN ROAD DISTRICT IMPROVEMENTS PROJECT;
IN THE NEGOTIATED NOT-TO-EXCEED AMOUNT OF $1,274,000; WITH
PREVIOUSLY APPROPRIATED FUNDING.
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
In 2014, the City engaged the services of James Corner Field Operations, L.L.C.
(JCFO/Consultant), to prepare a Master Plan for the Lincoln Road District. The vision of the
Master Plan is to enhance the aesthetic and social experience of Lincoln Road by creating an
integrated district that can effectively accommodate the interests of stakeholders and visitors.
The scope of the Lincoln Road Master Plan encompasses the Lincoln Road Pedestrian Mall
and adjacent Lincoln Lane North and Lincoln Lane South from West Avenue to Collins Avenue
and all connecting streets that feed into Lincoln Road from Lincoln Lane South to 17th Street,
but not including 17th Street. The project also extends to 16th Street along Pennsylvania
Avenue.
On June 23, 2016, the City Commission adopted Resolution No.2016-29319, awarding the
contract for Architectural and Engineering Design Services for Lincoln Road District to JCFO.
Based on the Lincoln Road Master Plan, which was approved by the City Commission in
October 2015, several improvements are being proposed. The types of improvements being
proposed along the district include enhancement of pedestrian walkways and café zones,
modifications to the existing planters and water features, new landscape and irrigation, cosmetic
repairs to historic Lapidus structures, drainage improvements, new lighting and
signalization/wayfinding, performance/multipurpose areas in the 500 and 600 Blocks, outdoor
furnishings at selected locations, gateway trellis at the 400 Block, replacement of underground
infrastructure, crosswalk enhancements, and milling and resurfacing of asphalt paving.
Page 679 of 873
The total funding for this project, inclusive of design, construction, and other related costs was
established at $32 Million. Furthermore, the funding \m s specifically allocated to revitalize the
following three components within the Lincoln Road District:
• Lincoln Road Pedestrian Mall: Renovation and refurbishment of the Lincoln Road Pedestrian
Mall from Washington Avenue to Lenox Avenue with a budget of $20 Million.
• Convention Center/Lincoln Road Connectors: Pedestrianizing of Drexel Avenue from Lincoln
Lane South to Lincoln Lane North; Street improvements on Pennsylvania Avenue between
Lincoln Road and Lincoln Lane North; and Street Improvements on Meridian Avenue between
Lincoln Road and 17th Street with a budget of$10 Million.
• 17th Street from Pennsylvania Avenue to Washington Avenue: Sidewalk and Landscape
improvements with a budget of$2 Million.
Of the $32 Million project budget, once design and other related soft costs are estimated and
deducted from the budget, the -available construction budget was determined to be
approximately$22.5 Million. The Consultant was directed to design to this construction budget.
In August 2016, as part of the first task of the design contract, JCFO prepared a Conceptual
Order of Magnitude Construction Cost Estimate for the project, in the amount of $38,983,962,
which indicated a projected budget deficit of approximately $18 Million in construction. This
amount does not include the estimated construction costs for the 17th Street component
described above as this component will be addressed as part of a separate project and
deducted from the Consultant's scope of work.
On October 19, 2016, the City Commission was informed that further direction was required to
continue the development of the design documents, as a result of a projected budget shortfall,
to complete the Lincoln Road District Redevelopment Project and referred this item to the
Finance and Citywide Projects Committee.
On October 28, 2016, the Finance and Citywide Projects Committee (FCWPC) directed JCFO
to continue the design of the project in accordance with the vision of the Lincoln Road Master
Plan. Additional funding to mitigate the budget shortfall will have to be identified as the design
develops and approaches completion. On November 9, 2016, the City Commission approved
the recommendation of the FCWPC.
As a result of the direction received from the City Commission on November 9, 2016, JCFO
issued a Budget and Contract Reevaluation Memorandum requesting the City amend the
Architectural and Engineering Design Services Agreement to adjust the identified project
construction budget and increase compensation for expanded scope. The Consultant also
requested that the amendment include previously established "Add Alternate" items, costs
related to value engineering studies, and related travel expenses to attend the Finance and
Citywide Projects Committee meeting. Staff negotiated the requested additional design fees
and services, and reached an agreement in the lump sum amount of$799,000. The negotiated
amount also includes a credit for the design services for the 17th Street component.
Page 680 of 873
On January 11, 2017, the City Commission approved the incorporation of security barrier
systems, such as safety bollards, at all intersections along the Lincoln Road Pedestrian Mall.
Accordingly, JCFO was asked to provide a proposal to include the design of this feature into the
project. JCFO has provided a proposal in the lump sum amount of $75,000. The
implementation of a security barrier system will have an impact on construction costs that has
yet to be determined.
Finally, the Administration is recommending extending the limits of the Lincoln Road Pedestrian
Mall current project to include the portion between Washington Avenue to Collins Avenue and as
such, on January 17, 2017, the Consultant was requested to provide additional Architectural and
Engineering Design Services addressing this increase in the project limits, as proposed in the
approved Master Plan. JCFO has provided a proposal in the not-to-exceed amount of
$400,000. The extension of these limits has an additional potential construction cost of $4
million.
The overall construction cost is projected to be approximately $43 million for the Lincoln Road
Mall, including the extended limits, the connectors and excluding the security barrier system.
The agreement with JCFO was executed for a lump sum amount of $3,861,000. The negotiated
professional fees identified in Amendment No. 1 of the agreement, totaling $1,274,000, are
commensurate with industry standards, the level of improvements contemplated in the scope of
services for this project, and the additional scope of work added to the agreement. The total
amount of the contract, including this Amendment No. 1 will be $5,135,000.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve and authorize the
Mayor and City Clerk to execute Amendment No. 1 to the existing Professional Services
Agreement with JCFO for the Lincoln Road District Redevelopment Project, in the amount of
$1,274,000.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
Amount 1 $853,580 Account 1 164-0820-061357-00-410-549-00-00-00-
29300- RDA Cash Funded CC Projects
Amount 2 $420,420 Account 2 309-0820-061357-00-410-549-00-00-00-
29310- RDA Bond CC Project
Total 1,274,000
Legislative Tracking
Capital Improvement Projects
Page 681 of 873
ATTACHMENTS:
Description
❑ Exhibit A-Amendment No. 1
Page 682 of 873
AMENDMENT NO. 1
TO THE PROFESSIONAL ARCHITECTURAL
AND
ENGINEERING (NE) SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
JAMES CORNER FIELD OPERATIONS, L.L.C.
DATED JUNE 23, 2016
FORTHE PROVISION OF ADDITIONAL PROFESSIONAL ARCHITECTURAL AND
ENGINEERING SERVICES FORTHE LINCOLN ROAD DISTRICT IMPROVEMENTS
PROJECT IN THE AMOUNT OF $1,274,000
•
This Amendment No. 1 to the Agreement made and entered this day of
, 2017, by and between the CITY OF MIAMI BEACH, a municipal
corporation existing under the laws of the State of Florida (hereinafter referred to as City),
having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and JAMES CORNER FIELD OPERATIONS, L.L.C. a Pennsylvania Limited Liability
Company having its p r i n c i p a l office at 475 10th Avenue, 9th Floor, New York, NY
10018 (hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2015-245-KB, the
Mayor and City Commission adopted Resolution No. 2016-29319 on June 23, 2016,
approving and authorizing the Mayor and City Clerk to execute an Agreement with James
Corner Field Operations, L.L.C. for Professional Architecture and Engineering Services for
the Lincoln Road District Improvements Project (the Agreement); and
WHEREAS, the Agreement provides for the architectural, engineering, landscape
architecture, surveying, infrastructure, limited historic preservation, signage and
wayfinding, cost estimating, and permitting as necessary for the Project, including the
design, bidding and award services, and construction administration of the Lincoln Road
District Improvements; and
WHEREAS, the Agreement was executed for a lump sum amount of
$3,861,000; and
WHEREAS, the following Amendment No. 1 to the Agreement is for the provision of
additional architectural and engineering design services for the Lincoln Road design to be
advanced to comply with the vision of the Lincoln Road Master Plan, in the lump sum amount
of$799,000; and
WHEREAS, the following Amendment No. 1 to the Agreement is for additional
architectural and engineering design services to incorporate a security barrier system (safety
bollards) along the pedestrian portions of Lincoln Road Project, in the lump sum amount of
$75,000; and
Page l of 5
James Corner Field Operations,L.L.C.,Amendment No.1
Page 683 of 873
WHEREAS, the following Amendment No. 1 to the Agreement is for additional
architectural and engineering design services to extend the scope of the Project to include the
implementation of the Lincoln Road Master Plan proposal for Lincoln Road Mall from
Washington Avenue to Collins Avenue (200-300 Block), in the not-to-exceed amount of
$400,000; and
WHEREAS, the proposal from Consultant, totaling $1,274,000, was reviewed and found
to be fair and reasonable; and
WHEREAS, this Amendment No. 1 to the Agreement will revise the total contract sum
to the not-to-exceed total amount of$5,135,000.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 1.
2. MODIFICATIONS
The Agreement is amended as defined in Schedule "A-1" and Article 4.1 revisions,
attached herein.
Article 4.1 shall be revised to read as follows: The City has established the Construction
Cost Budget of $43 Million for the Project, inclusive of the Lincoln Road Pedestrian Mall
and Connectors. This amount does not account for the security barrier system. Consultant
shall design the Project so that the Construction Cost Budget for the Project is not exceeded.
As part of the Basic Services, Consultant shall design and/or re-design the Project to the
Construction Cost Budget in accordance with this Article 4, making all revisions necessary to
maintain the Construction Cost Budget. Consultant shall attend meetings with the City to
review and discuss cost estimates, cost-saving alternatives, and implementation or revision of
the Design Documents and Construction Documents to address such items, as necessary to
meet the established budget parameters set forth in the City Construction Budget.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 1.
Page 2 of 5
James Corner Field Operations,L.L.C.,Amendment No.1
Page 684 of 873
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
Rafael E. Granado, City Clerk Philip Levine, Mayor
ATTEST: CONSULTANT:
JAMES CORNER FIELD OPERATIONS, L.L.C.
Isabel Castilla James Corner, President
Page 3 of 5
James Corner Field Operations,L.L.C.,Amendment No./
Page 685 of 873
SCHEDULE "A - 1"
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
Revise the following under I. GENERAL
The scope of services included herein is as follows:
• B. Project Limits — The project limits under Phase 1 are now increased to include the
200 and 300 Blocks (from Washington Avenue to Collins Avenue) along Lincoln Road
Pedestrian Mall.
Phase 1 is now to read as follows:
Phase 1 will encompass improvements along the Lincoln Road pedestrian mall from
Lenox Avenue (1000 Block) to Collins Avenue (200-300 Block), including connection
from Lincoln Road to 17th Street along Drexel, Pennsylvania, and Meridian,
improvements to Drexel Avenue from Lincoln Road to 17th Street including closure to
traffic and pedestrainization of this portion of Drexel Avenue (with modifications to
Drexel Ave., south of Lincoln Road pedestrian mall towards 16th Street as necessary to
address any altered traffic patterns due to pedestrianization of Drexel Avenue).
Phase 2 will encompass Lincoln Lane North and South from Lenox Avenue (1000
Block) to Washington Avenue (400 Block) inclusive of connecting thoroughfares not
included in Phase 1 at Lenox, Michigan, and Euclid Avenues, and Lincoln Road
between Alton and West Avenues.
® e
C. G era General Services
31. security barrier system (safety bollards) along the pedestrian portion of Lincoln
Road Mall and Drexel Avenue
Please refer to the attached proposal for breakdown of anticipated effort. JCFO proposes to
perform the above-noted services for a not-to-exceed fee of$1,274,000.
Page 4 of 5
James Corner Field Operations,L.L.C.,Amendment No.1
Page 686 of 873
PAYMENT AND COMPENSATION
The total fee proposed for this Scope of Work is a not-to-exceed amount of $1,274,000 (refer
to Exhibit A-1 attached herein).
- Original Agreement amount $3,861,000.
• Amendment No. 1: For the provision of additional architectural and engineering
services associated with the expanded scope to meet the proposals included in
the Lincoln Road Master Plan in the lump sum amount of $799,000, the
inclusion of security barrier system in the lump sum amount of $75,000, and the
extension of the Project scope to include Lincoln Road Mall from Washington
Avenue to Collins Avenue, in the not-to-exceed amount of$400,000.
• Revised Agreement amount $5,135,000.
Page 5 of 5
James Corner Field Operations,L.L.C.,Amendment No.1
Page 687 of 873
JAMES
CORNER
FIELD
OPERATIONS
City of Miami Beach
Capital Improvement Projects Office
1700 Convention Center Drive,
Miami Beach, FL 33139
Att. Mr. Gomez and Mr. Lopez Medina
Project: 1605—Lincoln Road District Improvements
Re: Additional Scope of Work and Contract Reevaluation
Additional Service#1
01.24.2017
Dear Mr. Gomez and Mr. Lopez Medina
I am submitting a request for approval for the above-referenced additional services and associated
amendment of the agreement between the City of Miami Beach and James Corner Field Operations LLC for
professional architectural and engineering services for the Lincoln Road District Project dated of June 23,
2016.
PROPOSAL DESCRIPTION
This proposal includes Design Team fees for additional services associated with the following items:
A. Budget and Contract Reevaluation in response to the Finance and Citywide Projects
Committee of the City of Miami Beach recommendation that the Lincoln Road Designs be
advanced to match the proposals included on the Master Plan and the Construction Budget be
increased accordingly.
B. Request to include anti-ram vehicle barriers(safety bollards)along the pedestrian portion of
Lincoln Road and Drexel Avenue.
C. Request extend the Lincoln Road Improvements scope to include the implementation of the
Master Plan proposals for Lincoln Road from Washington Ave to Collins Ave(200-300 blocks).
PROPOSAL SCOPE
A. Budget and Contract Reevaluation
Description:
James Corner Field Operations'scope of work included as part of the Prime Agreement dated of June 23,
2016 encompassed the design of Phase 1 of the Lincoln Road District Improvements assuming components
of the Master Plan scope equivalent to$22,486,651 in construction costs and a design fee of 15.56%.
After demonstrating the allocated budget will not cover a large part of the proposed Master Plan
improvements for Lincoln Road,on October 28th,the Finance and Citywide Projects Committee of the City
of Miami Beach voted to recommend the Lincoln Road District designs be advanced to match the proposals
included on the Master Plan and the Construction Budget be increased accordingly.
The Master Plan's order of magnitude cost estimate completed on August of 2016 estimated improvements
for Lincoln Road, Meridian, Drexel and Pennsylvania Avenues at$38,983,962 in construction costs.Against
this budget,the current design fees are equivalent to 8.9%, below the industry standard for a project of this
nature especially considering that these fees include both design services and construction administration
through the duration of Phase 1 of the project.
Proposed Add-Service and Contract Amendment:
•
Page 688 of 873
475 tenth avenue, new york, ny 10018 • 212 433 1450 fieldoperations.net
JAMES
CORNER
FIELD
OPERATIONS
Given the Commission's recent direction,James Corner Field Operations is requesting a re-evaluation of the
current contract and fee resources based on points outlined on the memo submitted to the City on
November 14th,2016 revised on January 24, 2017 and included on this proposal as an attachment.
B. Anti-ram Vehicle Barrier Risk Assessment and Mitigation Strategies
Description:
• The City of Miami Beach Capital Improvement Project Office requested JCFO and their sub consultants
incorporate anti-ram vehicle barriers (safety bollards) along the pedestrian portion of Lincoln Road and the
proposed pedestrianized portion of Drexel Avenue as an anti-terrorism measure.
Proposed Add-Service:
Task B1- Risk Assessment
In order to establish the proper and most effective placement of anti-ram vehicle barriers (safety bollards),
JCFO recommends a risk assessment study is developed by a specialized engineer. The scope of work for
this study will include the following:
• Vehicle Vector Study
The study will determine the approach speeds of both a sedan and truck to the pedestrian
portion of Lincoln Road from Washington Ave to Alton Road and well as the proposed
pedestrianized portion of Drexel Ave from Lincoln Lane South to Lincoln Lane North.
There are nine (9) cross street with sixteen (16) potential entrance points from the
mapped roads. This study will result in establishing the maximum credible attack speed
with the current road geometry.
• Review the available existing underground utility survey and proposed underground utility
layout for each intersection, identify potential subgrade interference and potential conflicts
with future security barriers. Test pits may be required depending on the available
information.
• Provide a summary of types of anti-ram vehicle barriers and pros and cons, based on the
engineer's experience designing anti-ram perimeters.
• One trip to the site including a meeting with the City to discuss the study and
recommendations.
Task B2- Implementation
Following the recommendation of the Risk Assessment Analysis, JCFO and their sub consultants will
develop construction drawings and specifications to incorporate the anti-ram vehicle barriers (safety
bollards)into the Lincoln Road Improvements final construction documents including areas from Washington
Ave to Lenox Ave and Drexel Avenue from Lincoln Lane North to Lincoln Lane South.
Upon the City's direction, JCFO and their sub consultants can also prepare documents to incorporate the
recommended anti-ram vehicle barriers (safety bollards) on the 1100 block between Lenox Ave and Alton
Road.
The fee proposal for this scope assumes the bollards will be off-the-shelf products engineered by the
manufacturer based on the City's approved vehicle impact ratings. Design and engineering of custom
vehicle deterrents is not anticipated in the proposed fee.
It is assumed that construction costs for the implementation of bollards will be in addition to the current
project budget.
C. Extension to 200-300 blocks
Description:
The City of Miami Beach Capital Improvement Project Office requested the Lincoln Road Improvements
scope of work be extended in order to include the implementation of the Master Plan proposals for Lincoln
Road from Washington Ave to Collins Ave(200-300 blocks).
Proposed Add-Service
Page 689 of 873
2
JAMES
CORNER
FIELD
OPERATIONS
JCFO and their sub consultants will advance the master plan design proposals for these two additional
blocks with the ultimate goal to include this additional scope in the Lincoln Road Improvements final
construction document set, including drawings and specifications.The design will include the intersection at •
Collins Ave and Lincoln Road.
The fee proposal for this scope anticipates additional topographic, underground utility and existing tree
surveys, cost estimating for SD and DD drawing sets,a traffic study to support the design proposal, design
services for traffic,civil and MEP engineering, landscape architecture including paving, street furniture and
planting, irrigation,wayfinding and lighting as well as construction administration services assuming
implementation at the same time as the rest of Lincoln Road.
It is assumed that construction costs for the implementation improvements on these blocks will be in addition
to the current project budget.
SCHEDULE
A detailed schedule for the development of items B and C will be provided subsequent to this proposal
• however, it is anticipated that permitting and final construction documents will be completed in conjunction
with the rest of the current Lincoln Road District Improvement Scope.
PROPOSAL FEE
The fees for items A, B and C are included on the fee breakdown below. Fees include JCFO and sub
consultant fees as well as associated expenses. Please refer to tables A, B and C for a full breakdown of
each fee.
Item Description Lump Sum Fee
A Budget and Contract Reevaluation $799,000.00 USD
8 Anti-ram Vehicle Barrier Risk Assessment and Mitigation Strategies $75,000.00 USD
TOTAL LUMP SUM $874,000.00 USD
Allowance not to exceed
C Extension to 200-300 blocks $400,000.00 USD
TOTAL ALLOWANCE NOT TO EXCEED $400,000.00 USD
GRAN TOTAL NOT TO EXCEED $1,274,000 USD
Attachments:
1- Budget and Contract Reevaluation memo submitted to the City on November 14th, 2016 revised on
January 24,2017.
2- Tables A, B and C fee breakdowns.
We appreciate your review of this proposal.
Sincerely,
//54,
Isabel Castilla Principal,James Corner Field Operations
• Page 690 of 873
3
JAMES
CORNER
FIELD
OPERATIONS
MEMO
TO: Diego M. Lopez Medina and David Gomez
CC: James Corner, Lisa Switkin
FROM: Isabel Castilla
DATE: November 14th, 2016(Revised January 24,2017)
RE: Lincoln Road District Improvements—Budget and Contract Reevaluation
Mr. Lopez Medina and Mr. Gomez-
James Corner Field Operations' scope of work included as part of the Prime Agreement dated of June 23,
2016 encompassed the design of Phase 1 of the Lincoln Road District Improvements assuming components of
the Master Plan scope equivalent to$22,486,651 in construction costs and a design fee of 15.56%1.
After demonstrating the allocated budget will not cover a large part of the proposed Master Plan improvements
for Lincoln Road,on October 28'h,the Finance and Citywide Projects Committee of the City of Miami Beach
voted to recommend the Lincoln Road District designs be advanced to match the proposals included on the
Master Plan and the Construction Budget be increased accordingly.
The Master Plan's order of magnitude cost estimate completed on August of 2016 estimated improvements for
Lincoln Road, Meridian, Drexel and Pennsylvania.at$38,983,962 in construction costs.Against this budget,
the current design fees are equivalent to 8.9%, below the industry standard for a project of this nature
especially considering that these fees include both design services and construction administration through the
duration of Phase 1 of the project.
Given the Commission's recent direction,James Corner Field Operations is requesting a re-evaluation of the
current contract and fee resources based on points outlined below.
1. Add-alternates
Current Agreement Schedule B Consultant Compensation
Consultant Compensation included add-alternate fees for(1)the design and programing of an
interactive directory and visitor guide and (2)for the pedestrianization of Drexel Avenue including,
design, engineering and a traffic studies.
Proposed Adjustment
Both of these are key elements of the Master Plan therefore we request the approval of the fees
associated with these add-alternates, totaling$371,000 in order to meet the Commission's directive.
Please refer to Schedule B of the current contract and attached fee table.
2. Value Engineering Studies
Current Agreement Schedule A Scope of Services Exclusion#14
On August 29th,2016,the City of Miami Beach provided the Design Team a notice to proceed on
Task 2A(Phase 1 Schematic Design)with a directive to perform value engineering studies in order
to meet the current construction budget of$14.05M allocated for Lincoln Road.Over the course of 7
weeks,JCFO along with some of their sub consultants developed various design studies to value
engineer Lincoln Road's improvements targeting the$14.05M Construction Budget allocated for this
area.
'Fee includes design and construction administration services as well as travel and printing expenses but does include add-
alternates.Construction costs do not include costs and fees associated with infrastructure work.
475 tenth avenue, new york,nyF)RajtVgloi,p,11450 fieldoperations.net
JAMES
CORNER
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OPERATIONS
Proposed Adjustment
Work equivalent to four weeks of full time staffing was dedicated to value engineering studies that are
now obsolete. Given the recent change in direction,we request compensation for this additional time
and effort as outlined on attached table and based on a monthly rate for SD established on the
invoicing schedule.
3. Budget Presentation to Finance and Citywide Projects Committee
Current Agreement Schedule A-Scope of Services
Item#2 listed under exclusions, states meetings and presentations beyond those listed in the scope of
work and Schedule K-meeting schedule, are excluded.The scope of work also anticipated two trips
during task 2:
Trip#2 completed on October 10"'to 12"'
Trip#3 to be completed at the end of the task and to include community, block by
block,stakeholder and city staff meetings.
Proposed Adjustment
Per the City's request, JCFO traveled to Miami on October 28th to present the budget and VE studies to
the Finance and Citywide Projects Committee. Given this trip and presentation were not anticipated as
part of the current scope of work,JCFO is requesting a compensation of$4,640 for time spent in
preparation of materials for this meeting, travel and presentation time and well a reimbursement for the
incurred travel expenses totaling$750.
4. Contract Terms and Establishment of Project Costs
Current Agreement Article 4-Responsibility for Project Costs
Article 4 establishes the Consultant's responsibility to design the Project so that the Construction Cost
Budget does not exceed that outlined on Schedule D-Construction Cost Budget or$22,486,651.This
article requires the redesign of the Project if after each cost estimate, the estimate exceeds the stated
percentage based on each phase of design and if the base bid exceeds the Construction Cost Budget by
• more than 10%.
Proposed Adjustment
JCFO suggests the responsibility stated under this clause related to a Construction Budget of$22.4M is
revised for the Schematic Design task(Task 2A). Schematic Design will be developed following the
Master Plan schemes estimated in August of 2016 at$38.9M. We also suggest the City consider
establishing a new Construction Cost Budget to serve as a reference for this Article based on the
reconciled Schematic Design cost estimates developed by the Consultant's estimator and Project's
Construction Manager at the end of the Schematic Design period.
5. Project Schedule
Current Agreement Schedule E-Project Schedule
The project schedule outlined a Task2A duration of 12 weeks of design followed by 5 weeks of cost
estimating and review.To date, 7 weeks have been dedicated to Schematic Design followed by four
weeks where the majority of the work has been suspended to allow for the City's evaluation of the current
scope and budget.
We estimate four of the seven weeks of completed design work were dedicated to VE studies that are no
longer applicable to the project.
Proposed Adjustment
We propose the project schedule be re-adjusted as outlined on the attached revised schedule table
assuming a start date of November 14"',2016 and a total 8 week schedule increase accounting for 4
weeks of redesign work and 4 weeks of suspended work.
6. Fee Re-evaluation Request
The Master Plan's order of magnitude cost estimate completed on August of 2016 estimated
improvements at$38,983,962 in construction costs.Against this budget,the current design fees,which
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include both design and construction administration services are equivalent to 8.44%, significantly below
the industry standard for a project of this nature.
James Corner Field Operations is requesting a re-evaluation of the current fee resources and an increase
of$324,652 in fees in order to increase the design and construction administration fees to a total of 11%
against the$38.9M estimated costs.This percentage is within the lowest end of standard industry practice
for a project of this nature and includes both design and construction administration services. This
increase in fee anticipates additional fees for JCFO and their subconsultnats and includes fees associated
with all design tasks as well as Construction Administration fees.
The fee increase request considers the inclusion of previously agreed to add-alternate fees for(1)the
design and programing of an interactive directory and visitor guide and for(2)the pedestrianization of
Drexel Avenue as outlined on Schedule B of the current contract as well as additional fees requested for
items#2 and#3 described above.
We appreciate your review of this request.
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TABLE A-Budget and Contract Reevaluation
Project Lincoln Road District Improvements
Phase Phase 1
Date 11/9/2016(revised 01/24/2017)
Design Fee I %against$22.4M CB' I %against$38.98M CB"
CURRENT DESIGN FEES I $ 3,500,000 I 15.56% I 8.98%
ADDITIONAL FEES
ADD ALTERNATES
Add-Alt#1 Interactive Directory and Visitor Guide
TOTALI $ 86,000
Add-Alt#2 Pedestrianization of Drexel
TOTALI $ 285,000 I
ADD ALTERNATE GRAND TOTAL $ 371,000
VALUE ENGINEERING STUDIES
JCFO $ 95,333
Chen Moore $ 2,625
CHANGES IN DIRECTION TOTAL $ 97,958
PRESENTATION TO FINANCE AND CITYWIDE PROJECTS COMMITTEE
JCFO $ 4,640
travel expenses $ 750
PRESENTATION TOTAL $ 5,390
FEE RE-EVALUATION
TOTAL $ 324,652
TOTAL ADDITIONAL FEES-LUMP SUM I $ 799,000
REVISED FEE GRAND TOTAL $ 4,299,000 I 11.03%
Notes:
•Total construction budget provided by the CMB as stated on Schedule D of June 23,2016 Prime Agreement
Total estimated construction budget for Areas A,and B per August 3,2016 Order of Magnitude Cost Estimate based on Master Plan designs.
•
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•
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TABLE B-Anti-ram Vehicle Barrier Risk Assessment and Mitigation Strategies
Project Lincoln Road District Improvements
Phase Phase 1
Date 1/24/2017
DISCIPLINE TOTALS
Task B1-Risk Assessment
THORNTON TOMASETTI $35,000.00
Risk Assessment and Engineering
Task B2-Implementation
FIELD OPERATIONS $10,000.00
Project Lead/Landscape Architecture/
Urban Design/Public Engagement
ENGINEERING ALLOWANCE $10,000.00
TOTAL LUMP SUM $55,000.00
Add-Alternate
Implementation of bollards on the 1100 block $20,000.00
GRAND TOTAL • $75,000.00
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TABLE C-Extension to 200-300 blocks
Project Lincoln Road District Improvements
Phase Phase 1
Date 1/24/2017
DISCIPLINE TOTALS
FIELD OPERATIONS 5200,000.00
Project Lead I Landscape Architecture/
Urban Design/Public Engagement
RODRIGUEZ&QUIROGA $0.00
Historic Restoration
KIMLEY-HORN 5100,000.00
Above Ground Civil Engineering, Traffic and Transportation
Engineering
ROBERT SILMAN ASSOCIATES 50.00
Structural Engineering
JALRW 515,000.00
MEP Engineering
CHEN MOORE 8 ASSOCIATES $10,000.00
Local LA,Irrigation.Code Consulting
TROPICAL DESIGNS OF FLORIDA 52,000.00
Horticulture&Arborist
PENTAGRAM 510,000.00
Signage 8 Identity
HLB LIGHTING DESIGN $15,000.00
Lighting Design
DELTA FOUNTAINS 50.00
Water Feature Design&Engineering
CRAUL LAND SCIENTISTS $0.00
Urban Soils
BISCAYNE ENGINEERING $17,000.00
Above-grade Surveying-Phase 1 Only
CMS INC. $16,000.00
Cost Estimating-Phase 1 only
INFRAMAP $15,000.00
utility survey
TOTAL ALLOWANCE NOT-TO-EXCEED S 400,000.00
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