2017-29747 Reso RESOLUTION NO. 2017-29747
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXERCISE
THE FIRST ONE (1) YEAR RENEWAL OPTION PURSUANT TO THE MIAMI BEACH TENNIS
MANAGEMENT, LLC AGREEMENT TO PROVIDE PROFESSIONAL TENNIS
MANAGEMENT AND OPERATIONS SERVICES AT THE CITY'S FLAMINGO AND NORTH
SHORE TENNIS CENTERS.
WHEREAS, on February 11, 2013, the City issued a Request for Proposals No. 095-
2013ME for Professional Tennis Management and Operation Services at the City's Flamingo
and North Shore Tennis Centers (collectively, the Tennis Centers); and
WHEREAS, on April 23, 2014, the Mayor and City Commission adopted Resolution No.
2014-28572, accepting the recommendation of the City Manager and authorizing the
Administration to enter into negotiations with Miami Beach Tennis Management, LLC (MBTM),
as top-ranked proposer, to manage and operate the Tennis Centers; and
WHEREAS, On July 9, 2014 the Mayor and City Clerk executed an agreement with
MBTM, for an initial term of three (3) years, terminating May 31, 2017 (the Agreement); and
WHEREAS, the City reserved the right, at its sole option and discretion, and provided
further that the Contractor be in good standing under the Agreement, to renew the Agreement
for two (2) additional one year terms by providing the vendor at least sixty (60) days prior written
notice of its intent to renew the Agreement; and
WHEREAS, MBTM has consistently offered new and improved programming at the
Tennis Centers for adults and children; and
WHEREAS, MBTM has also offered free one hour lessons 2-3 times per week to the
children enrolled in the after school programs through the Parks and Recreation Department at
the Tennis Centers; and
WHEREAS, MBTM has also been a community partner organizing many community
events, such as The Big Serve, The Century Tennis Tournament, Pro-Event Fundraiser with
Touring Pro, and the JAFCO Community Fundraiser; and
WHEREAS, MBTM improved on their customer service by revamping their website to
provide better information, seamless online registration for adult and junior instructional
programs, court reservations, events and tennis packages; and
WHEREAS, MBTM started the Miami Beach Tennis Foundation which offers
instructional programs to underserved children in the Miami Beach community; and
WHEREAS, after reviewing the terms and conditions of the executed Agreement, as well
as the performance history of MBTM, the City Manager recommends that the Mayor and City
Commission approve the Resolution authorizing the Administration to exercise the first of two
renewal term options, of one (1) year each, with MBTM.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the City Manager to exercise the first one (1) year
renewal option pursuant to the Miami Beach Tennis Management, LLC Agreement to Provide
Professional Tennis Management and Operations Services at the City's Flamingo and North
Shore Tennis Centers.
PASSED AND ADOPTED this c day of FebrurrI
2017
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Ra ael E. Granado, ity Clerk
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Resolutions - R7 J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 8, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXERCISE THE FIRST ONE (1) YEAR RENEWAL OPTION
PURSUANT TO THE MIAMI BEACH TENNIS MANAGEMENT, LLC AGREEMENT
TO PROVIDE PROFESSIONAL TENNIS MANAGEMENT AND OPERATIONS
SERVICES AT THE CITY'S FLAMINGO AND NORTH SHORE TENNIS
CENTERS.
RECOMMENDATION
Adopt the resolution.
ANALYSIS
On February 11, 2013, the City issued a Request for Proposals No. 095-2013ME for
Professional Tennis Management and Operation Services at the City's Flamingo and North
Shore Tennis Centers (the Tennis Centers).
On April 23, 2014, the Mayor and City Commission adopted Resolution No. 2014-28572,
accepting the recommendation of the City Manager and authorizing the Administration to enter
into negotiations with Miami Beach Tennis Management, LLC (MBTM), as the top-ranked
proposer, to manage and operate the Tennis Centers.
On July 9, 2014 the Mayor and City Clerk executed an Agreement with MBTM, for an initial term
of three (3)years, terminating May 31, 2017.
The City reserved the right, at its sole option and discretion, and provided further that the
Contractor be in good standing under the Agreement, to renew the Agreement for two (2)
additional one year terms by providing the vendor at least sixty (60) days prior written notice of
its intent to renew the Agreement.
ANALYSIS
MBTM has consistently offered new and improved programming at both the Flamingo and North
Shore Tennis Centers for adults and children. In particular, the After School Tennis Programs
and the Miami Beach Tennis Academy have had many children not only learn the fundamentals
of tennis, but also improved the professional training of those children who play at higher and
Page 697 of 873
more competitive levels. These programming efforts have allowed MBTM to generate a healthy
and steady revenue stream to the City through affordable program offerings.
MBTM has also offered free one hour lessons 2-3 times per week to the children enrolled in the
after school programs through the Parks and Recreation Department at the Tennis Centers,
introducing the game of tennis to hundreds of children at no cost. During the summer, MBTM
also provides free instruction to Parks and Recreation summer campers for 2 hours at each
facility at no cost to the participant. In total, MBTM has provided instruction to over 3,000
children.
MBTM has also been a great community partner organizing many community events such as:
The Big Serve: a uniting of local foundations to provide an opportunity for
the underserved youth in the Miami Beach community. This event offered free
clinics, a racquet, bag and balls to each of the 400 kids participating.
The Century Tennis Tournament: community event celebrating the City of
Miami Beach's 100 Birthday which offered instructional clinics and a doubles
tournament where participants combined age was 100.
Pro-Event Fundraiser with Touring Pro: event held to raise money for the
Miami Beach Tennis Foundation (started by MBTM) which consisted of an
exhibition and instructional clinic featuring a top 50 world player.
JAFCO Community Fundraiser: fundraiser and team tournament held at the
North Shore Tennis Center to help raise money for abused and foster children.
In addition to these events, MBTM has also participated in the City of Miami Beach's Ciclovia
events and has brought in HEAD Racquet Sports and Babolat Racquets for demo days of
racquet testing and instructional clinics.
MBTM improved on their customer service by revamping their website to provide better
information, seamless online registration for adult and junior instructional programs, court
reservations, events and tennis packages. They will be rolling out a new"app" within a month to
further enhance their customer service initiatives. Their use of social media applications such as
Facebook, Twitter and Instagram has also helped grow MBTM's visibility to the local and national
tennis market which has increased participation and revenue.
In 2015, MBTM started the Miami Beach Tennis Foundation which offers instructional programs
to underserved children in the Miami Beach community. Administered through the Miami
Foundation, it has provided numerous scholarships to the Miami Beach Tennis Academy and
offers free summer camps and after school programs through our Parks and Recreation
programs.At the North Shore Tennis Center, the Junior Development Program has provided top
quality instruction, player development and scholarships to Miami Beach children. This is the first
academy to launch on Miami Beach in 15 years.
Moving forward, it is the goal of MBTM to continue to grow the foundation to enable the Junior
Development Academy at the North Shore Tennis Center to prosper. Through fundraising
events and community awareness programs, it is the goal of MBTM to be a vital part of the
redevelopment and revitalization of the North Beach area. Additionally, MBTM is committed to
grow all instructional programs and event offerings throughout the year and partner with local
businesses and organizations to grow tennis in the Miami Beach Community.
Page 698 of 873
CONCLUSION
After reviewing the terms and conditions of the executed Agreement, as well as the
performance history of MBTM, the City Manager recommends that the Mayor and City
Commission approve the resolution authorizing the Administration to exercise the first of two
one (1)year renewal options with MBTM.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
FINANCIAL INFORMATION
All expenditures will be based on funds approved through the City's budgeting process. Grant
funding will not be utilized for these services.
Legislative Tracking
Parks and Recreation/Procurement
ATTACHMENTS:
Description
o Reso
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