Amendment #1 to the Agreement with Miami-Dade County Emergency Hotel/Motel Placement Program 1G --dgq8
THE CITY OF MIAMI BEACH
EMERGENCY HOTEUMOTEL PLACEMENT PROGRAM CONTRACT#: PC-1617-HTMT-3
HMIS STAFFING PROGRAM CONTRACT#PC-1617-STAFF-2
AMENDMENT#1 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI BEACH
EMERGENCY HOTEL/MOTEL PLACEMENT PROGRAM CONTRACT#: PC-1617-HTMT-3
HMIS STAFFING PROGRAM CONTRACT#: PC-1617-STAFF-2
THIy ANDMENT #1 OF THE AGREEMENT (the "Agreement Amendment #1") is made as of
2/f c I'l by and between Miami-Dade County, through the Miami-Dade County Homeless Trust
(the "County") and The City of Miami Beach, (the "Provider), a recipient of grant funds to serve homeless
individuals.
WITNESSETH:
WHEREAS, on January 19, 2016, the County and the Provider entered into a Grant Agreement("Agreement")
which provides funding for the provision of emergency housing and supportive services to homeless individuals
and families in Miami-Dade County.
WHEREAS,the Agreement provides for certain rights and responsibilities of the County; and
WFIEREAS,the Agreement allows for amendments and extensions at the sole discretion of the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1) additional year
pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements between the
County and the Provider, which are set forth in this Amendment#1of the Agreement, the receipt and sufficiency
of which are acknowledged,the County and the Provider amend this Agreement as follows:
ARTICLE I—Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment#1 of the Agreement.
ARTICLE H—Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this contract shall not
exceed:
• HOTEL/MOTEL PLACEMENT PROGRAM S 10,000.00
• HMIS STAFFING PROGRAM S 12,333.00
TOTAL $ 22,333.00
THE CITY OF MIAMI BEACH
EMERGENCY HOTEL/MOTEL PLACEMENT PROGRAM CONTRACT#: PC-1617-HTMT-3
HMIS STAFFING PROGRAM CONTRACT#PC-1617-STAFF-2
Both parties agree that should available Miami-Dade County funding be reduced, the amount payable under this
Contract may be proportionately reduced at the sole discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be at the Provider's
risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet the expenses incurred
during the period between the provision of services and payment by the County.
The County,at its sole discretion, may allow Provider an advance of .N/A once the Provider has submitted an
appropriate request and submitted an invoice in the form required by the County.
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the revised
2016-2017 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval, revise the line item
budget, and such revision shall not require an amendment to this Contract.
Pursuant to Board of Miami-Dade County Commissioners' Resolution Number R-630-13, the Provider will
submit a detailed project budget, and sources and uses statement as Attachment B, which shall be sufficiently
detailed to show (i) the total project cost, (ii) the amount of funds to be used for administrative and overhead
costs, (iii) whether the County funds will be `gap' funds meaning that they would be the last remaining funds
needed to ensure funding for the total project cost, (iv)any profit to be made by the Provider, and(v)the amount
of funds devoted toward the provision of the desired services or activities.
The County Mayor or Mayor's designee may make unannounced, on-site visits during normal working hours to
the Provider's headquarters and any location or site where the services contracted for under this Agreement are
performed.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall continue to commence on
October 1,2016 and terminate at the close of business on September 30, 2017. Contingent on the existence of
sufficient funding, the provider's performance and the approval of the County may be extended for one (1)
additional one(1)year term, at the County's sole discretion.
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THE CITY OF MIAMI BEACH
EMERGENCY HOTEL/MOTEL PLACEMENT PROGRAM CONTRACT#: PC-1617-HTMT-3
HMIS STAFFING PROGRAM CONTRACT#PC-1617-STAFF-2
Article 10 is replaced as follows:
ARTICLE 10. CIVIL RIGHTS
The Provider agrees to abide by Chapter 1 IA of the Code of Miami-Dade County ("County Code"), as
amended, which prohibits discrimination in employment, housing and public accommodations on the basis of
race, color, religion, color, sex, familial status, marital status, sexual orientation, pregnancy, age, ancestry,
national origin, disability, gender identity, gender expression or actual or perceived status as a victim of
domestic violence, dating violence or stalking; Title VII of the Civil Rights Act of 1968, as amended, which
prohibits discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42
U.S.C. §6101, as amended, which prohibits discrimination in employment because of age; the Rehabilitation
Act of 1973, 29 U.S.C. §794, as amended, which prohibits discrimination on the basis of disability; the
Americans with Disabilities Act, 42 U.S.C. §12101 et seq., which prohibits discrimination in employment and
public accommodations because of disability; the Federal Transit Act, 49 U.S.C. §1612, as amended; and the
Fair Housing Act, 42 U.S.C. §3601 et seq. It is expressly understood that the Provider must submit an affidavit
attesting that it is not in violation of the Acts. If the Provider or any owner, subsidiary, or other firm affiliated
with or related to the Provider is found by the responsible enforcement agency, the Courts or the County to be in
violation of these acts,the County will conduct no further business with the Provider.
Any contract entered into based upon a false affidavit shall be voidable by the County. If the Provider violates
any of the Acts during the term of any contract the Provider has with the County, such contract shall be voidable
by the County, even if the Provider was not in violation at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave, codified as § 11A-60 et seq. of
the Miami-Dade County Code, which requires an employer, who in the regular course of business has fifty (50)
or more employees working in Miami-Dade County for each working day during each of twenty (20) or more
calendar work weeks to provide domestic violence leave to its employees.
Failure to comply with this local law may be grounds for voiding or terminating this Contract or for
commencement of debarment proceedings against Provider.
ARTICLE III—Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement shall remain
in full force and effect.
•
SIGNATURES APPEAR ON THE FOLLOWING PAGE
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THE CITY OF MIAMI BEACH
EMERGENCY HOTEL/MOTEL PLACEMENT PROGRAM CONTRACT#: PC-1617-HTMT-3
HMIS STAFFING PROGRAM CONTRACT#PC-1617-STAFF-2
IN WITNESS WHEREOF, the parties have caused this four(4) page Amendment#1 of the Agreement to be
executed by their respective and duly authorized officers the day and year first above written.
THE CITY OF MIAMI B•i• CH MIAMI-DADE COUNTY
"
By' 4iiro By
Name: i. % L . MoRALE Name:
Title: 'a'-cv MANAGER Title:
Date: 'Z.. 1 ( ,3 /9 Date:
Attest: 4 i Attest: HARVEY RUVIN, Clerk
Au orized 'erso° OR otary Board of County Commissioners
Public
Print Name: PA-F-Ps'&(. 1 @ By:
Title: Print Name:
� �
Corporate :i'} • •'z 1•;'►;eaUStamp:
* INCORP ORATED:0 I�
110.CH26 ,,
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This Agreement is approved as to form and legal sufficiency. See memorandum dated
APPROVED AS TO
FORM & LANGUAGE
& FOR EXEICUTION
Date
City Attorney ` 4
THE CITY OF MIAMI BEACH
HOTEL/MOTEL PLACEMENT PROGRAM PC-1617-HTMT-2
HMIS STAFFING PROGRAM PC-1617-STAFF-2
THE CITY OF MIAMI BEACH
EMERGENCY HOTEL/MOTEL PLACEMENT PROGRAM
GRANT#: PC-1617-HTMT-2
The Provider agrees to provide emergency hotel/motel placement of homeless families, transgendered
individuals, chronically homeless individuals or individuals who have a high vulnerability index score on
an as-needed basis.
Clients may be provided with food vouchers on an as-needed basis of up to $20.00 per person, per day.
Reimbursement will only be made for properly documented disbursement of food vouchers.
All reimbursement must be submitted to the County by the 10th day of each month following the month of
service. All reimbursement requests must be approved by the County prior to the disbursement of funds.
THE CITY OF MIAMI BEACH
HMIS STAFFING
GRANT#: PC-1617-STAFF-2
The Provider shall provide a dedicated HMIS Outreach staff person. The purpose of this staff position is
to maintain data current in the HMIS and includes, but is not limited to input of client data upon intake,
updates of client files, compilation of reports and entering data for statistical purposes. Failure to
maintain this data current, as evidenced by HMIS generated Monthly Progress Reports submitted to the
County each month under the United States Department of Housing and Urban Development (HUD)
Agreement between the City of Miami Beach and the Miami-Dade County Homeless Trust may result in
the termination of this Agreement.
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ATTACHMENT F
Miami-Dade County Homeless Trust
Invoice For Services
NAME OF AGENCY: The City of Miami Beach
SERVICE PERIOD: TO
NAME OF GRANT: HMIS Staffing Program
GRANT NUMBER: PC-1617-STAFF-2
TOTAL AWARD AMOUNT: $12,333.00
AMOUNT OF FUNDS REQUESTED
THIS MONTH: $
AMOUNT OF FUNDS RECEIVED TO DATE: S
BALANCE REMAINING ON GRANT: S
(following payment of this request)
Signature of Executive Director or Date
Authorized Agency Representative
Printed Name of Executive Director or
Authorized Agency Representative
ATTACHMENT F
Miami-Dade County Homeless Trust
Invoice For Services
NAME OF AGENCY: The City of Miami Beach
SERVICE PERIOD: TO
NAME OF GRANT: Emergency Hotel/Motel Placement
Program
GRANT NUMBER: PC-1617-HTMT-3
TOTAL AWARD AMOUNT: $ 10,000.00
AMOUNT OF FUNDS REQUESTED
THIS MONTH: $
AMOUNT OF FUNDS RECEIVED TO DATE: $
BALANCE REMAINING ON GRANT: $
(following the payment of this request)
Signature of Executive Director or Date
Authorized Agency Representative
Printed Name of Executive Director or
Authorized Agency Representative
ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
HOTEL/MOTEL PLACEMENT PROGRAM
CITY OF MIAMI BEACH- GRANT NUMBER#: PC-1617-HTMT-3
OCTOBER 1,2016—SEPTEMBER 30, 2017
Name of Agency: The City of Miami Beach
$ 10,000.00
Month of Services Amount Paid
Oct-16
Nov-16
Dec-16
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
Jul-17
Aug-17
Sep-17
Total Requested $ 0.00
Balance Remaining $ 10,000.00
ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
HMIS STAFFING PROGRAM
CITY OF MIAMI BEACH- GRANT NUMBER#: PC-1617-STAFF-2
OCTOBER 1, 2016—SEPTEMBER 30, 2017
Name of Agency: The City of Miami Beach
$ 12,333.00
Month of Services Amount Paid
Oct-16
Nov-16
Dec-16
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Jun-17
Jul-17
Aug-17
Sep-17
Total Requested $ 0.00
Balance Remaining $ 12,333.00