Amendment #1 to the Agreement with Miami-Dade County Identification Assistance Program doi6 - Lig
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM CONTRACT#: PC-1617-ID-2
AMENDMENT#1 OF THE AGREEMENT.
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM CONTRACT#: PC-1617-ID-2
T 1 N MMENT #1 OF THE AGREEMENT (the "Agreement Amendment #1") is made as of
�1 -] by and between Miami-Dade County, through the Miami-Dade County Homeless Trust
(the "County") and The City of Miami Beach, (the "Provider), a recipient of grant funds to serve homeless
individuals.
WITNESSETH:
WHEREAS, on January 19, 2016, the County and the Provider entered into a Grant Agreement ("Agreement")
which provides funding for the provision of emergency housing and supportive services to homeless individuals
and families in Miami-Dade County.
WHEREAS,the Agreement provides for certain rights and responsibilities of the County; and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1) additional year
pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements between the
County and the Provider, which are set forth in this Amendment#lof the Agreement, the receipt and sufficiency
of which are acknowledged, the County and the Provider amend this Agreement as follows:
ARTICLE I—Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment#1 of the Agreement.
ARTICLE II—Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this contract shall not
exceed:
IDENTIFICATION ASSISTANCE PROGRAM $ 25,000.00
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM CONTRACT#: PC-1617-ID-2
Both parties agree that should available Miami-Dade County funding be reduced, the amount payable under this
Contract may be proportionately reduced at the sole discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be at the Provider's
risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet the expenses incurred
during the period between the provision of services and payment by the County.
The County, at its sole discretion,may allow Provider an advance of N/A once the Provider has submitted an
appropriate request and submitted an invoice in the form required by the County.
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the revised
2016-2017 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval, revise the line item
budget, and such revision shall not require an amendment to this Contract.
Pursuant to Board of Miami-Dade County Commissioners' Resolution Number R-630-13, the Provider_will
submit a detailed project budget, and sources and uses statement as Attachment B, which shall be sufficiently
detailed to show (i) the total project cost, (ii) the amount of funds to be used for administrative and overhead
costs, (iii) whether the County funds will be `gap' funds meaning that they would be the last remaining funds
needed to ensure funding for the total project cost,(iv)any profit to be made by the Provider, and(v)the amount
of funds devoted toward the provision of the desired services or activities.
The County Mayor or Mayor's designee may make unannounced, on-site visits during normal working hours to
the Provider's headquarters and any location or site where the services contracted for under this Agreement are
performed.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall continue to commence on
October 1,2016 and terminate at the close of business on September 30,2017. Contingent on the existence of
sufficient funding, the provider's performance and the approval of the County may be extended for one (1)
additional one(1)year term, at the County's sole discretion.
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THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM CONTRACT#: PC-1617-ID-2
Article 10 is replaced as follows:
ARTICLE 10. CIVIL RIGHTS
The Provider agrees to abide by Chapter 11A of the Code of Miami-Dade County ("County Code"), as
amended, which prohibits discrimination in employment, housing and public accommodations on the basis of
race, color, religion, color, sex, familial status, marital status, sexual orientation, pregnancy, age, ancestry,
national origin, disability, gender identity, gender expression or actual or perceived status as a victim of
domestic violence, dating violence or stalking; Title VII of the Civil Rights Act of 1968, as amended, which
prohibits discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42
U.S.C. §6101, as amended, which prohibits discrimination in employment because of age; the Rehabilitation
Act of 1973, 29 U.S.C. §794, as amended, which prohibits discrimination on the basis of disability; the
Americans with Disabilities Act, 42 U.S.C. §12101 et seq., which prohibits discrimination' in employment and
public accommodations because of disability; the Federal Transit Act, 49 U.S.C. §1612, as amended; and the
Fair Housing Act, 42 U.S.C. §3601 et seq. It is expressly understood that the Provider must submit an affidavit
attesting that it is not in violation of the Acts. If the Provider or any owner, subsidiary, or other firm affiliated
with or related to the Provider is found by the responsible enforcement agency, the Courts or the County to be in
violation of these acts,the County will conduct no further business with the Provider.
Any contract entered into based upon a false affidavit shall be voidable by the County. If the Provider violates
any of the Acts during the term of any contract the Provider has with the County, such contract shall be voidable
by the County,even if the Provider was not in violation at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave, codified as § 11A-60 et seq. of
the Miami-Dade County Code, which requires an employer, who in the regular course of business has fifty (50)
or more employees working in Miami-Dade County for each working day during each of twenty (20) or more
calendar work weeks to provide domestic violence leave to its employees.
Failure to comply with this local law may be grounds for voiding or terminating this Contract or for
commencement of debarment proceedings against Provider.
ARTICLE III—Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement shall remain
in full force and effect.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
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THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM CONTRACT#: PC-1617-ID-2
IN WITNESS WHEREOF, the parties have caused this four (4) page Amendment#1 of the Agreement to be
executed by their respective and duly authorized officers the day and year first above written.
THE CITY OF I • I BEA. H MIAMI-DADE COUNTY
By ® By ,
Name: , MI V L. moR . Name:'
Title: ' as T1 n.(HN ACHE-1 . Title:
Date: 2 1 ( /('! Date:
Attest: Adi Attest:. HARVEY RUVIN,Clerk
A,thorize. ':rson O' Notary Board of County Commissioners
Public
Print Name: R GAS no By:
Title: C11-7 C v rcti Print Name:
Corporate Seal OR ; ,,a• .V Stamp:
B�
INcoR°i ORATED: •
2W'
This Agreement is approved as to form and legal sufficiency. See memorandum dated
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
0.3\ -- 4 - 17
City Attorney Dote 4
THE CITY OF MIAMI BEACH IDENTIFICATION ASSISTANCE GRANT
GRANT#: PC-1617-ID-2
ATTACHMENT A,SCOPE OF SERVICES
THE CITY OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT#: PC-1617-ID-2
The provider agrees to provide identification assistance services to 300 homeless persons in Miami-Dade
County. The following services must be provided under this Agreement:
• Identification document replacement services for homeless persons in Miami-Dade County.
Documents to be replaced include, but are not limited to:
1. Florida Identification Cards . •
2. Birth Certificates
3. Marriage Certificates
4. School Records
5. Court Documents (judgements, orders,related documents)
6. Lawful Permanent Resident Cards
7. Naturalization Certificates
8. Florida Driver's Licenses
Note: The costs of replacing the documents specified above may be funded via this grant or where
applicable fee waivers may be obtained via the appropriate source.
• Staff shall deliver identification services to homeless individuals.
• Staff shall maintain a regular working schedule, as may be modified from time to time as
mutually agreed upon in writing, with an intake specialist/case worker providing services.
Staffing will be provided primarily in the Miami Beach Office of Homeless Programs located at
555 17`h Street, Miami Beach, Florida.
• Provide referral services for community-based resources including but not limited to: legal and
medical services, food, employment, vocational training and clothing.
• Provide follow-up and tracking of each person assisted to determine outcome measures.
PERFORMANCE MEASURES
EXPECTED OUTCOMES INDICATORS
1. Homeless clients will be assessed 300 clients will be assessed.
2. Homeless clients will obtain vital personal 200 or 66% of homeless clients will obtain vital personal
identification documents. identification documents.
3. Homeless clients will obtain official photo 150 or 50% of homeless clients will obtain official photo
identification. identification.
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ATTACHMENT F
Miami-Dade County Homeless Trust
Monthly Payment Request
NAME OF AGENCY: The City of Miami Beach
SERVICE PERIOD: TO
NAME OF GRANT: Identification Assistance Program
GRANT NUMBER: PC-1617-ID-2
TOTAL AWARD AMOUNT: $ 25,000.00
AMOUNT OF FUNDS REQUESTED
THIS MONTH: $
AMOUNT OF FUNDS RECEIVED TO DATE: S
BALANCE REMAINING ON GRANT: $ 25,000.00
(following payment of this request)
Signature of Executive Director or Date
Agency Authorized Representative
Printed Name of Executive Director or
Authorized Agency Representative
ATTACHMENT L
MIAMI-DADE COUNTY HOMELESS TRUST
ANNUAL ACTUAL EXPENDITURE REPORT
CITY OF MIAMI BEACH HOMELESS ASSISTANCE PROGRAM
IDENTIFICATION ASSISTANCE PROGRAM—GRANT NUMBER PC-1617-ID-2
OCTOBER 1, 2016 —SEPTEMBER 30, 2017
Name of Agency: THE CITY OF MIAMI BEACH
$ 25,000.00
Month of Services Amount Paid
October 2016
November 2016
December 2016
January 2017
February 2017
March 2017
April 2017
May 2017
June 2017
July-2017
August 2017
September 2017
Total Requested $ 0.00
Balance Remaining S 25,000.00
Executive Director Signature or Authorized
Agency Representative Signature
Executive Director or Authorized Agency
Representative-Printed Name
Signature Date