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PSA with E Sciences, Incorporated Olo -096/0 . _ PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND E SCIENCES, INCORPORATED FOR GLOBAL POSITIONING SYSTEM (GPS) TREE INVENTORY SERVICES, PURSUANT TO RFQ 2016-170-KB 2Ar/17 This Professional Services Agreement ("Agreement") is entered into thisjlay of i6V017, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and E Sciences, Incorporated, a Florida Corporation, whose address is 34 E. Pine Street, Orlando, FL 32801 (Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee(s): Amount(s) paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFQ No. 2016-170- KB for Global Positioning System (GPS) Tree Inventory, together with all amendments thereto, issued by the City in contemplation of this Agreement RFQ, and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof in Exhibits C and D hereto; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6435: and fax number (305) 673-7023. SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in Appendix C of the RFQ, Tab 3 of the Consultant's Response to the RFQ and Exhibit "A" hereto (the Services), as authorized pursuant to a written notice executed by the City, directing the Consultant to proceed with the Services or any specific portion thereof ("Notice to Proceed"). Consultant shall not commence any work with respect to any Services, until such time as the City authorizes such Services via a Notice to Proceed. 1 2.2 Consultant's Services and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in Exhibit B hereto. SECTION 3 TERM 3.1 TIME: It is understood that, as consistent with the standard of professional care required by this agreement, time is of the essence in the completion of the project and, in this respect, the parties agree as follows: 3.2 Term: The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall be in effect until all work and services are completed or until the work and/or services under the Notices to Proceed in effect at the end of the stated period of time have been completed and the work and/or services accepted by the City, whichever is later. 3.3 The Consultant shall perform the services as expeditiously as is consistent with the standard of professional skill and care required by this agreement, and the orderly progress of the work. SECTION 4 FEE 4.1 The total compensation for all Services shall not exceed the amount of $191,338. The Services shall be awarded in phases through individual Notices to Proceed. Consultant's compensation shall be set forth in each Notice to Proceed, and approved on a "Fixed Fee" or "Not to Exceed" basis determined by the hourly rates established in Schedule "B" of this agreement. Except as to any Services and compensation authorized pursuant to a Notice to Proceed, Consultant shall have no entitlement to compensation pursuant to this Agreement, and no entitlement to perform any Services, as issuance of Notices to Proceed shall be subject to funds availability approved through the City's budgeting process. 4.2 Fees will be paid consistent with progress made at each of the project phases, as described in Exhibit B of this agreement. 4.3 Monthly invoices shall be submitted indicating the work completed each month 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty (30) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: Accounts Payable Division Finance Department City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, FL 33139 2 Invoices not containing a Purchase Order Number (PO No.), or containing an incorrect Purchase Order Number (PO No.) shall be deemed not acceptable and shall be considered rejected. SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and 3 costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Consultant shall maintain and carry in full force during the Term, the following insurance: 1. Consultant General Liability, in the amount of$1,000,000; 2. Automobile Liability Insurance Covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage; 3. Consultant Professional Liability, in the amount of$2,000,000; and 4. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Consultant's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. The insurance certificates for General Liability and Professional Liability shall include the City as an additional insured and shall contain a waiver of subrogation endorsement. Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Consultant is also solely responsible for obtaining and submitting all insurance certificates for any sub-consultants. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement. 4 The Consultant shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETED] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING 5 Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION Consultant hereby agrees to comply with City of Miami Beach Human Rights Ordinance, as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, or public services, on the basis of actual or perceived race, color, national origin, religion, sex, intersexuality, sexual orientation, gender identity, familial and marital status, age, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, political affiliation, or disability. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as some may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Consultant covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, Consultant shall not knowingly employ any person having such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: E SCIENCES, INCORPORATED 34 E. Pine Street Orlando, FL 32801 Attn: Peter K. Part low, PE 6 With a Copy to: E SCIENCES, INCORPORATED 224 SE 9th Street Fort Lauderdale, FL 33316 Attn: Justin Freedman TO CITY: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Attn: Jimmy L. Morales, City Manager With a Copy to: Environment and Sustainability Department Urban Forestry Division City of Miami Beach 1700 Convention Center Drive, First Floor Miami Beach, FL 33139 Attn: Mark Williams, Urban Forester Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight.delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, 7 • agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) Consultant shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. Records made or received in connection with this Agreement are public records under Florida law, as defined in Section 119.011(12), Florida Statutes. (B) Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of"contractor" as defined in Section 119.0701(1)(a), the Consultant shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract term and following completion of the Agreement if the Consultant does not transfer the records to the City; (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Consultant or keep and maintain public records required by the City to perform the service. If the Consultant transfers all public records to the City upon completion of the Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (C) REQUEST FOR RECORDS; NONCOMPLIANCE.— (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the Consultant of the request, and the Consultant must provide the records to the City or allow the records to be inspected or copied within a reasonable time. (2) Consultant's failure to comply with the City's request for records shall constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. (3) A contractor who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. (D) CIVIL ACTION.— (1) If a civil action is filed against Consultant to compel production of public records relating to the City's contract for services, the court shall assess and award against the Consultant the reasonable costs of enforcement, including reasonable attorney fees, if: 8 The court determines that the Consultant unlawfully refused to comply with a. T eco Y PY the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the Consultant has not complied with the request, to the City and to the Consultant. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the Consultant at the Consultant's address listed on its contract with the City or to the Consultant's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. (E) IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO a MIAMIBEACHFL.GOV PHONE: 305-673-7411 [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 9 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST:By f//i Rafael ana o, ity Clerk Philip 'evin Fa •r Date: 2 �VIA■��4�� Da,e: spy e lit, FOR CONSULTANT: E SCIENCES, INCORPORATED ATTEST: B . Secrete'. President P .nt Name Print Name/Title Date: L 7Q/D Date: i 131 APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION City Attorney ROP Date 10 EXHIBIT A-SCOPE OF SERVICES The scope of services includes conducting a pedestrian based, ground level tree inventory of the City's trees located on public property, including in the public right-of-way, along city, county and state roads; city property; and city parks in the South Beach neighborhood. This area is defined as Dade Boulevard south to Government Cut bound to the east of Erosion Control Line and Biscayne Bay to the west. The boundaries also include Star Island, Palm Island, Hibiscus Island, Belle Isle, Rivo Alto, Dilido and San Marino Island. This shall also include the former Bayshore Golf Club site and the adjacent Scott Rakow Youth Center. The inventory will include: 1. Identifying GPS coordinates; 2. Location; 3. Species and genus using both botanical and commons names; 4. Tree size (DBH); 5. Site type; 6. Maintenance needs; 7. Maintenance priority; 8. Condition of the tree rated according to categories adopted from the International Society of Arboriculture rating system; 9. Pruning recommendations determined based on the ANSI A-300 pruning specifications; 10. Visual assessment based on ANSI A300 Standards to identify defects; 11. General observation including cavity/decay, pests, suitability of location, root system health, proper mulching, signs of stress, nutrient deficiencies, and pruning; 12. Location of above ground utilities; and 13. Growing space availability. Once data is collected, it must be provided in ArcGIS and Excel or Access format that can be used by the City's GIS Division. Once the data is uploaded, it must be analyzed using i-Tree Streets. The project report will include: 1. Complete inventory in Excel; 2. Executive summary of the results; 3. Species list breakdown; 4. Condition list breakdown; 5. Removal list breakdown; maintenance list breakdown; and 6. A list of vacant tree spaces for small, medium, and large trees. Protect Phases: Due to funding constraints, the City and the Consultant have agreed to Phase the project as follows: I. Phase 5B - 1: • The Consultant will start work, upon receiving a Notice to Proceed from the City, and shall perform work consistent with the scope of work. A progress report will be submitted with each invoice reflecting in detail the work that was completed and the overall progress with respect to the work required under this phase. The work under this phase shall be completed within two (2) months from the date of issuance of the Notice to Proceed, unless delays due to weather or other circumstances beyond the Consultant's control are experienced. Such delays shall be documented in writing and approved by the City. 11 • Upon completion of Phase 5B — 1, the Consultant will provide to the City GIS files of the area completed with all information require under the scope of this project. • The job area to be covered under Phase 5B — 1 shall be, as reflected in Figure 1 of this agreement. • The total compensation for all Services for Phase 5B - 1 shall not exceed $59,000. II. Additional Phases: • The City intends to finish the entire project in two (2) or more phases which may be issued at the City's sole discretion subject to funding availability, and provided, however, that the total aggregate amount paid to the Consultant for completion of all Services shall not exceed the total contract amount of $191,338 for the overall project, unless additional deliverables are required by the City. Costs associated with any additional deliverable requested by the City shall be negotiated by the parties and must be approved by the City in writing, prior to any work being performed or invoice accepted. Consultant shall have no entitlement to payment for any work or deliverable unless such work is authorized in writing. • The schedule of time to complete any additional phase shall be detailed and made part of this agreement, upon negotiations and approval by the Department Director and City Urban Forester. 12 FIGURE 1 — PHASE 5B — 1 i ;t ', wf v °ti• , . .../ ..7„:y.. ..... 7, , k . ...... „. . i. ; :',-- / ns•IP .."7.... S`' ` �''�:- • p xt t` Ct i f4 .i C f" + 1 • rytt rz �1Yk j, ) ms . ,n ‘r' '-.C. .r.. ..,...,,, -. . ° t / t'' - e;' s a r f ,� ' , Jr r-.. ..1 Vene4an aentls rte' 'a .. 11�y�� ., ]Ylantic' L..•'4i� ' r` •1 ,,(�SSi4rI t` �% --%•;:-:•.--1:,4;4.:-. ....,k -..4.49A.. ��a, i_ C�� j::: `+,w4. .j OA - -x''7• 1• Legend nd �;f.-4-t e' • LI. II Miami Beach City Boundary r 0 1,500 3 000 8,000 .y, Phase 5B(1)Limits . :,. Feet .i 9774iici Uantraryy'3c re,s sr..n,dx$1�Ltxi:..Ns".amn+tc atria Amt Pit yr: AM L'�, City of Miami Beach Tree Inventory Phase 5B(1) w (-Sciences R-'"e City Wide Inventory-Phase 5B(1) Map Location Ma '''' =4.2.% I �Ec �'� t�,�e City of Miami Beach,Miami-Dade County,FL ',SOLO I atE.t1e er.evv er.Er �maaozo EXHIBIT B — PAYMENT SCHEDULE 13 Phase 5B— 1: $ 59,000.00 Remaining portions of the Services: $132,338.00 (whether in Phase 5B-2 or additional phases) Contract Total: $191,338.00 • Phase 5B — 1: Fees will be paid monthly after receiving invoices from the vendor specifically detailing work performed and overall progress. Total amount to be paid for all work required under Phase 5B — 1 shall not exceed $59,000. The work under this phase shall be completed within two (2) months from Notice to Proceed, unless delays due to weather or other circumstances beyond the consultant's control are experienced. Such delays shall be documented in writing and approved by the City. • Phase 5B— 2 or additional phases (as necessary) based on Funding availability: Fees will be paid monthly after receiving invoices from the vendor specifically detailing work performed and overall progress. Total amount to be paid collectively for the Services for the entire project (whether authorized in two phases, or more) shall not exceed $132,338. 14 EXHIBIT C - REQUEST FOR QUALIFICATIONS (RFQ) 15 EXHIBIT D -CONSULTANT RESPONSE TO RFQ (PROPOSAL) 16 • ," ATTACHMENT A • RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM • • • • • • RESOLUTION NO. 2016-29610 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016-170-KB, FOR GLOBAL POSITIONING SYSTEM TREE INVENTORY SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH E-SCIENCES, INC., AS THE TOP RANKED PROPOSER; AND, SHOULD THE ADMINISTRATION BE UNSUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH E-SCIENCES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH MILLER LEGG AND ASSOCIATES, INC., AS THE SECOND HIGHEST RANKED PROPOSER; AND, FURTHER, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, On July 13, 2016, the Mayor and City Commission approved issuance of Request for Qualifications (RFQ) 2016-170-KB for Global Positioning System Tree Inventory Services; and WHEREAS, the RFQ was issued on July 13, 2016 with an opening date of August 29, 2016; and WHEREAS, a voluntary pre-proposal meeting was held on August 1, 2016; and WHEREAS, on August 29, 2016, the City received a total of five (5) proposals; and WHEREAS, the proposal from Smart Sciences, Inc., was deemed non-responsive for failure to meet the minimum requirements of the RFQ; and WHEREAS, the Evaluation Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services, and a copy of each proposal; and WHEREAS, the Evaluation Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Evaluation Committee's ranking was as follows: E-Sciences, Inc., as first ranked; Miller Legg & Associates, Inc., as second ranked; Keith & Schnars, P.A., as third ranked; and Kadrmas, Lee & Jackson, Inc., as fourth ranked; and WHEREAS, after reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission approve a resolution authorizing the Administration to enter into negotiations with the top ranked proposer, E-Sciences, Inc.; and, should the Administration be unsuccessful in negotiations and agreement with E-Sciences, Inc., authorizing the Administration to enter into negotiations with the second highest ranked proposer, Miller Legg & Associates, Inc., and further authorize the execution of an agreement upon successful negotiations by the Administration. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2016-170-KB (the RFQ), Global Positioning System Tree Inventory Services; authorize the Administration to enter into negotiations with E-Sciences, Inc., as the top ranked proposer; and should the Administration- be unsuccessful in negotiating an agreement with E-Sciences, Inc., authorize the Administration to enter into negotiations with Miller Legg & Associates, Inc., as the second highest ranked proposer; and, further, authorize the Mayor and City Clerk to execute an agreement, upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this /9 day of OJ"beY 2016. Philip L, I f Tyor ATTEST: B //APPROVED 1"1 /'APPROVED AS TO .' y% ' FORM & LANGUAGE -el E. ranado C t CI-rk :�.� ,� � '+• &FOR EXEC TION rn.air4* 07: • :INGORP Cl Attorney Dote, T:\AGENDA\2016\October\Procurement\RFQ4tj$174-W Zr2p1 story Service\RFQ-2016-170-WG - Global Positioning System Tree Inventory Servi ; eje;i5• OC... .. d 111 6 0111��CI-H2 • Resolutions - R7 H MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: October 19, 2016 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2016- 170-KB, FOR GLOBAL POSITIONING SYSTEM TREE INVENTORY SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH E-SCIENCES, INC., AS THE TOP RANKED PROPOSER; AND, SHOULD THE ADMINISTRATION BE UNSUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH E-SCIENCES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH MILLER LEGG AND ASSOCIATES, INC., AS THE SECOND HIGHEST RANKED PROPOSER; AND, FURTHER, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. RECOMMENDATION Adopt the Resolution. ANALYSIS The City of Miami Beach is currently inventorying municipally managed trees within swale, median, and park areas in the Middle and North Beach. The City has already completed three phases of the tree inventory for North and Middle beach neighborhoods. The initial three phases were completed pursuant to RFQ 2014-346-YG for Architecture and Engineering. However, the remaining phases of the project would have exceeded the allowable threshold of $200,000, per study activity in accordance with the Florida's Consultants Competitive Negotiations Act. Therefore, a separate solicitation was issued. The award of this solicitation , will allow the completion of the GPS Tree Inventory for City's trees located on public property and in the public right-of-way, including along city, county and state roads, city properties, and city parks located in the South Beach neighborhood. The inventory will include identifying GPS coordinates; location; species and genus using both botanical and commons names; tree size (DBH); site type; maintenance needs; maintenance priority; condition of the tree rated according to categories adopted from the International Society of Arboriculture rating system; pruning recommendations determined based on the ANSI A-300 pruning specifications; visual assessment based on ANSI A300 Standards to Page 1144 of 1614 identify defects; general observation including cavity/decay, pests, suitability of location, root system health, proper mulching, signs of stress, nutrient deficiencies, and pruning; location of above ground utilities; and growing space availability. RFQ PROCESS On July 13, 2016, the City Commission approved the issuance of Request for Qualifications (RFQ) RFQ 2016-170-KB for Global Positioning System Tree Inventory Services. On July 13, 2016, the RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on August 1, 2016. RFQ responses were due and received on August 29, 2016. The City received a total of five (5) proposals from the following firms: E-Sciences, Inc., Miller Legg & Associates, Inc., Keith & Schnars, P.A., Kadrmas, Lee & Jackson, Inc., and Smart Sciences, Inc. The proposal for Smart Sciences, Inc., failed to provide verifiable proof that it was licensed as an Engineering firm by the State of Florida, and was deemed non-responsive for failure to meet the minimum requirements of the RFQ and was not further evaluated. Smart Sciences, Inc. failed to provide verifiable proof that it was licensed as an Engineering firm by the State of Florida. The Evaluation Committee appointed by the City Manager pursuant to LTC# 353-2016 convened on September 13, 2016, to consider the responsive proposals received. The committee was comprised of Mark Williams, Supervisor, Environmental and Sustainability Department, Keary Cunningham, GIS Manager, Public Works Department, Ricardo Guzman, Senior Planner, Planning Department and Flavia Tonioli, Environmental Resources Manager, • Environmental and Sustainability Department. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated Attachment A. E-Sciences, Inc. E-Sciences is an environmental, engineering and ecological consulting firm providing a wide range of services to clients in both public and private sectors. Their firm was formed in 2000, bringing together a team of professional and technical staff members with a long history of successfully executing projects throughout Florida. They specialize in providing similar services to municipalities and other governmental agencies throughout the state. E-Sciences' arborists and urban forestry consultants are leaders in the field and frequently conduct training, workshops and seminars related to urban forest management and maintenance practices. E-Sciences, Inc., has previously been awarded a City contract and has successfully provided GPS tree inventory services to the City. Miller Legg and Associates. Inc. During the last 13 years, Miller Legg has inventoried more than 40,000 trees utilizing GPS in South Florida. They estimate that during the past 51 years in business, they have collected data for more than 500,000 trees, many prior to the development of GPS, utilizing their Page 1145 of 1614 surveying crew's data collection capabilities. Miller Legg has provided numerous municipalities with GPS tree inventory services as well as landscape architecture and inspection services, specifically irrigation, monument sign review, code review, compliance and development, site planning, public workshops, traffic analysis review, and site/landscape review services. Miller Legg and Associates has previously been awarded a City contract and has successfully provided services to the City. Keith and Schnars, P.A. Keith and Schnars have extensive experience, expertise and resources in municipal work throughout Florida. Headquartered in Fort Lauderdale with offices in the City of Doral, Miami- Dade County; Jacksonville; and Altamonte Springs, is a multi-disciplinary consulting firm focused on solving the surveying, mapping, G.I.S. planning, engineering, and environmental challenges faced by its diverse client base. The firm is currently home to over 120 professionals: surveyors; civil and structural engineers; transportation planners; construction inspection specialists; urban designers; environmental scientists; landscape architects; graphic designers; computer analysts; and a whole range of technical and administrative support staff. Keith and Schnars has previously been awarded a City contract and has successfully provided services to the City. Kadrmas, Lee & Jackson, Inc. KLJ assembled a diverse and experienced team of professionals to successfully complete the tree inventory work required with a dedicated and responsive team to meet the project's goals and challenges. Services would be provided and coordinated from their Lake Worth, FL office. Their team has the experience and ability to undertake the challenges and successfully deliver project results. They offer more than 50 environmental professionals, including National Environmental Policy Act (NEPA) specialists, environmental engineers, scientists, archaeologists, biologists and support staff, which include ISA-certified arborists with comprehensive knowledge of native and ornamental tree species that occur in South Florida which include tree health/maintenance assessment techniques. KLJ has never been awarded a City contract. CONCLUSION After reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with the top ranked proposer, E-Sciences, Inc.; and, should the Administration be unsuccessful in negotiations and agreement with E-Sciences, Inc., authorizing the Administration to enter into negotiations with the second highest ranked proposer, Miller Legg & Associates, Inc.; and, should the Administration be unsuccessful in negotiations and agreement with Miller Legg &Associates, Inc., authorizing the Administration to enter into negotiations with the third highest ranked proposer, Keith & Schnars, PA; and further authorizing the Mayor and City Clerk to execute an agreement, upon conclusion of successful negotiations by the Administration. KEYiNTENDED OUTCOMES SUPPORTED Enhance Beautification And Cleanliness Of City Owned Corridors Page 1146 of 1614 FINANCIAL INFORMATION Grant funding will not be utilized for this project. Amount 1 $59,000.00 Account 1 011-0830-000312— Environment and Sustainability- Professional Services (FY16 Funds) Amount 2 $55,000.00. Account 2 127-6506-000312 —Tree Preservation Trust Fund— Professional Services (FY16 Funds) Amount 3 $60,000.00 Account 3 011-9505-000676— Capital Investment Upkeep Account- Reforestation (FY17 Funds) Total $174,000.00 Legislative Tracking Environment and Sustainability/Procurement ATTACHMENTS: Description ❑ Attachement A: Evaluation Committe Scoring Matrix ❑ Resolution Page 1147 of 1614 r M N S1V1Ol CD LC) c0 31VO3NOOV a) C N CO I..L SWe!II!M iaeui o rn SS a) C C CO d- r- N (a Q � -°-' !loluol elneu o 0 0 0 C � C N M d- N CO O uewzn9 opJe3!� �, d7 a, rn m C N N Co CL m � uae 6u!uun u ° Aie )1 CO N- CO CO a) Co a_ a) a, To U o V) N c .V C N Q � U • fit% 0 O T-• N U 06 L Q N C_ C 4) C 015 cn J s -� C 0 a) ATTACHMENT B REQUEST FOR QUALIFICATIONS (RFQ) AND ADDENDUMS MIAMI BEACH City of Miami Beach, 1755 Meridian Avenue,3`d Floor, Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490. ADDENDUM NO. 1 RFQ 2016-170-KB Global Positioning System (GPS)Tree Inventory Services August 10,2016 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. I. REVISIONS Section 0400 Statements of Qualifications Evaluation Paragraph 2, has been revised as follows: Step 1 -Qualitative Criteria Maximum Points Proposer Experience and Qualifications 70 Approach and Methodology 4430 TOTAL,AVAILABLE STEP 1 POINTS. 100, Revise Section 0300, Submittal Instructions and Format,Tab 2.3 Financial Capacity as follows: Upon request of the City, €each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. - - -= = •-- - - , - - -'' - - _ - - z: . The cost of the preparation of the SQR shall be the responsibility of the Proposer. II. ANSWERS TO QUESTIONS RECEIVED Q1) Can you provide a copy of the sign in sheet for the Pre-submittal meeting held August 9, 2016? Al) Yes, please see attached. Q2) Does the City require only Engineering firms submit statements of qualifications in response to the RFQ? A2) Yes, The Prime Proposer(Engineering Firm)shall hold a "Certificate of Authorization" by the State of Florida, Division of Business and Professional Regulations, as applicable. Q3) Does the City require the minimum requirements per Appendix C, be met by the Prime Proposer or can the experience requirements be met by staff of the proposing firm? A3) The Prime Proposer shall have a minimum five (5) years of experience with engineering, environmental and GIS services, and shall also have completed GPS tree or natural resource inventory services for no less than one(1)project within the last five(5)years. Q4) Can the City provide copies of the report for the previously completed phases of the tree inventory? A4) Yes, please refer to the attached Phase 5A GIS Shape Files, Key Maps and Tree Inventory Tables for your reference. Q5) What level of accuracy is the City looking for? A5) Please refer to the attached Phase 5A GIS Shape Files, Key Maps and Tree Inventory Tables for your reference. 1 Q6) Can the City provide an estimate of the number of trees that are to be inventoried as part of the study? Q6) No estimates of the pending tree inventory areas are provided. However, proposers may refer to the attached Tree Inventory Tables for sample historical data attained by the previously completed phase 5A. Q7) Are there any grant requirements or time restraints? A7) There are no grant requirements for this solicitation and no deadline has been established by the terms and conditions of the solicitation. However, it is expected that the successful firm complete the tree inventory project as soon as possible. Q8) Section 2.3, page 12 of the RFQ states that"Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet." Because we are a privately-held company, our financials have not been updated with D&B in many years.In lieu of a SQR from Dun & Bradstreet, would the City accept a copy of our company's two-year comparative audited financial statements? If so, would the City be willing to sign a Non-Disclosure Agreement in order to review the audited financial statements? A8) A Supplier Qualification Report from Dun & Bradstreet will be supplied only upon request of the City, each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. The cost of the preparation of the SQR shall be the responsibility of the Proposer. Financial statements in lieu of the Dun & Bradstreet report will not be acceptable. Q9) Does the Equal Benefits for Domestic Partners Ordinance apply to this solicitation? A9) No, the Equal Benefits for Domestic Partners ordinance shall not apply to the acquisition of professional architectural, engineering, landscape architectural, or survey mapping services procured pursuant to Chapter 287.055 Florida Statutes. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at WafaelGranado@miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Sincerely, •i Alex Denis Procurement Director 2 REQUEST FOR QUALIFICATIONS ( RFQ) Global Positioning System (GPS) Tree Inventory Services 2016-170-KB RFQ ISSUANCE DATE: JULY 13, 2016 STATEMENTS OF QUALIFICATIONS DUE: AUGUST 29, 2016 @ 3:00 PM ISSUED BY: MIAMIBEACH KRISTY BADA, CONTRACTING OFFICER III DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x6218 I Kristybada @miamibeachfl.gov I www.miamibeachfl.gov MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 12 0400 EVALUATION PROCESS 14 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 27 APPENDIX F INSURANCE REQUIREMENTS 30 RFQ 2016-170-KB 2 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently, the successful proposer(s) (the "contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The Purpose of this Request for Qualifications (RFQ) is to qualify a Proposer for Global Positioning System (GPS) Tree Inventory Services ("the Project"). Additionally, the terms "FIRM", "PROPOSER", "CONSULTANT," "PRIME PROPOSER" are used interchangeably and shall refer to the firm that will contract with the City for the performance consultant services and work for the project. The City of Miami Beach is currently inventorying municipally managed trees within swale, median, and park areas in the Middle and North Beach. The City has already completed three phases of the tree inventory for North and Middle beach neighborhoods. The City would like to request proposals to continue this GPS tree inventory for City's trees located on public property and in the public right-of-way; including along city, county and state roads; city property; and city parks located in the South Beach neighborhood. The City seeks proposals from professional consulting engineering firms which have proven experience inventorying municipally managed trees within swale, median, and park areas. This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, the Consultants Competitive Negotiations Act(CCNA). 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: Solicitation Issued July 13, 2016 Pre-Submittal Meeting August 1, 2016 at 10:00AM Deadline for Receipt of Questions August 19, 2016 at 5:00PM Responses Due August 29, 2016 at 3:00PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing Negotiations TBD Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Kristy Bada 305-673-7490 kristybada @miamibeachfl.gov RFQ 2016-170-KB 3 MIAMI BEACH dditionally, the City Clerk is to be copied on.all communications'via e-mail at: RafaelGranado(a.miamibeachfl.gov; or via facsimile' 786-394-41'88. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFQ Timetable section above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue, 3RD Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not • mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 5804578 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFQ by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal. Written questions should be received no later than the date outlined in the Anticipated RFQ Timetable section. 7. CONE OF SILENCE. This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov RFQ 2016-170-KB 4 MIAMI BEACH 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES............ .. CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS............. ... .. CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE........................................... CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. COMPLAINCE WITH THE CITY'S LOBBYIST LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with; all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, without limitation, disqualification of their responses, in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance. 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. RFQ 2016-170-KB 5 M MIAMI BEACH 14. AMERICAN WITH DISABILITIES ACT (ADA). Call 305-673-7490 to request material in accessible format; sign language interpreters (five (5) days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension 2984. 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2- 370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred. 17. NOT USED. 18. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or contractual services for the lowest responsive proposal amount (or in this RFQ, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFQ or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. • 19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1) The ability, capacity and skill of the Proposer to perform the contract. (2) Whether the Proposer can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4) The quality of performance of previous contracts. (5) The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. RFQ 2016-170-KB 6 MIAMI BEACH 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. 21. Postponement/Cancellation/Acceptance/Rejection. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ, or in any responses received as a result of this RFQ. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty (120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 23. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material Safety Data Sheet(MSDS) which may be obtained from the manufacturer. 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. RFQ 2016-170-KB 7 MIAMI BEACH 26. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit (and cause hotel operator to prohibit) discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability in the sale, lease, use or occupancy of the Hotel Project or any portion thereof. RFQ 2016-170-KB 8 MIAMI BEACH 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that is in the best interest of the City, including: A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. RFQ 2016-170-KB 9 MIAMI BEACH 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFQ (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. RFQ 2016-170-KB 10 MIAMI BEACH 45. MODIFICATIONIWITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 47. EXCEPTIONS TO RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 48. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFQ solicitation process. 50. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank RFQ 2016-170-KB 11 MIAMI BEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter& Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Experience& Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. For each project that the proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone & email, and year(s) and term of engagement. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. RFQ 2016-170-KB 12 MIAMI BEACH TAB 3 Approach and Methodology Submit detailed information on the approach and methodology how proposer plans to accomplish the proposed scope of services, including detailed information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget, including but not limited to services referenced in Section 0200, Paragraph 2. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFQ 2016-170-KB 13 MIAMI BEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluation committee in the evaluation of proposals. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received, with or without conducting interview sessions. Step,I -Qualitative Criteria 'Maximum Points Proposer Experience and Qualifications 70 Approach and Methodology 40 'TOTAL AVAILABLE'STEP'1 POINTS 1b0 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement to those points earned in Step 1, as follows. Step 2-Quantitativ.e Criteria Veterans Preference 5 The volume of work previously awarded to each firm by the City within the last three (3) years from the due date for proposal. See Section 4 5 below. TOTAL AVAILABLE STEP ZPOINTS 10 4. Volume of Work Points: Points awarded to the proposer for volume of work awarded by the City in the last three(3) years in accordance with the following table: Less than $250,000 5 $250,000.01 —$2,000,000 3 Greater than $2,000,000 0 • RFQ 2016-170-KB 14 MIAMI BEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Propose? Proposer A B .0 Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score • 3 7 8 Final Ranking' 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. • RFQ 2016-170-KB 15 • APPENDIX A -0 MIAMI BI BEACH Response Certification , Questionnaire & Requirements Affidavit RFQ No. 2016- 170-KB Global Positioning System (GPS) Tree Inventory Services PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2016-170-KB 16 Solicitation No: Solicitation Title: 2016-170-KB GPS TREE INVENTORY SERVICES Procurement Contact: Tel: Email: KRISTY BADA 305-673-7490 KRISTYBADA @MIAMIBEACHFL.GOV STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: • ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2016-170-KB 17 1. Veteran Owned Business. Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government, as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone, 5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred, suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code") and submit that Code to the Department of Procurement Management with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics, available at www.miamibeachfl.gov/procurement/. RFQ 2016-170-KB 18 7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1, 2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%). The City may also,by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO c. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. RFQ 2016-170-KB 19 9. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national origin, religion,sex, intersexuality,gender identity,sexual orientation, marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2016-170-KB 20 DISCLOSURE:AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications, and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true, accurate and complete, to the best of its knowledge, information, and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2016-170-KB 21 PROPOSER.CERTIFICATION; ' I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete'and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of , 20_,personally appeared before me who County of ) stated that (s)he is the of _ , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: RFQ 2016-170-KB 22 APPENDIX B MIAMIBEACH " No Bid " Form RFQ No . 2016- 170-KB Global Positioning System (GPS) Tree Inventory Services PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 — -- -- ----------- ---- Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides. the City with information on how to improve the solicitation process. Failure to submit a "Statement of_No Bid" may result in not 'being notified of future solicitations by the City. RFQ 2016-170-KB 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_ do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Kristy Bada STATEMENTS OF QUALIFICATIONS #2016-170-KB 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2016-170-KB 24 APPENDIX C ___IP._=. MIAMI BEACH Minimum Requirements Specifications RFQ No. 2016- 170-K B Global Positioning System (GPS) Tree Inventory Services PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2016-170-KB 25 Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit, with its proposal, the required submittal(s) documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its proposal or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its proposal considered. 1. The Prime Proposer (Engineering Firm) shall hold a "Certificate of Authorization" by the State of Florida, Division of Business and Professional Regulations, as applicable. Submittal Requirement: Submit a copy of the required license(s). 2. The Prime Proposer shall have a minimum of five (5) years of experience with engineering, environmental and GIS services. 3. The Prime Proposer shall have completed GPS tree or natural resource inventory services for no less than one (1) project within the last five (5) years. Submittal Requirement: For each qualifying project, submit project name, project contact information (phone and email), project commencement and completion dates, prime proposer's role in project. C2. Statement of Work Required. The City of Miami Beach is currently inventorying municipally managed trees within swale, median, and park areas in the Middle and North Beach. The City has already completed three phases of the tree inventory for North and Middle beach neighborhoods. The City would like to request proposals to continue this GPS tree inventory for City's trees located on public property and in the public right-of-way; including along city, county and state roads; city property; and city parks located in the South Beach neighborhood. C3. Specifications The scope of services includes the Conducting a tree inventory of the City's trees located on public property, including in the public right-of-way; including along city, county and state roads; city property; and city parks in the South Beach neighborhood. This area is defined as Dade Boulevard south to Government Cut bound to the east of Erosion Control Line and Biscayne Bay to the west. The boundaries also include Star Island, Palm Island, Hibiscus Island, Belle Isle, Rivo Alto, Dilido and San Marino Island. This shall also include the former Bayshore Golf Club site and the adjacent Scott Rakow Youth Center. The inventory will include identifying GPS coordinates; location; species and genus using both botanical and commons names; tree size (DBH); site type; maintenance needs; maintenance priority; condition of the tree rated according to categories adopted from the International Society of Arboriculture rating system; pruning recommendations determined based on the ANSI A-300 pruning specifications; visual assessment based on ANSI A300 Standards to identify defects; general observation including cavity/decay, pests, suitability of location, root system health, proper mulching, signs of stress, nutrient deficiencies, and pruning; location of above ground utilities; and growing space availability. Once data is collected, it must be provided in ArcGIS and Excel or Access format that can be used by the City's GIS Division. Once the data is uploaded, it must be analyzed using i-Tree Streets. The project report will include: complete inventory in Excel; executive summary of the results; species list breakdown; condition list breakdown; removal list breakdown; maintenance list breakdown; and a list of vacant tree spaces for small, medium, and large trees. RFQ 2016-170-KB 26 APPENDIX D MIAMI BEACH Special Conditions RFQ No. 2016- 170-KB Global Positioning System (GPS) Tree Inventory Services PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2016-170-KB 27 1. TERM OF CONTRACT. Not Applicable. 2. OPTIONS TO RENEW. Not Applicable. 3. PRICES. Not Applicable. 4. EXAMINATION OF FACILITIES. Not Applicable. 5. INDEMNIFICATION. Provider shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. 6. PERFORMANCE BOND. Not Applicable. 7. REQUIRED CERTIFICATIONS. Not Applicable. 8. SHIPPING TERMS. Not Applicable. 9. DELIVERY REQUIREMENTS. Not Applicable. 10.WARRANTY REQUIREMENTS. Not Applicable. 11. BACKGROUND CHECKS. Not Applicable. 12. COMPETITIVE SPECIFICATIONS. It is the goal of the City to maximize competition for the project among suppliers & contractors. Consultant shall endeavor to prepare all documents, plans & specifications that are in accordance with this goal. Under no condition shall Consultant include means & methods or product specifications that are considered "sole source" or restricted without prior written approval of the City. 13. ADDITIONAL TERMS OR CONDITIONS. This RFQ, including the attached Sample Contract, contains all the terms and conditions applicable to any service being provided to the City resulting from award of contract. By virtue of submitting a proposal, consultant agrees not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. 14. PRECLUSION. Successful Proposer and sub-consultants contracted to provide architectural and engineering design services for a particular project are precluded from bidding/responding to the competitive solicitation for the design construction of the project. RFQ 2016-170-KB 28 15. CHANGE OF PROJECT MANAGER. A change in the Consultant's project manager(as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be an Assistant City Manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City project manager). 16. SUB-CONSULTANTS. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. 17. NEGOTIATIONS. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer (s) will take place to arrive at a mutually acceptable Agreement, including final scope of services, deliverables and cost of services. 18. NON-EXCLUSIVITY. It is the intent of the City to enter into an agreement with the successful Bidder that will satisfy its needs as describe herein. However, the City reserves the right as deemed in its best interest to perform, or cause to be performed, the work and services, or any portion thereof, herein described in any manner it sees fit, including but not limited to: award of other contracts, use of any contractor, or perform the work with its own employees. RFQ 2016-170-KB 29 APPENDIX E MIAMI BEACH Insurance Requirements RFQ No . 2016- 170-KB Global Positioning System (GPS) Tree Inventory Services PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2016-170-KB 30 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. The provider shall furnish to Department of Procurement, City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. . C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than$2,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. A waiver of subrogation in favor of the City must be included for the policies required above. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 2016-170-KB 31 ATTACHMENT C CONSULTANTS RESPONSE TO THE (RFQ) Icue ces COPY Miami Beach GPS Tree Inventory Services Request for Qualifications 2016-170-KB Due: Monday, August 29, 2016 3:00 p.m. EST Submitted to: City of Miami Beach Procurement Department ATTN: Kristy Bada nmI AM I BEACH 1755 Meridian Avenue 3rd Floor Miami Beach, Florida 33139 ..-47 . a 1 3:' Ohl `' 4 1 jJ . . .' ��. ki -wig,yy r _,i r - -a At adi - . y : '7. 224 SE 9th Street Fort Lauderdale, Florida 33316 (954)484-8500 www.esciencesinc.com Tab 1 Cover Letter & Minimum Qualifications „... Sciences ENGINEERING ENVIRONMENTAL ECOLOGICAL City of Miami Beach GPS Tree Inventory Services RFQ 2016-170-KB August 29, 2016 Kristy Bada, Contracting Officer II City of Miami Beach Department of Procurement Management 1700 Convention Center Drive Miami Beach, Florida 33139 Re: City of Miami Beach GPS Tree Inventory Services Dear Ms. Bada, E Sciences, Incorporated (E Sciences) is pleased to submit our qualifications for the City of Miami Beach GPS Tree Inventory project. We understand that the City's primary goal for this project is to conduct a tree inventory of the City's trees located on public property, including: all trees along city, county and state roads; city property; and city parks in the South Beach neighborhood.We understand that this will be the final phase on the City's GPS tree inventory. Based on conversations with the City's Urban Forester and Parks Director in 2013, E Sciences developed a pilot project in the Normandy Shores neighborhood to establish a tree inventory protocol and data set that could be used to assist the City in reaching its goal of a city-wide inventory. Due to the success of the initial phase, the City engaged E Sciences to conduct additional phases using the same protocol and data set. E Sciences has inventoried approximately 30,000 trees to date in the City. We understand that for this final phase the City wishes to continue to use the protocol that E Sciences developed and maintain consistency in format and quality. As with previous phases, we will collect and provide: GPS coordinates; location; species and genus using both botanical and commons names;tree size (DBH);site type; maintenance needs; maintenance priority; condition of the tree rated according to categories adopted from the International Society of Arboriculture (ISA) rating system; pruning recommendations determined based on the ANSI A-300 pruning specifications; visual assessment based on ANSI A300 Standards to identify defects; general observation including cavity/decay, pests, suitability of location, root system health, proper mulching, signs of stress, nutrient deficiencies, and pruning; location of above ground utilities; and growing space availability for each tree. Once the data is collected, it will be combined with previous files and submitted to the City in ArcGIS and Excel or Access format that can be used by the City's GIS Division. Once the data is uploaded, it will be analyzed using i-Tree Streets.The project report will include: complete inventory in Excel; executive summary of the results; species list breakdown; condition list breakdown; removal list breakdown; maintenance list breakdown; and a list of vacant tree spaces for small,medium,and large trees. We commend the City for its desire to,inventory such a valuable asset for this community and we look forward to the opportunity to assist with this venture.We understand that the data collected in this phase will complete a data set that has a significant role in future city planning. This includes not just urban forestry planning, but climate change adaptation and sea level rise planning. E Sciences has been involved with all of these aspects of city planning. atoms Tab 1 Cover Letter— Page 1 City of Miami Beach GPS Tree Inventory Services RFQ 2016-170-KB E Sciences is an environmental,engineering and ecological consulting firm providing a wide range of services to clients in both the public and private sectors. Our firm was formed in 2000, bringing together a team of professional and technical staff members with a long history of successfully executing projects throughout Florida. Our project manager for this contract is Mr.Justin Freedman, MS,who is uniquely qualified to manage this contract. In addition to extensive professional experience consulting for municipal urban forestry programs across Florida, he serves as Immediate Past President of the Executive Committee of the Florida Urban Forestry Council (FUFC), whose mission is to educate and support municipal urban forestry programs statewide. Through its educational programming rr. and publications, the FUFC stresses the importance of having an actively-managed tree z inventory and urban forest management plan. Mr. , '..` Freedman teaches classes related to tree inventories, urban forestry and landscaping °° _ throughout Florida. He is an ISA Certified Arborist and Landscape Inspectors Association of Florida (LIAF) Certified Landscape Inspector. He has completed the ISA's Tree Risk Assessment Qualification(TRAQ) course. E Sciences is eager and highly qualified to 4. F provide these services to the City. We specialize t. ' - - �: � **`k in providing similar services to municipalities and ° f - other governmental agencies throughout the state. E Sciences'arborists and urban forestry consultants are leaders in the field. E Sciences'staff frequently conducts training,workshops and seminars related to urban forest management and maintenance practices across the state and nationwide. All data will be collected by ISA Certified Arborists that have been a part of previous phases of the City's inventory. This will ensure consistency and quality throughout the data set. We appreciate this opportunity to present our qualifications to the City of Miami Beach and look forward to your favorable response. Sincerely, E SCIENCES, INCORPORATED Justin Freedman,MS \,/James S. Bassett, PE Project Manager Vice President AlOces Tab 1 Cover Letter—Page 2 Solicitation No: Solicitation Title: 2016-170-KB GPS TREE INVENTORY SERVICES Procurement Contact: Tel: Email: KRISTY BADA 305-673-7490 KRISTYBADA @MIAMIBEACHFL.GOV STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: E Sciences, Incorporated No of Years in Business: 16 No of Years in Business Locally: 14 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: None FIRM PRIMARY ADDRESS(HEADQUARTERS): 34 E. Pine Street CITY: Orlando STATE: Florida ZIP CODE: 32801 TELEPHONE NO.: 407.481.9006 TOLL FREE NO.: N/A FAX NO.: 407.481.9607 FIRM LOCAL ADDRESS: 111 NE 1St Street, Suite 906 CITY: Miami STATE: Florida ZIP CODE: 33132 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Justin Freedman ACCOUNT REP TELEPHONE NO.: 786.517.2632 ACCOUNT REP TOLL FREE NO.: N/A ACCOUNT REP EMAIL: freedman @esciencesinc.com FEDERAL TAX IDENTIFICATION NO.: 59-3667002 The City reserves the right to seek additional information from proposer or other source(s), including but not limited to:any firm or principal information, applicable licensure, resumes of relevant individuals,client information, financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2016-170-KB 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension, Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request.The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. RFQ 2016-170-KB 7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. E Sciences has less that 51 employees,but still provides benefits to employees with spouses and/or domestic partners. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? X YES NO c. Please check all benefits that apply to your answers above and list in the `other' section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. • BENEFIT Firm Provides for ' Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X X Sick Leave X X Family Medical Leave X _ X Bereavement Leave X X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. RFQ 2016-170-KB 9. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race, color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, P„blioPu elieee com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 . Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. 'RFQ 2016-170-KB DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials, shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2016-170-KB PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: James S. Bassett, PE Vice President Signature of Pro• ei .rized Representative: Date: `It 8/22/2016 41, - State of FLORIDA ) On this day of August ,2016 personally appeared before me James S. Bassao County of Orange ) stated that (s)he is the Vice President of E Sciences.Incorporatpdi corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: ' 0.1.4.....!, .I 0.1.4.....!, ; ' It _:.■ Notary Public for t - State o Florida My Commission Expires: 10/2./tot 9 . 4. kincw181i8SI0FI,F F 22087 ✓•- ;, E�IAE&October 2.2010 r1y., Sordid Da Nowt Pablo Uminebn 4 RFQ 2016-170-KB City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB 1.3 Minimum Qualifications Requirements E Sciences meets the minimum eligibility requirements set forth in this solicitation. A list of the required qualifications and documentation follows. 1. Certificate of Authorization by the State of Florida, Division of Business and Professional Regulations. StatR o ` - lorida Board of Proessic nal-Engineers Attesbrt.;" E Scietic}es,Inc rpofated F B PE f.-11r1Aµ(11111)3f , Iif AVIW*w r+4Nin is authorized under the provisic.ns of Sectiorr471`' ,.z,r -deStatutes,to offer engineering services to the public through a Professional Engineer,d uy. �• under Chapter 471,Florida Statutes. Eosr 2/73/2017 CA lie No: Audit No: 228201703662 8691 RICK SCOTT.,GOVERNOR KEN LAWSON.SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION - _ ' BOARD OF P CFESSIONAL GEOLOGISTS `,•- '" s•, LICENSE NUI"RJR - - .0 , GB416 r 1T v _ The GEOLOGY BUSINESS ' ','"--:X.--5 Named below IS CERTIFIED ' Under the provisions of Chapter 492 FS. Expiration date. JUL 31,2016 O ,I s ❑ E SCIENCES,INCORPORATED �, " a 34 EAST PINE STREET ' ,. ,,, - ORLANDO FL32E01 m _ • • , I2 ' ..y} _ 0.-,.. `..o f� Tab 1 Cover Letter and Minimum Qualifications— Page 9 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Additional Certifications: State of Florida 1 yf INTERNATIONAL SOCIETY OF ARBORICULTURE Department of State CERTIFIED ARBORIST" I certify from the records of this office that E SCIENCES,INCORPORATED is Justin E. Freedman a corporation organized under the laws of the State of Florida,filed on August Having'arc a.fidly completed the mp unmet°M by the Arbbxist Certification 29.2000. Bo.d oldie International Society of Arborieubure. the above named is bemby recognised a.an ISA Certified The document number of this corporation is P00000081584. I further certify that said corporation has paid all fees due this office through ( ISA December 31,2016,that its most recent annual report/uniform business report , ,,,, rsr.ai. was filed on January 19,2016,and that its status is active. I further certify that said corporation has not filed Articles of Dissolution. —1r} emfy orpora r INTERNATIONAL SOCIETY OF ARBORICULTURE Gem miff ley its/ewlthe CERTIFIED ARBORIST' Greet Seel spit Doe.1E7Mt,g at readmtw the Gptrl,this ti.Nfiweinwti day efieseety, 2016 Brian Voelker Having successfully completed do requirements set by the A,6onat Certification 4 Board of the Ineem.don.l Society of Arboriculture, • the abme named is hereby ncogtvd u.n ISA Certified rs 11,01114 _. _st et Secretary of State {ISAa To rrrtiaue this eardlnbniitt the h4.or sunnier fib amber.and am Raw iesimAmi�.rei. INTERNATIONAL SOCIETY OF ARBORICULTURE CERTIFIED ARBORIST" Jennifer Savaro Having sucm.s Iy completed the twain:mn.act by dm Arbotim Certification Board of the intemamn.l Society of Arbodndmte, the above tamed U tretebr mmgNad r a.ISA ISA 1 .. Tab 1 Cover Letter and Minimum Qualifications— Page 10 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Certification of Insurance(for proposal purposes): 1 ___...-4, OP ID:JB i `��RO CERTIFICATE OF LIABILITY INSURANCE DATE(MXW DM YY) 11/04/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER D° CT Jan Bard", Hatcher Insurance,Inc. ZaE. P.O.Box 640689 �w�e,__ Egt 407441-268$ I PW"XC,Not 407441-2688 Orlando,FL 328640689 FiMN Marion F.Hatcher,III AODNESS:lbarltwallehi�MfifN.a0111 _ _ ____ piwom"uc° • NLSURERM)WOKING COVERAGE NAIL• INSURED E Sciences,Incorporated MUNN A:American Cas.Co.Reading PA 20427 Attn: Melanie Aldridge now e:OW Dominion Insuring*Co. 40231 34 E.Pine Street Orlando,FL 32801 maw c I Continental Casualty Company 20443 mom D:Zudah American ins Co of IL 00366$ Nisi a:Crum&Forster specialty ■ INSURER P: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT CFI OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICES.UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 'LWP M L I L POLICYEFF POUCYEXP LTR I TYPE OF INSURANCE ells!1eVD FOLICY NUMBER IM NOOIWYYI IMMIDD/SYYY1 UNITS GENERAL LMRLtTY 1 EACH OCCURRENCE S 2,000,000 A X COMMERCIAL GENERAL LIABIUTY X 84024246602 11/02/2016 11/02/2016.PDSEMGEs -NTED .) s 300,000 CLAIMS-MADE I X I OCCUR I MW EXP(Anyone peIoe) * 10,000 PERSONAL It AOV INJURY $ 2,000,000 GENERAL AGGREGATE S 000,000 GEM AGGREGATE LIMIT APPUES PER: PRODUCTS-COMPIOP AOO S 4,000,000 J I A• I POLICY 17 UE!LOC S AUTOMOBILE UABILRY I I COMBINED SINGLE LIMIT S 1,000,000 B X ANY AUTO BIT6941T 11/02/2015 11/02/2016 OM eaou IN • BODILY MAIRY(Perpelswl) s ALL OWNED AUTOS BODILY INJURY(Per=WE) $ SCHEDULED AUTOS PROPERTY DAMAGE X HIRED AUTCS (PER ACCIDENT) S X NON-CANNED AUTOS s -^ S X UMBRELLA LMa X OCCUR EACH OCCURRENCE $ 3,000,000 C _ excess UM CLAIMS-MADE 84024240173 11102/201$111102,201$.AGGREGATE s 3,660,000 DEDUCTIBLE $ X RETENTION S 10000 Ip $ YORKERS COMPENSATION X I �U" POI AIM EMPU3YERIFUABIUTY D ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N VYC 9696816 06 11/02/2016 11/0212016 E.L.EACH ACCIDENT s 1,000,000 OFFlCERAIEMBER EXCLUDED? ©N/A (Mendelmy in NH) U$L&H INCLUDED EI.DISEASE-EAB$PLOYEB S 1,000,000 N)es,seserSR under DESCRIPTION OF OPERATIONS below L.DISEASE-POLICY LIMIT $ 1,000,000 j B Professional LJab PKC103687 11/02/2016 11/02/2016 iie pee 2,000,000 E Pollution Limb PKC103687 11/02/2016 11/02/2016'Aggregate 2,000,000 DESCRIrnONOF tiONS I LOCATIONS I VEHICLES(ASeRS ACORD 101,AddSlo" Rsmerks Schedule,d mac space Is required) General Lia lity includes Additional Insured If required by written contract CERTIFICATE HOLDER CANCELLATION 1 INFOXXX i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE INFORMATIONAL/PROPOSAL THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PURPOSES ONLY AUTHORIZED REPRESENTATIVE 1 ©1988.2009 ACORD CORPORATION. All rights reserved. ACORD 26(2009/09) The ACORD name and logo are registered marks of ACORD «e 1-4::10 Tab 1 Cover Letter and Minimum Qualifications–Page 11 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB 2. E Sciences has over five years of experience with engineering, environmental and GIS services. E Sciences has provided these types of services since being founded in 2000. 3. E Sciences has completed 15 projects, including five for Miami Beach, within the last five years where conducting tree or natural resource inventory services was the primary purpose of the project. All of these projects are in Florida and most are within South Florida.We have conducted numerous other projects for which GPS inventory of trees was part of a larger project (i.e. tree impact assessments/tree removal permitting projects).The total number of trees inventoried over this period of time exceeds 80,000. To meet the submittal requirement listed, E Sciences has provided in the table below, project name, project contact information (phone and email), project commencement and completion dates,and our role in project for each qualifying project. Project Project Project E Sciences Name Contact Start/End Role Dates Mark Williams, Urban Forester City of Miami Beach Miami Beach 7/2013-6/2016 Prime consultant Phases 1 through 5 Tel.305-673-7000 Email.MarkWilliams(a.miamibeachfl.gov FDOT District Six, Cristobal Betancourt, RLA, Director of SR 5/Overseas Highway Landscape Architecture&Planning _ Chen Moore I 6/2016-8/2016 Subconsultant Sugarloaf Key Vegetation Tel.772-486-9250 Mapping Email.cbetancourt@chenmoore.com City of Marathon Tree George Garrett,Deputy City Manager Inventory and Urban Forestry City of Marathon 11/2015-1/2016 Prime consultant ry Tel. 305-289-4109 Management Plan Email.garrettq(o)ci.marathon.fl.us Joseph S Kroll, Public Works Director Town of Surfside Town of Surfside Tree Inventory ; Tel.305-861-4863 7/2014-11/2014 Prime consultant Email.jkroll a(�townofsurfsidefl.gov Kathy Beck, Natural Resources City of Tampa Bayshore Coordinator Boulevard Tree Inventory/ City of Tampa Planning and Urban 4/2015-3/2016 Prime consultant Assessment Design Tel.813-274-5158 Email. Kathv.Beck(a.tampaoov.net Corrice Patterson, Public Works Director, I Village of Palmetto Bay Village of Palmetto Bay 7/2014-11/2015 ,Prime consultant Tree Inventory Tel.305-969-5011 - Email.coatterson( Dalmettobav-fl.gov J . Tab 1 Cover Letter and Minimum Qualifications —Page 12 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Project Project E Sciences Project sect Start/End Name Contact Role Dates Sharon Vollmer City of Coconut Creek City of Coconut Creek Tree Inventory Tel. 954-956-1517 5/2014—7/2014 Prime consultant Email. SVollmerrcoconutcreek.net Felipe A. Lofaso,Assistant Director of City of Lake Worth Tree Public Services Inventory and Urban Forest City of Lake Worth 6/2014—2/2015 Prime consultant Management Plan Tel. 561-586-1720 Email.flofaso a(�Iakeworth.orq Charles Livio, Horticulturist City of Oakland Park City of Oakland Park 1/2014 Prime consultant Canopy Assessment Tel. 954-630-4511 Email. charlesl a(�oaklandparkfl.gov Mark Lange Kendall Breeze Green Spaces Consulting 6/2013—7/2013 Subconsultant Tree Inventory Tel. 561-723-4826 i Email. mark.oreensoaces(@qmail.com Mark Lange Country Walk .Green Spaces Consulting Tree Inventory Tel. 561-723-4826 5/2013— 1012013 Subconsultant Email. mark.oreenspaces@qmail.com :. ,. `.• L;1aY �. • 4 Tab 1 Cover Letter and Minimum Qualifications—Page 13 Tab 2 Experience & Qualifications .11 Sciences ENGINEERING ENVIRONMENTAL ECOLOGICAL City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Tab 2 Experience and Qualifications 2.1 Qualifications of Proposing Firm Firm History E Sciences, Incorporated (E Sciences) is an engineering, environmental and ecological consulting firm providing a wide range of services to clients in both the public and private sectors. Our firm was formed in 2000, bringing together a team of professional and technical staff members with a long history of successfully executing projects throughout Florida and the Southeastern United States. Our fundamental philosophy is based on responsiveness, expertise and creating value for our clients. Our firm delivers strong project management, comprehensive multi-disciplinary services, knowledge of specific regional issues, relevant experience, and dedication to technical excellence. This expertise qualifies us as leaders in our field. We understand the challenges facing private companies and government agencies, including scheduling constraints and shrinking budgets,and we respond by structuring our project teams to deliver high value and excellent service. E Sciences' corporate business model is structured to facilitate long-term relationships with municipal and government entities. We currently provide and have provided ongoing professional consulting services for multiple counties, municipalities, and agencies throughout the State. We were founded on the belief that we could consistently perform better than our competitors by providing quality, reliable services regardless of the size of the project. We apply the same professional and technical expertise to our services whether the project is a small single-service contract or a large-scale multidisciplinary effort. Tree Inventory Experience and Track Record E Sciences is eager and highly qualified to provide GPS Tree Inventory Services for the City of Miami Beach. We specialize in providing similar services to municipalities and other governmental agencies throughout Florida. Our staff includes 36 professional scientists and engineers, including Landscape Inspectors Association of Florida (LIAF) Certified Landscape Inspectors and International Society of Arboriculture (ISA) Certified Arborists with the Tree Risk Assessment Qualification (TRAQ). For this project, all trees will be inventoried by ISA Certified Arborists with Miami Beach experience. We are local. Our office in downtown Miami is just over the MacArthur Causeway from Miami Beach. We know the City's trees, parks and geography. We have provided this service to the City of Miami Beach since 2013. We have inventoried 31,382 trees from the City's northern boundary at 87th Terrace to Dade Boulevard, including parks, golf courses, street trees and municipal properties. This data has been proven to be of high quality and in the appropriate format for the City's GIS systems. We also inventoried 2,538 public trees for the Town of Surfside immediately to the north. Previous phases were completed on schedule and budget. We have conducted 14 local, recent tree inventories in the past five years in Miami-Dade, Monroe, Broward and Palm Beach Counties.We have provided similar urban forestry and arborist consulting services for the Florida Department of Transportation Districts Four and Six, Doral, Pompano Beach, Manatee County and Tampa. In all, over the past five years alone we have inventoried more than 80,000 trees in Southern Florida. (1�� Tab 2 Experience and Qualifications—Page 1 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB 2.2 Qualifications of Proposer Team Organizational Chart Miami Beach r GPS Tree Inventory Services tr:i MIAMI BEACH 2016-170-KB Miami Beach Project Manager Quality Assurance/Quality Control — Project Manager (r, Nadia G.Locke,PE Justin Freedman,ISA Certified Arborist Senior Scientist,IS Certified Arborist frJ Staff Scientist,ISA Certified Arborist Brian Voelker 14i Jen Savaro This is the same team that has inventoried more than 30,000 trees within the City! COS Tab 2 Experience and Qualifications—Page 2 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Team Members'Qualifications E Sciences'office address and primary project contact is provided in the box below.As listed, our project manager for all tasks associated with this contract is Mr. Justin Freedman, MS, who is uniquely qualified to manage this contract. In addition to extensive professional experience consulting for municipal urban forestry programs in Florida, in 2015 he served as E Sciences, Incorporated President of the Executive Committee of the Justin Freedman, MS Florida Urban Forestry Council (FUFC), whose Project Manager/Senior Scientist/South Florida Manager mission is to educate and support municipal Cell. (301)602-0657 Email.jfreedmanesciencesinc.com urban forestry programs statewide. Through its educational programming and publications, the 111 NE 1st Street, Suite 906,Miami, Florida 33132 FUFC stresses the importance of having an Tel. (786)517-2632 Fax. (305)397-1556 actively-managed tree inventory and urban forest management plan. Mr. Freedman teaches classes related to tree inventories, urban forestry and landscaping throughout Florida. He is an ISA Certified Arborist and LIAF Certified Landscape Inspector. He also has earned the ISA's IRAQ qualification. E Sciences'broad staff resources ensure that the City has access to a wide range of professionals to efficiently provide the services requested. Additional key staff members include: Mr. Brian Voelker, MS, environmental scientist, ISA Certified Arborist and LIAF Certified Landscape Inspector with 18 years of experience; Ms. Jennifer Savaro, staff scientist, has over four years of experience providing municipal tree inventories; and Ms. Nadia G. Locke, PE, Quality Assurance / Quality Control and Technical Reviewer for this contract. This is the Project Team that successfully conducted previous phases of the City's tree inventory on time and on budget. The following pages include staff resumes illustrating the quality and depth of experience of our key arborist/urban forestry personnel who are prepared to provide the master tree plan and consulting services required under this contract. • '. . f ;. Jler 4#4. 44* r r ., -i r '.4 • • fit (_ s Tab 2 Experience and Qualifications—Page 3 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Justin Freedman, MS, Senior Scientist, Project Manager Mr. Freedman is an experienced environmental professional serving public and private clients throughout Florida. He has Education provided master planning services and consulting, plan review, M.S., Nova Southeastern University landscape inspection, environmental assessments, expert witness, permitting, ordinance development, street tree inventory, canopy B.A., Biology, Tufts University assessments, carbon sequestration analysis and wildlife permitting Professional Licenses I Certifications services to municipalities throughout Florida. Certified Arborist, FL 5488A Mr. Freedman is an ISA Certified Arborist (with TRAQ) and LIAF Tree Risk Assessment Qualification (ISA) Certified Landscape Inspector. He currently serves as Immediate FDEP Certified Erosion and Sediment Past President of the Florida Urban Forestry Council. He has also Control Inspector and Instructor conducted numerous studies related to climate change and sea Certified Landscape Inspector level rise and was involved with the preparation of the Broward County Climate Change Action Plan. Certified Green Industries Best Management Practices Instructor Select Project Experience Certified in Advanced Maintenance of Street Tree Inventory, City of Miami Beach, Miami-Dade County, Traffic Florida — Mr. Freedman served as the project manager for five Years of Experience phases of street tree inventory for the City.The phases encompassed 14 portions of the City from the northern boundary to Dade Boulevard. Canopy Analysis, City of Miami Beach, Miami-Dade County, Florida—Mr. Freedman served as the project manager for this canopy analysis project for the City of Miami Beach. Using i-Tree Canopy, he and his team estimated the canopy coverage for the City's urban forest, as well as percentage of available space remaining within the City for additional tree planting.Mr. Freedman developed a one-page brochure for public education documenting the information from the study. Street Tree Inventory, City of Coconut Creek, Broward County, Florida — E Sciences conducted a street tree inventory for the City of Coconut Creek. Services included inventorying approximately 10,000 trees within the City's communities.Mr.Freedman served as project manager for this project. Village-wide Tree Inventory,Village of Palmetto Bay, Miami-Dade County, Florida—E Sciences conducted a street tree inventory for the Village of Palmetto Bay. Services included inventorying approximately 25,000 trees along the City's roadways,parks and municipal buildings communities.Mr. Freedman served as project manager for this project. Tree Inventory and Management Plan,City of Lake Worth, Palm Beach County, Florida—E Sciences conducted a street tree inventory for the City of Lake Work and developed an urban forest management plan. Work included inventorying approximately 9,000 trees within the City's roadways and parks and conducting canopy assessments for three different years.Mr. Freedman served as project manager for this project. Canopy I Carbon Sequestration Analysis, Keep Manatee Beautiful, Manatee County, Florida — Mr. Freedman performed land cover analysis of Manatee County for two different study years, comparing canopy cover and quantifying the environmental benefits performed by the canopy for each of the County's municipalities and its unincorporated areas. E Sciences is under contract to update this study for 2016. (�k mks Tab 2 Experience and Qualifications–Page 4 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Citywide Arborist Services,City of Dania Beach,Broward County,Florida—Services for this project were performed under a continuing services contract and involved serving as the City Arborist for Dania Beach. Activities included reviewing tree removal license applications including coordinating license requirements with citizens and approving removal applications. Other tasks included reviewing landscape plans submitted as part of Site Development Plans submitted to the City for proposed developments. Municipal Tree Inventory, City of Doral, Miami-Dade County, Florida—Mr. Freedman conducted a tree inventory for two City parks, Doral Meadows and Morgan-Levy, locating trees using sub-meter GPS. He prepared GIS-based maps depicting the locations of the trees over aerial photographs. Urban Forest Canopy and Vegetation Analysis, South Florida Audubon Society,Town of Davie, Broward County, Florida — Mr. Freedman designed and managed a town-wide vegetation sampling project to analyze the extent and structure of the town's urban forest canopy.Services included randomly generating sample plots,coordinating site access, managing field data collection and data entry, analysis of data and reporting. This project also included quantifying the environmental benefits services being provided by the Town's urban forest canopy and design of signage placed at Town Hall that educates residents on the value of the services being provided by the Town's trees. Florida Department of Transportation District 6 Districtwide Landscape Architectural Services, Miami-Dade and Monroe Counties, Florida— E Sciences is a subconsultant on a District 6 continuing services contract to provide tree inventory and mapping services to support stand-alone landscape design projects throughout Miami-Dade and Monroe Counties. The first project completed was a tree survey/vegetation mapping project on Sugarloaf Key. Florida Department of Transportation Statewide Arborist Services, Florida — Mr. Freedman conducted review of vegetation management plans and applications for vegetation removal associated with billboards along state roads, including review of illegal cutting activities. Bridgeport Marina Mile Arborist Consulting, Bridge Development Partners, LLC, Cities of Dania Beach and Hollywood, Broward County, Florida—Mr. Freedman provided expert consulting services for the developer to assist in negotiating a reasonable mitigation settlement. Venetian Islands Infrastructure Improvement Arborist Services, City of Miami Beach, Miami-Dade County, Florida—This project consisted of the design and construction of infrastructure improvements on three islands within the City of Miami Beach. E Sciences' role on this project was to review an existing tree survey and proposed infrastructure plans to identify potential conflicts between existing trees and proposed infrastructure. Staff performed field visits to visually inspect and mark potential conflict trees. The field visits also involved coordination with the contractor to determine the limits of construction and verify if particular trees would be impacted based upon proposed construction methods. Pending these field visits, E Sciences generated a final plan set mark up and associated tree table identifying conflict trees. Mr.Freedman served as project manager for this project. City of Key West City Hall Arborist Assessment, Key West, Florida—The City of Key West is relocating its City Hall facilities to the site of the former Glynn Archer Elementary School at 1300 White Street. In support of landscape and architectural design efforts, Mr. Freedman conducted an assessment of the approximately 65 trees at the site. The purpose was to assess the health and condition of the trees at the site,and to provide recommendations for preservation, transplantation and/or removal and replacement associated with the new design and in accordance with the City's municipal code. Tab 2 Experience and Qualifications—Page 5 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Cypress Bend IV Code Violation Settlement, City of Pompano Beach, Broward County, Florida — Mr. Freedman provided arboricultural expertise for the negotiation of a code violation settlement on behalf of a Pompano Beach homeowners association. Activities induded evaluating trees and palms, preparation of exhibits for the hearing, negotiating with the City arborist and preparation of a favorable settlement offer for the client. Code Compliance I Expert Witness Support, City of Dania Beach, Broward County, Florida — Mr. Freedman provided expert services to the City's Code Enforcement and Legal departments. Work included inspecting tree-related code compliance cases in the field, preparing or evaluating tree appraisals, preparation of technical reports and expert witness testimony services. Street Tree Inventory, City of West Palm Beach, Palm Beach County, Florida—Mr. Freedman managed this Florida Department of Forestry Urban and Community Forestry Grant funded street tree inventory. Over 19,000 tree and planting space locations were collected and delivered to the client as an ArcGIS shape file. Activities included supervising field staff, field data collection, data quality verification, map preparation, preparation of Urban Forestry management plan, training for client contact on use of GPS data collector and ArcGIS,and training for client and urban forestry staff on use of inventory for managing work flow. Forest Ridge Master Owners' Association Arboricultural Consulting Project, Town of Davie, Broward County, Florida — For this multi-year project, Mr. Freedman developed the annual maintenance program for street trees and palms maintained by homeowner association. Activities included supervision of field staff, GPS data collection, ArcGIS mapping, analysis of tree and palm health and condition and preparation of maintenance specifications for arboricultural work. Other work included recommending trees for under power lines and presentation of work products at Board meeting. The Moors Master Owners'Association and Sub-Associations Yearly Maintenance Planning,Miami Lakes, Miami- Dade County, Florida—Mr. Freedman provided yearly tree maintenance planning in common areas of five homeowner and condominium association properties. Activities included yearly evaluation of trees and palms, preparation of bid package and work inspections. Street Tree Inventory,Town of Windermere,Orange County,Florida—Mr.Freedman prepared data and GIS map for Florida Department of Forestry Urban and Community Forestry Grant funded street tree inventory.Activities included GPS data collection,data quality control,map preparation,and training for client and staff on use of ArcGIS and work product. Arboricultural Assessment and Appraisal, Pembroke Park, Broward County, Florida — Mr. Freedman provided evaluation and appraisal for 125 trees for private development. Valley Crest Tree Survey, Village of Pinecrest, Miami-Dade County, Florida — Mr. Freedman conducted a GPS survey for 108 trees for private development site. Tree Evaluation, Lohmann's Plaza, City of Aventura, Miami-Dade County, Florida — Mr. Freedman evaluated specimen trees for recommended disposition. Tree Evaluation,EnV at Mary Brickell Village,Miami-Dade County,Florida—Mr. Freedman evaluated tree heath and condition and provided relocation specifications for trees at an existing development proposed for improvement. Tree Evaluation,Aventura Commons, City of Aventura,Miami-Dade County,Florida—Mr. Freedman evaluated the health and condition of specimen trees proposed for removal in support of a development project. Tab 2 Experience and Qualifications – Page 6 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Sustainable Swale Planting Design and Permitting, City of Hallandale Beach, Broward County, Florida — In an effort to beautify the swales along its signature Boulevard,the City desired to install wetland-inspired landscaping within its stormwater swales. Mr. Freedman analyzed drainage requirements, designed sustainable landscapes and permitted wetland plantings within FDOT-owned stormwater facilities. Selected Publications I Presentations/Awards(past five years) • International Society of Arboriculture/Florida Urban Forestry Council Cost of Not Maintaining Trees Seminar,Tampa, Florida(2015):Conference Chair and Moderator • South Florida Association of Environmental Professionals 2014 LEAF Award for the City of Miami Beach Sea Level Rise Study • Florida Urban Forestry Council Urban Forestry Institute, Fort Lauderdale, Florida (2014): Conference Chair and Moderator • Florida Brownfield Association Annual Conference, Orlando, Florida (2014): Developed and moderated session Incorporating Sustainable Design into Brownfield Projects • South Florida Association of Environmental Professionals Symposium, North Miami, Florida (2013): Integrating Engineering and Environmental Strategies to Mitigate for, and Adapt to, Climate Change Impacts to Coastal Urban Communities • Florida Urban Forestry Council 2014 Regional Meetings: Chair, organizer and trainer for a series of i-Tree trainings throughout the State of Florida • Florida Urban Forestry Council Urban Forestry Institute,Tampa, Florida(2013):Conference Co-Chair and Speaker • Town of Davie Certificate of Appreciation for Canopy Study Project(2013) • Society of Municipal Arborists International Conference, Milwaukee,Wisconsin (2011)The Role of Urban Forestry in Climate Change Action Planning • Natural Intersections:Climate Change Action Plans and Urban Forestry,City Trees Magazine,March/April 2011 • Urban Forest Canopy Assessment for the Town of Davie, Florida Arborist,A Publication of the Florida Chapter ISA, Volume 14, Number 3,Fall 2011 • Davie Green Energy and Environmental Committee(2011)Canopy Assessment of the Town of Davie s TM y 6Y'• yid 1 SA SA, In 2015 Mr.Freedman chaired a joint ISA/FUFC Conference in Tampa Florida. AOKs.s Tab 2 Experience and Qualifications–Page 7 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Nadia G. Locke, P.E., LEED AP, QA/QC and Technical Reviewer Ms. Locke has been providing professional environmental and engineering consulting services for over 28 years. During her career, Education she has worked in many facets of environmental consulting including B.S. Materials Science and Engineering, environmental audits, site assessment and remediation, stormwater University of Florida, 1988 design, sanitary sewer planning, environmental permitting, climate Professional Licenses/Certifications change impact evaluation,grant assistance,wetland mitigation design, Professional Engineer: FL-58676 Brownfields, community involvement, and training. Ms. Locke has provided litigation support for the FDOT, Miami-Dade Aviation LEED AP Neighborhood Development Department, Barry University and private entities. She also serves as Certified FDEP Stormwater, Erosion and E Sciences'Corporate Quality Assurance Officer. Sedimentation Control Inspector#3263 and Instructor#130 Ms. Locke previously managed an environmental department for a OSHA 40 Hour HAZWOPER/8 Hour Site large engineering firm in Miami-Dade County for over six years.She is Supervisor a former President of the South Florida Association of Environmental NAUI/PADI Advanced Open Water Diver Professionals and served as a commission-appointee to the Broward Years of Experience County Brownfields Redevelopment Task Force and the City of Fort Lauderdale Community Advisory Board.Ms.Locke is a Board Member 28 for the Smart Growth Partnership and is their liaison to the Broward County Metropolitan Planning Organization.She is also the current President-Elect for the Florida Brownfields Association (FBA)and served as Co-Chair for the FBA's 16th annual Conference in 2013. Project Experience Street Tree Inventory, City of Coconut Creek, Broward County, Florida — Ms. Locke provided Quality Assurance/ Quality Control (QA/QC) and technical review for this street tree inventory project for the City of Coconut Creek. Tasks associated with this project included inventorying approximately 10,000 trees within the City's communities. Village-wide Tree inventory,Village of Palmetto Bay,Miami-Dade County, Florida—Ms.Locke provided QA/QC and technical review for this street tree inventory for the Village of Palmetto Bay.Services included inventorying approximately 25,000 trees along the City's roadways,parks and municipal buildings communities. Tree Inventory and Management Plan, City of Lake Worth, Palm Beach County, Florida—E Sciences conducted a street tree inventory for the City of Lake Work and developed an urban forest management plan. Work included inventorying approximately 9,000 trees within the City's roadways and parks and conducting canopy assessments for three different years. Ms.Locke provides QA/QC and technical review for this project. Street Tree Inventory, City of Miami Beach, Miami-Dade County, Florida — E Sciences conducted two phases of street tree inventory for the City of Miami Beach. The two phases encompassed the Normandy Shores and Normandy Isles neighborhoods.Ms.Locke was the QAQC manager and also provided technical review for this project. Tab 2 Experience and Qualifications–Page 8 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Canopy Analysis, City of Miami Beach, Miami-Dade County, Florida — E Sciences conducted a canopy analysis project for the City of Miami Beach. Using i-Tree Canopy the E Sciences team estimated the canopy coverage for the City's urban forest, as well as percentage of available space remaining within the City for additional tree planting.A one- page brochure was designed for public education documenting the information from the study. Ms. Locke was the QAQC manager and also provided technical review for this project. Sistrunk Boulevard Streetscape and Enhancement, City of Fort Lauderdale, Broward County, Florida — Originally slated as a stimulus project where funds were being disbursed through FDOT District Four, Ms. Locke conducted a Level 2 assessment of a 1.25-mile corridor streetscape enhancement project located in the heart of the City of Fort Lauderdale Community Redevelopment Agency (CRA). Testing included Maintenance of Traffic, private utility location and collection of 36 soil and groundwater samples for laboratory analysis. Data was compiled and reported, and environmental notes/bid specification language was developed for bidding purposes. Ms. Locke also engaged the CRA in avoidance and minimization considerations and assisted the CRA with managing risks associated with environmental issues during construction. Virginia Shuman Young Elementary School, Broward County, Florida — Ms. Locke is working with Broward County Schools' Environmental Resource Manager to create an outdoor, living classroom for environmental and ecological studies. Site visit and school staff input has resulted in a conceptual planting plan to enhance the existing native vegetation, increase the shading and tree canopy, beautify the school and provide a learning opportunity for students. E Sciences' services such as coordination and planting are being provided pro bono and the plants for this project are being provided by grants. Historic Vizcaya Southern Lagoon and Northern Canal Tidal Swamp Landscape Environmental Restoration Plan, Miami, Miami-Dade County, Florida — This project involved a multi-disciplinary landscape architecture and environmental restoration plan for the waterways and tidal pool within the museum's property, which balanced ecological function with creative landscape aesthetics, recreational functions and values, and improvements to water quality, and planting designs based on historic flora inventories, including mangroves, native hardwood hammock and coastal scrub species. Ms. Locke was the engineer of record and the technical quality assurance reviewer for this project. Truman Waterfront Park, City of Key West, Monroe County, Florida — The City of Key West Naval Properties Local Redevelopment Agency has been engaged in the acquisition, planning and permitting of the redevelopment of a portion of the former U.S. Navy Truman Waterfront base since 1995 as allowed by the Federal Government's Base Realignment and Closure process. Overall project consists of designing and implementing a thematically integrated waterfront park consistent with the character of a surrounding historic community. E Sciences reviewed the contamination assessment and remediation history of these parcels to ascertain and assist the City in understanding existing and proposed land use restrictions to determine the requirements for site development and use as a public park. E Sciences is in the process of developing a soil and groundwater management plan to address contamination issues during construction and to communicate the engineering controls that will be required to be installed and maintained. This process involves coordination with the Navy and its consultants and the Florida Department of Environmental Protection.Ms. Locke is the senior technical reviewer for this project. /._2)10.8 Tab 2 Experience and Qualifications— Page 9 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Brian Voelker, MS, Senior Scientist Mr. Voelker is a senior scientist with over 19 years of experience Education specializing in natural resource assessments and permitting, as well certified arborist services. As an ISA Certified Arborist, Mr. Voelker M.S., Coastal Zone Management, Marine provides numerous consutling arborist services to both public and Biology, Nova Southeastern University,2000 private sector clients, including the following: GPS tree inventories B.S., Environmental Studies,State and GIS tree database development; destroyed/damaged tree University of New York, 1996 assessments; tree value estimates; tree grading; tree/utility conflict Professional Licenses I Certifications identification; hazard tree evaluations (risk assessment); analysis of LIAF Certified Landscape Inspector tree canopy cover and ecological/monetary benefits; urban forest #2012-125 management plans; planting and maintenance bid packages, SWS Professional Wetland Scientist#1355 mangrove trimming oversight and tree removal permitting. ISA Certified Arborist#FL-5378A Project Experience ISA Tree Risk Assessment Qualification Street Tree Inventory, City of Coconut Creek, Broward County, PADI Certified Rescue Diver Florida—E Sciences conducted a street tree inventory for the City of Coconut Creek. Services included inventorying approximately 10,000 FDEP Certified Stormwater Erosion and trees within the City's communities. Mr. Voelker served as lead Sedimentation Control Inspector#29437 project scientist for this project. Years of Experience 19 Tree Inventory and Management Plan, City of Lake Worth, Palm Beach County, Florida — E Sciences conducted a street tree inventory for the City of Lake Work and developed an urban forest management plan. Services included inventorying approximately 9,000 trees within the City's roadways and parks and conducting canopy assessments for three different years. Mr. Voelker served as lead project scientist for this project. Street Tree Inventory, City of Miami Beach, Miami-Dade County, Florida— Mr. Voelker served as the lead project scientist for two phases of street tree inventory/health assessment for the Normandy Shores and Normandy Isles neighborhoods. The assessments included health and structure evaluations, identification of utility conflicts, pruning recommendations, and general risk evaluations. The resulting GPS data will be used to generate a GIS tree database that the City will use as a tool for managing urban forest resources in this particular community. The results of this analysis may then be used to develop the framework for a City-wide GIS tree database. Country Walk Residential Community Tree Inventory, Kendall, Miami-Dade County, Florida — This project involved a GPS tree inventory and photo documentation for all trees falling within Master Association managed portions of this 470+ acre residential community. Tree general condition and health (relative to pests) was also recorded. The resulting GPS tree data was provided to the client in both GIS and hard copy format (maps and corresponding tree tables). The inventory was used by the Master Association's consulting arborist as a tool for the Homeowners Association (HOA)to efficiently and effectively manage their urban forest resources. Kendall Breeze Residential Community Tree Inventory, Kendall, Miami-Dade County, Florida — This project involved a GPS tree inventory and photo documentation for all trees falling within HOA managed portions of this 90+ acre residential community. Tree general condition and health (relative to pests)was also recorded.The resulting GPS ( Tab 2 Experience and Qualifications– Page 10 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB tree data was provided to the client in both GIS and hard copy format (maps and corresponding tree tables). The inventory was used by the HOA's consulting arborist as a tool for the HOA to efficiently and effectively manage their urban forest resources. Venetian Islands Infrastructure Improvement Arborist Services, City of Miami Beach, Miami-Dade County, Florida — This project consisted of reviewing an existing tree survey and proposed infrastructure plans to identify potential conflicts between existing trees and proposed infrastructure. E Sciences then performed field visits to visually inspect and mark potential conflict trees. The field visits also involved coordination with the contractor to determine the limits of construction and verify if particular trees would be impacted based upon proposed construction methods. Pending these field visits, E Sciences generated a final plan set mark up and associated tree table identifying conflict trees. Village-wide Tree inventory, Village of Palmetto Bay, Miami-Dade County, Florida— E Sciences conducted a street tree inventory for the Village of Palmetto Bay. Work included inventorying approximately 25,000 trees along the City's roadways,parks and municipal buildings communities. Mr.Voelker served as lead project scientist for this project. Canopy Analysis, City of Miami Beach, Miami-Dade County, Florida—Mr. Voelker served as a project scientist for this canopy analysis project for the City of Miami Beach. Using i-Tree Canopy, he and his team estimated the canopy coverage for the City's urban forest,as well as percentage of available space remaining within the City for additional tree planting. Mr.Voelker assisted in the development of a one-page brochure for public education. Canopy Analysis,City of Oakland Park, Broward County, Florida—Mr.Voelker served as a project scientist for this canopy analysis project for the City of Oakland Park. Using i-Tree Canopy, he and his team estimated the canopy coverage for the City's urban forest,as well as percentage of available space remaining within the City for additional tree planting. Mr.Voelker developed a one-page brochure for public education documenting the information from the study. Biological Assets Study, School Board of Broward County (SBBC), Broward County, Florida — The goal of this project was to determine the values of natural resources contained within SBBC's school properties. Mr.Voelker developed and executed a study of 24 SBBC school sites using the U.S. Forest Service"i-Tree Urban Forests Effects Model"Program. This cutting edge program used sampled ecological data for greenspace and trees to calculate the functions provided by these resources (i.e. pollutant uptake, carbon sequestration, rainfall interception, building energy savings, etc.) as well as the monetary values of these functions. This data was then used to generate a report summarizing the overall ecological and financial benefits of natural resources within SBBC's properties as a whole. Coral Springs Tree Inventory,City of Coral Springs, Broward County, Florida-This project involved a comprehensive tree health evaluation and GPS inventory of all trees on 14 City owned properties totaling over 300 acres. Tree general condition, health issues, utility conflicts, and potential risk factors were recorded for each of the trees assessed. The GIS data was used by the City's Urban Forester, in conjunction with the City's GIS department,as a tool to develop an effective maintenance and management regimen for the City's tree resources. GPS Inventory of Trees for Tree Removal Permitting, Fort Lauderdale International Airport, Broward County Florida—Mr. Voelker provided a GPS tree inventory and health assessment of over 2,500 trees in association with tree removal permitting for airport design modifications. The resulting data was provided to the project engineer with Atkins Engineering for their use in developing tree removal/relocations plans as part of the tree removal license application submitted to the Broward County Environmental Protection and Growth Management Department. (_ .• Tab 2 Experience and Qualifications—Page 11 City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB Southern Pointe Apartments Tree Assessment, City of Plantation, Broward County, Florida — This project involved the development of a landscape remediation plan for the 22-acre Southern Pointe Apartment development. The goal of the remediation plan was to address tree deficiencies due to damage from Hurricane Wilma.The plan focused on tree replacements and substitutions, and also included shrub placement and additional design in areas that were not affected by the hurricane.Mr.Voelker performed a GPS inventory and monetary value assessment of all on-site trees. Jennifer Savaro, Staff Scientist Ms. Savaro is a staff scientist with over four years of experience, specializing in natural resource assessments and permitting. She Education provides upland habiat assessments, marine and estuarine habitat MS, Marine Biology and Coastal Zone assessments and permitting,GPS data collection and GIS mapping. Management, Oceanographic Center, Nova Southeastern University(2015) Ms. Savaro's prior experience includes performing tree/landscape BS, Marine Science, Marine Biology reviews and comments, preparing after-the-fact tree permits, and specialization, Environmental Science minor, conducted tree surveys as a regulator for Miami Dade County RER. Marine Science Department,Coastal Carolina University,Conway, SC(2011) Project Experience Professional Licenses/Certifications City of Marathon Tree Inventory and Urban Forestry Master ISA Certified Arborist FL#6779A Plan, City of Marathon, Florida — E Sciences provided an inventory of trees maintained in public property to encourage the American Academy of Underwater proliferation of native trees, developed a systematic approach of Sciences(AAUS)Scientific Diver eradicating invasive exotic species, and developed guidelines in Dive Master(NAUI) correlation with the future land use map. Ms. Savaro assisted with Years of Experience preparing the urban forestry master plan. 4 Town-Wide GPS Tree Inventory and Canopy Analysis, Town of Surfside, Florida—E Sciences is providing tree inventory services for the Town of Surfside. Ms. Savaro's role on this project includes GPS data collection,tree assessment and measurement and maintenance recommendations. She also conducted analysis of the Town's urban tree canopy using i-Tree Canopy software application. City of Miami Beach Tree Inventory, Phase 3 and 4, City of Miami Beach, Florida —E Sciences is providing tree inventory services for the City. Ms. Savaro's role on this project includes GPS data collection, tree assessment and measurement and maintenance recommendations. (alas Tab 2 Experience and Qualifications-Page 12 l City of Miami Beach RFQ for GPS Tree Inventory Services 2016-170-KB 2.3 Financial Capacity E Sciences certifies that the company is financially stable, and has the necessary resources (human and financial) to provide services at the level required by the City of Miami Beach under this proposed contract. We have had no contracts terminated for cause in the company's history, from August 2000 to present. E Sciences' Dunn & Bradstreet (DUNS) No. is 001998678. We have made arrangement to have Dunn & Bradstreet submit a Supplier Qualification Report directly to the City of Miami Beach Procurement contact. A copy of this request/submittal is found below. dun&bradstreet Dun&Bradstreet Government Solutions Contractor Management Portal Step I of t Create/Update Supplier Certification nwa aro•a•the report r.dalm.Infamedon below If .x- tt ,x Gfk t'4- r ,P,-,g4 � ' � t ; ,. � gym a t` i 4 a "t 4� 4 ; t � _..] wmr ae mr. ., wr"+ewae oomv�ae earn.... .. . dun&bradstraei Dun&Bradstreet Government`,,Motions Contractor Management Portal View Registration Status __. ,• I . _ya_I•.. Y_i ' :q •., You have successful,aa..arev open•aaM Me Contactor aa.genea polar Mp-W.tlon InlmnWlan _Simnel Prim Yew l.an. ct z= t A vim ma Poe vow.=. _. La , Tab 2 Experience and Qualifications— Page 13 Tab 3 Approach & Methodology S ENGINEERING ENVIRONMENTAL ECOLOGICAL City of Miami Beach GPS Tree Inventory Services RFQ 2016-170-KB Tab 3 Approach and Methodology Implementation Plan Client Coordination E Sciences will initiate the project by meeting with the City to further discuss the purpose and goals of the inventory. This will include a discussion on how the City plans to use the GIS tree database as a management tool, and how the database will be updated and managed in the future. Based on these discussions, E Sciences and the City will verify the list of data fields to be collected for each tree, which should generally match the data fields used for previous City inventories for consistency.These fields were developed through coordinated efforts between E Sciences and City staff to determine the most relevant data for management purposes. Additional parameters will also be discussed between E Sciences and the City to clarify the scope of work. These parameters include inventory limits(e.g. included vs.excluded properties), and verification of mapping requirements for dense native vegetation areas (e.g. mangroves). In E Sciences' previous experience on City tree inventories, boundaries of these areas were mapped(i.e.polygon mapping)instead of mapping individual trees,as tree density and overlap between trees precluded individual mapping. Polygon mapping was determined to be more efficient in these instances,and was deemed acceptable since the City did not intend to managing individual trees in these areas. s Setup for Data Collection * Based on the discussions with the t. ._ t` ogi , ;. ..,'. - y : ..1 Client, E Sciences will use desktop '''�; ' � �_; ,/ r y. GIS software to setup data ` .. . collection parameters. This will '" .j '.. - k ''r." include the creation of GIS line- A v - - i ^nil' . s m A rA' work of the inventory limits. • It t'.,?� - • - �+j•c.,. Pending Client verification, the GIS — r 1' line-work be placed on the GPS to I • y �' ' • '';%1 allow "real-time" viewing of the -: — inventory limits to ensure all areas . -P I ; .. -. - are fully and accurately assessed. The setup will also include the creation of a "data dictionary" of all tree data fields with pre-established values (i.e. "pull down menus") to be placed on the GPS unit to expedite data collection. Prior to initiation of field work, E Sciences' Arborists will also perform a desktop GIS analysis of the project limits to identify patterns for tree mapping that will expedite the data collection process. (f�k • Tab 3 Methodology and Approach—Page 1 City of Miami Beach GPS Tree Inventory Services RFQ 2016-170-KB Field Data Collection All tree data will be collected using a Trimble Geo 6000 differential GPS with Trupulse 360B laser rangefinder. In addition, based on our previous experience mapping trees on City streets flanked with high rise buildings, we have added "Floodlight"software to our GPS unit to reduce satellite signal bounce and obtain more accurate tree position in these areas. Use of the laser in these areas, as well as in dense tree canopy areas (i.e. parks) has allowed us to remotely record tree positions to offset potential GPS signal interference issues, improving the accuracy and efficiency of our data collection. To expedite data collection during previous City inventories, E Sciences coordinated with City staff to obtain golf carts at municipal golf courses to more efficiently traverse these sites.We would propose to do the same for tree mapping at the Bay Shore Golf Club site. Data Processing Resulting GPS tree data will be downloaded, post-processed (i.e. differentially corrected)and converted to GIS shape files on a daily basis using Pathfinder Office software.This step is part of a quality control process to verify that all tree positions were recorded with sub-meter accuracy. Tree positions not recorded with sub-meter accuracy can be collected again to correct for accuracy issues. Upon completion of field data collection, all tree data files will be merged into a single shape file of all inventoried trees that will be numbered sequentially in the order collected. A desktop review of this master tree shape file will be performed to verify that all tree positions were accurately recorded. Hard copy GIS maps displaying the master tree shape file over aerial imagery will be provided to the City.The tree data associated with the master shape file may also be converted into Excel and provided in hard copy format. . .:7 -figi • - ,f � xJ z f \ M .. :!itiallijiiiii � ,�. ——,�— '– Tab 3 Methodology and Approach– Page 2 I City of Miami Beach GPS Tree Inventory Services RFQ 2016-170-KB Project Timeline It can be challenging to estimate the timeline for a tree inventory project .% due to a variety of variables. .u® �-::T. - However, based on our experience es- ' in Miami Beach and elsewhere we have been able to estimate, with increasing accuracy, how long each s 4 0. .: _C, .e;4.• phase of a tree inventory will take. . L , M Our projected timeline is as follows: 1 Upon Notice to Precede (NTP), E Sciences will meet with the City to 2 i '" verify the limits of the remaining ^/ r ; -, areas to inventory. Our J . understanding of the remaining F areas are depicted on the figure ■ •adjacent in yellow hatching. . ® ® * 9a.snore God CA. We will also verify that the City wants e Iii- . to continue to use the same data set - ..> that has been used for previous sections of the City. Once verified we f ems " will set up our equipment with the M ` \ 4 „ o��` appropriate GIS files and data '1:171 T- k's‘tN,.di ctionaries. . \ Field data collection will be 71:"...," ' .: ''`; �i ,. ® `�'� conducted by two arborists working = -a' .b_ - concurrently. The project is ""°"°'� `\ Legend v anticipated to require 138 field days -,—.-. =mom Beacn City Boundary of data collection, which equates to a Phase 58 Limas ' =Previously Inventoried Areas and Phase 5A Areas 0 1.500 3.000 6 000 little less than 14 weeks. Feet .a+1t�.�.�;eu:�.su artr.m�..,..r.,r9.e�uc.n, Incorporating QA/QC data checks, City of Miami Beach Tree Inventory '• Phase 58 1„ we expect to have the data collection = (Phase 5B-City VJlde Inventory) Location Map w w I n--'•I'°O'.yan -DIY of Miam eeacn Mean Dade Cnunry.FL �. u _�Y completed 15 weeks after NTP. Data processing will occur throughout the project. However, following completion of the data collection we will require one week to conduct final QA/QC, merge the data with the previous phases of the project and prepare the final deliverable. As with previous phases, E Sciences will prepare a hard copy booklet with accompanying CD for the City's review and use. The booklet will include printed versions of the tree tables, a key sheet and individual map sheets at a scale suitable to identify individual trees (numbered and depicted over aerial photographs). The enclosed CD will include the GIS data as a .shp file, PDF versions of the maps and tables and a Microsoft Excel version of the tables. I-_,Zio c.: Tab 3 Methodology and Approach—Page 3 I City of Miami Beach GPS Tree Inventory Services RFQ 2016-170-KB We can either provide the information for this final phase of the project as a separate deliverable or combine the entire City data set into one. Examples of a key sheet,tree table and individual map are shown below. .1 r L,., ,. x -1 ®— ii.:47 .a. .11u c• .:=.4'-a> -- ,--, a =_tee , ,. ,v ,_„..,,,.,_,..„.e.,.? ==-" ______--==----__ _=_- ---=-==__.--.=-,...---,-=-„--- ----=-----,=_, if,:k'I'V,\• v..,:k.:":;'-'..t.',:- •C•''''.-4-':''',. .%.I'''' ..".—''''.-- ..=".E 2"`.............-:-..'-- ....•...."'—=".=.==z.=2.=,.. ° e a® =o ' ^ am i ° e oa F .. li eo ✓/iiia4 ,'''..25'"o. , seaPwe o0 ,t.: ......„ .., sfr '°""---.',----- --"--=-*=Ei-s- -=.-r-------W-L-.=-.--z-4-...- ..,=? ■• LeeGer.00 « V. i pee U + ., It: .., heJ a 6r. ,a O: 3 —fait D g wn< IF- -',''41,;'-i;".1 '-' : ...,.4 10 )-* It a It r . s 1i# ® e _ ti City of Miami Beach Tree Inventory rr•em i','-'°ti. ( (Phase 3-City Nhde Inventory) Key SSh. ) 1 B - a wrolnurrlBe.cn.rx°.o rcoaer,R ®® L,j 1� „.,. a , .i # - 4 It; - ,,.��,,•e.e I6 ( a ? ._ ilS ,'i eu 76t - _ ,,-M ` Inc• • •_s,..• P moue enema Area Pneee• Na 0.,,5M 0 • as z3,_ }' 0 _1 1.Q Mem Beeen COY BO 4er as Pram•enereey Mee"ale l-Nmae.ev.br 3 ,,it n•r' -. 4 I C tesOUna.M _✓r2 Mlee Ed110•3 Fan Pneee 3 iweery e•I,• ••• •1?• • _" 1• O Eeaq Tree LeolMnleeecYO tree numbers Veen) 1•.• . _ w 'I I(_ =° City of Ilfarni Beach Tree Inventory Tree Inventory Map oll I — (Phew:3-City Wide Inventory) } in—I-1'4,. Caramel rev,eearoer Canty.rrom. x« . ,,,, (ZatCeS Tab 3 Methodology and Approach -Page 4 City of Miami Beach GPS Tree Inventory Services RFQ 2016-170-KB Risk Mitigation E Sciences is well accustomed to the field conditions within Miami Beach's streets and parks, including the potential for inclement weather, vehicular traffic, pedestrian crowds or difficulty in acquiring GPS signals due to the"urban canyon" effect within urban areas with tall buildings. To mitigate for weather interruptions, Brian Voelker, as field leader, checks weather forecasts daily to ensure that conditions will be conducive to data collection and that field days will be efficient. All staff have the ability to review weather radar on their mobile phones and relocate to a section of the City that is free of rain in the event that they are rained out of a particular area. Miami Beach is a vibrant city with a steady stream of vehicular, bicycle and pedestrian traffic. This is especially true of the South Beach area included in this final phase of the project. To mitigate the risk of injury, E Sciences staff wear orange safety vests to remain visible and remain aware of their surroundings at all times. The southern portion of the City includes sections with taller office buildings, condominiums and hotels. As noted above, E Sciences uses "Floodlight" software to mitigate for satellite signal bounce and obtain more accurate tree position among tall buildings. All of our previous tree inventory projects have been completed on time and budget. lA • Tab 3 Methodology and Approach —Page 5 1 ( ices ENGINEERING ENVIRONMENTAL ECOLOGICAL LANDSCAPE ARCHITECTURE Orlando 34 E.Pine Street,Orlando, FL 32801 (407)481-9006 Tel I (407)481-9627 Fax Fort Lauderdale 224 SE 9th Street,Fort Lauderdale,FL 33316 (954)484-8500 Tel I (954)484-5146 Fax Miami 111 NE 1st Street,Suite 906,Miami,FL 33132 (786)517-2632 Tel I (305)397-1556 Fax DeLand 0 ,i 0 116 Indiana Avenue,DeLand,FL 32724 =�`ti (386)734-1950 Tel I (386)734-1952 Fax • •• •,I o www.esciencesinc.com ATTACHMENT D INSURANCE REQUIRMENTS r APPENDIX E 0._ MIAMBEACH Insurance Requirements RFQ No . 2016- 170-KB Global Positioning System (GPS) Tree Inventory Services PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2016-170-KB 30 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. The provider shall furnish to Department of Procurement, City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. . C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than$2,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. A waiver of subrogation in favor of the City must be included for the policies required above. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey,or its equivalent,subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH,FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 2016-170-KB 31