2017-29783 Reso 2017-29783
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY
COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION) AND
WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE PURCHASE OF SULZER PUMP
EQUIPMENT, PARTS, SOFTWARE, SERVICE AND RELATED ITEMS FROM
HYDRA SERVICE, INC., FOR PURPOSES OF STANDARDIZING
SUBMERSIBLE PUMPS CITYWIDE, IN AN AMOUNT NOT TO EXCEED
$500,000 ANNUALLY, FOR A PERIOD OF THREE YEARS.
WHEREAS, the City of Miami Beach operates and maintains over 100 submersible
pumps within the Wastewater and Stormwater Division of the Public Works Department
("PWD); and
WHEREAS, the City's current submersible pumps are made by a variety of
manufacturers, with an inventory that consists of seventy (70) Flygt pumps, eight (8) Wilo/Davis-
Emu pumps, twelve (12) ABS pumps, nine (9) KGI Hydro pumps, and five pumps that are
missing and need replacement; and
WHEREAS, each of the currently installed brands has specific engineering
specifications that require each manufacturer of the pumps to supply all original equipment
manufacturer(OEM), parts and replacement equipment; and
WHEREAS, each brand's specifications requires the City to manage multiple
maintenance/repair agreements with different vendors, maintain a higher stock of spare parts
for each brand's equipment and related items, reduces the City's ability to use different pumps
and/or equipment and parts at different locations, and includes a much higher learning curve
with respect to each manufacturer's specific maintenance and operations; and
WHEREAS, the Sulzer pump brand is well known in the industry for its high quality,
durable pumps, which are used by many different municipalities, including Miami-Dade County
and Orange County; and
WHEREAS, the Administration recommends standardizing its submersible pumps to two
brands of pumps (Flygt and Sulzer), to minimize the issues that result from having many
different brands of submersible pumps, decrease the required stock level of spare parts, allow
for more interchangeable parts and pumps and more efficient utilization, and create leverage for
service agreements; and
WHEREAS, Hydra Service, Inc. is the sole provider of Sulzer pump equipment and
related items, and the City Manager recommends the waiver of the competitive bidding
requirements with respect to purchases of Sulzer pumps and related items from Hydra Service,
Inc., as being in the best interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission hereby accept the written recommendation of the City Manager (as further set forth
in the City Commission memorandum accompanying this Resolution) and waive, by a 517th vote,
the formal competitive bidding requirements, finding such waiver to be in the City's best interest,
and authorize the purchase of Sulzer pump equipment, parts, software, service and related
items from Hydra Service, Inc., for purposes of standardizing submersible pumps Citywide, in
an amount not to exceed $500,000 annually, for a period of three (3) years.
PASSED AND ADOPTED this / day of h?grck. 2017.
ATTEST:
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Rafae E. Granado, ity Clerk v TT. Philip Levine,Ma s (
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APPROVED AS TO
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F:\PURC\$ALL\Standardization\Submersible Pumps\Standardization of Submersible Pumps-Reso.doc
Resolutions - R7 R
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: March 1, 2017
SUBJECT: 1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYI NG THIS RESOLUTION)AND WAIVING, BY 5/7TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING
THE PURCHASE OF SULZER PUMP EQUIPMENT, PARTS, SOFTWARE,
SERVICE AND RELATED ITEMS FROM HYDRA SERVICE, INC., FOR
PURPOSES OF STANDARDIZING SUBMERSIBLE PUMPS CITYWIDE, IN AN
AMOUNT NOT TO EXCEED $500,000 ANNUALLY, FOR A PERIOD OF THREE
YEARS.
2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYI NG THIS RESOLUTION)AND WAIVING, BY 5/7TH
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING
THE PURCHASE OF FLYGT/XYLEM PUMP EQUIPMENT, PARTS, SOFTWARE,
SERVICE AND RELATED ITEMS FROM XYLEM WATER SOLUTIONS U.S.A.,
FOR PURPOSES OF STANDARDIZING SUBMERSIBLE PUMPS CITYWIDE, IN
AN AMOUNT NOT TO EXCEED $500,000 ANNUALLY, FOR A PERIOD OF THREE
YEARS.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
Currently the City of Miami Beach operates and maintains over 100 submersible pumps within
the Wastewater and Storm water Division of the Public Works Department (PWD). The purpose
of these pumps is to convey wastewater throughout the City and off the island to Virginia Key.
Also, these pumps convey storm water out of the streets and off the island to help control
flooding and high tides.
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Flygt and ABS are the manufacturers of the majority of the City's installed pumps. The
Wastewater Division has a total of thirty-two (32) submersible pumps comprised of Flygt
(Xylem),ABS (Sulzer), and Davis EMU. Twenty-eigh X28)are Flygt, two (2)are Ni3S, and two (2)
are Davis EMU. The Storm water Division has a total of sixty-seven (67) pumps. The pumps
include forty-two (42) Flygt, six (6) Wilo-Emu, ten (10)ABS, and nine (9) KGI Hydro. The City
also maintains other make/models of pumps installed in older projects. Each of the currently
installed brands has specific engineering specifications that require each manufacturer of the
pumps to supply all original equipment manufacturer (OEM), parts and replacement equipment.
This creates the need to manage multiple maintenance/repair agreements and a higher stock of
spare parts, less ability to use different pumps in different locations, and a much higher learning
curve to each manufacturer's maintenance and operations. Moreover, the City owns multiple
pumps (nine (9) KGI Hydro) for storm water whose parts and pumps are no longer available in
the State of Florida. It is also important to note that the different brands are not interchangeable
without significant modification of the system.
Going forward, the PW Department wishes to standardize for maintenance, parts and
replacements on Flygt and ABS pumps depending on their location and use. The purpose of
standardization is to resolve the issues that result from having the various brands of submersible
pumps, including, narrowing the number of brands within the wastewater and storm water
infrastructure decreases the required stock level of spare parts, allowing more interchangeable
parts and pumps, creating leverage for service agreements and decreasing the learning curve
for staff.
As a result of the aforementioned, the Administration recommends that the City standardize on
Xylem and Sulzer brand pumps. The Xylem brand is the originator of the heavy duty electrical
submersible pump and provides support, expertise, and the highest quality products available
for pumping and mixing many different types of liquids. Similarly, the Sulzer brand has an
understanding of the industry, long term experience, strong technical competencies, and
continuous innovation which allows them to provide outstanding reliability and performance.
Throughout the industry the Xylem and Sulzer brands of pumps are considered high quality
durable pumps and are used by many different municipalities including Miami-Dade and Orange
County.
Standardizing the submersible pumps used in the wastewater and storm water infrastructure
would reduce the costs associated with the additional man hours needed to complete
modifications to the current machine/equipment, operational design, and staff training. With
minor modifications, the standardization would allow for interchangeability of parts and thus
reduce down time in emergency situations. Finally, the City will be able to capitalize on the
competitive pricing these vendors will provide.
The purpose of this item is to waive the competitive bidding requirements of the City and
establish a standard for Xylem and Sulzer brand pumps so that future pump maintenance,
repairs, parts and new equipment can be sourced from one of the two standard brands as
applicable to the intended use.
CONCLUSION
Based on the foregoing, the City Manager recommends that the Mayor and City Commission
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approve the Resolutions to waive, by a 5/7ths vote, the formal competitive bidding
requirements, finding such a waiver to be in the City's best interest, and authorize the
Administration to purchase service, parts, software and new equipment for future pump needs
through Xylem and SuiLer submersible pump equipment, parts, software, service and related
items for purposes of standardizing submersible pumps Citywide.
FINANCIAL INFORMATION
Legislative Tracking
Public Works
ATTACHMENTS:
Description
❑ Resolution 1
❑ Resolution 2
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