2017-29763 Reso RESOLUTION NO. 2017-29763
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO. 6 TO THE AGREEMENT
BETWEEN THE CITY AND INDUSTRIAL ORGANIZATIONAL SOLUTIONS,
INC, DATED APRIL 12, 2013; SAID AMENDMENT INCREASING THE SCOPE
OF THE AGREEMENT DURING THE FIFTH CONTRACT YEAR TO INCLUDE
TESTING PROCEDURES FOR THE LIEUTENANT AND CAPTAIN
PROMOTIONAL PROCESSES, IN THE AMOUNT NOT TO EXCEED
$58,058.00, INCREASING THE AMOUNT OF THE AGREEMENT TO
APPROXIMATELY$502,000.00.
WHEREAS, on July 18, 2012, the Mayor and City Commission adopted Resolution No.
2012-27941, approving and authorizing the City Manager to execute a Professional Services
Agreement with Industrial Organizational Solutions, Inc. (Consultant), for testing services to
determine qualified applicants for Police and Fire entry level positions, classified promotional
classifications, and consultation services (the Agreement) in a not to exceed amount of
$75,400.00; and
WHEREAS, on April 17, 2013, the Mayor and City Commission adopted Resolution No.
2013-28182, approving an amendment to the Agreement (Amendment No. 1) to provide
additional testing services during the first contact year for Police and Fire entry level positions,
in an amount not to exceed $70,000.00; and
WHEREAS, on October 16, 2013, the Mayor and City Commission adopted Resolution
No. 2013-28396, amending Resolution No. 2013-28182, approving an amendment to the
Agreement (Amendment No. 2); said amendment increasing the scope of the Agreement to
provide testing services for the Ocean Rescue Division of the Fire Department, in an additional
amount not to exceed $ 38,000.00 (Amendment No. 2); and
WHEREAS, on October 22, 2014, the Mayor and City Commission adopted Resolution
No. 2014-28775, approving Amendment No. 3 to the Agreement; said amendment increasing
the scope of the Agreement to provide testing services for the Fire Department, in an additional
amount not to exceed $71, 000.00; and
WHEREAS, on July 8, 2015, the Mayor and City Commission adopted Resolution No.
2015-29061, approving Amendment No. 4 to the Agreement; said amendment increasing the
scope of the Agreement to provide testing services for the Police Department during the third
contract year, in an additional amount not to exceed $120,000; and
WHEREAS, on February 10, 2016, the Mayor and City Commission adopted Resolution
No. 2016-29291, approving Amendment No. 5 to the Agreement; said amendment increasing
the scope of the Agreement to provide testing services for the Police Department, in an
additional amount not to exceed $ 69,400; and
WHEREAS, the Police Department requires the services of the Consultant during the
fifth contract year in connection with the testing procedures for the Lieutenant and Captain
Promotional Processes, in the total amount not to exceed $58,058, increasing the total amount
of the Agreement to an amount not to exceed $501,858.00.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment
No. 6, to the Agreement between the City and Industrial Organizational Solutions, Inc., dated
April 12, 2013; said Amendment increasing the scope of the Agreement during the fifth contract
year to include testing procedures for the Lieutenant and Captain Promotional Processes, in the
amount not to exceed $58,058.00, increasing the amount of the Agreement to approximately
$502,000.00.
PASSED AND ADOPTED this / day of /Ierr(h- 2017.
/ i
P,,D . , , ,,, ? , , ,hilip Lev' - : .r
ATTEST: ,/
/
..
,, , ,,) ,, „ ,,,, :::. ..,,, ,,,
Rafael E. anado, ityci
lerk`' , '
APPROVED AS TO
FORM & LANGUAGE
& FOR EX CUTION
(::: „..L6)zr �_, az_ aL- c
City Attorney` ' 1 Date
84)
INDUSTRIAL/ORGANIZATIONAL SOLUTIONS
1..,.. `\ EXPERTS IN THE SCIENCE OF PUBLIC SAFETY SELECTION
i
,. i _4'0 �___....,.____.
•I•
r•
(
Statement of Work
Client: Miami Beach Fire Department
Project Title: Lieutenant and Captain Promotional Processes
The purpose of this document is to describe the components of the project that will be
performed and to document the associated costs. The table on the following page will describe
the anticipated project steps and associated costs. Should any component of the project need
to be modified, IOS will contact the client and explain the required modification and any
associated pricing change. Any future change in the proposed project must be mutually
acceptable to the City of Miami Beach and IOS.
Approximate Commencement: February 2017
The following tables contain potential options and breakdowns of the project steps/components and the
associated costs. The City of Miami Beach will determine which options/processes to be selected.
Project Step Cost
Project Kick-off and Planning: Phone conference or face-to-face meeting to
review project details,finalize project timeline, discuss expectations, and assign $700
roles and responsibilities
Candidate orientation: Delivery of candidate preparation presentation for both $1,500
ranks (department may choose to do this via online video).
Written Examination Development: Develop 175 draft items for the multiple-
choice job knowledge examinations. Review of examination questions with $10,800
SMEs to conduct CVRs and Angoff ratings; and to select final I50 questions for
the Captain examination and the Lieutenant examination.
Written Examination Administration: Administer written exams, scoring and
response to candidate appeals/challenges. Assumes one administration. $1,500
(additional days needed for on-site appeal sessions would be billed at the rate of
$1,000/day)
Written Examination Appeal Session Administration: I I/O Staff member on-site
to administer appeal session and collect appeal responses. Two days on-site at $2,000
the rate of$1,000 per day.
Oral Assessment Development: Design and development of two oral exercises $14,000
each for the Captain and Lieutenant assessments.
Oral Assessment Administration: Includes assessor training, administration and
oversight of the assessment, scoring, and preparation of results, appeal $11,200
responses, and feedback to candidates.
Oral Examination Appeal Session Administration: I I/O Staff member on-site to
administer appeal session and collect appeal responses. Two days on-site at the $2,000
rate of$1,000 per day.
Project technical report to document job analysis, validation, outcomes,
$2,000
recommendations for the future, etc.
Project Step (Continued) Cost
Assessor Recruitment for 8 assessors $750
Assessor costs (per diems, sites, meals, travel etc.). OFF-SITE cost= $8, 980, Paid by the City
ON-SITE cost= $12,360. (breakdown is presented below)
Facility procurement costs for exams, assessments and appeal sessions Paid by the City
Administrative expenses (printing, shipping) $250
IOS staff travel expenses, estimated at 5 trips:
• I consultant, 2 days for orientation
• I consultant/analyst I day for exam admin
• I analyst 2 days for exam appeals Billed directly to City
• I consultant and 1-2 analyst(s)for 2 days for oral admin
• I consultant/analyst for 2 days of oral appeals
TOTAL Project Investment/Cost $46,700
Assessor Arrangement Options
OFF-SITE IN CHICAGO (4 assessors, 2 days + I day training)
Item Unit Cost
Compensation for 3 days, 4 assessors (training+ assessing videos) $400/day per assessor $4,800
Space for assessor to train and work(2 rooms, 3 days) $1 25/day per room $750
Lunches for 3 days $12/assessor per day $145
Mileage reimbursement for assessor driving (estimated 60 miles $0.535/mile $385
roundtrip/day)
TOTAL $6,080
*1/0 assumes that the city will be responsible for securing assessors, providing all accommodations for
assessors, securing facilities (test administration facility, assessment center site). I/O can provide a
revised SOW or a change order if the city desires for 1/0 to manage the coordination of other aspects
of the process, such assessment sites, assessor recruitment and accommodations, etc.
The above table identifies all facets of the project for which I/O Solutions is being engaged. Should any
of the project components need to be modified or additional components/facets added, the proposed
hourly rates ($175/hr. for consultants; $65/hr. for item writers; $25/hour for administrative) will be
applied and appropriate price adjustments will be made.
I/O Solutions will submit invoices according to the following schedule: 1/3 upon project
commencement, 1/3 after development of the assessment center, and 1/3 upon completion (the
technical report will be billed as a separate item). The proposed price is fixed-firm and will be invoiced
according to the above schedule. The line item detail is presented for reference.
Authorizations:
Acceptance by Client:
I acknowledge that I have reviewed this Statement of Work and hereby authorize I/O Solutions and its
representatives to commence work on the project components as described herein.
Signature of Authorized Agent
Title of Authorized Agent
Date
Acceptance by IOS:
IOS agrees to conduct the work outlined herein according to a timeline that is mutually agreeable to
both parties.
Signature of Authorized Agent
Title of Authorized Agent
Date