2017-29759 Reso RESOLUTION NO. 2017-29759
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. RFQ 2017-003-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES FOR THE 1ST STREET (ALTON ROAD TO WASHINGTON AVE)
PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH WADE TRIM, INC., AS THE TOP RANKED
PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH WADE TRIM, INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH HAZEN AND SAWYER, AS THE SECOND HIGHEST RANKED
PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH HAZEN AND
SAWYER, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH KIMLEY-HORN AND ASSOCIATES, INC. , AS THE
THIRD HIGHEST RANKED PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on October 19, 2016, the City Commission approved the issuance of
Request for Qualifications (RFQ) No. 2017-003-KB for Architectural and Engineering Design
Services for the 1st Street (Alton Road to Washington Ave) Project; and
WHEREAS, Request for Qualifications No. 2017-003-KB (the "RFQ") was released on
October 24, 2016; and
WHEREAS, a voluntary pre-proposal meeting was held on November 3, 2016; and
WHEREAS, on December 9, 2016, the City received a total of six (6) proposals; and
WHEREAS, the Committee convened on January 18, 2017 to review and score the
remaining proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee's ranking was as follows: Wade Trim, Inc., as the first-
ranked proposer; Hazen and Sawyer, as the second-ranked proposer; Kimley-Horn and
Associates, Inc. as the third-ranked proposer; Chen Moore and Associates and The Corradino
Group tied as the fourth-ranked proposer; and 300 Engineering Group, P.A. as the sixth-ranked
proposer; and
WHEREAS, after reviewing the qualifications of each firm, and having considered the
Evaluation Committee's comments and rankings, the City Manager has recommended that the
Mayor and the City Commission authorize the Administration to enter into negotiations with
Wade Trim, Inc., as the top ranked proposer; and, should negotiations with Wade Trim, Inc. not
be successful, authorizing the Administration to enter into negotiations with Hazen and Sawyer,
as the second-ranked proposer; and, should negotiations with Hazen and Sawyer not be
successful, authorizing the Administration to enter into negotiations with Kimley-Horn and
Associates, Inc., as the third highest ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications (RFQ) No. 2017-003-KB for Architectural
and Engineering Design Services for the 1st Street (Alton Road to Washington Ave) Project;
authorize the Administration to enter into negotiations with Wade Trim, Inc., as the top ranked
proposer; further, should the Administration not be successful in negotiating an agreement with
Wade Trim, Inc., authorize the Administration to enter into negotiations with Hazen and Sawyer,
as the second highest ranked proposer; further, should the Administration not be successful in
negotiating an agreement with Hazen and Sawyer, authorize the Administration to enter into
negotiations with Kimley-Horn and Associates, Inc., as the third highest ranked proposer; and
further authorize the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
PASSED AND ADOPTED this / day of /17a�c
6
Philip Lev' �'i
ATTEST: d
Raf/436111ady Ce p `
fr
T:\AGENDA\2017\2 - February\Procu mnt�
eQepartmerl#\RFQ'2017,003-KB Design 1st Street\RFQ-2016-003-KB
Design 1st Street-Resolution (1).doc , -- _ . t,
i
APPROVED AS TO
FORM&LANGUAGE
&FOR EXFUTION
9 1) \
0,..D.____ 5. -- t_ 2.5 — n
city Attomey RA Date
Resolutions -C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 8, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. RFQ
2017-003-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES
FOR THE 1ST STREET (ALTON ROAD TO WASHINGTON AVE) PROJECT;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
WADE TRIM, INC., AS THE TOP RANKED PROPOSER; FURTHER, SHOULD
THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH WADE TRIM, INC., AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH HAZEN AND SAWYER, AS THE
SECOND HIGHEST RANKED PROPOSER; FURTHER, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH HAZEN AND SAWYER, AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH KIMLEY-HORN AND ASSOCIATES, INC. , AS THE
THIRD HIGHEST RANKED PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
(ITEM TO BE SUBMITTED IN SUPPLEMENTAL)
ANALYSIS
(ITEM TO BE SUBMITTED IN SUPPLEMENTAL)
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
o Attachment A: Evaluation Committee Scoring and Ranking
o Resolution
Page 277 of 873
Y
g(p r
Ce
W
h-
<
Q J
10 W I- N N N Or
.J0
C7
0
Q
a)
C_
(0 L M N M
C
4
newJ06� CD on rnco o
CD
C
CO V (C N M s-
1 cII
pJ000y�ajeio co a) c`0o a) a) o
a)
c
C co co N CO r
(0
neauwes laeyORW tO
n co co a) m
a)
c
Y c0 M rf N d
r
1
uaH6es euuges p : 2, : 2 oI
C c0 LO 'Cr N M r
13
CO
o.
eigpue ou3 co c�` co CO a) o
alt
' aramL ci
c
v a
41.t
fi
� c c
a)
zOttiT m g a m = F
co
CgG %al i w N N N _ a
N O t - t0
,. oM U F I Y �i
Resolutions - C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: March 1, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. RFQ
2017-003-KB FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES
FOR THE 1ST STREET (ALTON ROAD TO WASHINGTON AVENUE) PROJECT;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
WADE TRIM, INC., AS THE TOP RANKED PROPOSER; FURTHER, SHOULD
THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH WADE TRIM, INC., AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH HAZEN AND SAWYER, AS THE
SECOND HIGHEST RANKED PROPOSER; FURTHER, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH HAZEN AND SAWYER,AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH KIMLEY-HORN AND ASSOCIATES, INC., AS THE
THIRD HIGHEST RANKED PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City is seeking qualified consultants to design infrastructure improvements on 1st Street
from Alton Road to Washington Avenue in the City of Miami Beach in the South Pointe
Neighborhood. Utilities will be upgraded where necessary and include the installation of a new
storm drainage system as well as a 60,000 gallons per minute (GPM)pump station.
The City sought proposals from professional consulting architectural/engineering firms which
have proven experience in the preparation of construction contract documents for roads,
sidewalks, utilities, stormwater pumping stations with facilities and amenities. The successful
firm must have technical expertise to conduct the design, permitting, bid and award, and
construction administration services for these roadway improvements, and prepare the
associated construction contract documents that allow the City of Miami Beach to advertise, bid
and award a contract for the construction services.
Page 307 of 1025
RFQ PROCESS
On October 19, 2016, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2017-003-KB for Architectural and Engineering Design Services 1st Street (Alton
Road to Washington Ave). On October 24, 2016, the RFQ was issued. A voluntary pre-
proposal conference to provide information to the proposers submitting a response was held on
November 3, 2016. RFQ responses were due and received on December 9, 2016. The City
received a total of six (6) proposals. The City received proposals from the following firms: 300
Engineering Group, P.A., Chen Moore &Associates, The Corradino Group, Hazen and Sawyer,
Kimley-Hom and Associates, Inc., and Wade Trim, Inc.
The Evaluation Committee convened on January 18, 2017 to consider proposals received. The
committee was comprised of Eric Arencibia, Civil Engineer I, Public Works Department, City of
Miami Beach; Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement
Program Division, City of Miami Beach; Michael Barrinbeau, Resident and President of South of
Fifth Neighborhood Association; Clare McCord, Resident, President of the Courts South Beach
Condo Association, and South of Fifth Neighborhood Association Board Secretary; and Igor
Vassiliev, Civil Engineer II, Public Works Department, City of Miami Beach. The Committee was
provided an overview of the project, information relative to the City's Cone of Silence Ordinance
and the Government Sunshine Law. The Committee was also provided with general information
on the scope of services and a copy of each proposal. The Committee was instructed to score
and rank each proposal pursuant to the evaluation criteria established in the RFQ. The
evaluation process resulted in the ranking of proposers as indicated in Attachment A.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the qualifications of each firm and having considered the Evaluation
Committee's comments and rankings, the City Manager recommends that the Mayor and the
City Commission enter into negotiations with Wade Trim, Inc., as the top ranked proposer; and,
should negotiations fail, authorizing the Administration to enter into negotiations with Hazen and
Sawyer, as the second highest ranked proposer; and, should negotiations fail, authorizing the
Administration to enter into negotiations with, Kimley-Horn and Associates, Inc., as the third
highest ranked proposer.
Wade Trim. Inc.
Wade Trim's 90-year existence in the engineering community provides the firm with a wealth of
knowledge dealing with numerous municipal projects. Their experience includes site
development, stormwater control, traffic engineering, electrical, parking lot design, drive access,
roadway design, permitting, water and wastewater treatment, reclaimed water distribution, utility
design and relocation, pipelines, and pumping. Over the years, the firm has completed a
significant number of projects that include the services requested under this RFQ.
The Wade Trim Team has completed several roadway reconstruction projects for the City of
Miami Beach that include raising the roads and constructing stormwater pump stations with force
main outfalls. Wade Trim is familiar with the standards set forth in the Public Works Manual,
understand the critical nature of the project, and have established a technical approach and
methodology that provide creative solutions that could be implemented as part of the design.
Hazen and Sawyer
Hazen's roots go back over 100 years to the accomplishments of Allen Hazen, one of the
pioneers of modem water supply engineering and co-developer of the Hazen-Williams formula
for fluid flow in pipes in 1903. Hazen was established by Hazen's son Richard and Alfred W.
Page 308 of 1025
Sawyer in 1951. Together they created a company culture focused on the profession not just
the business—of engineering. Their legacy is a firm with a reputation for high-quality work and
customer service. Hazen is a nationally and internationally rA"ognized environmental engineering
consulting firm, specializing in water and wastewater projects, including the engineering and
management of wastewater collection, pumping, treatment, and disposal; stormwater
management; water resources; solid and hazardous waste management; and computer
applications. Since its founding more than half a century ago, the firm has completed thousands
of major assignments in the United States and abroad for government agencies, utilities, and
industrial organizations. These have ranged in scope from simple analyses for small
communities to multi-municipal, multi-million dollar projects.
Hazen and Sawyer staff includes a wide range of engineering disciplines, including
environmental, civil, structural, mechanical, electrical, chemical, instrumentation and control,
construction, and cost control, as well as experts in the financial and business aspects of the
water, wastewater, and stormwater industry.
Kimley-Horn and Associates, Inc.
Kimley-Hom was founded as a transportation firm in 1967 and is now one of the largest and
fastest growing full-service consulting firms in Florida. Their permanent staff includes more than
2,800 professional, technical, and support staff nationwide and more than 550 employees in 14
offices throughout Florida. As an engineering, planning, landscape architecture, surveying, and
environmental services firm, Kimley-Horn offers a full range of consulting services to local,
regional, national, and international clients. Kimley-Horn remains one of the few employee-
owned consulting firms in the nation.
Kimley-Hom has continuously had offices in South Florida for the past 48 years and are proud to
have worked on projects in Miami Beach and the surrounding communities during this time.
Their knowledge and understanding of the area has grown significantly with decades of service
in the community. Kimley-Hom is confident that their local presence and sensitivity to the
community's concerns will benefit the City by providing an unmatched accountability,
responsiveness, and value. Additionally, Kimley-Horn currently serves more than 30
municipalities and have extensive experience serving other governmental agencies such as the
Florida Department of Transportation and numerous drainage districts throughout Florida.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to enter into negotiations with Wade Trim, Inc., as the top ranked proposer; and,
should negotiations fail, authorizing the Administration to enter into negotiations with Hazen and
Sawyer, as the second highest ranked proposer; and, should negotiations fail, authorizing the
Administration to enter into negotiations with, Kimley-Horn and Associates, Inc., as the third
highest ranked proposer; further, authorizing the Mayor and City Clerk to execute the agreement
with the successful firm.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
Page 309 of 1025
availability approved through the City's budgeting process. Grant funding will not be utilized for
this project.
Amount 1 $253,859 Account 1 request to de-appropriate from South Pointe
Park Remediation 389-0820-067357-00-410-
546-00-00-00-29430 and appropriate to 389-
0810-061-35700-410-000-00-00-00-20280
Reallocation to Drainage Improvement to
Wash and So. Pointe
Amount 2 $346,141 Account 2 Future Stormwater Bond Proceeds Project
20280 Drainage Improvement to Wash and
So. Pointe
Legislative Tracking
Public Works /Procurement
ATTACHMENTS:
Description
D Attachment A Evaluation Committee Scoring and Ranking
D Resolution
Page 310 of 1025
fu t0 'a N M
W
H
ia
W F N N O
-SI
O
g01_
Q
o)
O 1.0 N c`7
c6
nemsse^J061 o n g
rn
c
C (0 O N M r
c0
CC
pJo3Ojawn 09 ca m cc rn
rn
c
'4 O O N M e-
c0
neau!JJeg peyoipj g2 g rn oro o
o)
c
C CO M N tt
c6
uau6eg euugeg o^ rn 2 8 8 o
O
O
rn
C co O a N M .- ch
c6 N
C
eigioueiy ou3 2 ^� 2 8 8 2
•
y s4 �N a N N
u( O UO p_
c
0 cp cp
3 \` N m E
OO N U 0 E
2 2 8 m
•it
w U
g N i
oM U H S Y