Memorandum of Understanding with Common Threads Incorporated aolb - 29 O
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Memorandum of Understanding
Common Threads Incorporated
and
The City of Miami Beach
This Memorandum of Understanding (MOU) establishes the terms of partnership between Common Threads
Incorporated, an Illinois corporation, authorized to do business in Florida (Common Threads), and The City of
Miami Beach, Florida, a Florida municipal corporation (the City) (Common Threads and the City may be
individually referred to herein as a "party" or collectively as the "parties").
MISSION
Common Threads believes cooking is a life skill. Through our hands-on cooking programs and nutrition
education, Common Threads provides a preventative health program solution in urban schools to
children, families, and teachers in underserved communities.
Together, Common Threads and the City enter into this MOU to implement the Common Threads
Cooking For Life program (the Program or Common Threads Program), between March 1, 2017
through September 30, 2017, as more particularly described in Attachment A hereto and pursuant to
the terms and conditions contained herein. The Program, which will include Small Bites curriculum,
Cooking Skills and World Cuisine lessons, Family Cooking lessons, Parent Workshops, and Healthy
Teacher Trainings (HTT), will promote nutrition, healthy eating and an overall healthy lifestyle among
participants. Accordingly, Common Threads and the City agree to the following provisions under this
MOU:
II. SCOPE and IMPLEMENTATION RESPONSIBILITIES
A. The parties agree to coordinate the Common Threads Program schedule, including programming
and site locations for the Program lessons. Common Threads will be responsible for securing the
use of cooking and training sites (Program Sites) at Miami-Dade County Public Schools (M-DCPS),
which participate in the Common Threads Program, pursuant to The School Board of Miami-Dade
County, Florida Partner School Agreement with Common Threads, dated December 1, 2016, a
copy of which is attached hereto as Attachment B, as may be amended from time to time.
Additionally, if the Program activity is instructional and does not require the practical use of cooking
equipment by participants, the City may provide a Program Site at a City-owned or operated facility
(City Facility). The City shall be responsible for promoting certain lessons, as indicated below. Any
promotional materials for the Program shall require the prior approval of both parties. Upon mutual
agreement of the parties, a class may be cancelled and rescheduled due to less than average
enrollment numbers.
B. Common Threads will implement 12 Small Bites sessions (96 lessons) with the potential to reach
more than 300 youth participants at a City Facility.
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Common Threads will provide:
• Training for City recreational leaders
• One Small Bites curriculum kit per educator
• Digital access to Common Bytes (online nutrition education platform)
• Grocery stipend
The City will provide:
• City recreational leaders to teach the Small Bites lessons
• Youth participants to participate in the program
• City Facility with basic cooking equipment
• Enroll applicants and obtain consent for all participants
• City shall prepare and disseminate promotional materials
C. Common Threads will implement 20 Cooking Skills and World Cuisine lessons (2 ten-week
sessions)with the potential to reach more than 32 youth participants at a Program Site.
Common Threads will provide:
• Trained chef instructor to facilitate program for up to 16 youth participants per
session
• 20 two-hour lessons on global cooking and nutrition
• Groceries and Sundries (plates, napkins, cups, cutlery, etc.)
• Class set of hats and aprons
• Passport workbook for each youth participant
• Program Site with kitchen
The City will provide:
• 8 adult volunteers
• Class set of cooking equipment (Common Threads will provide list)
• Enroll applicants and obtain consent for all participants
• City shall prepare and disseminate promotional materials
D. Common Threads will implement 18 family cooking lessons with the potential to reach more than 30
families at a Program Site.
Common Threads will provide:
• Trained chef instructor to facilitate program for up to 5-6 families (16 people
maximum)
• 18 two-hour lessons including breakfast: getting a healthy start, family meals made
easy, and restaurant meals you can make at home
• Groceries and Sundries (plates, napkins, cups, cutlery, etc.)
• Class set of hats and aprons
• Workbook for each family
• Program Site with kitchen
The City will provide:
• Class set of cooking equipment (Common Threads will provide list)
• Provide Common Thread enrollment application and consent for all participants
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• City shall prepare and disseminate promotional materials
E. Common Threads will implement 6 parent workshops at a City Facility for approximately 132
participants to enhance parent and community engagement activities within City of Miami Beach.
Common Threads will provide:
• Trained chef instructor to facilitate program for up to 20 adults
• Two 60-minute workshops
• Cooking for Life Handbook for each family
The City will provide:
• A Program Site to accommodate 20 participants (kitchen is optional) per workshop
• City shall prepare and disseminate promotional materials
• Provide Common Thread enrollment application and consent for all participants
F. Common Threads will implement six (6) HTT workshops, with one (1) workshop for approximately
20 City recreational leaders and five (5) workshops for approximately 100 M-DCPS instructors from
North Beach Elementary, South Point Elementary, Fienberg Fisher K-8 Center Biscayne
Elementary, and Nautilus Middle School at Program Sites. All staff will be invited, but HTT training
is required for all teachers facilitating Small Bites.
Common Threads would provide:
• 2-hour in-person trainings led by Common Threads Chef and Trainer
• Introduction to nutrition and three healthy snack demos with samples
• Digital access to Common Bytes (online nutrition education platform)
• Monthly newsletter updates for all participants with email
• Continuing education credit
• Support with scheduling and coordinating training with M-DCPS
• Projector and screen
• A Program Site with access to sink for washing cooking equipment
III. PROJECT COSTS AND FINANCIAL RESPONSIBILITIES
Total Costs for the partnership program are $30,604.11.
A. The City will contribute $17,675.77, plus the City shall contribute up to an additional $1,250 for 5
sets of cooking equipment at a cost of $250 per set; for a total City contribution in an amount not to
exceed $18,925.77.
B. Common Threads will contribute $12,928.34, specifically for the expenses related to the Family
Cooking Classes, Parent Workshops, and Healthy Teacher Trainings as described in this MOU.
C. Common Threads shall provide the City with an Invoice upon completion of any classes, including
any request for reimbursement for cooking equipment. Invoices shall include a detailed description
of the Program services (or portions thereof), including the class dates and the number of
participants at each class, and shall be submitted to the following address:
Dr. Leslie Rosenfeld, CHF Learning Development Officer
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
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The City shall reimburse Common Threads within forty-five (45) days from receipt of an invoice
for approved Program services and equipment.
IV. TERMS OF UNDERSTANDING; TERMINATION
The term of this MOU covers the date range of March 1, 2017 and is effective from the date of this
agreement through September 30, 2017 and may be extended upon written mutual agreement. It shall
be reviewed at least annually to ensure that it is fulfilling its purpose and to make any necessary
revisions.
Either organization may terminate this MOU upon thirty (30) days written notice without penalties or
liabilities.
V. INDEMNIFICATION, INSURANCE AND LIABILITY
A. Indemnification. Common Threads agrees to defend, indemnify and hold harmless the City, its
officials, officers, directors, members, employees, sponsors, contractors, agents, and servants, from
and against any and all liability, loss, damages, claims, or actions (including costs and attorney's fees)
for bodily injury and/or property damages, arising out of or in connection with the Program or the use of
any Program Site.
Common Threads also agrees to pay for any damages to any City Facility, including any equipment
thereon, caused by Common Threads' negligence, excluding normal wear and tear.
B. Insurance Requirements.
Common Threads shall maintain and carry in full force during the Term, the following insurance:
1. General Liability, in the amount of$1,000,000 for bodily injury and property damage. Coverage must
list the City of Miami Beach as an Additional Insured.;
2. Professional Liability, in the amount of$200,000; and
3. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes.
The insurance must be furnished by insurance companies authorized to do business in the State of
Florida. All insurance policies must be issued by companies rated no less than "B+" as to management
and not less than "Class VII" as to strength by the latest edition of Best's Insurance Guide, published by
A.M. Best Company, Oldwick, New Jersey, or its equivalent.
All of Consultant's certificates shall contain endorsements providing that written notice shall be given to
the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy.
The insurance certificates for General Liability shall include the City as an additional insured and shall
contain a waiver of subrogation endorsement.
Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any
work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City
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shall have the right to obtain from the Consultant specimen copies of the insurance policies in the event
that submitted certificates of insurance are inadequate to ascertain compliance with required coverage.
Common Threads is also solely responsible for obtaining and submitting all insurance certificates for
any sub-consultants.
Compliance with the foregoing requirements shall not relieve Common Threads of the liabilities and
obligations under this Section or under any other portion of this Agreement.
C. Limitation Of City's Liability
The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's
liability for any cause of action, for money damages due to an alleged breach by the City of this
Agreement, so that its liability for any such breach never exceeds the sum of the compensation/fee to
be paid to Common Threads pursuant to this Agreement, less any amounts actually paid by the City as
of the date of the alleged breach. Common Threads hereby expresses its willingness to enter into this
Agreement with Common Threads' recovery from the City for any damages from any action for breach
of contract to be limited to a maximum amount of the compensation/fee to be paid to Common Threads
pursuant to this Agreement, less any amounts actually paid by the City as of the date of the alleged
breach.
Accordingly, and notwithstanding any other term or condition of this Agreement, Common Threads
hereby agrees that the City shall not be liable to Common Threads for damages in an amount in excess
of the compensation/fee to be paid to Common Threads pursuant to this Agreement, less any amounts
actually paid by the City as of the date of the alleged breach, for any action or claim for breach of
contract arising out of the performance or non-performance of any obligations imposed upon the City by
this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver
of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes.
VI. NONDISCRIMINATION
Common Threads shall comply fully with the City of Miami Beach Human Rights Ordinance, which is
codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment, housing, public accommodations, and public services on account of
actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner
status, labor organization membership, familial situation, or political affiliation.
VII. OFFICIAL CONTACT
Upon completion of this MOU, each party will appoint a person to serve as the official contact and
coordinate the activities of each organization in carrying out this MOU. For purposes of administering this
Agreement on behalf of the City, the City Manager or the City Manager's designee, as may from time to time be
designated, in writing, by the City Manager, shall have authority to act for him/her with respect to any or all
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matters pertaining to this Agreement. The City Manager's designee shall also be authorized to designate, in
writing, a contract manager with respect to the day to day operational matters pertaining to this Agreement.
All notices and other communications required to be remitted pursuant to this Agreement to
either party hereto shall be inviting and shall be delivered by verified facsimile transmission or
e-mailed (with certified mail copy), return receipt requested, to the parties at the address
indicated below:
Common Threads Contacts
Holly Raymond
3811 Bee Caves Road, Suite 108
Austin, Texas 78746
Shante Haymore Kearney
MADE at the Citadel
8325 NE 2nd Ave
Miami, Fl 33138
Title Program Manager& CFO
Email shantenommonthreads.orq, hraymond(c�commonthreads.orq
Phone Numbers 847-217-0009, 512-879-3379
City of Miami Beach Contact/designee
Dr. Leslie Rosenfeld
Title CHF Learning Development Officer
1700 Convention Center Drive
Miami Beach, Florida 33139
Email: Leslie Rosenfeld(a.miamibeachfl.qov
Phone Number 305-673-7000
VIII. BACKGROUND SCREENING REQUIREMENTS
The parties agree that each of its employees, or representatives who has direct contact with youth
participants, must comply with the requirements of the Jessica Lunsford Act, Section 1012.465, Florida
Statutes.
IX. VENUE, JURISDICTION, WAIVER OF JURY TRIAL, AND LEGAL FEES AND COURT COSTS.
This Agreement shall be construed and governed in accordance with the laws of the State of Florida
and any dispute arising hereunder shall be resolved in a court of competent jurisdiction in Miami-Dade
County, Florida. The City and Common Threads waive any rights either party may have to a trial
by jury of any civil litigation related to, or arising out of, this Agreement.
In the event of any litigation between the Parties under this Agreement, each Party shall be responsible for
its own attorney's fees and court costs through trials and appellate levels. The provisions of this paragraph
shall survive the expiration or early termination or cancellation of this Agreement
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X. CONFIDENTIAL INFORMATION AND RECORDS
The parties agree to abide by all applicable laws, including, without limitation, Family Educational
Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPPA) of
1996.
XI. FLORIDA'S PUBLIC RECORDS LAWS
A. Common Threads shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time. Records made or received in connection with this
Agreement are public records under Florida law, as defined in Section 119.011(12), Florida
Statutes.
B. The term "public records" shall have the meaning set forth in Section 199.011(12), as may be
amended from time to time, which currently means all documents, papers, letters, maps, books,
tapes, photographs, films, sound recordings, data processing software, or other material, regardless
of the physical form, characteristics, or means of transmission, made or received pursuant to law or
ordinance or in connection with the transaction of official business of the Employer.
C. Pursuant to Section 119.0701 of the Florida Statutes, if Common Threads meets the definition of
"Contractor" as defined in Section 119.0701(1)(a), Common Threads shall:
(1) Keep and maintain public records required by the City to perform the service;
(2) Upon request from the City's custodian of public records, provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise
provided by law;
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed, except as authorized by law, for the duration of the
contract term and following completion of the Agreement if the Common Threads does not
transfer the records to the City;
(4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in
possession of Common Threads or keep and maintain public records required by the City to
perform the service. If Common Threads transfers all public records to the City upon completion
of the Agreement, Common Threads shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If Common Threads
keeps and maintains public records upon completion of the Agreement, Common Threads shall
meet all applicable requirements for retaining public records. All records stored electronically
must be provided to the City, upon request from the City's custodian of public records, in a
format that is compatible with the information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
(1) A request to inspect or copy public records relating to the City's contract for services must be
made directly to the City. If the City does not possess the requested records, the City shall
immediately notify Common Threads of the request, and Common Threads must provide the
records to the City or allow the records to be inspected or copied within a reasonable time.
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(2) Common Threads' failure to comply with the City's request for records shall constitute a breach
of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the
Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself
of any available remedies at law or in equity.
(3) A Common Threads who fails to provide the public records to the City within a reasonable time
may be subject to penalties under s. 119 1.-.
E. CIVIL ACTION.
(1) If a civil action is filed against a Common Threads to compel production of public records
relating to the City's contract for services, the court shall assess and award against Common
Threads the reasonable costs of enforcement, including reasonable attorney fees, if:
a. The court determines that Common Threads unlawfully refused to comply with the public
records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice of the
public records request, including a statement that Common Threads has not complied with
the request, to the City and to Common Threads.
(2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records
and to Common Threads at Common Threads' address listed on its contract with the City or to
Common Threads' registered agent. Such notices must be sent by common carrier delivery
service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping
paid by the sender and with evidence of delivery, which may be in an electronic format.
(3) If Common Threads complies with a public records request within 8 business days after the
notice is sent is not liable for the reasonable costs of enforcement.
F. IF COMMON THREADS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO COMMON THREADS' DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO AMIAMIBEACHFL.GOV
PHONE: 305-673-7411
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XII. AUTHORIZATION
The signing of this MOU is not a formal undertaking. It implies that the signatories will strive to reach, to
the best of their ability, the objectives stated in the MOU. On behalf of the organization I represent, I
authorize the commencement of this MOU.
Attest:
City of M :mi Beach RI.resentative
727/
ti 4
Rafael E. Granado, City Clerk • Jimmy :` Arlon les, (it Manager
Date a7 47
Attest: Common Threads Incorporated Representative
// ye / 1/
P1
Name/Title Name/Title f(a1y8. rµexi, 1 - of Financial Officer
Date
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APPROVED AS TO
FORM & LANGUAGE
& F9R EXECUTION
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City Attorney IT- Dote
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Chicago • Miami • New York City • Los Angeles • Washington DC• Jacksonville • Austin • New Orleans • Pittsburgh
Nutrition &Cooking Education in City of Miami Beach
Overview
Common Threads is a leading organization for teaching children and adults how to choose, prepare, and
enjoy a healthy meal. Common Threads programs include after-school cooking courses and in- and
after-school nutrition education curricula, as well as parent programs and teacher trainings, including
culturally-relevant recipes and adaptable lessons that have been tested and proven. We offer
outstanding curriculum and training materials, expert technical support staff in each city we serve, and
internal evaluations consistently demonstrate that our programs improve nutrition knowledge,
attitudes, and behaviors. This year, we are partnering with over 500 schools and community-based
organizations across 9 major US cities. We expect to serve 90,000 PK—8th graders and their families by
the end of the 2016-2017 school year and summer.
Common Threads is excited to explore partnership with the City of Miami Beach. We share a
commitment to developing the whole child and engaging families and communities in the process, and a
belief in the connection between health and wellness and academic outcomes. Additionally, evaluations
consistently demonstrate that our programs improve nutrition knowledge and healthy behaviors. Thus,
Common Threads and the City of Miami Beach have an opportunity to demonstrates the connection
between health and wellness programs and academic, social-emotional, and life outcomes of students,
and to create a proven model that can be replicated across the county and in fact the country.
Partnership Opportunities
Based on the needs identified in our conversations, we are proposing to launch programming in the City
of Miami Beach, to be determined with your input. The below proposed partnership scopes are
intended to be discussed and refined with you and your colleagues as we explore the right partnership
model for 2016-17 and beyond.
Small Bites: In or After-School Nutrition Education
This program teaches PS/PK-8th grade students about nutrition and healthy cooking through a series of
eight lessons combining nutrition and knife-free cooking. The lessons are taught by trained
educators/facilitators and support Common Core State Standards (CCSS) in Math and English. The
lessons give students the opportunity to connect math, language arts, and science concepts to hands-on
experiences that will give them tools to live longer, healthier lives. Graduates of Small Bites are able to
make their own healthy snack at home!
o Suggested Partnership Scope:
• Common Threads would implement 12 Small Bites sessions (96 lessons) with the potential
to reach more than 300 students at targeted schools/sites.
o Common Threads would provide:
• Training for educators
• One Small Bites curriculum kit per educator
• Digital access to Common Bytes(online nutrition education platform)
• Grocery stipend
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o Program Sites would provide:
• Educators to teach the Small Bites lessons
• Basic cooking equipment
• Students to participate in the program
Cooking Skills and World Cuisine Cooking Classes
This 6rd-8th grade program engages students'tastes and minds.This global class explores the culture
and cuisine of ten countries. In the kitchen,young chefs learn how to follow a recipe, prepare and cook
ingredients, and always leave the kitchen as clean as they found it!
This class challenges students to use a wide variety of cooking equipment and ensures that they know
how to safely and effectively use each tool, including chef's knives, graters, peelers, stoves, and ovens.
Graduates of this program are able to cook a balanced healthy meal.
o Suggested Partnership Scope:
• Common Threads will provide 20 cooking lessons (2 ten-week sessions)with the potential to
reach more than 32 students at targeted schools/sites.
o Common Threads would provide:
• Trained chef instructor to facilitate program for up to 16 students per session.
• 20 two-hour lessons on global cooking and nutrition
• Groceries and Sundries(plates, napkins, cups, cutlery,etc.)
• Class set of hats and aprons
• Passport workbook for each student
o Program Sites would provide:
• Location with kitchen
• 4 adult volunteers
• Class set of cooking equipment(CT will provide list)
• Enrollment application and consent for all participants
Family Cooking Class
Our Family Cooking Class (FCC)teaches parents and kids how to cook healthy and economical meals.
The class focuses on family participation, healthy ingredient substitutions, and convenient cost-saving
recipes. The goal of FCC is to teach families how to cook together and incorporate healthy habits at
home,while maintaining their existing traditions.
o Suggested Partnership Scope:
• Common Threads would implement 18 family cooking lessons with the potential to reach
more than 30 families at targeted schools/sites.
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Chicago • Miami • New York City • Los Angeles • Washington DC• Jacksonville • Austin • New Orleans • Pittsburgh
o Common Threads would provide:
• Trained chef instructor to facilitate program for up to 5-6 families (16 people maximum)
• 18 two-hour lessons including breakfast: getting a healthy start, family meals made easy,
and restaurant meals you can make at home.
• Groceries and Sundries(plates, napkins,cups,cutlery,etc.)
• Class set of hats and aprons
• Workbook for each family
o Program Sites would provide:
• Location with kitchen
• Class set of cooking equipment(CT will provide list)
• Enrollment appl2ication and consent for all participants
Parent Workshops
These 60-minute workshops, led by trained CT staff members or Chef Instructor Trainers, engage
parents and community member, and encourage healthy eating habits at home and in the community.
Topics covered include: basic nutrition, grocery shopping, and cooking with kids. The workshops have
flexible formatting that allows them to be incorporated in other parent related programs, like parents
meetings,school wellness council events,and health fairs.
o Suggested Partnership Scope:
• Common Threads would implement 6 parent workshops at targeted schools/sites to
enhance parent and community engagement activities within City of Miami Beach.
o Available topics include:
• The 4 P's of Healthy Eating: An introduction to nutrition covering portion size, painting your
plate with color, preparation methods,and participating together.
• Good for You Groceries: An introduction to making healthy informed decisions at the
grocery store while getting the most for your money.
• Cooking with Kids: An introduction on the benefits and ways of getting kids involved with
cooking at home.
• Hosting a Wellness Booth:Common Threads can host a wellness booth at an existing event.
• Add-On: Cooking Demonstrations:A Common Threads Program Manager can work with you
to incorporate a cooking demonstration
o Common Threads would provide:
• Trained chef instructor to facilitate program for up to 20 adults
• Two 60-minute workshops
• Cooking for Life Handbook for each family
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Chicago • Miami • New York City • Los Angeles • Washington DC• Jacksonville • Austin • New Orleans • Pittsburgh
o Program Sites would provide:
• Location to accommodate 20 participants (kitchen is optional)
Healthy Teacher Training(HTT)
This two-hour nutrition workshop empowers adults to be healthy role models by teaching basic
nutrition and healthy cooking through interactive activities. HTT is a foundational training and
professional development for all educators, youth development staff, community members, and other
adults engaging young people. This training not only equips participants to facilitate our Small Bites
program, but also builds the life skills of the participant and contributes to a culture of health and
wellness within the program/organization.
o Suggested Partnership Scope:
• Common Threads would implement 6 Healthy Teacher Trainings for all staff at targeted
schools/sites. All staff will be invited, but HTT is required for all teachers facilitating Small
Bites.
o Common Threads would provide:
• 2-hour in-person trainings led by Common Threads Chef and Trainer
• Introduction to nutrition and three healthy snack demos with samples
• Digital access to Common Bytes(online nutrition education platform)
• Monthly newsletter updates for all participants with email
• Continuing education credit
o Program Sites would provide:
• Support with scheduling and coordinating training
• Projector and screen
• Access to sink for washing cooking equipment
Project Scope and Budget
CT helps support the City of Miami Beach's goals by being a catalyst for a coordinated effort to improve
cultures of health for students,families,teachers,and other community members.
Based on the needs you shared in previous conversations, we are proposing to activate our partnership
with a Small Bites, Family Cooking Classes, Parent Workshops, and Healthy Teacher Training. This will
enable us to create a foundation for our working partnership and for students to utilize the nutrition
education learned from Small Bites in future cooking classes.
Additionally, we are very interested in combining our program with physical education programming to
understand the effects of joint physical activity and nutrition programming on health outcomes in
students. We predict that participating in the nutrition and physical activity programs will help keep or
return at-risk students to a normal body weight trajectory, normalize (pre-) hypertension, and reduce
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Chicago • Miami • New York City • Los Angeles • Washington DC• Jacksonville •Austin • New Orleans • Pittsburgh
risk of type 2 diabetes. We would love to further explore this opportunity after successfully
implementing the proposed project.
The direct costs of the programs are provided below. A more detailed budget summary is attached
(Appendix B). We look forward to further conversations regarding funding sources and opportunities.
NUMBER OF INSTRUCTION FOOD AND WORKBOOKS TOTAL TOTAL
PROGRAM LESSONS AND SUPPLIES AND DIRECT COSTS
FACILITATION CURRICULUM COSTS
Small Bites: Nutrition 96 $0 $2,400 $800 $4,818.73 $6,590.24
Education
Cooking Skills and World 20
Cuisine Cooking Classes $4,000 $1,000 $400 $8,105.66 $11,085.53
Family Cooking Class 18 $3,600 $900 $385 $6,482.95
$9,151.01
Parent Workshops 6 $480 $120 $300 $940.24
$1,285.90
Healthy Teacher Training 6 $900 $300 $300 $1,821.72
$2,491.43
GRAND TOTALS $22,169.30 $30,604.11
Common Threads is proposing to co-invest in the proposed program by fully funding Family Cooking
Classes, Parent Workshops, and Healthy Teacher Trainings for a total of$12,928.34 or 42% of the total
program budget. The City of Miami Beach would co-invest$17,675.77 for the proposed programming.
We are open to exploring a different approach to meet your needs,and appreciate your review. We look
forward to discussing this with you, and to working with the City of Miami Beach.
Sincerely,
Nekosi Nelson Rachel Biderman
VP, Programs& Evaluation Program Manager, Miami
nnelson@commonthreads.org rbiderman@commonthreads.org
P: 512-879-3374 P: 786-422-2187
The School Board of Miami-Dade County, Florida
Partner School Agreement with Common Threads
This Partner School Agreement is between Common Threads Incorporated, an Illinois Not for
Profit Corporation authorized to conduct business in Florida hereinafter referred to as Common
Threads and The School Board of Miami-Dade County,Florida, apolitical subdivision of the State of
Florida hereinafter referred to as M-DCPS. This Agreement provides the Common Threads
curriculum at no cost to the school and Common Threads with permission to use the kitchen and
cafeteria in schools that have an established Common Threads Program as approved by The
School Board of Miami-Dade County, Florida.
I. Purpose and Scope
To implement after-school, hands-on cooking classes for students participating in the
Common Threads Program. Attachment A attached hereto and incorporated into this
Agreement sets forth the schools currently participating in the Program. Attachment A may
be amended from time to time by mutual Agreement of both Parties.
Participating School Commitment:
• School kitchen facilities will be available as scheduled for Common Threads after-
school programming.
• School representatives will be available and present for all after-school programming.
• School accepts responsibility for recruiting and maintaining volunteers,and will ensure
a 5:1 student to adult ratio for after-school classes.
• School will assist Common Threads in obtaining feedback to assess the impact of
the programming.
• School agrees to notify Common Threads at least 48 hours in advance if after-
school programming needs to be canceled.
• School agrees to implement Small Bites in a minimum of six classrooms.
Common Threads Commitment:
• Common Threads will make all curriculum and programs available to your school.
• Common Threads will provide curriculum that promotes healthy food choices and
nutrition education that will instill positive, sustainable change for your students.
• Common Threads will provide qualified professionals to teach the cooking classes.
• Common Threads will provide ongoing training for teachers, volunteers, and Chef
Instructors.
• Common Threads will provide you with the support necessary to make sure that the
implementation process is a success.
H. Responsibilities
The M-DCPS Department of Food and Nutrition will provide:
• Access to the Common Threads School's kitchens and cafeterias on agreed upon
dates and times, for the duration of the program.
• Use of a refrigerator, ovens,stovetops,kettles and steamers at each school.
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• Use of sinks and preparation areas at each school.
- A secure storage space for Common Threads equipment.
• Use of an area in the cafeteria,with dining tables, at each school.
Common Threads will:
• Provide the M-DCPS Department of Food and Nutrition with a list of each school
kitchen they will be using with the dates and times ofuse.
• Provide a trained Chef Instructor for each class.
• Provide all small wares, such as knives, cutting boards,measuring cups,etcetera, for
class use.
• Provide all food items for Common Threads Program.
• Ensure that all equipment that is used is cleaned and turned off before leaving the
premises.
- Ensure that all areas used are cleaned before leaving the premises.
• Ensure that all trash is bagged and disposed of in the dumpsters outside the kitchens
before leaving the premises.
• Ensure all lights are out and doors are closed and locked when leaving the premises.
• Assume responsibility for the conduct of all persons involved in or associated with the cooking
activities.
• Ensure that all children are directly supervised by an adult at all times.
III. Liability
A. Common Threads agrees to defend, indemnify and hold harmless The School Hoard
of Miami-Dade County, Florida individual school site(s) and the M-DCPS Department of
Food and Nutrition from and against any and all liability, loss, damages, claims, or
actions (including costs and attorney's fees) for bodily injury and/or property damage, to
the extent permissible by law, arising out of or in connection with the actual or
proposed use of the Miami-Dade County Public Schools kitchens and cafeterias.
Common Threads also agrees to pay for any damages to the premises and equipment
caused by their use or negligence, excluding normal wear and tear of the premises or
equipment.
Common Threads agrees to notify Miami-Dade County Public Schools Department of
Food and Nutrition of any damages or hazardous conditions immediately and to
immediately discontinue use of the kitchen and/or cafeteria until the condition can be
corrected.
IV. Terms of Understanding
The term of this Agreement covers the 2016-2017 school year and is effective from the date of
this agreement through August 31, 2017, and may be extended upon written mutual
agreement.It shall be reviewed at least annually to ensure that it is fulfilling its purpose and to
make any necessary revisions.
Either organization may terminate this Agreement upon thirty (30) days written notice,
without penalties or liabilities.
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V, Background Screening Requirements
The parties agree that each of its employees, or representatives who has direct contact with
students, must comply with the requirements ofJessica Lunsford Act, 1012.465 F.S.
VI. Governing Law and Venue
This Agreement shall be governed and construed in accordance with the laws of the State of
Florida. Any dispute with respect to this Agreement is subject to the laws of Florida and venue
in Miami-Dade County. Each party is responsible for their own attorney's fees.
VII. Confidential Information and Records
The parties agree to abide by all applicable laws such as Family Educational Rights and
Privacy Act ("FERPA") and the Health Insurance Portability and Accountability Act
("HIPPA") of 1996.
VIII. Florida's Public Records Laws
This contract shall be subject to Florida's Public Records I,aws,Chapter 1 1.9,Florida Statutes.
Authorization
On Behalf of the Organization I represent, (authorize the commencement of this Agreement.
TheSchoolioard ofMiamni-Dade County,Florida
\ :Super /'/nte)tdentorDesigs ee Jose 1. Dotres Date: J0)-- / 6
1, _ _ ho
Designee
Common Threads Representative
r l a/r et / 'f�C,�{-C SignatureX.04_ 1A4,a-
Title
Name /u 1� (/ Date: /O/y/' _
RISK MANAGEMENT
REVIEWED AND APPROVED APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY SCH¢QL$UARD ATTORNEY
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Attachment A
2016-2017 Common Threads Program schools:
Arcola Lake Elementary
Arvida Middle School
Barbara Hawkins
Biscayne Gardens Elementary
Carrie P. Meek/Westview K-8 Center
Charles David Wyche
Colonial Drive Elementary
Eneida M. Hartner
Frederick Douglass Elementary/Phyllis Wheatley
Fulford Elementary
Henry ES Reeves
Henry H. Filer Middle
Holmes Elementary
James H Bright
Kelsey Pharr Elementary
Liberty City Elementary
Leisure City K-8
Lillie C. Evans
Madison Middle School
Mandarin Lakes K-8
Momingside K-8
Natural Bridge Elementary School
North Hialeah Elementary
North Dade Middle
•
North Miami Elementary
Palm Lakes Elementary
Robert Russa Moton
Rockway Middle School
Royal Palm Elementary
Scott Lake Elementary
South Hialeah Elementary
Thomas Jefferson Middle School
Treasure Island Elementary
Twin Lakes Elementary
W.J. Bryan Elementary
West Homestead Elementary