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Certification of Contract with Under Power Corp. Gas MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For Maintenance of Street Lighting on State Roads Within The Miami Beach City Limits CONTRACT NO.: ITB 2017-038-ND EFFECTIVE DATE(S): This Contract shall remain in effect for a period of two (2) years from the date of execution by the Mayor and City Clerk of the City of Miami Beach, and may be extended at the sole discretion of the City of Miami Beach, though its City Manager, for three (3) additional one (1) year terms. SUPERSEDES: N/A CONTRACTOR(S): Under Power Corp. (Secondary Vendor). ESTIMATED ANNUAL CONTRACT AMOUNT: $ 124,531.50 ✓ A. AUTHORITY - Upon affirmative action taken on March 1, 2017, by the Mayor and City Commission of the City of Miami Beach, Florida ("City"), approving the award of this Contract, and upon execution thereof by the City and Under Power Corp., a Florida corporation (the "Contractor"). B. EFFECT - This Contract is entered into to provide for Maintenance of Street Lighting on State Roads Within The Miami Beach City Limits, pursuant to City Invitation to Bid No. 2017-038-ND and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number ITB 2017-038-ND. Contractor shall have no entitlement to perform any services hereunder, or to be compensated for any services, unless set forth in a written Purchase Order or, if applicable for time and materials work, a written Notice to Proceed specifying the work the Contractor is authorized to perform. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Rodolfo De La Torre-Public Works Streets- Public Works Department at 305-673-7000 ext. 6243. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. 1 Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES — Contractor acknowledges that the provision of the Public Entity Crimes Act, Section 287.133, Florida Statutes, shall apply to this Contract, which statute, among other things, provides that a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 Page 3 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Under Power Corp 7900 NW 60 Street Miami, FL. 33166 Attn: Rafael Nin Phone: 305 468 9900 Fax:305 468 9955 E-mail: R.nin(a_underpowercorp.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Page 4 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. R. As a secondary or tertiary vendor, no Purchase Order or Notice to Proceed shall be issued to Contractor, and no work or services shall be authorized under this Agreement, except at City's sole discretion. 4 Page 5 Certification of Contract IN WITNESS WHEREOF the City and Contractor h ve caused this Certification of Contract to be signed and attested on this 2-`l day of If>, 'k4-, 20 17, by their respective duly authorized representatives. UNDER POWER CORP. CITY OF MIAMI BEACO ORI By By `,/ Pr-Aent/ Signature Phillip L, i (Ma or /e/4-4,0 / // /.e-J Print Name �' Date Date ATTEST: ATTEST: Rafael E:.Granado, City- aryl Signature Clerk Print Name ate u; 1D11- Dat APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION Ci Attorney f' Date 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: March 1st, 2017 SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2017-038-ND FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH CITY LIMITS. KEY INTENDED OUTCOME Ensure comprehensive mobility addressing all modes throughout the City. FUNDING The funding for this project is as follows: 011-0840-000325-29403-521-00-00-00 $ 102,000.00 Total $ 102,000.00 Grant funding will not be utilized for this project. Additional funding associated with the maintenance of street lighting on state roads within the Miami Beach city limits is subject to funds availability approved through the City's budgeting process. BACKGROUND INFORMATION On July 18, 2012, the City Commission approved the award of a contract, pursuant to Invitation to Bid (ITB) No. 44-11/12 for The Maintenance of Street Lighting on State Roads within the Miami Beach City Limits, to Under Power Corporation (the "Agreement"). The Agreement with this firm was effective through August 22, 2016 with no further options for renewal. On July 13, 2016 the Mayor and City Commission authorized a month to month renewal of this Agreement. In order to complete a successor agreement, on January 11, 2017, the City issued ITB No. 2017-038-ND for the maintenance of street lighting on state roads within the Miami Beach city limits. The scope of work under this ITB consists of the service, repair, and maintenance of the State Roadway Street Lighting System which consists of an approximate minimum of 812 street lighting fixtures located along Florida Department of Transportation (FDOT) arterial roadways. ITB PROCESS ITB No.2017-038-ND was issued on January 11,2017,with bid opening date of January 26, 2017. Two addenda were issued. The Procurement Department issued bid notices to 320 companies utilizing www.publicpurchase.com website.37 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of five (5) responses from: AGC Electric, Inc. ("AGC"), Enterprise Electrical Contracting, Inc.("Enterprise"), Horsepower Commission Memorandum INVITATION TO BID(ITB)NO.2017-038-ND FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH CITY LIMITS March 1st,2017 Page 12 Electric, Inc., R & D Electric, Inc. ("R & D"), and Under Power Corp. ("Under Power"). See tabulation sheet(Attachment A). The ITB stated that the lowest responsive, responsible bidder meeting all terms,conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department found that R & D, Under Power, and Enterprise met the requirements of the ITB, including: 1. Bidder (proposing firm) must be a State of Florida Certified or a Miami Dade County Licensed Electrical Contractor R & D, Under Power, and Enterprise submitted proof that they are State of Florida Certified Electrical Contractors. AGC submitted proof that they are State of Florida Certified Electrical Contractors, but were found non responsive as they did not submit the revised proposal certification,questionnaire &requirements affidavit and the revised cost proposal form,as requested on Addendum No. 2. Accordingly, R & D has been deemed the lowest responsive and responsible bidder meeting all terms, conditions, and specifications of the ITB, therefore, is being recommended as the primary vendor; Under Power the second lowest responsive, responsible bidder as the secondary vendor; and Enterprise, the third lowest responsive, responsible bidder, as the tertiary vendor. R & D Electric, Inc. For over twelve years, R & D Electric, Inc. has been part of the constant growth and improvement of South Florida by serving various cities, municipalities, highway authorities and agencies in street lighting, traffic signalization and utility work. Specifically, they have provided electrical services to the Miami Dade Police Department, City of Coral Gables,and the City of Tamarac. R & D Electric, Inc., since 2014, provides routine electrical services to the City, including emergency repairs and planned repairs or small projects. To date the City is satisfied with the service being provided. Horsepower Electric, Inc. For over three decades, Horsepower Electric, Inc. has been involved in all aspects of electrical design and installation. They have provided electrical services to various entities including the City of Aventura, the City of Miami, and Miami Dade County. Horsepower Electric, Inc., since 2012, has provided miscellaneous electrical services to various City departments. The City has been satisfied with the services provided. Enterprise Electrical Contracting, Inc. Enterprise Electrical Contracting, Inc. is a privately owned,fast growing,full service electrical contracting company licensed to operate in Florida, Miami-Dade County, Broward County and their municipalities. For over a decade,they have provided electrical services to various companies in the private and public sector inclusive of City of Opa-Locka, FPL, and Central Florida Equipment, Inc. Enterprise Electrical Contracting, Inc., since 2014, inspects and maintains parking lot lights at the various City-owned surface parking lots. References indicate satisfaction with the services provided. Commission Memorandum INVITATION TO BID(ITB)NO.2017-038-ND FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH CITY LIMITS March 1 s`,2017 Page 13 Under Power Corp Under Power Corp. is a State of Florida Licensed Electrical Contractor who focuses on roadway lighting maintenance,retrofitting,construction,and traffic signalization construction. For over 16 years they have provided services to Miami Dade County, the Florida Department of Transportation,the City of Miami, Florida Power&Light,as well as numerous municipal agencies. Under Power Corp., since October 2012, is the incumbent currently providing the maintenance of street lights on state roads within the Miami Beach city limits. To date the City is satisfied with the service being provided. CITY MANAGER'S RECOMMENDATION After considering staff's recommendation and the bids received, pursuant to ITB 2017-038- ND,the City Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to R & D Electric, Inc., the lowest responsive, responsible bidder as the primary vendor; and Under Power Corp., the second lowest responsive, responsible bidder as the secondary vendor; and Enterprise Electrical Contracting, Inc.,the third lowest responsive, responsible bidder as the tertiary vendor;and further authorize the Mayor and City Clerk to execute the contract. JLM/EC/RC/ND/AD T:\AGENDA\2017\3-March\Procurement Department\ITB 2017-038-ND Maintenance of Street Lighting\ITB 2017-038-ND Maintenance of Street Lights-Memo 2.13.17.doc IR&D Electric,Inc.' Enterprise Electrical I KGs 'Under Power Corp.' 'Horsepower Electric,Inc.' 'Contracting,Inc. Group 1-Maintenance and Service r4.11 Total Total Total Total (Quantity (Quantity (Quantity (quantity t I _X_U/M X %U/M X _X_U/M% Estimated _X_U/M X 't- 'X Item Description Quantity U/M Unit Cost Unit_Cost) - -- �) Unit Cost Unit_Cost) Unit Cost Unit_Cost) Unit Cost Unit_Cost) Maintenance and service per streetlight,per month for street lights located within the City limits of Miami Beach to include labor $6.50 $63,336.00 $9.11 $88,767.84 $9.63 $93,834.72 1 and equipment. 812 12 $7.49 $72,982.56 447.46 5473,000.06 Sub-Total-Maintenance and Service $72,982.56 41; $63,336.00 $88,767.84 $93,834.72 Group 2-Additional Labor,Services&Materials Annual Total Total Total Total Estimated (Quantity X (Quantity X (Quantity X (Quantity% �I' Unit_Cost) Quantity U/M Unit Cost Unit_Cost) klwit-Ges4 iMit_6eet) Unit Cost Unit_Cost) Unit Cost _ ) Unit Cost Unit_Cost) Item LabororiCoon $250.00 $12,500.00 $250.00 $12,500.00 $240.00 $12,000.00 2 Cost(three(31 man crew) 50 Hourly Rate $135.00 $6,750.00 3�9a66 �� Backhoe/Excavator(Equipment& 30 Hourly Rate75.00 $2,250.00 $50.00 $1,500.00 $85.00 $2,550.00 3 Operator) $30.00 $900.00 � 8G $ 4 Jackhammer(Equipment Only) 10 Hourly Rate $1.00 $10.00 35418 35646 $10.00 $100.00 $1.00 $10.00 $5.50 $55.00 Compressor Operator(Equipment 40 Hourly Rale 5 Only) $1.00 $40.00 3x996 34eee6 $10.00 $400.00 $1.00 540.00 $10.00 $400.00 Directional Boring(including 2" 640 Linear Foot $17.00 $10,880.00 $18.00 $11,520.00 $16.00 $10,240.00 6 conduit) $15.00 $5,600.00 $4&90 ""�03 v 7 Trenching 640 Linear Foot $10.00 $6,400.00 $14.50 $9,280.00 $10.00 $6,400.00 $15.00 $9,600.00 4124* �. 2-inch conduit schedule 40 10 Linear Foot52.50 $25.00 $10.00 $100.00 $1.50 $15.00 8(Furnish&Install) $5.00 $50.00 3.96 349.96 #6 Electrical Wires(Furnish& 3,210 Linear Foot 9 Install) $1.00 $3,210.00 $1.50 34414.96 $1.80 $5,778.00 $2.00 $6,420.00 $2.00 $6,420.00 10 Pull Boxes(Furnish&Install) 10 Each $175.00 $1,750.00 443:66 338.66 $700.00 $7,000.00 $800.00 $8,000.00 $150.00 $1,500.00 Sub-Total-Additional Labor,Services&Materials $28,710.00 - $48,213.00 $46,490.00 $42,780.00 Group 3-Time and Material Costs for Additional Goods or Services not Specified Annual Total 7{5at Total Total Total Estimated (Quantity X {QeawHtY-% (Quantity X (Quantity X (Quantity X Item Description Quantity U/M Unit Cost Unit_Cost) b144g8est Lwit_Cest) Unit Cost Unit_Cost) Unit Cost Unit_Cost) Unit Cost Unit_Cost) 11 Hourly Rate-Regular(per 75 Hourly Rate Individual) $62.00 $4,650.00 343,99 4442460 $83.50 $6,262.50 $45.00 $3,375.00 $75.00 $5,625.00 Hourly Rate-Non Regular(per 12 50 Hourly Rate $65.00 $3,250.00 ;L2.00 336.6 196 $125.00 $6,250.00 $60.00 $3,000.00 $100.00 $5,000. Individual) Total Fatal- %Administrative (Est.Cost X% "'ve. '-Gest—X- Estimated Annual Amount Mark-up Mark-up) R.fuek+ap %-Mari'-up.) Purchase of Related Parts& 10% 3120.00 43% $}88.84 10% $120.00 10% $120.00 10% $120.00 13 Supplies $1,200.00 14 Purchase of Related Equipment $5,000.00 10% $500.00 48% 3548.08 5% $250.00 5% $250.00 10% $500.00 Rental of Related Non-Specified 10% $100.00 5% $50.00 10% $100.00 $1,000.00 10% $100.00 30% $30B.B4 11,100.00 15 Equipment ", $12,982.50 $6,795.00 $ Sub-Total-Time and Material Costs for Additional Goods or Services not Specified $8,620.00 ��aa��l ' r $142,052.84 $147,959.72 GRAND TOTAL(ITEMS 1-15)1 3110,312.561fr==� -----' 'Recommended Primary 'Recommended Secondary 3Recommended Tertiary °Deemed non responsive for failure to submit revised proposal certification,questionnaire&requirements affidavit and the revised cost proposal ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS MIAMIBEACH d i hfl. 305 Procurement Department, 1755 Meridian Avenue, 3 Floor,Miami Beach, Florida 33139,www.miam beacg ov 673-7490 ADDENDUM NO. 2 INVITATION TO BID (ITB) NO. 2017-038-ND FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH CITY LIMITS JANUARY 19, 2017 This Addendum to the above-referenced ITB is issued in response to clarifications and revisions issued by the City. The ITB is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. REVISIONS 1. APPENDIX A, Proposal Certification, Questionnaire & Requirements Affidavit revised and attached. THE REVISED PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL. 2. APPENDIX E, Cost Proposal Form revised and attached. THE REVISED COST PROPOSAL FORM IS REQUIRED TO BE SUBMITTED WITH THE PROPOSAL. II. ATTACHMENTS. Exhibit A: Revised Proposal Certification, Questionnaire & Requirements Affidavit Exhibit B: Revised Cost Proposal Exhibit C: ITB 44-11/12 Bid Tabulation Exhibit D: Pre-Bid Meeting Sign-In Sheet III. RESPONSES TO QUESTIONS RECEIVED. Q1: Page 13 Article 49.Please clarify if City of Miami Beach has an open Street Lighting Maintenance permit to work on FDOT Roads similar to MDC Traffic Signal Maintenance Contract or Other cities maintenance f' contracts with FDOT. Al: The City has an ongoing agreement with FDOT for maintenance of street lighting along FDOT roads. Q2: FDOT Lane Closure Permit. In case of any overhead traffic lane repair longer than one hour (index 600 sheet 2) or in case of any mayor work that requires a lane closure (for example indexes 603 to 608 or 613 to 618 or sidewalk closures 660), will an FDOT lane closure permit be required to be submitted 14 days in advance as per FDOT requirements for any lane closures? If so, please provide FDOT project manager or • contact person who it needs to be submitted to. A2: The City will be responsible for pulling the FDOT lane closure permit. Q3: Will the City of Miami Beach provide an open lighting maintenance permit by their Public Works Department? If so, please provide CMB Public Works requirements for an open permit and without a specific site location. A3: The Public Works Department will issue a Public Works Right of Way permit on an annual basis. To apply for annual permit the Contractor must submit: 1. Right-of-way permit application 2. Certificate of liability insurance, naming the City of Miami Beach as additionally insured 3. As this is a citywide maintenance contract, copies of the contract number, Contractor information and contract expiration. Q4: Can you clarify how MOT equipment to be used is going to be paid? Should their cost be included within bid form items? A4: The cost of MOT equipment shall be included in the maintenance and service cost. Q5: Please confirm that Aluminum Light Poles, Concrete Light Poles, Concrete Service Poles, T-bases, and concrete bases will be provided by the City. A5: Yes, the City will provide aluminum light poles, concrete light poles, concrete service poles, t-bases, and concrete bases. In addition, the City will provide cobra heads/lighting fixtures only to replace damaged equipment as a result of knock down poles. Prior to the damaged equipment being replaced, said equipment shall be inspected and approved by Public Works Operations. Q6: Will CMB (Jose Perez) requirement of a Certified Surveyor as-built for any underground conduit, pole location, pull box, service point, etc. will be required on this project in order for the work to be accepted and paid?. This could be very costly. A6: A certified surveyor will not be required for maintenance of street lighting on state roads within the City limits. Q7: Please provide the bid tabulations for the previous street lighting maintenance contract. A7: Please refer to Exhibit C, ITB 44-11/12 Bid Tabulation. Q8: What were the actual units accomplished/total dollars spent on the previous Street Lighting Maintenance Contract? A8: For the initial term of the contract and the three (3) additional one (1) year terms (August 23, 2012 through August 22, 2016), the total expenditures under ITB 44-11/12 were $570,737.25 Q9: If multiple Contractors were awarded please provide the Actual Units accomplished/total dollars spent on the previous Street Lighting Maintenance Contract. A9: ITB 44-11/12, For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits, was not awarded to multiple vendors. Please see response to item Q8 above. Q10: What are the prices of the contract currently in place? A10: Please see response to item Q7 above. Q11: How will the City handle the lights that are temporarily fed by overhead wire, approximately 15 to 20 spans, and how much time will be allowed to repair? Al1: When the City needs to repair the lights that are temporarily fed by overhead wire the City will request estimates, at contract awarded prices. The schedule for repairs will be worked out between the City and Contractor. Q12: How will the City handle the new lights on Alton Road from about 4th street to Dade Blvd.? These are nonstandard fixtures. Al2: The new lights on Alton Road from about 4th street to Dade Blvd. will be maintained and/or repaired as described in Appendix C, C3. Specifications. Q13: How many knock down poles occurred on these circuits in the years 2015 and 2016? A13: In the years 2015 and 2016 one (1) pole was knocked down on these circuits. •Q14: What, if any are the dates of moratorium that the circuits cannot be worked on with in the city limits? A14: Moratorium is not applicable to the maintenance of street lighting unless the work involves construction work and lane closures. At which time, work will not be permitted on City observed federal holidays or major City events. Q15: If a nonstandard street light head (anything other than Cobra Head type) cannot be fixed with a ballast and needs to be replaced, are they supplied by the City? If not, will the City assist in the procurement? A15: If Public Works Operations confirms that a nonstandard street light head needs to be replaced, the City will provide nonstandard street light fixtures. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(c,miamibeachfl.gov. Procurement Contact: Telephone: Email: Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. Si �erel Al-xDeni Pr•c -ment Director Exhibit A Revised Proposal Certification, Questionnaire & Requirements Affidavit Solicitation No: Solicitation Title: 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits Procurement Contact: Tel: Email: Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov REVISED PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information, FIRM NAME: No of Years In Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: • CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 9 • 1, Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt, by the City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https:llsupplierportal.dnb.comlwebapplwcslstoreslservletISupplierPortal?storeld=11696 • Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process.For assistance with any portion of the SQR submittal process, contact Dun&Bradstreet at 800.424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 4. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title, 3)Address,4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided. 5, Suspension, Debarment or Contract Cancellation, Has Proposer ever been debarred, suspended or other legal violation,or had a contract cancelled due to non- erformance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance, SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code') and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 8. wage rates listed below: with health benefits,and$12.92/hr without benefits. Department of Lab: ' _• -• - -e: ... •. . . . e, •- . - .. . • -- CI IBMITTAI REGI(_ l i , _ .. .. _ -e.' _ _ .. . .. .... . , 9. Equal Benefits for Employees with Spouccs and Employe- . •- • - - •e 3491 requires cer. --• -. e e ._ . t 8 II _ •. _. _ • e: e � � ... - ,_ e • - . " 5 . • _ e. A. Does your company provid- e•- . . .. . . . --.5 • - . .e..- employees? -..employees? ES I IN i3. Docs your company provide or offer access to any benefits to employees with (same or opposite sex)domestic already specifi-s. -: :••: e-•- . - : e ':-: e •:: - --.. •: •. - . . - . ... - such as bereavement leave; other benefits are provided directly to•the spouse or domestic partner, such as medical insurance. BENEFIT F m-P-roaidee•-fsr Firm Provides for Firm does not Emp ec it„ Employees with Provide Benefit Spouses Domestic Partner:, Health Sisk-Leave aaaity-Medical-Leave Bereavement Leave . • - •• - . - - _ - :: .. . .. •- .. -e' ee-eligibte for Reasonable www.miamibeachfl.gev/procurementl. 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race,color, national origin,religion,sex, intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees itis and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code("Fair Chance Ordinance"),and which,among other things,(i)prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement, in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm ' Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process, or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents • received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers Authorized Representative: Signature of Proposers Authorized Representative: Date: State of ) On this_day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the of My Commission Expires: 3i Exhibit B Revised Cost Proposal 1 REVISED APPENDIX E COST PROPOSAL FORM Failure to submit cost proposal form in its entirety and fully executed by the deadline established for the receipt of .ro•osals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The cost proposal form shall be completed mechanically or, if manually, in ink. Cost proposal forms completed in pencil shall be deemed non-responsive.All corrections on the cost proposal form shall be initialed. Group 1 MAINTENANCE AND SERVICE Total Estimated I (Quantity_X_UIM X Item I Description Quantity1 UIM Unit Cost 1 unit_cost) Maintenance and service per streetlight,per month for street lights located within the i City limits of Miami Beach to include labor 1 and equipment. 812 12 Months $ EA $ SUB-TOTAL—MAINTENANCE AND SERVICE $ Group 2—ADDITIONAL LABOR,SERVICES&MATERIALS Annual Total • Estimated (Quantity X Item Description i Quantity1 UIM Unit Cost Unit_Cost) $ 2 Labor Cost three 3 man crew 50 Hourl Rate Per3 Person Crew $ 3 Backhoe/Excavator Equipment&Operator 30 Hourl Rate $ $ 4 Jackhammer E•ui•ment Onl 10 Hourly Rate $ $ 5 Compressor O•erator E•ui•ment Onl ) 40 Hourl Rate $ $ 6 Directional Bolin. including 2"conduit) 640 Linear Foot $ $ Subs-Feet 7 Trench in• 640 Linear Foot $ $ 2-inch conduit schedule 40(Furnish& 8 Install 10 Linear Foot $ 9 #6 Electrical Wires Furnish&Install 3,210 Linear Foot $ 10 Pull Boxes Furnish&Install 10 Each $ $ SUB-TOTAL-ADDITIONAL LABOR,SERVICES&MATERIALS $ { Group 3-TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED Annual Total Estimated (Quantity_X Item Description Quantity1 UIM Unit Cost Unit_Cost) 11 Hourl Rate—Re.ular per Individual) 75 Hourl Rate $ $ 12 Hourly Rate—Non Regular •er Individual) 50 Hourl Rate $ $ Total %Administrative (Est.Cost X Estimated Annual Amount1 Mark-up %Mark-up) 13 Purchase of Related Parts&Supplies $1,200.00 % $ 14 Purchase of Related Esuisment $5,000.00 % $ 15 Rental of Related Non-Specified Equipment $1,000.00 % $ SUB-TOTAL—TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED $ GRAND TOTAL(ITEMS 1-15) $ 1The estimated amounts stated herein are for calculation purposes only.Actual amounts may be greater or less than the estimated amounts. Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: 1 Exhibit C ITB 44-11/12 Bid Tabulation REVISED APPENDIX E COST PROPOSAL FORM Failure to submit cost proposal form in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance, The cost proposal form shall be completed mechanically or, if manually, in ink. Cost proposal forms completed in pencil shall be deemed non-responsive.All corrections on the cost proposal form shall be initialed. Group 1-MAINTENANCE AND SERVICE Total Estimated (Quantity_X WM X Item Description Quantity UIM Unit Cost unit Cost} Maintenance and service per streetlight,per month for street lights located within the I City limits of Miami Beach to include labor 0E .w 1 and equipment. 812 12 Months $ _ -, EA SUB-TOTAL-MAINTENANCE AND SERVICE Vii' ! #ER Group 2:ADDITIONAL LABOR,SERVICES&MATERIALS Annual Total • Estimated (Quantity_X Item 1 Description Quantity' UIM Unit Cost Unit_Cost) 1 $,--ST,•4-1) IMMI . 2 Labor Cost three 3 man crew 50 Hour Rate Per 3 Person Crew 3 BackhoelExcavator Ea ui ament&°aerator 30 IMEZINIMBEIRLIME 4 Jackhammer E•uiamentOnl 10 Hourl Rate IWIENIESIMI 5 Compressor 0••rator E•uiamentOnl 40 Hourl Rate OWEN= $ L. tJO'�` 6 Directional Bonin• including 2"conduit 640 Linear Foot $ — CO $ �' , +7' Cubic-Feet 7 Trenching 640 Linear Foot $ I t f ' $ �f ) h.,,,• �� in2-inch conduit schedule 40(Furnish& Install 10 Linear Foot I $ ) S )`1 ` _ 9 #6 Electrical Wires Furnish&Install 3,210 Linear Foot IIMINSIIIIIMM 10 Pull Boxes Furnish&Install 10 Each $ -r, ) co $ Y` 0.'•• SUB-TOTAL-ADDITIONAL LABOR,SERVICES&MATERIALS IngiMilf Group 3-TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED Annual Total , Estimated (Quantity_X Item Description I Quantity' UIM Unit Cost Unit_Cost) 11 Hour! Rate—R-•ular ear Individual 75Hourl Rate $ rr-) 12 St 12 Hourl Rata—Non Regular •er Individual) 50 Hourl Rate $ ----.c" $ 62 c ' Total %Administrative (Est.Cost X Estimated Annual Amount' Mark-up %Mark-up) 13 Purchase of Related Parts&Sue•lies $1,200.00 ligirlinral 14 Purchase of Related E•ui•ment $5,000.00 Millia $ )- CO 's 15 Rental of Related Non-Specified Equipment $1,000.00 I % 111, SUB-TOTAL—TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED 1111 1 GRAND TOTAL(ITEMS 1-15) $( i Ki t*5 tThe estimated amounts stated herein are for calculation purposes only.Actual amounts may be greater or less than the estimated amounts. 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M !fr;',441 4 pOi!!!0 4mmo, 0,000 0:0,000, . , a, 0411 0 ..ii 1 A v . ..., nt F. 1 g 5 b 1 1E 6,444 P g Z k SI '' fl, ,i). 0 ier 419.44 . •• — ro 1 i J 1 I . ; / 11 , j, 1 .. 1 ... ,. . . . ii3I 1 g 1 ig 1 fp a II e, . , (61 / 15 i .0. g E p31 .0 10 :1 ,,. 11 illi ,,..1 4 , 714F 1111 I I , v 11 1 , 11$ 1 k . trh I 'll ° il I. 0, f6 '° 411 ig 11 115: ili 11 4 1 V 7 , it •04 1 11" 11111 111 / 1 ' j E m 1 1 ,..,..... .,..ti . u m E. o : . , a 2_....„,, 6 ..................„.h ; . , 8 6 • . . ._. _ Exhibit C Pre-Bid Meeting Sign-In Sheet t ,AMI BEACH CITY OF MIAMI BEACH PRE-BID MEETING SIGN-IN SHEET DATE: January 17, 2017 TITLE: ITB-2017-038-ND FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MAIM! BEACH CITY LIMITS # llN TN . � :'' �ficOl �4;= „ a—""ten' l�� P �E StgntuYr i. s i r^,> � 7 ,-,,,-;,---, t,:, ,—€ " '? ' ,, ,, RFA , IT} , : E ! RES ' . * x ;1F " yf A . - 4 b sa : Natalia Delgado Procurement- CMB 305-673-7000 \ nataliadelgado@miamibeachfl.gov Ext. 6263O jf cgil / 30,5 ? G',S`- ,JJirnL'"-S 1 ' •); 1\ / ,� • N o ro J 4, 1 r, C dr t-e / ,6,,,,a,.77,2,-7 S C_'/1-) 6 l 'S Q 6 I i Ro., iA et-kfkIrI i Rb 'E..l ..0--Vr1L kc pc 303 (.049) I Rit_. -A-1 a 2.-b (.c.-i„,Lit tee. , ,as ¶03 .}-g qt Moor,..)\( sa YNe, 0, 'Pu\LIe:,c. w 4`e. s --(Rex-cn '‘o0' Gk 6 z r 4 — - -4.66-;-4&-ics) ci,_ ,_ .�, PCS,,, EA 9 a I 4aavp 1.0PE .... Itf,, , 1 L-ii e6 f\l'OrCWO, - -CIC 0111-e-P-1 n )11/14 ok6C(Ed Collaa, 1 Ud .a. we .. ., (..,, .., ako,Q5) \_4,0rs 1 MIAMIBEACH Procurement Department, 1755 Meridian Avenue,3'd Floor,Miami Beach,Florida 33139,www.miamibeachfl.gov, 305- 673-7490 ADDENDUM NO. 1 INVITATION TO BID (ITB) NO. 2017-038-ND FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH CITY LIMITS JANUARY 12, 2017 This Addendum to the above-referenced ITB is issued in response to clarifications and • revisions issued by the City. The ITB is amended in the following particulars only. I. ATTACHMENTS. Street light details were unintentionally omitted when the bid was advertised. Exhibit A: Exhibit 10 through Exhibit 18 Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadona,miamibeachfl.gov. Procurement Contact: Telephone: Email: Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire wit the reason(s)for not submitting a proposal. in e ely, Al Der' vl • P ace ent Director Exhibit A Exhibit 10 through 18 EXHIBIT 10 CADWELD/EXOTERMIC Z -#6 AWG STRANDED WELDING / THW. CU. WIRES END OF CONDUIT SHALL BE SEALED W/ ELECTRICAL PUTTY IN PULLBOX. CONDUIT •PROVED GROUND SHALL BE 4" BELOW COVER LUG LOCATED OPPOSITE OPENING ALL SPLICES SHALL BE MADE IN PULLBOX W/ESGTS 2/0 iti.(,i'4 4 OR ESSLK 2/0 AS NEEDED SPLICING KIT OR EQUAL 120V, 5 AMP-I -#6 AWG STRANDED INLINE FUSES COPPER BARE GROUND PULLE BOX WIRE CONNECTING BASE (SEE DETAIL) TO GROUND ROD r'`.'l, /! tar te` ;li;k 1miiimi FILLED WITH PEA /0,1Z I I ROCK (1' MINIMUM) �� 1....,. -5A, + ,: I I I 010 rie�..," I I I WIRES #4 a. .- 11V�rxi ,-V iALUMINUM L , ii 1 i Ii I SCHEDULE 40 I 2" PVC CONDUIT i► i • AWG STRANDED THW CU. SCHEDULE 40 2" PVC CONDUIT WIRES IN 2" HIGH IMPACT 3 (ONLY WHEN ADJACENT FIXTURE) PVC PIPE CAST IN PLACE GROUND ROD AND GROUND RO► BARE COPPER GROUND CLAMP SHALL BE DRIVEN IN CORNER 1-#4 ALUMINUM STRANDED WIRE CONNECTING ALL OF PULL BOX NO MORE THAN 3" GROUND TOGETHER FROM EITHER INSIDE WALL. GROUND ROD SHALL BE 5/8" X 8' (MIN) COPPERWELD (OR EQUIV.) USE 3/4" X 20' GROUND ROD FOR SERVICE POINT CONNECTION. 1 i POLE MOUNTING DETAIL N.T.S. MIAMI BEACH AIIMOVEo REVISED TITLE --M222.— I0/0511914 STREET LIGHT DETAILS NO. 1 STL4 PUBLIC WORKS DEPARTMENT ,°„,,,� +. POLE MOUNTING DETAIL 4 f"nrxxua+z«cFN„A"«c+w.eAcn".ap. 223116 EXHIBIT 11 8' vox 1 COBRA FIXTURE LED CLASSIC STANDARD FIXTURE W/100W AUTO SENSING VOLTAGE (347 THRU 480 V) BLACK ES TYPE III DISTRIBUTION 4K SIMPLE STYLE CASTING LAMP /GVD804KAHSB3N TAPERED BRACKET ARM 2" SUPFITTER COMPATIBLE WITH POLE DESIGN. WITH STRENGTH ADEQUATE FOR 1 SQ. FT. OF PROJECTED AREA AT END OF PIPE FOR 120 MPH WIND c w I To N 2 P0 AWG STRANDED NW. CU. WIRES (SEE WIRING DIAGRAM FOR WIRE SIZES) C APCO ALUMINUM POLE END OF CONDUIT SHALL BE I 23-587 OR EQUAL SEALED W/ ELECTRICAL POLE BA PUTTY IN PULLBOX. CONDUIT I2"x15.5"x20" HIGH •PENING IN BASE 8"x9}"x13"HIGH, SHALL BE 4" BELOW COVER LOCATED OPPOSITE APPROACHING TRAFFIC WITH COVER FASTENED 1-/4 ALUMINUM STRANDED 5A FU 1 WITH STAINLESS STEEL SCREWS BARE COPPER GROUND ,quo WIRE CONNECTING ALL 1 PROVED GROUND LUG Et GROUND TOGETHER LOCATED OPPOSITE OPENING o ALL SPLICES SHALL BE '� MADE IN PULLBOX W/ ESGTS 2/0 OR ESSLK ( I -�8 AWG STRANDED CU. BARE GROUND WIRE SPLICING KIT AS OREQUAL ' (SEE WIRING DIAGRAM FOR WIRE SIZE) Ni 11:1 A � PPROVED GROUND CLAMP FOR CAt'it#4 K'11.:_1:-..:!1'6. I FILLED WITH PEA ROCKCONNECTING POLE GROUND BARE 1' MINIMUM I I BOND WIRE AND GROUND ROD ra WIRES /4�� #S AWG. STRANDED CU. BARE GROUND BOND 8 ALUMINUM SCHEDULE • \ L .N.NRE (SEE WIRE DIAGRAM FOR WIRE SIZE)WICONNECTING ALL GROUND ROOS TOGETHER i 2" PVC CONDUIT SCHEDULE 40 2"PVC CONDUIT PPROVED GROUND ROD 5/8"0 X 8' LONG I (ONLY WHEN ADJACENT FIXTURE) L..ICOPPER CLAD ROD AT EACH POLE GROUND ROD AND GROUND ROD lONCRETE POLE BASE (SEE DETAIL STL6) CLAMP SHALL BE DRIVEN IN CORNER "EE OF PULL BOX NO MORE THAN 3" PULL BOX FROM EITHER INSIDE WALL. GROUND (SEE DETAIL) ROD SHALL BE 5/8" X 8' (MIN) CADWELD/EXOTERMIC COPPERWELD (OR EQUIV.) WELDING USE 3/4" X 20' GROUND ROD FOR SERVICE POINT CONNECTION. LIGHT FIXTURE DETAIL N.T.S. MIAMI BEACHAPPROVED 2W o R�: J6 STREET LIGHT DETAILS NO. 1 STL5 PUBLIC WORKS DEPARTMENT �,? mne me COBRA LIGHT FIXTURE DETAIL C ,mcwsmw MIMIaw.E.uxrarwi,wmuo m____ v EXHIBIT 12 • POST TOP MOUNTING ARM s HAPCO MODEL ARM43400 OR APPROVED EQUAL = u AIM u LED PENDANT FIXTURE WIN BUTTON g II PHOTOEYE.IES TYPE 3 DISTRIBUTION. STERNBERG UGHTING MODEL GALLERY 11#9�70LED OR APPROVEUFEQUAS 10ARC45T3) C II c 1-44 ALUMINUM STRANDED- Jo ..c TYPE "B" BARE COPPER GROUND c� WIRE CONNECTING ALL ROUND STRAIGHT ALUMINUM POLE. HAPCO GROUND TOGETHER MODEL RSA2506-4 OR APPROVED EQUAL END OF CONDUIT SHALL BE IN-LINE FUSE ACCESSIBLE THRU SEALED W/ELECTRICAL HANDHOLE(FUSE HOT WIRE ONLY) PUTTY IN PULLBOX. CONDUIT 2-410 AWG STRANDED SHALL BE 4" BELOW COVER I THWN COPPER WIRE (SEE DETAIL) ALL SPLICES SHALL BE MADE IN PULLBOX W/ESGTS 2/0 OR ESSUC 2/0 AS NEEDED CONCRETE POLE BASE(TYPE"B") SEE DETAIL S11.3A 6 SPLICING KIT OR EQUAL t FILLED WITH PEA r� 9 a ROCK (1' MINIMUM) iiiiI � r.::" 1 ULLr : 161(SEE DETAIL) ,_ IA. _ SCHEDULE 40 2" PVC CONDUIT q.. 2 PVC CONDUIT TO FIXTURE SCHEDULE 40 2'PVC CONDUIT r•OIJND ROD AND GROUND ROD WHEN ADJACENT FIXTURE) CLAMP MALL BE DRIVEN IN CORNER CADWELD/EXOTERMIC OF PULL BOX NO MORE THAN 3" WELDING FROM OTHER INSIDE WALL GROUND ROD SHALL BE 5/8" X W (MIN) COPPERWELD (OR EQUIV.) USE 3/4- X 20'GROUND ROD FOR SERVICE POINT CONNECTION. STERNBERG LIGHT FIXTURE DETAIL N.T.S. NIIAMI BEACH � U __ T E. °""n°° STREET LIGHT DETAILS NO. 1 REVISEDSTL5a PUBLIC WORKS DEPARTMENT ,,�5 STERNBERG LIGHT FIXTURE DETAIL r IMO m1 .1011 fl.c.ww PEACI01.351311 s EXHIBIT 13 3 +0 O.D. ' —1/16 FINISH: BLACK ALUMINUM—ANNODIZED b I Na 4"0.D. TL 1 TAPERED ALUM. TUBE 156" WALL ALLOY 6063—T6 R SATIN GROUND FINISH N b .-I- Y I 14 3/8" 005. illik SC° (3) 3/4"—TONG GALV STL. N ANCHOR BOLTS WITH IS '....c, HEX. NUTS AND WASHERS Is i �L6"0.D. L -r r T II II II bI 11 11 II Lil b so ^n in 0o I — r 7'O.D. In 1 GROUND LUG, INSIDE OPPOSITE m HANDHOLE CL :14"X6" FLUSH HANDHOLE 1 1 7"5/16"0.D . WITH COVER AND S.S. SCREWS I \1/2" THICK BASE PLATE ALLOY 6061-16. 14' PEDESTAL POLE HAPCO N.T.S. ,PPRQED REVSD meMI AMI BEACH —� STREET LIGHT DETAILS N0.2 STL5b PUBLIC WORKS DEPARTMENT an m� 14'PEDESTAL POLE HAPCO C MO CONVENTION CEN1EA OfttA YAEAQ4 f:DW .l?___ EXHIBIT 14 ._ ii.•.•'QOJ CRETE,•BASE,`• -- s y .-W I ' ' . " x �I .5' CURB & GUTTER ' .A:.1.-:-.--'''. A N=Q 'O tDE‘‘j.:":1"14 L - A. o m oI A' O' CHEDULE 40 PIJLLBOk 4 ' 2"PVC CONDUITS. I. •�_ ' 'i : ' •• 4 • -- I FIELD LOCATE TO MAINTAIN -1'-6"--1 2' MIN. CLEARANCE WITH PLAN VIEW C-C OTHER UTILITIES N.T.S. fit'-10"--{ 15"0 BOLT CIRCLE I'-- •- 0 T PROJECTION AS PER POLE ` T MANUFACTURER SPECS . , ! ANCHOR BOLT-48" LONG WITH . w TOP 6" HOT DIPPED GALV. BOLT DIA. AS REQ. PER POLE 1 _:IFung- DIMENSIONS AND SHOE BASE TYPE s A A I SECTION A-A toi i T 111 CONCRETE POLE BASE DETAIL N.T.S. i `�'. APPROVED V1S{17 71R£ MIAMI BEACH t6 STREET LIGHT DETAILS NO.2 STL6 2 PUBLIC WORKS DEPARTMENT ,a,,,"„ CONCRETE POLE BASE DETAIL V 1100 CRIVEN1011 CORER OWE WM NFMlFiA4A EXHIBIT 15 RANVILLE II LED CLASSIC STANDARD FIXTURE W/100W AUTO SENSING VOLTAGE (347 THRU 480 V) BLACK IES TYPE III DISTRIBUTION 4K SIMPLE STYLE CASTING LAMP /GVD804KAHSB3N 11 tog I BERGLASS POLE (MAINSTREET WINDSOR SERIES POLE CATALOG #FF1803) z F , O 'I 1-#4 ALUMINUM STRANDED-ROF- ,„ 2 #10 AWG STRANDED BARE COPPER GROUND `' THW?J COPPER WIRE WIRE CONNECTING ALL GROUND TOGETHER i (SEE DETAIL) END OF CONDUIT SHALL BE N-UNE FUSE ACCESSIBLE THRU SEALED LBW/ X. COELECTNDUITIcAL HANDHOLE (FUSE HOT WIRE ONLY) PUTTY IN PULLBOX. CONDUIT 4 SHALL BE 4" BELOW COVER ' 4 ALL SPLICES SHALL BEI , ONCRETE POLE BASE MADE IN PULLBOXiiir., SEE DETAIL STL3 W/ESGTS 2/0 8 OR ESSLK 2/0 AS NEEDED i SPLICING KIT OR EQUAL J 0 FILLED WITH PEA :"•''4::•)".4 s:� ;atis .T+�ti � " rti'W+s3 • -a.:./4..••w•- 1i°;• r '�L n r�iii, F..:Ls`�k1,. �yy y .0 3t'`++y • ROCK (1' MINIMUM) v.n wa.. r♦.a i W r i.��., y� �4 � 1 ii. gro, :Priet,I, ; PULL Box 14 y~ _ 1- 6-1-71 — 1— ��I I I—. 7. '1,1-. (SEE DETAIL) AMA Y E L _ - I _ _ SCHEDULE 40 F 2' PVC CONDUIT q. 2" PVC CONDUIT TO FIXTURE I SCHEDULE 40 2' PVC CONDUIT ROUND ROD AND GROUND ROD CLAMP SHALL (ONLY WHEN ADJACENT FIXTURE) BE DRIVEN IN CORNER OF PULL BOX NO MORE CADWELD/EXOTERMIC THAN 3r FROM EITHER INSIDE WALL. GROUND WELDING ROD SHALL BE 5/8' X 8' (MIN) COPPERWELD (OR EQUIV.) USE 3/4' X 20' GROUND ROD FOR SERVICE POINT CONNECTION. GRANVILLE II LED CLASSIC STANDARD LIGHT FIXTURE DETAIL N.T.S. APPROVED fffNSEO ❑nE-. MIAMIBE H 4°'2 01` STREET LIGHT DETAILS NO.e. O STL7 PUBLIC WORKS DEPARTMENT ''''''''M 214252111 GRANVILLE II LED LIGHT FIXTURE DETAIL S nmmwwnroH1+rtn ORVEuA,e4',.IX0.nua gain are EXHIBIT 16 4 ,11-1 POST TOP MOUNT LED FIXTURE WITH BUTTON PHOTOEYE, LOUIS POULSEN, MODEL ALBERTSLUND MAXI POST (112W LED/4000K) OR APPROVED EQUAL ROUND STRAIGHT ALUMINUM POLE, LOUIS POULSEN MODEL RSA-4.5 I OR APPROVED EQUAL F 0 1—#4 ALUMINUM STRANDED— ! TYPE "A" BARE COPPER GROUND p WIRE CONNECTING ALL I0. GROUND TOGETHER IN—UNE FUSE ACCESSIBLE THRU o END OF CONDUIT SHALL BE HANDHOLE (FUSE HOT WIRE ONLY) iv SEALED W/ ELECTRICAL q— i0 AWG STRANDED PUTTY IN PULLBOX. CONDUIT THWN COPPER WIRE SHALL BE 4" BELOW COVER (SEE DETAIL) ALL SPLICES SHALL BE MADE IN PULLBOX CONCRETE POLE BASE (TYPE "A") i W/ESGTS 2/0 SEE DETAIL STL3A i OR ESSLK 2/0 AS NEEDED ! - \ ig SPUCING KIT OR EQUAL I I i r FILLED WITH PEA , l`" :, S~n � � .7fil'i,4r�'.`4.g. ROCK (1' MINIMUM) s r • r4 k i ovy,�A, .. .0.44 aL�"1rytvfa ,k�� i, 1--,„„,-;,,,,, .g F4;. i�bi'va• ��v.�ata � yz,)v°t•Y 4. •', u?.rht��111yyy,,�S'�;W�•..•Y. PULL BOX � �` _ i f =5[� {' =y 5 (SEE DETAIL) iia yapL. —_I I I _ i I . a SCHEDULE 40 2" PVC CONDUIT q 2" PVC CONDUIT TO FIXTURE SCHEDULE 40 2'PVC CONDUIT GROUND ROD AND GROUND ROD CLAMP SHALL (ONLY WHEN ADJACENT FIXTURE) BE DRIVEN IN CORNER OF PULL BOX NO MORE CADWELD/EXOTERMIC THAN 3" FROM EITHER INSIDE WALL GROUND WELDING ROD SHALL BE 5/B" X 8' (MIN) COPPERWELD (OR EQUIV.) USE 3/4" X 20' GROUND ROD FOR SERVICE POINT CONNECTION. ALBERTSLUND MAXI POST STANDARD LIGHT FIXTURE DETAIL N.T.S. i MIAMI ( a C oto RS ,M E !tr t!AM)I.�LACH m'_;; STREET LIGHT DETAILS NO.2 STL7a PUBLIC WORKS DEPARTMENT ..-,- ALBERTSLUND LED LIGHT FIXTURE DETAIL ,L IAA mNOEA0M WOO.COMC.MMI OOMJIHJO.i EXHIBIT 17 • W \ J h ,�1O X a Ow a O ~Z O� W ON 0 z tnF v1 mz o zoo UQ5LW NQS aN J �o �E0 Z��'-,, JX 0< XO OWU V�OQtn 7(,k1 L(�` Jag 4.1 EL O z ZF�� Ln_i �� a.UwO NO ce1-�ZQO �z3 0' WFN E.c-) OZ�5-4Q c'la W z 3Na' w0 0 2 aOQ_1 IN ox a5 ZwF- ■ cna as t.W<V)VV)Z J V�JQa'�$ F- W0i1VW „„... ‘kZ � v)Qm� O > OOZZ - a W x0fn-Oa ■II ! w a wFOWUw 11......... W p� • OC� WW i ZZ WM2 Li..o Z W : a O Q O - aul F— NJoo CU -J w L- LI Q N MZWZ0(/) owa o F- rLu pWWr O OYN & m8 2E Q� 0 ES Ei 46111 o- oup Z O 0O�Wwo 0 F- w m gWa (j ZW N�tY a' NO O O JFJpQ f F-Q U W gm6 s J ES ZZD pX l U O OQ��zz Z pJ Na0 Q O d XQD Z gOU 0 a<Z UO �'"UW -P 4 �.iaU a OaWN M inmU li n UO ��UZ J co �n-OUzci tl mMt�(� w00 OM 0 N mQU= Q W cn� U a a�3 ��zc�o U Ni 0 D wZ F" ' WaS}�Q W1' UJ I mO�mww �z Vi @ � J ;I- (6.3 JU�OWJ ZL '� d co QQO �0_ �I�r.Y N rZwUQJt� e ' L rn ''�,Qv 0o I- J ZO r'. Z a O0OwQOW re ce QQ§SN maz x..... n o F-az-Jz<<� 0wO�>_J 0 ,9 Ol ,ti a z0wzO a -a0 �w U QJQOOQZ�OOQJOw <Uwaozo OOQ < N Oo aWCO X z-0 0 1- C90W0wUI w Z 0 JZQzp�fi 00 I LOL,,1w��Z aLO Li Qill_IJOW >a� 00 OU=fX (V .- mUO1.fA Y aoo?� oCC� a 0� mU Q m 0 IY n �^! APPROVED REVISED fILE: M1A it BEACH aSTREET LIGHT DETAILS NO. 2 STL8 PUBLIC WORKS DEPARTMENT „�„, „ . SERVICE POINT DETAIL inAcdps.,lOX CEVIP•WPM MAN SPAM PLUM a n2o,P EXHIBIT 18 TO EXISTING FP&L SPUCE BOX/TRANSFORMER 0 2 #1, 1 #1 NEW/ IM GROUND, 2"C NEWNEW 'ANELBOARD E 0 METER 0 2 CAD WELD !a CONNECTIONS IN 10' APART _ SEE PLAN SHEETS FOR CONDUIT AND CONDUCTOR SIZES, #6 GROUNDING CABLE 3 #1, 1 #6EG, 2" C LOCATIONS QUANTITY AND TO 2-3/4"0 X 20' COPPER CLAD GROUND RODS, SEE DETAIL SERVICE POINT INSTALLATION NOTES: OCONTRACTOR SHOULD PROVIDE AND INSTALL 1—NEW 100 AMP, 120/240V METER IN A NEMA 3R ALUMINUM ENCLOSURE MOUNTED ON THE NEW CONCRETE POLE PER FP&L STANDARDS AND REQUIREMENTS. CONTRACTOR SHALL MAKE ALL CONNECTIONS 4 NECESSARY FOR A COMPLETE WORKING SYSTEM IN PLACE. SEE DETAILS FOR ADDITIONAL INFORMATION. i O CONTRACTOR SHALL PROVIDE AND INSTALL 1—NEW 100A RATED, 120/240V SINGLE PHASE SERVICE RATED PANELBOARD WITH A BOTTOM MOUNTED 100A MAIN BREAKER IN A NEMA 4X 316 STAINLESS STEEL LOCKABLE ENCLOSURE MOUNTED ON THE NEW i CONCRETE POLE. CONTRACTOR SHALL MAKE ALL CONNECTIONS NECESSARY FOR A I COMPLETE WORKING SYSTEM IN PLACE. SEE DETAILS AND SCHEDULES FOR ADDITIONAL A INFORMATION. i O3 CONTRACTOR SHALL PROVIDE AND INSTALL 1—NEW EXTERNAL MOUNTED 50KA SURGE PROTECTIVE DEVICE (SPD) IN A NEMA 4X 316 STAINLESS STEEL ENCLOSURE. CONTRACTOR SHALL INSTALL SPD PER MANUFACTURE RECOMMENDATION FOR A COMPLETE WORKING SYSTEM. ® PHOTO CELL LIGHT CONTROLS. 0 LIGHTING CONTACTOR. NEW SERVICE POINT RISER N.T.S. ,ym!{DVED %We) tint: MIAMI BEACH "°_ STREET LIGHT DETAILS NO. 1. STL8a PUBLIC WORKS DEPARTMENT �,�,.z NEW SERVICE POINT RISER c 1AICON'3190N GOITER CONE,WM SEAM M1.DIS m MIAMIBEACH INVITATION TO BID ( ITB) FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH CITY LIMITS 2017-038-ND BID ISSUANCE DATE: JANUARY 11, 2017 BID DUE: JANUARY 26, 2017 @ 3:00 PM ISSUED BY: MIAMIBEACH NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I PROCUREMENT DEPARTMENT 1755 Meridian Ave.3"d Floor, Miami Beach, FL 33139 305.673.7000 x62631 www.miamibeachfl.gov ITB 2017-038-ND 1 Ca MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 DEFINITIONS 3 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 5 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 17 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B "NO BID" FORM APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS ITB 2017-038-ND 2 MIAAA BEACH 0100 DEFINITIONS: 1. Definitions: Whenever the following terms or pronouns appear in this document, the intent and meaning shall be interpreted as follows: 1.1 Bid: shall refer to any offer(s) submitted in response to this ITB. The terms "Bid" and "Bid Submittal" are used interchangeably. 1.2 Bidder: Any individual, firm, or corporation submitting a bid for this Project, acting directly or through a duly authorized representative. 1.3 Change Order: A written document ordering a change in the Contract Price or Contract Time or a material change. 1.4 City: The City (or Owner) shall mean the City of Miami Beach, a Florida municipal corporation, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, which is a party hereto and /or for which this Contract is to be performed. In all respects hereunder, City's performance is pursuant to City's position as the owner of a construction project. In the event City exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to City's regulatory authority as a governmental body and shall not be attributable in any manner to City as a party to this Contract. 1.5 City Commission: City Commission shall mean the governing and legislative body of the City. 1.6 City Manager: City Manager shall mean the Chief Administrative Officer of the City. 1.7 Contract: The part or section of the Contract Documents addressing some of the rights and duties of the parties hereto, including but not limited to contract time and liquidated damages. 1.8 Contract Documents: The official documents setting forth bidding information, requirements and contractual obligations for the project and includes the Contract, Invitation to Bid, Scope of Work, Instructions to Bidders, Supplements, Technical Specifications, Exhibits, Certificated, Closeout Forms, General Conditions, Supplementary Conditions, Plans, Drawings, Addenda, Award by the City Commission, Bonds, Notice of Award, Notices to Proceed, Purchase Order(s), Change Order(s), Supplemental Instructions, and any additional documents the submission of which is required by the Project. 1.9 Contract Price: The original amount established in the Bid Submittal and award by the City, as may be amended by Change Order. 1.10 Contract Time: The original time between commencement and completion, including any milestone dates thereof, established in Article 2 of the Sample Contract (Appendix E, attached), as may be amended by Change Order. 1.11 Contractor: The person or entity with whom the City has contracted and who is responsible for the acceptable performance of the Work and for the payment of all legal debts pertaining to the Work. All references in the Contract Documents to third parties under contract or control of Contractor shall be deemed to be a reference to Contractor. ITB 2017-038-ND 3 CA MIAMI BEACH 1.12 Materials: Materials incorporated in this Project, or used or consumed in the performance of the Work. 1.13 Notice(s) to Proceed: Written notice to Contractor authorizing the commencement of the activities identified in the notice or as described in the Contract Documents. Balance of Page Intentionally Left Blank ITB 2017-038-ND 4 [9 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this bid is to establish a contract,by means of sealed bids,for qualified vendor(s) for the supply of all labor, materials, tools, and equipment necessary to provide street lighting maintenance for state roads within the limits of Miami Beach,on an as needed basis, as further detailed in Appendix C, Section C3. Specifications. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued January 11, 2017 Pre-Bid Meeting January 17, 2017 @ 2:00 p.m. (EST) Deadline for Receipt of Questions January 18, 2017 Responses Due January 26, 2017 @ 3:00 p.m. (EST) Tentative Commission Approval Authorizing Award February 8, 2017 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Natalia Dell ado 305-673-7000 x6263 nataliadel•ado• miamibeachfl.•ov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado • miamibeachfl.•ov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. ITB 2017-038-ND 5 MIA.MBEACH 4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach Procurement Department Conference Room C 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 9415468 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov. 7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.qov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE . . . . CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES . CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT . . . CITY CODE SECTIONS 2-407 THROUGH 2-410 ITB 2017-038-ND 6 MIAM BEACH • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 12. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 13. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall ITB 2017-038-ND 7 MIAMI BEACH exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 14. MULTIPLE AWARD.The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 15. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 16. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 17. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 18. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. 19. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall ITB 2017-038-ND 8 [d MIAM; BEACH be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 20. AMERICAN WITH DISABILITIES ACT.To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 21. NON-DISCRIMINATION. The Bidder certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Bidder shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. 22. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 23. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 24. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 25. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 26. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 27. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 28. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven ITB 2017-038-ND 9 �► MIAMI BEACH (7)calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1755 Meridian Ave. 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 29. COLLUSION.Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 30. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 32. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays,from 8:30 A.M. to 4:00 P.M. 33. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time(in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 34. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods ITB 2017-038-ND 10 MINVV BEACH and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City shall be final and binding on all parties. 36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. 37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. ITB 2017-038-ND 11 MIAM BEACH Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. 39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority" under the emergency conditions noted above. 41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the ITB 2017-038-ND 12 e MIAMI BEACH bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 49. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of ITB 2017-038-ND 13 MIAMI BEACH this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 54. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 58. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a ITB 2017-038-ND 14 m MIAMI BEACH consideration in determination of award of bid(s). 61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent. 62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1755 Meridian Ave. 3rd Floor, Miami Beach, FL 33139. 64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 67. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to ITB 2017-038-ND 15 ea MIAMI BEACH the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 71. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 72. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. ITB 2017-038-ND 16 e MIAMI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2- Bid Certification, Questionnaire and Affidavits(Appendix A). • TAB 3—Documentation indicating compliance with Minimum Eligibility Requirements • TAB 4 — Equipment Inventory. Bidder shall have necessary inventory to provide street lighting maintenance for state roads within the limit of Miami Beach on an as needed basis. 3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2017-038-ND 17 APPENDIX A MIAMIBEACH Proposal Certification , Questionnaire & Requirements Affidavit ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2017-038-ND 18 Solicitation No: Solicitation Title: 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits Procurement Contact: Tel: Email: Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No.of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2017-038-ND 19 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.comlwebaPP/wcslstores/servlet/Su pplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates. 4. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics('Code")and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of ITB 2017-038-ND 20 Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 8. came(in a particular year). • ., .. • -. -. . - 1 111 .. . ..• .. •. .. . ... - _ •• -••: : __ _ ._ e. .•e _ - - employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Beach. YES XO -B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to YES NO BENEFIT Firm Provides for Firm Provides for Firm-does-not Em yees=with Emperrtployees-with Provide Benefit Spouses Domestic Partners Health gist-Leave Family-Medleal-Leave Bereavement Leave Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal ITB 201/-038-ND 21 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, bid, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, bid, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,bids,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination. Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2017-038-ND 22 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipients convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information, and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2017-038-ND 23 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the of My Commission Expires: ITB 2017-038-ND 24 APPENDIX B M I AM BEACH " No Bid " Form ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City. ITB 2017-038-ND 25 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal _Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Natalia Delgado, Procurement Contracting Officer I PROPOSAL# 2017-038-ND 1755 Meridian Ave. 3rd Floor MIAMI BEACH, FL 33139 ITB 2017-038-ND 26 APPENDIX C eS4 I BEACH Minimum Requirements & Specifications ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2017-038-ND 27 Cl. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Bidder shall submit, with its bid, the required submittal(s)documenting compliance with each minimum requirement. Proposers that fail to include the required submittals with its bid or fail to comply with minimum requirements shall be deemed non-responsive and shall not have its bid considered. 1. Bidder (proposing firm) must be a State of Florida Certified or a Miami Dade County Licensed Electrical Contractor Required Submittals: Bidder shall submit current valid State Certification or Miami Dade County Certificate of Competency as a Licensed Electrical Contractor. C2. Statement of Work Required. The work shall consist of service, repair, and maintenance of the State Roadway Street Lighting System (hereinafter referred to as the Lighting System) which consists of an approximate minimum of 812 street lighting fixtures located along Florida Department of Transportation (FDOT) arterial roadways. The successful bidder will perform continuous repairs and maintenance to the Lighting System to include light pole assemblies, foundation base, wiring, luminaire assembles, conductors, grounding system, pole cable distribution system, fuses, ballast assemblies, pull boxes, conduits, load center, transformers, control devices, photocells, service points and other related miscellaneous subsystems and appurtenances, in accordance with the requirements of the Contract Documents or as directed by Roy Coley, Infrastructure (Operations) Director, and/or Marvin Sarria, Street Lighting Operations Supervisor, herewith called Public Works-Operations located at 451 Dade Boulevard, Miami Beach, Florida. This technical specification covers the furnishing of all labor, materials, tools, testing, and equipment necessary to maintain the Lighting System within the latest minimum standards of the National Electrical Code and the electrical standards of the City. The street lighting locations are as follows: Abbott Avenue—72nd Street to Indian Creek Drive Alton Road—5th Street to 63rd Street Collins Avenue—5th Street to 61st and 72 Street to 87th Terrace 5th Street—Alton Road to Ocean Drive 41St Street—Alton Road to Collins Avenue 63rd Street-Alton Road to Collins Avenue 71St Street—West of North Bay Causeway to Rue Notre Dame Harding Avenue—72nd Street to 87th Terrace Indian Creek Drive—26th Street to 44th Street and 59th Street to 71St Street Normandy Drive—Rue Notre Dame to West of North Bay Causeway Mac Arthur Causeway, if required by the City C3. Specifications 1.1 Materials and Construction:All materials and construction shall be in compliance with these specifications. ITB 2017-038-ND 28 1.1.1 All materials delivered to the job shall be new, best quality of their respective grades, in accordance with the following specifications and packed in their original sealed containers. All materials to be installed shall bear the Underwriters Laboratories., Inc. (U.L.) label, 1.1.2 The Contractor shall use materials mentioned in these specifications as standard,and in no case will a substitute be allowed without written approval by Public Works- Operations. 1.1.3 All work and materials shall be protected at all times. Conduit openings shall be closed with protective caps during installation and all materials shall be covered and protected against dirt, water, and mechanical or other injury. All materials damaged during course of construction shall be replaced or repaired to original condition by the Contractor. 1.2 Conduit and Wiring: Conduit and wiring are the same in all locations with minor changes as needed per location (refer to Exhibit 1-18). Underground Conduit shall be 2 inch, schedule 40 PVC electrical grade conduit. Conduit shall be installed a minimum of 36 inches below grade. Conduit shall be connected with approved couplings to the base sleeves incorporated within the light pole bases and electrical pull boxes. Wiring shall consist of#6 THW Copper, and#6 THW copper ground. 1.3 Ground Rod: Ten (10) foot copper/clad ground rod shall be installed in each electrical pull box and an electrical light pole shall be securely grounded as per the National Electrical Code. Electrical wiring will extend through the bases for connection to each pole. The work shall include all excavation, backfill, materials, and labor. Where such surface restoration is required, all work shall be performed in accordance with City standards. Warning tape shall be installed a minimum of 1 foot above all electrical conduits. Standoffs shall be used in accordance with the serving public utility company or as directed. The Contractor shall also supply and install all items necessary to insure proper functioning of the Lighting System, including photocell(s), ground wire to be made to the ground lug in the pole base as shown on the electrical diagram, inline fuses and holders, non-delay fuses 5 amp 300 volt or 600 capacity for each pole accordingly, and appropriate connectors, miscellaneous wiring and appurtenant items. 1.4 Utility Locations: It is the responsibility of the Contractor to call for and coordinate all Electrical Utility markings with Sunshine State One Call. ITB 2017-038-ND 29 1.5 Voltage: Contractor shall verify on site the appropriate voltage of the work to be performed. 1.6 Trench Restoration and Compacting: Trench restoration, compacting and pavement restoration shall be done by the Contractor, per City standards and the FDOT Construction Standards. 1.7 Contractor Patrol Crews and Maintenance Crews: 1.7.1 Dispatch patrol crews shall be responsible for patrolling the Lighting system. The system shall be patrolled at least once per week. Patrol logs shall be provided to the City and shall include the employee's time card, indicating a nighttime inspection/operation, and shall be included with the month of invoice. The patrol crew shall immediately report street light outages and/or disruptions found requiring repairs and perform minor work including but not limited to adjusting or replacing luminaries, lamps, parabolic lenses, replacing fuses and photocells. All lighting outages shall be attended to within 48 hours of being reported by the Public Works- Operations. 1.7.2 Log all activities, disruptions, and minor repairs in an inspection spreadsheet form highly preferable to be geographic information system (GIS) comparable for a citywide map if requested monthly, quarterly or annually for all outages/repairs of the Lighting System. The Contractor must maintain at a minimum 98% of the lights working as per Contractor nightly inspection as well as the Public Works-Operations staff. 1.7.3 Perform repairs reported by the patrol crews or directed by Public Works-Operations every Monday through Friday. Contractor must report, within 24 hours, lights found not working during the day to correct the problem and a bi-weekly day inspection is required. 1.7.4 Respond immediately to emergency or hazardous conditions related to the Lighting System, 24 hours a day, 7 days a week, when directed by Public Works- Operations. 1.7.5 For all emergency situations and as directed by Public Works-Operations, dispatch maintenance and repair crews with sufficient personnel, material and equipment resources to safely secure the disruption site within 2 hours of an outage being reported to the Contractor or identified by the patrol crew. 1.8 Permits: 1.8.1 The Contractor must obtain an annual permit for annual maintenance within the State Roadways (Roadway) from the City of Miami Beach —Engineering Right- of-Way Division and the Florida Department of Transportation. There will be no ITB 2017-038-ND 30 permit fee by the City. If the State of Florida requires a permit fee, the Contractor shall pay the annual permit fee. 1.8.2 Contractor must meet all the Maintenance of Traffic (MOT) Standards as per the latest Florida Department of Transportation Construction Manual. 1.8.3 Lane closures are to be approved by Public Works-Operations. Any major Roadway intersection that requires major work, such as trenching, will require the presence of an Off-Duty police officer. 1.8.4 The Contractor shall give adequate notices to those in control of all properties that may be affected by the maintenance or construction activities. 1.9 Disposal of Mercury, Vapor and High Pressure Sodium Lamps (at the expense of the Contractor): 1.9.1 Contractor shall be responsible to select a recycling company that complies with all County, State, and Federal regulations and laws. 1.9.2 Disposal of these lamps shall be done by one of the recycling companies listed by the Florida Department of Environmental Protection (DEP). The Contractor is responsible for complying at all times with the latest legislature rules regarding mercury vapor lamps and high-pressure sodium lamps. During the implementation of the Contract, evidence of the recycling process shall be presented to the City by means of a service ticket issued by the recycling company to the Contractor. This ticket shall contain the name and address of the Contractor, date and the amount of items recycled. 1.9.3 Service tickets must be provided to Public Works-Operations on a quarterly basis. 1.10 Diagnosis and Maintenance: The Contractor shall ensure that all repairs comply with the following: 1.10.1 Check the physical condition of the concrete base, T-base, hand-hole cover and base fasteners. 1.10.2 Check the power feed to the fuse, to protect the luminaire. 1.10.3 Check the fuse and fuse holder as well as their relative fit. Replace fuse and/or fuse holder as required. 1.10.4 Physical check of pole circuit grounding. ITB 2017-038-ND 31 1.10.5 Check physical condition of the arm and the luminaries, replacing components as required. 1.10.6 Check current feed to luminaries to detect possible wiring problems inside the pole and arm. 1.10.7 Check lamp condition and replace as required. 1.10.8 Check power door and replace as required. 1.10.9 Perform a visual inspection of the illumination pattern for correctness. 1.11 System Evaluation: 1.11.1 The City will evaluate the Lighting System on as needed basis and any defective situation that falls within the scope of this Contract shall be corrected when requested byPublic Works-Operations within 48 hours. 1.11.2 The Contractor shall perform a complete safety check at each location where any maintenance or work of any type is performed; this safety check shall be noted in the street light maintenance work order form. This form shall indicate the work order number and be signed by the Contractor Master or Journeyman Electrician licensed in Miami-Dade County or the State of Florida. 1.12 Relocation of Facilities: The Contractor shall relocate Roadway street lighting facilities when directed by Public Works- Operations. Payment for this item shall be done upon presentation of appropriate documentation and approval by Public Works-Operations. 1.13 Underground Damages: Contractor must make repairs if damages are caused by third parties such as FPL, AT&T, Cable TV, other utilities or any private contractor. The Contractor must first make repairs, identify who caused the damages, and charge the third party. In order to determine who the third party was that was working in the area and had a City permit; the Contractor may contact the Public Works-Right-of-Way Permits Division. Underground damages that are not related to activities of a third party will be repaired by the Contractor at no cost to the City. If damages are caused by City employees, the City will be responsible for the damages. An estimated cost of labor per hour, equipment and materials is required for approval by Public Works-Operations and an invoice must be provided to the City at the end of the month. In addition, if the Contractor places overhang electrical cables due to underground damages, the Contractor has 30 days to make permanent underground repairs and remove the overhang cable. ITB 2017-038-ND 32 1.13.1 Trenching and Directional Boring: When making repairs to underground damages, Contractor shall survey the damage to determine the preferred method of restoration. When utilizing directional boring, Contractor will install underground conduit by using a surface- launched drilling rig, with minimal impact to the surrounding area. When utilizing trenching, Contractor will install underground conduit by excavating the ground. 1.14 Pull Boxes: Electrical pull boxes 13" x 24" or 17" x 30", depending on the scope of the work and location, shall be installed at the base of each pole. 1.14.1 New street light pull boxes shall be: (a) Quazite Polymer Concrete Product No. PG1324BAI2 or approved equivalent - polymer concrete design constructed of Class 1 Concrete having a minimum compressive strength of 2,500 p.s.i. at twenty eight (28) days, and have an open- bottom with brass hold down bolts; or (b) Brooks 38 series or approved equivalent. In either case, the pull boxes shall be constructed per the above specified manufacturers size, materials, and performance specifications. 1.14.2 In situations where the pull box is located outside of the sidewalk, i.e.swale area,the pull box is to have a 5 ft. concrete apron (6 inch thick) placed around it. The Contractor, in this situation, is to provide the cost of the pull box and installation to Public Works-Operations for approval prior to completing the work. Electrical pull box installation shall conform to the City's standard pull box installations. 1.15 Pull Box Cover: Pull box cover shall be Polymer Concrete Quazite Product No. PG1324HA00 or approved equivalent. No other design, size, modification, or materials shall be acceptable. Pull box covers should be marked "Street Lighting". 1.16 Emergency Work: The Contractor shall be responsible at all times, including normal work hours and on weekends, for the removal of knock down poles or parts of a pole, mast arm(s), luminaries(s), and repairs t o the electrical system in such a manner as to prevent electrical shock to the department's work force and to the general public. The Contractor shall respond and complete work pertinent to emergency notifications received by the City, within 2 hours after receipt of the notification by Public Works-Operations and/or Control Room. The Contractor shall also be responsible for responding to all other emergencies determined by the City. This includes circuit outages, lights determined to be high priority and strong winds or hurricane damages. The Contractor must provide two contact names and cell phone numbers for 24 hours a day, 7 days a week, 365 days emergency contacts. Note: All emergency work includes immediate action for safety measures at the emergency site. ITB 2017-038-ND 33 Knock Down: The light poles shall be made safe within 2 hours of notification and shall be installed at the location and in accordance with the details shown on the attached plans. The poles shall be plumbed after erection. Earth shall be thoroughly compacted around the pole base to prevent shifting. This installation shall be completed within 48 hours after notification by Public Works-Operations. The only exceptions are unavailability of the City issued materials or if damage has been done to the foundation that requires underground work. These exceptions must be verified by Public Works-Operations. 1.17 Traffic Maintenance and Safety Provisions: The Contractor shall be responsible for the provisions, installation and maintenance of all traffic control and safety devices, in accordance with the specifications outlined in the Florida Department of Transportation Roadway and Traffic Design Standards. In addition, the Contractor is responsible for the resetting of all traffic control and information signage, as well as pavement marking removed or damaged during the construction period. Excavated material or other stored material adjacent to the pavement Roadway shall be adequately marked for traffic safety at all times. 1.18 Materials and Workmanship: The Contractor shall provide the services of all workmen, electrical, tradesmen and other employees trained and skilled in various occupations; and all materials except such as may be specifically identified; and shall construct completely ready for its intended purpose, the structure of parts thereof covered by this Contract. This Contract is intended to provide for the structure or parts thereon under consideration to be fully completed and suitable in every feature for the purpose designed, and the Contractor shall supply all materials and work incidental to, or described or implied as incidental to, the construction included under this Contract, notwithstanding any omission in the specifications. Wherever not explicitly described, materials and workmanship of every kind shall be first class.The Contractor shall perform his work in proper sequence to the work of other Contractors and to acts or operations of the City, and shall properly join his work to existing or new construction. 1.19 Maintenance and Equipment Construction: The Contractor shall supply all tools and equipment of every kind, ample quantity and capacity, in good working order and suitable in character to carry on the work of this Contract. Precaution shall be exercised at all times for the protection of persons and property. The safety provisions of the latest Occupational Safety and Health Act of 1970 and other applicable laws, building and construction codes shall be observed. Machinery, equipment and other hazards shall be guarded in accordance with the safety provisions of the "Manual of Accident prevention in Construction", published by the Associated General Contractors of America, to the extent that such provisions are not in contravention of applicable law. ITB 2017-038-ND 34 EXHIBIT 1 • . • . . . , . . 3 q i p ,.. a. . ,.••.-1l,,-.;:4,., 7fr.4,..;ar- A3 4I.,r4sii . • 01145 • •'.• •UPs AW46 d pi l-fi0Ts \.\. $lv1, — 4lEi !0, A .. 4 iv • , .DATA VW ..,...::::, '.,___,,, ,„,„_ '1„,,..„....,,..._. • . of_____. ., _________\/ 4 " : --- ......._:- 4-:: " . . • . ; :,. owl pi • 1 1. a: 2 1,i .._ ! ! N: 11111V 4. i A' ..mtsi. An! . — 1 .. .: Roc'...ipw„i. i im ipie = 4 0 p . b 1 vitqk n4,jews 1 •. iv A -- 4 •k It / !. . 4 -i- ti iillia6 Tv- fp 14 "' .1;\ i3W- I IV tiiiiirek -7* t 44 ' "0 A 1." 1,1Mnlii, ,...,_. t ' " Ana - - • -a „, t.--, .,•: A--- h . . _ A 4T •-..' Ir Priril- Rh , . .: 4 ,...... _ v./3 . - .. S . Yll II I • • =Z.!I'. I 1 " 1 hipt 11 . ,, .. 11 e 44 Z ' 0 11. • I A ' l 1 F if I, . r 4 Nit . 5..5m. . _ . . . . • ITB 2017-038-ND 35 EXHIBIT 2 " . .. • • . • .. : . 9 6 0 ',i • . v • I ii 1 • . . .......... ai —iiii,„-,---4 -,, a . ., 111 • ,.. ' I 111 : 1 NIT : • if ti0 •t: • 1 I.- 6, • I 1 I -.. A •,' i i ;i . ii • .1 el • 4 • , • A , . • :••••••••••••t 4 • 'g . la 1 /1 . .. . !:: le. il .dtt . -: - P ti.,, tt. 4 I . . . - - • . 1 Owl . • • 4. 1' 8 itY P il ' •t'""i' " 4„ -•( .,..___ ‘..i I b . . .3 ...„. . . 1 I , off,,. .. .• i 414.... lial ,;.,. --41-1 • OA . . V ' ei. ' * 5---"*.o.F7 . ...: . •i ..:. : • %mu ... . • 1 ..kg. __...,-. .•. • .. ., . -11 1 ' • q . at.e. ' " • . • — ., . , • , , •.• . r•,1;•• W-4"• . . 1 'P. Z 4 ,,,,, • lei . .,. . ..LA • ' • . • 144 • ft . ' 1,1; k . . • : . • . - i 141 •• a. • : to- •• • • 'Olt ' -- 111 • • . ...._ . . ., • . gi r . I -,.% : 71.. 4 • " ,. ' P. 1 ; ,r4.1 Nx. , • : - :.+I . • • . .,___.if , , , ir R N : • t 1 -. k P ' q .7:', . : •' ... r.. . , , ek 1 !„,.; • ; . . . .. , • ' . i• . ,lioIIIIIL. --.--: 77-77— 7 ii.: •0:Mit ' ; kg .-,•:,,,) . . •• . . • .. I ' . :1- • . • , . ._ . .. • i il • - . . .• • . . • .: 0 ' • 4,. :jig• . , tor • ., ..• ..i: . • . t... 0 1, te Iteto . II• •:3 - • • • - . . . . , ITB 2017-038-ND 36 EXHIBIT 3 • Oki 51 ii , . tit: • • W. 14 I kii I - 90! • 4 14 I la_ ,•.,E. f.' ii • ' 1 r 1. . • OIL ;;I) . 1_, -14 g �. IF _ • i.� 11ii, .':�� 1.1� r 1 ' ti n _; .,:tit .. . ) ; . ,! • Itc 1 [a., , .. ,- .. .• i...... • : .. • - le • • tl . il sem ., w, 4... . . - . 1 Rn ..•r • • r. * I ,•,. , ., i i ii. • ppi ?,,.v. , i4a. . 1.7'. . ; ' ' 40 F • 'nil! thei ) N$ ITB 2017-038—ND 37 EXHIBIT 4 • • • • • "•= i m: ca /. Et B • a y 1/ 14 . itis lg.. .a. • ., ' ::11:. L.::: ..._.—! . ' ' ' .. . ltil : iiii$ I .0} 0 . ' 02 11 • Y......_ _ O i4 A J'il•Iii 6 .471' • ' El Vii • ! . . _ .. , - • • • : V: . . . - 4 inn l ;•13—g.. Nr1 1.. ITB 2017-038-ND 38 EXHIBIT 5 • r, t om' `,r(;1� # .IP : ,tiggik • 8 lOrt PR* f •• Rai .�.,f`. _�) oil "FI P 11 iiit. . . — 40 1 Iii 1hVi. 1 .iii: a itt II : 11' lip" !I ._► . 8"0.1 . • . . . .. � -_,_, 17-4 ' I;(2.1,1- • -_ ' _rte " t ' �; • • n sem-"� �, i. , '" 1 y L`, .. . . ' ,. :1,:&„.*•,==,....,„it -.t.'p1,,'#it.k1,'.'• ,. ,. 1 .,� .;•.,,;,,. fA __ . 1;,rJ . ii :0 it p • +4. � I , • r %.: /)c oF . . /4t:\ ,. . .1,6, .... .o.,. IP.. .". geo.' . . (7‘ ' -t/Pe;'\. \ 4%, . ' • lohlirropi . V- , .•, .. •\\ . jail IP I 141 g . �1la 8 . \ / /, 11s 7.- �'MIII csA• \y. ° 1 - V 41 pi; !!t .. . .. . Rill 1 ITB 2017-038-ND 39 EXHIBIT 6 • NSCRIBED LETTERS CITY OF MIAMI BEAC APPROX. 3" HIGH & 1/4" DEEP PULL BOX COVER . MARKED WITH ARROWS SHOWING o DIRECTION OF RUN (---40, L� OCKING DEVICE LOCKING DEVICE fØI INIMUM SIZE 13"X24" QUAZITE PULL BOX 3" KNOCKOUT (4 PLACES) END OF CONDUIT SHALL BE SEALED W/ ELECTRICAL PUTTY IN PULLBOX. CONDUIT SHALL BE 4" BELOW COVER 1-#4 ALUMINUM STRANDED BARE COPPER GROUND ALL SPLICES SHALL BE /�i , -_/' WIRE CONNECTING ALL MADE IN PULLBOX -- GROUND TOGETHER W/ESGTS 2/0 t 04 CADWELD/EXOTERMIC OR ESSLK 2/0 AS NEEDED �.�� rS ►�� WELDING SPLICING KIT OR EQUAL . ix 0441i-e l vi r! Sr.4T� Alk► 4c4.1741.45 at A reViiPiii rig E FILLED WITH PEA ROCK WIRES #4 I 1' MINIMUM ALUMINUM g ROUND ROD AND GROUND ROD # SCHEDULE 4* CLAMP SHALL BE DRIVEN IN CORNER 2" PVC CONDUIT OF PULL BOX NO MORE THAN 3" FROM EITHER INSIDE WALL. GROUND SCHEDULE 40 2" PVC CONDUIT = ROD SHALL BE 5/8" X 8' (MIN) (ONLY WHEN ADJACENT FIXTURE) COPPERWELD (OR EQUIV.) USE 3/4" X 20' GROUND ROD FOR SERVICE POINT CONNECTION. MIAMI 13"x24" QUAZITE PULL BOX N.T.S. APPROVED P'. D TILE BH '• STREET LIGHT DETAILS NO. 1 STLI PUBLIC WORKS DEPARTMENT n m, X15 13"X 24"QUAZITE PULL BOX C.: 17000O.wann.awrw O"YE..a uwlntranuw eMfil t 4 ITB 2017-038-ND 40 EXHIBIT 7 " NSCRIBED LETTERS CITY OF MIAMI BEA APPROX. 3" HIGH & 1/4" DEEP PULL BOX COVER MARKED WITH ARROWS SHOWING R� DIRECTION OF RUN \i OCKING DEVICE LOCKING DEVICE e°.1111111144)) h11/4. ' 17X30 QUAZITE PULL BOX gt 1 3" KNOCKOUT (4 PLACES) END OF CONDUIT SHALL BE SEALED W/ ELECTRICAL PUTTY IN PULLBOX. CONDUIT SHALL BE 4" BELOW COVER i i 1-#4 ALUMINUM STRANDED bi. BARE COPPER GROUND i , WIRE CONNECTING ALL ALL SPLICES SHALL BE '7�� j GROUND TOGETHER MADE IN PULLBOX �%f W/ESGTS 2/0IIII �� CADWELD/EXOTERMIC OR ESSLK 2/0 AS NEEDED fip WELDING SPLICING KIT OR EQUALLll A / ..�. ; • r4 r r ,i rr i.. FILLED WITH PEA ROCK WIRES #4 1' MINIMUM ALUMINUM ) 1 ROUND ROD AND GROUND ROD SCHEDULE 4. CLAMP SHALL BE DRIVEN IN CORNER 2" PVC CONDUIT OF PULL BOX NO MORE THAN 3" FROM EITHER INSIDE WALL. GROUND 11SCHEDULE 40 2" PVC CONDUIT ---:- ROD SHALL BE 5/8" X 8' (MIN) (ONLY WHEN ADJACENT FIXTURE) COPPERWELD (OR EQUIV.) USE 3/4" X 20' GROUND ROD FOR SERVICE POINT CONNECTION. 1 17"x30" QUAZITE PULL BOX N.T.S. MIAMI TR BEACH a,',,215 STREET LIGHT DETAILS N0. 1 STL2 PUBLIC WORKS DEPARTMENT v ou mmvx a 17"X 30"QUAZITE PULL BOX G ,rnmnemo"MOM ORr/E MacNAa.nx+s "z-=,n ITB 2017-038-ND 41 EXHIBIT 8 :OLT PATTERN & ANCHOR BOLTS BY MANUFACTURER 9" 0 BOLT CIRCL Apo il 1 : 0 °/ I I `;, #5 REINF. BAR (TYP.) 1. \ I I . ..II 10:," I >•\N\ I`1 • I I41 \ I - ° ' #3 TIES (TYP.) 1r �\\ I1 _ a .. i _a ri-\\ 1 1 iii \\ II r •ar 7' • I .,I I ° a°••'4 • G, (. '41,— I I • 'VC CONDUIT • �• a :.. a• i i. ' • � (CAST IN PLACE) I = N. I 6 aI g = \. . i I `I Q 1 7' PRE CAST CONCRETE I BASE FOR ALUMINUM POLE kr/I OR CAST IN PLACE IN SPECIAL CIRCUMSTANCE TO E DEEMINED AT TH /, ` I �)� \�}, BME OTFRINSTALLATION.E `r < ..... i ti , >1 1 CONCRETE POLE BASE DETAIL N.T.S. MIAMI BE CH m STREET LIGHT DETAILS N0. 1 STL3 PUBLIC WORKS DEPARTMENT �,,� „ CONCRETE POLE BASE DETAIL a 170.3.nc«CDT.OWE,MY0uw0nw3. 1 ITB 2017-038-ND 42 EXHIBIT 9 7"-12" DIA. BOLT CIRCLE PER MANUFACTURER'S SPECIFICATIONS 11:11111\awl 8—#6 REINF. BARS EQUALLY SPACED �� ...1 \MI- 24" DIA. - 1" CHAMFER PLAN VIEW r— -N-u'-7 BOLT PATTERN AND I 1I I I II 1 ANCHOR BOLTS PER II I I II I POLE MANUFACTURER II I 1 II 1 1 H ` l 11 1 N N H _1L_+ LI L.L11 1 I --1-1--t d ( II II 1 2" PVC CONDUIT TO ADJACENT c m I II II 1 PULLBOX w w 1 H II r r I__IJ__ u--I § o o ( 1 PRE-CAST CONCRETE BASE FOR L` I ( LIGHT POLE I CL CL UH J E' `"l 0o I I In 1-, I I I- -1 #3 TIES AT 12" SPACING (TYP.) I I I I 1.-------------#6 REINF. BARS (TYP.) L J ELEVATION VIEW 1 CONCRETE POLE BASE DETAIL N.T.S. �v 1 A j APPROVED REVOED OLE: ! 1 MI STREET LIGHT DETAILS NO. 1 STL3a PUBLIC WORKS DEPARTMENT d, CONCRETE POLE BASE DETAIL 1103CoRoOIOP CEKTER O PV UWJ FAOtf at" ITB 2017-038-ND 43 EXHIBIT 10 ITB 2017-038-ND 44 EXHIBIT 11 ITB 2017-038-ND 45 EXHIBIT 12 ITB 2017-038-ND 46 EXHIBIT 13 ITB 2017-038-ND 47 EXHIBIT 14 ITB 2017-038-ND 48 EXHIBIT 15 ITB 2017-038-ND 49 EXHIBIT 16 ITB 2017-038-ND 50 EXHIBIT 17 ITB 2017-038-ND 51 EXHIBIT 18 ITB 2017-038-ND 52 APPENDIX D 0 MAM1 BEACH Special Conditions ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2017-038-ND 53 1. TERM OF CONTRACT: This contract shall remain in effect for two (2) years from date of contract execution by the parties. 1.1.1 Provided the successful bidder(s) will agree to maintain the same price, terms and conditions of the current contract (and subject only to any adjustment(s) in subsection 3 hereof), this contract may be extended at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms, if mutually agreed upon by both parties. 1.1.2 In the event that the contract is held beyond the term herein provided, it shall only be on a month-to-month basis, and shall not constitute an implied renewal of the contract. Said month-to-month extension shall be upon the same terms and conditions of the contract and for the same compensation price provided therein. 2. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the bidder may offer incentive discounts from this fixed price to the City at any time during the contract term.The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 3. OPTION TO RENEW WITH PRICE ADJUSTMENT: The contract may be extended at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on Consumer Price Index increase. Change shall not be more than the percentage increase or decrease in the Consumer Price Index CPI-U (all urban areas) computed 60 days prior to the anniversary date of the contract It is the successful bidder's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the successful bidder's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The successful bidder's adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the successful bidder, the City will assume that the successful bidder has agreed that the renewal term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to accept the renewal adjustment or to allow the contract to terminate and re-advertise for bids, whichever is in the best interest of the City. 4. SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. The successful bidder shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. ITB 2017-038-ND 54 5. COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED: The vendor shall state in its offer the number of calendar days from the date of the Notice To Proceed in which it will guarantee to complete the work, repair, and/or service. A verbal instruction from an authorized City representative shall constitute sufficient notice to the vendor to commence work. Time for completion may be considered a factor in determining the vendor to whom award will be made, if so stipulated in provision 13 entitled "Method of Award". The completion date shall not exceed 48 hours, for non-emergencies, after the effective date of the Notice to Proceed or two (2) hours for emergencies. All work shall be performed in accordance with good commercial practice. The work schedule and completion dates shall be adhered to by the vendor(s); except in such cases where the completion date will be delayed due to acts of nature, strikes, or other causes beyond the control of the vendor. In these cases, the vendor shall notify the City of the delays in advance of the original completion date so that a revised delivery schedule can be appropriately considered by the City. Should the vendor(s) to whom the contract(s) is awarded fail to complete the work within the number of days as stated in its offer, or the "not-to-exceed" timeframe cited above, it is hereby agreed and understood that the City reserves the authority to cancel the contract with the vendor and to secure the services of another vendor to complete the work. If the City exercises this authority, the City shall be responsible for reimbursing the vendor for work which was completed and found acceptable to the City in accordance with the contract specifications. The City may, at its option, demand payment from the vendor, through an invoice or credit memo, for any additional costs over and beyond the original Contract Price which were incurred by the City as a result of having to secure the services of another vendor. If the incumbent vendor fails to honor this invoice or credit memo, the City may terminate the contract for default. 6. LIQUIDATED DAMAGES: Failure to respond to a service call within the specified time may result in the successful bidder being assessed the additional cost incurred by the City(liquidated damages) for any and all costs associated with the repairs performed by a secondary successful bidder. 7. WARRANTY: The successful bidder will be required to warrant all equipment and parts supplied. The successful bidder must accept return for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 8. GUARANTEE: The successful bidder will be required to guarantee all work performed for installation for a minimum of one (1) year. 9. FACILITY LOCATION: The Public Works Department located at 451 Dade Boulevard, Miami Beach FL 33139 will be requesting services under this contract. Other City departments may utilize this contract if required. 10. USAGE REPORTS: The City may request Annual Usage Reports from successful bidder(s), to include: item number, item description, quantity ordered/supplied, unit/extended costs and total dollar amount citywide and per department. ITB 2017-038-ND 55 11. CUSTOMER SERVICE: Excellent customer service is the standard of the City. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 12. ROADMAP FOR PROJECTS AWARDED ON A TIME AND MATERIALS BASIS (Group 3): The City may award work on a time and materials basis in accordance with Section 0200, Sub- Section 14, Multiple Award. City departments may request Purchase Orders to be issued to the primary vendor for any group on a time and material basis (bid hourly charges plus parts or materials) for a specific request or for a pre-need encumbrance (blanket order). Pursuant to Section 0200, General Condition 14, entitled Multiple Awards, secondary and primary vendors may also be considered. 12.1 Work Day. For billing purposes, regular working hours are from 7:00 a.m. to 5:00 p.m., Monday through Friday. Calls outside these hours and days will be considered non-regular. 12.2 Scheduling/Response Time. Response time requirements shall be as follows: 12.2.1 Emergency Repairs/Service. Work shall commence within two (2) hours of verbal or written notification by the project/contract manager. Work may be required 24 hours day, 7 Days a week, 365 Days a year, including holidays. 12.2.2 Non-Emergency Work. Work shall commence within 48 hours of written notification by the project/contract manager. 12.3 Administrative Mark-up for Parts. For parts and materials ordered under this option, vendors shall provide a quote or invoice, as determined by the Contract Manager, based on the cost of parts and materials plus the agreed to mark-up. In determining cost of materials to which the mark-up may be applied, the Contract Manager may: i. require the vendor to provide actual cost of parts and materials(e.g., contractor's invoice, MSRP, etc.) prior to the issuance of a Purchase Order or approval of an invoice; or ii. may require the vendor to seek and document competition from its sources for the required parts or materials; or ii. may obtain data available from primary or other secondary sources and use that data in determining a fair and reasonable price. The cost of any ancillary third-party services that are provided by the vendor, with prior approval of the Contract Manager, may be determined in the manner prescribed above. 12.4 Estimates. The project/contract manager may require the vendor to provide an estimate prior to the commencement of work. Any actual charges that exceed estimate amounts must be pre-approved by the project/contract manager. ITB 2017-038-ND 56 APPENDIX E MI BEACH Cost Proposal Form ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2017-038-ND 57 APPENDIX E COST PROPOSAL FORM Failure to submit cost proposal form in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The cost proposal form shall be completed mechanically or, if manually, in ink. Cost proposal forms completed in pencil shall be deemed non-responsive.All corrections on the cost proposal form shall be initialed. Group 1 -MAINTENANCE AND SERVICE Total Estimated (Quantity_X_UIM X Item Description Quantity1 UIM Unit Cost Unit_Cost) Maintenance and service per streetlight,per month for street lights located within the City limits of Miami Beach to include labor 1 and e•ui•ment. 812 12 Months $ EA $ SUB-TOTAL—MAINTENANCE AND SERVICE $ Group 2-ADDITIONAL LABOR,SERVICES&MATERIALS Annual Total Estimated (Quantity_X Item Description Quantity1 UIM Unit Cost Unit_Cost) 2 Labor Cost three 3 man crew 50 Hourl Rate Per 3 Person Crew $ 3 Backhoe/Excavator Equi•ment&0•erator 30 Hourl Rate $ $ 4 Jackhammer E•ui•ment Onl 10 Hourl Rate $ $ 5 Com•ressor0•erator E•ui•mentOnl 40 Hourl Rate $ $ 6 Directional Borin• includin• 2"conduit 640 Linear Foot $ $ 7 Trenchin• 640 Cubic Feet $ $ 2-inch conduit schedule 40(Furnish& 8 Install 10 Linear Foot $ $ 9 #6 Electrical Wires Furnish&Install 3,210 Linear Foot $ $ 10 Pull Boxes Furnish&Install 10 Each $ $ SUB-TOTAL—ADDITIONAL LABOR,SERVICES&MATERIALS $ ITB 2017-038-ND 58 Group 3-TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED Annual Total Estimated (Quantity_X Item Description Quantity1 U/M Unit Cost Unit_Cost) 11 Hourl Rate—Re•ular •er Individual 75 Hourl Rate $ $ 12 Hourl Rate—Non Re•ular •er Individual 50 Hourl Rate $ $ Total %Administrative (Est.Cost X Estimated Annual Amount' Mark-up %Mark-up) 13 Purchase of Related Parts&Su••lies $1,200.00 % $ 14 Purchase of Related E•ui•ment $5,000.00 % $ 15 Rental of Related Non-S•ecified Equipment $1,000.00 % $ SUB-TOTAL—TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED $ GRAND TOTAL(ITEMS 1-15) $ 1The estimated amounts stated herein are for calculation purposes only.Actual amounts may be greater or less than the estimated amounts. Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: ITB 2017-038-ND 59 APPENDIX F MIAMIBEACH Insurance Requirements ITB 2017-038-ND For Maintenance of Street Lighting -on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2017-038-ND 60 CI MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability- $1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability- $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2017-038-ND 61 ATTACHMENT C CONSULTANTS RESPONSE TO THE (ITB) s'1 BEACH INVITA1ON TO BID (ITB) FOR MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH CITY LIMITS 2017-038-ND BID ISSUANCE DATE: JANUARY 11, 2017 BID DUE: JANUARY 26, 2017 @ 3:00 PM ISSUED BY: tr:k AAIAMIBEACH NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I PROCUREMENT DEPARTMENT 1755 Meridian Ave.3'd Floor, Miami Beach, FL 33139 305.673 7000 x6263 I www.miamibeachfl,gov IT: *1 SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format(CD or USB format)are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically,either through email or facsimile,are not acceptable and will be rejected. 2. BID PROPOSAL.The Bid Proposal is to include the following: • TAB 1 - Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive.All corrections on the Cost Proposal Form shall be initialed. • TAB 2-Bid Certification,Questionnaire and Affidavits(Appendix A). • TAB 3-Documentation indicating compliance with Minimum Eligibility Requirements • TAB 4 - Equipment Inventory. Bidder shall have necessary inventory to provide street lighting maintenance for state roads within the limit of Miami Beach on an as needed basis. 3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise, , ITB 201 7-038-ND 17 APPENDIX E \/\ A '\/\\ 1 III ‘ i , 0 1 Cost Proposal Form ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave, 3rd Floor Miami Beach, Florida 33139 ii III • :-No 57 REVISED APPENDIX E COST PROPOSAL FORM Failure to submit cost proposal form in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of Its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes,insurance,cost indexes or any other unless a cost escalation provision Is allowed herein and has been exercised by the City Manager in advance, The cost proposal form shall be completed mechanically or, if manually, in ink, Cost proposal forms completed in pencil shall be deemed non-responsive.All corrections on the cost proposal form shall be initialed, Group 1-MAINTENANCE AND SERVICE i Total Estimated 1 iCluannty_kUlla X Item Description : Quantity' WM Unit Cost , unit emu, Maintenance and service per streetlight,per month for street lights located within the City limits of Miami Beach to include labor 1 and esuipment 812 12 Months $ ,N --, EA $ ' > SUB-TOTAL-MAINTENANCE AND SERVICE ITAMIE° Group 2-ADDITIONAL LAEIOR,SERVICES&MATERIALS Annual Total Estimated (Quantity_X Item Description Quantity1 hIM Unit Cost Unit_Cost) 2 Labor Cost(three(3)man crew) 50 Hourly Rate Per 3 Person Crew $14 3 Backhoe/Excavator(Equipment&Operator) 30 Hourly Rate $4 4 Jackhammer(Equipment Only) 10 Hourly Rate $_4 3 ' a Q I $ /CO 5 Compressor Operator(Equipment Only) 40 Hourly Rate $ /6! -CO $ 'ICO C`‘' 6 Directional Boring(including?conduit) 640 Linear Foot $ il CO $ re/Rii-a.0 ' 44,4G-F-eet , „ 1 7 Trenching 640 Linear Foot $ I 1 ,". $ i .., 2-inch conduit schedule 40(Furnish& 8 Install) 10 Linear Foot $ ) --CI) $._____21_'2-- _. 9 #6 Electrical Wires(Furnish&Install) 3,210 Linear Foot $_.......j__ _L $___,5_17.1_'‘')..) 10 Pull Boxes Furnish&Install 10 Each $ 0/ 4-70 $ :- •T - iii INA :#1i, E-VI &ti' EtIA Group 3-TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED Annual Total Estimated (Quantity_X Item Description I Quantity, UM Unit Cost Unit_Cost) 11 Hour'. Rate—R.•ular iler Individual 11111. Hourl Rata .1111TagliNgMMINI 1MM Houri Rate Non Regular er Individual 50 Hod Rate 1.1111111rMaa Total %Administrative (Est.Cost X Estimated Annual Arnountl Mark-up %Mark-up) 13 Purchase of Related Parts&Su.'lies $120000 14 Purchase of Related Eilui ement $5,000.00 Rental of Related Non-Saecified Equipment $1,000.00 % $ OC'z)" SUB-TOTAL—TIME AND MATERIAL COSTS FOR ADDITIONAL GOODS OR SERVICES NOT SPECIFIED ITIMEI GRAND TOTAL(rrEms 1-15) 1The estimated amounts stated herein are for calculation purposes only.Actual amounts may be greater or less than the estimated amounts. Bidder's Affirmation Company: ,/ cyci2.- 602 Authorized Representative: A 4; Address; 7. c , ; en 3 3/4- Telephone: cfV- Email:it fl .116; dtraP ilef7,0- Authorized Representative's Signatere: APPENDIX A i\AI ,AM1 Proposal Certification , Questionnaire & Requirements Affidavit ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 'T!, ; 1`I 18 1 Solicitation No: Solicitation Title., 20.17-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits Procurement Contact Tel &Oa: Natalia Delgado 305-673-7000 x6263 nataliadeigado• miamibeachfl.lov REVISED PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information, F4RW NAME ( 0 i.IL 11 0 Li! .'..102.._, (,..)144 . No of Years in Business: '- No of Years in Bus'ness Locally:2.4 . i-If OTHER NA MEfS)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: me 1 FIRM PRIMkRY ADDRESS{HEADQUARTERS): -*/ -- , . r .i) e-i...i r ---- - - -f-14.1U tki- v --)7 44 i 7' CITY: 1 M it,1 01/ STATE: ...-- ZIP COOF.: , 1 r I TOLL FREE Na. FAX O.: ,.. . 4 FIRM LOCAL ADDRESS 3.4e, ' 6-- ' T > CITY, STATE. ZIPCODE ----/-- PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: \ 1141C-- ACCOUNT REP TELEPHONE NO.: ___4,--, - ACCOUNT REP TOLL FREE NO.: A-fil ACCOUNT REP EMAIL 4,..- r,i'l I C.: L,..,A.,,Lr Nce IV‘4„: , FEDERAL TAX IDENTIFICATION NO,: The City reser/es the right to seek additional informatiorf from Proposer or other source(s),including but not limited to:any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. 1. Veteran Owned Businessnooser claiming a veteran owned business status? YES x NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011.3748. 2, Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein.No proposal will be considered without receipt,by the City,of the SQR directly from Dun&Bradstreet.The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at httpsalsupplierportai.drib.comlwebapplwcslstoresiservletISupplierPortal?storeid=11696 Proposers are responsible for the accuracy of the Information contained in its SQR.It is highly recommended that each Proposer review the Information contained In Its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process.For assistance with any portion of the SQR submittal process, contact Dun&Bradstreet at 800.424.2495. SUBMITTAL REQUIREMENT; Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Conflict Of Interest, All Proposers must disclose, in their Proposal,the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who Is also an employee of the City of Miami Beach. Further,all Proposers must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member(spouse, parent,sibling, and child)who is a'so an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 4. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title, 3)Address,4)Telephone, 5)Contact's Email and 6)Narrative on Scope of Services Provided. 5, Suspension, Debarment or Contract Cancellation. Has Proposer ev.er been debarred, suspended or other legal violation,or had a contract cancelled due to non-perfcrmance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES,'"Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code, Proposers shall be solely responsible for ensuring that all appl':.cable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,as prescribed therein,including disqualification of their Proposals, in the event of such non-compliance; SUBMITTAL REQUIREMENT: Submit the names of all Individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics.. Pursuant to City Resolution No 2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics (°Code") and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including,among others, the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance, the City of Miami Beach Code of Ethics,available at www.miamibeachfi.gou/procurementl, 8. #ems lea-required to pay--aid-ernplayees-w• *le - .--bomReraGl€�Q W1tti Prty- L ` ,e•. 4 +, "4 . . .. . • -. . _ �, . • of - . r .• . determines it would no = - •o(in a particular yoar). ... •, ov-. , _ -_ _. . . , . 2 222.. - City" y;-at-its soloe•':• .. _. _,•• additional penalties and fines, as provided- -tla - £ x .. • -rte SUBMITTAL REQ - • 9 Equal Benefits for Env 2 ,. . - • _ . . edatov .. ... . c, thoE .. . e ate p " o -- - - le-partners, 36 t vifde—te A. Does your company pcevid- 2 1 _ ,• . . _ • ompleyeerA I YES NO B. Dooc your company prevdde-car-off: _. . . partrcrs'or to d:,. •. . 2...2 I YES. t;r,�n . s . . 6.-pre • .S , -Z.•. .. t. i � BEN€Fi Firm-Provides-for €ir rt-lcovides4eF Firm-doeseaet € iplayees-withEmployees-with Provide-Benefit 4e46eS Domestio-PaFtAors HocIt`r Sioke6eave Beraavea}ent-Leave insurer. . .. - 8—for—Reasonable • �:' seeis—#iraal, Further information on the Equal Scroll's roq- - _ . .4: • • 10. Public Entity Crimes, Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity,and may not transact business with any public entity in excess of the threshold amount provided in s. 287,017 for CATEGORY TWO for a period of 36 months following the date of being placed or the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287,133, Florida Statutes, and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability, SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to Resolution 2016-29375,the City of lviiamt Beach,Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi, Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT; No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies, practices,and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City Code("Fair Chance Ordinance"),and which,among other things;(i)prohibits City contractors, as an employer, from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment (ii) prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (ill) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement, in addition to any damages that may be available at law and in equity. 14. Acknowledgement of Addendum After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will stripe to reach every Proposer having received solicitation through the City's e-procurement system, PubllcPurchase.cor7. However,Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm initial to Confirm initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the 'City")for the recipient's convenience.Any action taken by the City in response.to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and In its best interest,In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, Information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. II is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does rot provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or Its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does net constitute al or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City, The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law.All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges and agrees that the City has the right to make any Inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal and authorizes the release to the City of any and all information sought in such inquiry or investigation,Each Proposer certifies that the information contained in the Proposal is true, accurate and complete,to the best of its knowledge,information,and belief, Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which Imposes on the City any liability arising out of this solicitation, or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however,shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City, In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. PROPOSER CERTIFICATION I hereby certify that I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement, Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. 4 Name of Proposer's Authorized Representative: Title or Proposes Authorized Representative; \ 12,017—A, LI- ic,,,I.t ki ,::, , Signature of Proposers Authorized Represept,' Date. e......------/ >,-_-----"'" /— 2 61 — / 7 t -- State of 4. ) On this c?Way ofej--0 Pi ,2017personally ) appeared before m F"'trio it-VW who - County of rDin d' e_ stated that (s)he is the Pyesq 4—) oft— .. , ,„ ' - corporation, and that the instrument was signed in behalf of the said corporation •y authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: — — eopp,„, ANA B.GA,fr; -EZebit for the if r A Notary Puttlic• t • ; Ronda 0 ; I. .ih 4 Cammisslort& t '23911 10-31—3 V o ' f My Comm ExpiVA4 '',Rflaki Bonded through National Notary Assn. 0 w -...,lib.-... -...--..- -.1r- -me. w W W-mr-ill ,WRVS 1 XP ire8; f q.c `J ��l Sep. 2 3: 16,PM Contricto! L[ celsIng No. 4663 P MIAMI-DADE COUNTY DEPARTMENT OF PERMITTING, ENVIRONMENT AND REGULATORY AFFAIRS 11805 SW 26TH ST, SUITE 207 MIAMI FL, 33175 (786) 315-2880 CONTRACTOR'S BUSINESS CERTIFICATE OF COMPETENCY ISSUED THIS IS TO CERTIFY THAT UNDER POWER CORP CONTRACTOR' CERTIFICATE NO. : 96RO-00021 TRADE: ELECTRICAL 'CERTIFICATE EXPIRATION DATE: 09/30/ 0/7 HAVING MET THE CODE REQUIREMENTS OF MIAMI-DADE COUNTY, AS AMENDED, IS CERTIFIED AS A CONTRACTOR IN THE FOLLOWING CATEGORY(S) : 0001 ELECTRICAL WITH ALL WORK TO BE DONE UNDER THE SUPERVISION, DIRECTION AND CONTROL OF QUALIFYING AGENT MARCHETTA ANTHONY S.S.N. - -2059 ALTERATION, REPRODUCTION OR TRANSFER OF THIS CERTIFICATE IS PROHIBITED, JULIANA H. SALAS, P.E. SECRETARY, CONSTRUCTION TRADES QUALIFYING BOARD UNDER POWER CORP 7900 NW 60 ST MIAMI FL 11166 FEE FOR THIS CERTIFICATE WAS PAID ON PROCESS NO. T2015134320 /4054.ctrs'i- STATE OF FLORIDA ., ' ;...41k's,,, ' ' * DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION .,,,,,,..,.. _ 2.-z ELECTRICAL CONTRACTORS LICENSING BOARD (850) 487-1395 , ;;,..t.-" 2601 BLAIR STONE ROAD ....—, TALLAHASSEE FL 32399-0783 MARCHETTA,ANTHONY UNDER POWER CORP 7900 NW6O ST MIAMI FL 33166 Congratulations! With this license you become one of the nearly one million Floridians licensed by the Department of Business and Professional Regulation. Our professionals and businesses range STATE STATE OF FLORIDA from architects to yacht brokers,from boxers to barbeque .W'1,6:1 DEPARTMENT.OF BUSINESS AND restaurants,and they keep Florida's economy strong. '-':::#117- PROFES§a4ALrREGULATION Every day we work to improve the way we do business in order EC13003160 :: '\;18,60.‘69 ..08/24/2016 to serve you better For information about our services,please log onto ww.v.myfioridaticense.com. There you can find more CERTIFIED EL.EC,TRiCAi CONT ftA,CT DR information about our divisions and the regulations that impact lvIARCHETTA,:MTHONY --- subscribe to department newsletters and learn more about UNDER POWER-CORA:- IF Department's initiatives. Our mission at the Department is:License Efficiently, Regulate Fairly.We constantly strive to serve you better so that you can serve your customers. Thank you for doing business in Florida, IS CERTIFIED under the crovIsions of Ch 489 FS and congratulations on your new license! Expraion date AUG of 2018 L1808240002270 DETACH HERE RICK SCOTT,GOVERNOR KEN LAWSON,SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ELECTRICAL CONTRACTORS LICENSING BOARD LICENSE NUMBER *.r4.tal.":4;:iie:f•k Ec13oo3iso The ELECTRICAL CONTRACTOR . Named below IS CERTIFIED Under the provisions of Chapter 489 FS. Expiration date: AUG 31,2018 rptr..it• MARCHETTA,ANTHONY ,.-- - ,. 0ga.,..,,..r• • UNDER POWER CORP 7900 NW 60TH STREET, 47 , ,,„: 1.4krr lb, v I MIAMI FL 33466 .,x •Sil...k, ISSUED 08/2442C15 DISPLAY AS REOUIRED BY LAVi SEC/# L1608240003270 0.168 Local Business Tax Receipt Miami-Dade County, State of Florida -THIS IS NOTA BILL- 3t NOT PAY 3527067 BustNEss NAME/LOCATtON RECI1Swr e* EXPIRES UNDER POWER CORP RENEWALSEPTEMBER .. 2Cl 7 7900 6t1 ST 3684983 Must be displayed at piece of business MIAMI a 33166 Pursuant to County,Cede Chapter 8A-Art 9&10 OWNER SEC.TYPE OF BUSINESS UNDER POWER CORP 196 ELECTRICAL CONTRACTOR We C U ECTOR EC13003160 aY TAX COLLECTOR Worker(s) 40 5225.00 08/02/2016 CHECK2I-16-107193 This Local Business Tax Receipt only confirms payment of the Local Business Tax The Receipt is not a tient* permit,ora Certification at the holder's qualifications,to do business.Holder must complywith any governmental or nongovernmental requlatoty laws and requirements which apply to the business. The RECEIPT NO.above mast be displayed on all commercial vehicles-Miami-Dade Code Sec Sa-275. For more information,visit www.miamidade,oevilaxcollecyor UNDER POWER CORP.&AFFILIATE FDOT APPLICATION FOR THE YEAR ENDED: EQUIPMENT ATTACHMENT Item No Quantity Description Year MNFGD _ I I JD Construction Equipment 11/16/2012 2 I 2001 Ford F450 SCIVICe Truck 01101/2013 3 I 7900 NW 60 St-Land 12/162015 4 1 7900 NW 60 St-Building 12/16/2015 4REF! 1 11401 SW 43 SI-Land 09/08/2015 MEE! 1 11401 SW4J St-Building 09/08/2015 #REF! I Directional Bore Machine 01/01/1998 ., 4REF1 1 Ford Bucket truck 12/152005 NREF! 1 Pickup Truck 011012005 #REF! 1 John Deere Mini Excavator 01118/2006 #REF! 1 Mitsubishi Forklift 01/19/2006 !4REF! I Chevy C7500 60Bucket W/MH _ 03116/2006 4REF! 1 Kaufman 12 Ton Trailer 0412512006 4REF! I International Dump Truck 06/012006 4REF! I Butler Pole Trailer 06/192006 4REF! I Chevy Flatbed Truck . 06/15/2006 REF! 1 WINCO TRAILER 14FT 04)182006 irREF! I FORD 15 TON CRANE 07/19/2006 4 REF 1 INTERNATIONAL DUMP TRUCK 08,29/2006 NREF! I KAUF11,fAN 12 TON TRAILER 09/142006 NRU! I KAUFMAN 12 TON TRAILER 09/142006 /MEV 1 CHEVY FLATBED TRUCK 10/04,2006 l JOIN DEERE MINI EXCAVATOR 10/09,2006 ',REF!. I „JCB FORKLIFT-OFF ROAD 12/0712006 4REFI 1 SOLARTEK ARROWBOARD 12/08/2006 MEE! I FORD DUMP TRUCK 12109/2006 irREF! 1 FORD 37'BUCKET W/MH 12/092006 4REF! I FREICHTLENER 60'BUCKET W/MH 12/091200.6 /trap. 1 BOBCAT SKID LOADER 12/09/2006 4REFI 1 IH1 MINI EXCAVATOR _ 121092006 4REF! I STERLING FLATBED TRUCK 12/1412006 //REP 1 Hertz Crane Truck 15 Ton 02/162007 4REF! 12007 Chevy Silverado 6599 02/232007 . . 4REF! 1 2007 Chevy Silverado 1020 02/23/2001 4REF! 1 Globe 2006 Low Pro Trailer 03/142007 #REFI 1 Kaufman Trailer FHPP 10k-25 05/182007 — . I Skid Loader Bucket 05/292067 IRE.F1 1 Maroone Chevy 5401 05/212007 4REF! 1 2007 Chevy Truck 2500-5077 08/14/2007 4REF! 1 2007 Chevy Truck 3500-2055 08/17/2007 #REF! 1 CAT-Forklift C5000-0278 07/062061 4REF! 1 2005 Truck International ErIC 4300-3897 U108,2007 OREFI I 2001 Ford F550 37"Bucket-5229 12/08/2007 _ 4REF! 1 2000 Ford F350-5184 ,. 01/19/2008 4 _REF1 1 l'Missile TT Tool _ 0320/2008 #REF! I International Pressure I-ID35A Chassis Model 740 08/01/2008 4REF! I Pressure Diger Mod 4800 12/12/2009 _ *FIEF 1 25'Missile 008602,96/112_0°°192 4REF! 1 Laptops(2) . 4REF! I _Laptop Apple 12/26/2012 4REFI I , Articulating a Telescapid Bucket Tract 06/222013 WEE! 1 2000 Sterling Dump GI abet Truck 061222013 //REP I Ford F-250 0900/2013 I/REF' 1 Chevrolet Silverado 2013 1120/2013 MREF! I 2007 Freightliner , 10/27/2014 #REF! 1 ., Ford F-550 Vin 41F...4846 0325,2015 t/REF! 1 Bobcat Skid Loader NAHOL11715 04/30/2015 /REF! 1 Crane 26 Tone 06/12/2015' - 4REF! 1 2004 International Bucket Truck Vin 01 H-294/1 06/272015 NREFt 1 Crane 23 Ton 07/22/2015 , 4REF! I ICE Maker Mach09/08/2015ine . . 4REF!,. 1 .s; Detail by Entity Name Page 1 of 2 DIVISION OF CORPORATIONS Florida Department of State F Department of State / Division of Corporations / Search Records / Detail By Document Number/ Detail by Entity Name Florida Profit Corporation UNDER POWER CORP. Filing Information Document Number P93000079035 FEI/EIN Number 65-0445173 Date Filed 11/16/1993 State FL Status ACTIVE Principal Address 7900 N.W.60TH STREET MIAMI, FL 33166 Changed:09/05/2007 Mailing Address 7900 N.W.60TH STREET MIAMI, FL 33166 Changed: 01/14/2008 Registered Agent Name&Address NIN, RAFAEL 7900 N.W.60TH STREET MIAMI, FL 33166 Address Changed:09/05/2007 Officer/Director Detail Name&Address Title PSTD NIN, RAFAEL 450 N.W. 123RD AVENUE MIAMI, FL 33182 Title VP OPERATION MACIAS, EDUARDO 7900 N.W.60TH STREET MIAMI, FL 33166 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype—Entity... 2/28/2017 Detail by Entity Name Page 2 of 2 Title VP ESTIMATOR LEWIS,STEPHEN 7900 N.W.60TH STREET MIAMI, FL 33166 Annual Reports Report Year Filed Date 2015 02/09/2015 2016 02/04/2016 2017 01/06/2017 Document Images 01/06/2017--ANNUAL REPORT View image in PDF format 02/04/2016--ANNUAL REPORT View image in PDF format 02/09/2015--ANNUAL REPORT View image in PDF format 03/03/2014--ANNUAL REPORT View image in PDF format 04/01/2013--ANNUAL REPORT View image in PDF format 01/17/2012--ANNUAL REPORT View image in PDF format 01/06/2011--ANNUAL REPORT View image in PDF format 01/11/2010--ANNUAL REPORT View image in PDF format 01/20/2009--ANNUAL REPORT View image in PDF format 01/14/2008--ANNUAL REPORT View image in PDF format 09/05/2007--Off/Dir Resignation View image in PDF format 09/05/2007--Req.Agent Change View image in PDF format 01/23/2007--ANNUAL REPORT View image in PDF format 09/01/2006--Req.Agent Change View image in PDF format 02/13/2006--ANNUAL REPORT View image in PDF format 03/18/2005--ANNUAL REPORT View image in PDF format 09/20/2004--ANNUAL REPORT View image in PDF format 01/17/2003--ANNUAL REPORT View image in PDF format 02/04/2002--ANNUAL REPORT View image in PDF format 01/25/2001--ANNUAL REPORT View image in PDF format 01121/2000--ANNUAL REPORT View image in PDF format 01/22/1999--ANNUAL REPORT View image in PDF format 03/23/1998--ANNUAL REPORT View image in PDF format 09/03/1997--ANNUAL REPORT View image in PDF format 02/12/1996--ANNUAL REPORT View image in PDF format 06/30/1995--ANNUAL REPORT View image in PDF format Flonda Departrnert of State,Glv:sion o.Corporation, http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 2/28/2017 ATTACHMENT D INSURANCE REQUIREMENTS APPENDIX F l�/1A�,/1IBEACH Insurance Requirements ITB 2017-038-ND For Maintenance of Street Lighting on State Roads within The Miami Beach City Limits PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2017-038-ND 60 LA - MIAMIBEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability- $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 _Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 —Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2017-038-ND 61 ® AC� DATE(MM/DD/YYYY) �� CERTIFICATE OF LIABILITY INSU IICE 3/10/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO " GIBS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER hE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Joe Avetrani NAME: Gil, Garden, Avetrani Insurance Group (A/CNtJ.ext): (305)630-4777 FAX No): (305)279-3022 10689 N. Kendall Drive E-MAIL ADDRESS: Suite 208 INSURER(S)AFFORDING COVERAGE NAIC# Miami FL 33176 INSURER A:Crum & Forster Indemnity Company 31348 INSURED INSURERB:United States Fire Insurance Co. 21113 Under Power Corp. INSURER C:Commerce & Industry Ins. Co. 19410 7900 NW 60 Street INSURER D:Chaucer Syndicate Lloyd's INSURER E: Doral FL 33166 INSURERF: COVERAGES CERTIFICATE NUMBER:CL1722309767 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP 1/1/VD LTRINSD VD POLICY NUMBER (MM/DD/YYYY),(MM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS-MADE X OCCUR DAMAGE TO RENTED 100,000 PREMISES(Ea occurrence) $ X 543-999005-1 2/24/2017 2/24/2018 MED EXP(Anyone person) _ $ 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X !,..ECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) B X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS X 133-740295-2 2/24/2017 2/24/2018 BODILYINJURY(Peraccident) $ NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000_ C X EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000 DED RETENTION$ BE015223714 2/24/2017 2/24/2018 $ D WORKERS COMPENSATION WCPE0000001 12 2/24/2017 6/01/2017 X PER 0TH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: ITB-44-11/12 For the Maintenance of Street Lighting on State Road within the Miami Beach City Limits. Certificate holder is listed as additional insured with respects to the General Laibility and Auto Policy. Umbrella is written on a follow form. WC-Coverage Provided for all leased employees but not subcontractors effective 5/30/16. Waiver of Subrogation in favor of the certificate holder as per written contract, while work is performed at or in: Bay County, Florida CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE C/O Insurance Tracking Services, Inc. (IT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O. Box 20270 ACCORDANCE WITH THE POLICY PROVISIONS. Long Beach, CA 90801 AUTHORIZED REPRESENTATIVE Joe Avetrani/YC ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025 17(11401)