2017-29772 Reso 2017-29772
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2016-090-KB, FOR DESIGN/BUILD SERVICES FOR WEST AVENUE
IMPROVEMENTS PHASE II SOUTH OF 14 STREET (PHASE II);
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP-RANKED PROPOSER, RIC-MAN CONSTRUCTION FLORIDA,
INC.; FURTHER, SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
ITS NEGOTIATIONS WITH RIC-MAN CONSTRUCTION FLORIDA, INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE SECOND HIGHEST RANKED PROPOSER, LANZO
CONSTRUCTION CO., FLORIDA; AND FURTHER PROVIDING THAT THE
FINAL NEGOTIATED GUARANTEED MAXIMUM PRICE WITH THE
SUCCESSFUL PROPOSER SHALL BE SUBJECT TO THE PRIOR
APPROVAL OF THE MAYOR AND CITY COMMISSION.
WHEREAS, on March 9, 2016, the City Commission directed the Administration to issue
a Request for Proposals (RFP) for Design/Build Services for West Avenue Improvements Phase
II South of 14 Street (the "RFP"); and
WHEREAS, the RFP was released on March 14, 2016, with an opening date of May 9,
2016; and
WHEREAS, a voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on March 29, 2016; and
WHEREAS, the RFP provided for a two-step, phased evaluation process; and
WHEREAS, the Phase I selection process, related to the qualifications, experience and
availability of the proposers and key members of the design-build team, including the lead
designer and lead contractor; and
WHEREAS, only those proposers short-listed during Phase I were authorized to proceed
to Phase II of the RFP, in which price and detailed technical proposals, based on the approved
Design Criteria Package (the "DCP"), would be considered; and
WHEREAS, under Phase I, the City received proposals in response to the RFP from the
following five (5) firms: Bergeron Land Development, Inc. ("Bergeron"), David Mancini & Sons,
Inc. ("DMSI"), Lanzo Construction Co., Florida ("Lanzo"), Ric-Man Construction Florida, Inc.
("Ric-Man Construction"), and Ric-Man International, Inc. ("Ric-Man International"); and
WHEREAS, the proposal from Ric-Man International failed to comply with the minimum
requirements as stated in the RFP, and, accordingly was deemed non-responsive; and
WHEREAS, on May 17, 2016, via LTC # 215-2016, the City Manager appointed the
Evaluation Committee (the "Evaluation Committee"), which convened on June 13, 2016 to
consider the proposals submitted under Phase I; and
WHEREAS, the Evaluation Committee's Phase I rankings were as follows: 1) Bergeron;
2)DMSI; 3) Lanzo; and 4) Ric-Man Construction; and
WHEREAS, on July 14, 2016, after reviewing the proposals and the Evaluation
Committee's scores and rankings, the City Manager exercised his due diligence and
recommended, pursuant to Section 0400 (Proposal Evaluation) of the RFP, that all proposers
proceed to Phase II of the RFP evaluation process; and
WHEREAS, on November 10, 2016, the Procurement Department issued Phase II of the
RFP to the short-listed proposers; and
WHEREAS, on January 12, 2017, the City received the technical and price proposals in
response to Phase II of the RFP; and
WHEREAS, the Evaluation Committee, appointed by the City Manager via LTC # 215-
2016, convened on January 19, 2017 to consider the proposals received under Phase II; and
WHEREAS, the Evaluation Committee's rankings for Phase II were as follows:
(1) Ric-Man Construction; and
(2) Lanzo; and
(3) Bergeron; and
(4) DMSI; and
WHEREAS, the City Manager, having considered the proposals and the Evaluation
Committee's rankings, recommends award of the contract to Ric-Man Construction, Inc., with a
Guaranteed Maximum Price (GMP) in the amount of$13,285,990.00; and
WHEREAS, the City Manager further recommends the establishment of a separate ten
percent (10%) Owner's Contingency for the Project in the amount of$1,328,599.00.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby accept the recommendation of the City
Manager pursuant to Request for Proposals (RFP) No. 2016-090-KB for Design/Build Services
for West Avenue Improvements Phase II South of 14 Street (Phase II); authorize the
Administration to enter into negotiations with the top-ranked proposer, Ric-man Construction
Florida, Inc.; further, should the Administration not be successful in its negotiations with Ric-man
Construction Florida, Inc., authorize the Administration to enter into negotiations with the second
highest ranked proposer, Lanzo Construction Co., Florida; and further providing that the final
negotiated Guaranteed Maximum Price with the successful proposer shall be subject to the prior
approval of the Mayor and City Commission.
PASSED AND ADOPTED this / day of h/arch _ 201' �-,'
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City Attorney Date
Resolutions - R7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: March 1, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO AWARD AN AGREEMENT, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 2016-090-KB, FOR DESIGN/BUILD SERVICES FOR
WEST AVENUE IMPROVEMENTS PHASE II SOUTH OF 14 STREET (PHASE II),
TO RIC-MAN CONSTRUCTION, INC., WITH THE GUARANTEED MAXIMUM
PRICE (GMP) IN THE AMOUNT OF $13,285,990.00; AUTHORIZING A TEN
PERCENT (10%) OWNER'S CONTINGENCY FOR THE PROJECT IN THE
AMOUNT OF $1,328,599.00; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A DESIGN BUILD AGREEMENT WITH RIC-MAN
CONSTRUCTION, INC.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
At its March 14, 2007 meeting, the City Commission adopted the Basis of Design Report
(BODR)for the West Avenue — Bay Road Neighborhood right-of-way improvement Project. The
improvements include road reconstruction, sidewalks and bicycle circulation, installation of
stormwater drainage systems, upgrade to the water distribution system, landscaping and street
parking.
At its February 12, 2014 meeting, the City Commission adopted a resolution to approve a
design build contract to construct stormwater drainage pump stations at 14th, 10th and 6th
Streets. In addition, the City approved change orders 1 thru 5 to the design build contract to
include the initial Improvements of the West Avenue Neighborhood in the following roads: West
Avenue from 6th to 8th Streets; 14th, 10th and 6th Streets from Alton Road to Biscayne Bay; 17th
street from Alton Road to Collins Canal; West Avenue from Lincoln Road to Collins Canal; and
the construction of a new pump station at the intersection of 17th Street and West Avenue. All
improvements mentioned above are considered to be the Phase I of this neighborhood
improvement project.
Now that Phase I is currently under construction and expected to be complete this Fiscal Year,
the Public Works Department would like to initiate the procurement process for Phase II of this
Page 658 of 1025
neighborhood improvement project. Due to the size of this project, Phase II has been broken
into two separate contracts: Phase II South of 14th Street and Phase II North of 14th Street.
Both phases will be constructed at the same time. This item is only for the South portion of the
project.
The City of Miami Beach requested proposals from qualified vendors for the survey, design,
permitting, community outreach for construction administration and the construction of the
infrastructure site work for Right Of Way Infrastructure Improvement Program Neighborhood No.
11: West Avenue South of 14th Street. The work will include but not be limited to site
preparation; earthwork, roadway reconstruction; water, gravity sewer and storm drainage
installation and/or relocation; water services relocation; and streetscape improvements..
The selected Design/Build (DB) Firm pursuant to the RFP will be responsible for the design and
construction associated with the Project. The contract with the successful DB Firm will be
awarded in accordance with the established requirements for award of design build contracts.
RFP PROCESS— PHASE I
On March 9, 2016, the City Commission directed the Administration to issue a Request for
Proposals (RFP) for Design/Build Services for West Avenue Improvements Phase II South of
14 Street. The RFP was released on March 14, 2016, with an opening date of May 9, 2016. A
pre-proposal conference to provide information to the proposers submitting a response was
held on March 29, 2016.
In accordance with Section 287.055, Florida Statutes, the RFP provides for a two-step, phased
evaluation process. The Phase I selection process relates to the qualifications, experience and
availability of the proposers and key members of the design-build team, including the lead
designer and lead constructor. Only those Proposers short-listed during Phase I are authorized
to proceed to Phase II of the RFP selection process, in which price and detailed technical
proposals based on the approved Design Criteria Package (the "DCP")will be considered.
Under Phase I, the City received proposals in response to the RFP from the
following five (5)firms:
• Bergeron Land Development, Inc.
• David Mancini & Sons, Inc.
• Lanzo Construction Company
• Ric-Man Construction, Inc.
• Ric-Man International, Inc.
The proposal from Ric-Man International, Inc. failed to comply with the minimum requirements
as stated in the RFP, and, accordingly was deemed non-responsive.
On May 17, 2016 the City Manager appointed the Evaluation Committee via LTC # 215-2016.
The Evaluation Committee (the "Committee")consisted of the following individuals:
Josiel Ferrer, Transportation Manager, Transportation Department, City of Miami
Beach
Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement
Program, City of Miami Beach
Gayle Durham, City of Miami Beach Resident
• Mark Wohl, City of Miami Beach Resident
Page 659 of 1025
The following individuals were appointed as alternates:
Roger Buell, Assistant City Engineer, Public Works Department, Engineering
Division, City of Miami Beach
Luis Soto, Civil Engineer III,Public Works Department, Engineering Division, City
of Miami Beach
The Committee convened on June 13, 2016 to consider proposals received under Phase I.
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP. The evaluation process resulted in the ranking of proposers as indicated
in Attachment A.
On July 14, 2016, after reviewing all the qualifications of each firm and having considered the
Evaluation Committee's comments and rankings, the City Manager approved for all firms
submitting proposals to be shortlisted for Phase II consideration, including: Bergeron Land
Development, Inc., David Mancini & Sons, Inc., Lanzo Construction Company, and Ric-Man
Construction, Inc.
RFP PROCESS— PHASE II
Upon receipt of the Design Criteria Package (DCP) from Public Works Engineering, on
November 10, 2016, the Procurement Department issued Phase II of the RFP process to the
short-listed proposers. A pre-proposal conference to provide information to the short-listed
proposers was held on November 23, 206. On January 12, 2017, the City received proposals in
response to Phase II of the RFP from the short-listed proposers:
• Bergeron Land Development, Inc.
• David Mancini & Sons, Inc.
• Lanzo Construction Company
• Ric-Man Construction, Inc.
The Evaluation Committee, appointed by the City Manager via LTC # 215-2016, convened on
January 19, 2017 to consider the technical proposals received under Phase II. The Committee
was provided an overview of the project, information relative to the City's Cone of Silence
Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, a copy of each proposal, and engaged in a question and
answer session with each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFP for Phase II. The evaluation
process resulted in the ranking of proposers as indicated in Attachment B.
After considering the proposals received, the evaluation process, and staff due diligence the
City Manager recommend that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the award of contract to Ric-Man Construction Inc., and further authorize the
Mayor and City Clerk to execute the contract. Please be aware that, while Ric-Man Construction,
Inc. has not performed construction work in the City of Miami Beach since 2014, the references
provided indicate that the firm is well qualified to do the work and stated they have performed
exceptionally well on difficult projects. Additionally, the Supplier Qualifier Report completed by
Dun and Bradstreet indicates that the firm is at medium risk of financial challenges.
Page 660 of 1025
It is important to note that there is a shortage of above ground funding for this project in the
amount of approximately $2M. As a result, it is our recommendation that the contract reflect that
a separate notice to proceed (NTP) will be issued when the above ground funding is secured
since this work typically occurs at the end of the project. We bring this up to put on the record
that we will need to identify a funding source and bring that forward in a budget amendment in
the future.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to award Ric-Man Construction, Inc., pursuant to Request for Proposals (RFP)
No. 2016-090-KB for Design/Build Services for West Avenue Improvements Phase II South of
14 Street (Phase II), to Ric-Man Construction, Inc., with the Guaranteed Maximum Price (GMP)
in the amount of $13,285,990.00; and authorize a ten percent (10%) Owner's Contingency for
the Project in the amount of $1,328,599.00; and further authorize the Mayor and City Clerk to
execute a Design Build Agreement with Ric-Man Construction, Inc.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
The cost of the related services, are subject to funds availability approved through the City's
budgeting process. Grant funds will not be utilized for this project.
**The account strings and dollar amounts provided are for the two (2) West Avenue Phase 2
Project (RFP 2016-090KB and RFP 2016-091 KB) further, the budget includes the GMP plus
10% contingency and other miscellaneous services related to this project such as CEI***
Amount 2 $159,540 Account 2 187-9615-000349-30-410-524-00-00-00-
60197
Amount 3 $11,141,434 Account 3 FUTURE STORM WATER BOND
PROCEEDS
Amount 4 $5,570,717 Account 4 FUTURE WATER AND SEWER BOND
PROCEEDS
Amount 5 $1,856,906 Account 5 STREETSCAPE UNFUNDED
Total $18,728,597
Legislative Tracking
Public Works /Procurement
ATTACHMENTS:
Description
ATTACHMENT A Phase I Evaluation Committee Scoring and Ranking
Page 661 of 1025
o ATTACHMENT B Phase H Evaluation Committe Scoring and Ranking
o Resolution
Page 662 of 1025
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