Amendment No. 4 to the Agreement with Limousines of South Florida, Inc. las C9 2o1 (4 - 519
AMENDMENT NO. 4 TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
LIMOUSINES OF SOUTH FLORIDA, INC.
CONTRACT NO. ITB 2014-154-SR, DATED MAY 8, 2014
FOR THE TURNKEY TROLLEY OPERATIONS AND MAINTENANCE SERVICES
(AGREEMENT)
This Amendment No. 4 to the Agreement is made and entered into this 2S4 day of
r1-&-AC , 2017, (Effective Date) by and between the City of Miami Beach, Florida
(CITY), and Limousines of South Florida, Inc. (CONTRACTOR), and hereby amends the
Agreement as follows:
WHEREAS, on April 30, 2014, the City Commission approved the award of Invitation to
Bid (ITB) No. 2014-154-SR for Turnkey Trolley Operations and Maintenance Services to
Limousines of South Florida, Inc. (LSF or CONTRACTOR), and following the approval of the
ITB, an Agreement between the CITY and LSF was executed on May 8, 2014; and
WHEREAS, this ITB allowed for the operation of the existing North Beach Trolley
service and included provisions for the addition of routes at the CITY's sole discretion and
subsequent re-negotiation of hourly rates if change in Service increased or decreased by more
than 20%; and
WHEREAS, on July 30, 2014, the Mayor and City Commission adopted Resolution No.
2014-28708, authorizing the CITY to execute Amendment No. 1 to the Agreement, which
increased the scope of the Agreement to include optional equipment, as well as additional
automated stop announcement equipment, with the capability of displaying public
advertisements; and
WHEREAS, on March 18, 2015, the Mayor and City Commission adopted Resolution
No. 2015-28967, approving and authorizing Amendment No. 2 to the Agreement, incorporating
an enhanced Scope of Services to the Agreement in order to accommodate additional
transportation expenses needed for the CITY's Centennial celebration, increasing the cost of
the Agreement for said enhanced Scope of Services during the 2014-2015 fiscal year, solely;
and
WHEREAS, on October 21, 2015, the Mayor and City Commission adopted Resolution
No. 2015-29194, waiving, by 517th vote, the competitive bidding requirement and approving
Amendment No. 3 to the Agreement; said amendment providing for (1) the addition of the
operation and maintenance services for two new routes in Middle Beach (the Middle Beach Loop
and the Collins Link); (2) the addition of fourteen (14) new modified/kneeling high-floor/rear end
wheel chair lift trolley vehicles (New Modified trolley vehicles) for the operation of the North
Beach and Middle Beach routes, in an amount not to exceed $6,700,000 annually; (3) a
negotiated new hourly rate commensurate with the cost of said trolley vehicles and the
additional services for the new Middle Beach routes; (4) the early exercise of the two (2)
renewal options, extending the agreement to May 7, 2021; (5) in addition to the term provided in
the previous subsection (4), further extending the term, as to each route, to include a full sixty
(60) month term, commencing as of the roll-out date of all the modified high-floor trolley
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vehicles for each respective route; and (6) and authorizing the City Manager to approve the
purchase of additional optional equipment for the New Modified trolley vehicles; and
WHEREAS, the Agreement, Amendment No. 1, Amendment No. 2, and Amendment
No. 3 shall be collectively referred to as the "Agreement"; and
WHEREAS, on January 13, 2016, the Mayor and City Commission approved Resolution
No. 2016-29269, accepting the recommendation of the Neighborhood Community Affairs
Committee, and approving the South Beach trolley route and service plan; and further
authorizing the City Manager to negotiate an interlocal agreement with Miami-Dade County,
which would be submitted to the City Commission for approval prior to execution; and
WHEREAS, at the July 13, 2016 City Commission meeting, the state of the trolley
vehicles for the CITY's routes was discussed and the City Commission directed the
Administration to pursue the option of waiving the competitive bidding requirement with respect
to the South Beach route, and the approval of Amendment No. 4 to the current Agreement for
the purchase of low-floor trolley vehicles (Low-Floor trolley vehicles), based upon the
negotiated hourly rate of$77.35; and
WHEREAS, on July 20, 2016, the Mayor and City Commission accepted the
recommendation of the City Manager and waived, by 517th vote, the competitive bidding
requirement, finding such waiver to be in the best interest of the CITY, and approved
Amendment No. 4 to the Agreement in substantial form, increasing the scope of the Agreement
to include the following: (1) the addition of one (1) bi-directional route in South Beach for a term
of sixty (60) months, commencing as of the roll-out date for the Low-Floor trolley vehicles; (2)
the addition of twelve (12) new Low-Floor trolley vehicles for use in all CITY trolley routes; (3) a
negotiated new hourly rate for the Low-Floor trolley vehicles and additional associated services;
and (4) increasing the annual cost of the Agreement, from a not to exceed cost of$6,700,000 to
a not to exceed cost of $12,000,000; authorized the City Manager to approve the purchase of
additional optional equipment for the Low-Floor trolley vehicles, as may be needed in the
Administration's discretion, subject to funding availability; authorized the CITY Manager to
terminate the existing interlocal agreement, in connection with the negotiation of a new
interlocal agreement with Miami-Dade County, in connection with the South Beach route; and
further authorized the Mayor and City Clerk to execute the final negotiated interlocal agreement
and Amendment No. 4.
NOW THEREFORE, in consideration of the mutual promises and conditions contained
herein, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the CITY and CONTRACTOR hereby agree to amend the Agreement as
follows:
1. The recitals set forth above are true and correct and are incorporated herein by
reference.
2. Section 3 of Article 1 of the Agreement, entitled "TERM", is hereby deleted in its entirety
and replaced with the following:
TERM: This Agreement shall have a staggered term (the Term) of five (5) years,
with each of the Trolley Service Areas (as defined in Section 3 of Exhibit A)
having a five (5) year Term, commencing as of the roll-out date (Roll-Out Date)
of the Middle Beach Loop, Collins Link, South Beach route (or North Beach Loop
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Commencement Date, as applicable, (as defined in Section 3 of Exhibit A).
CONTRACTOR shall provide the City Manager with written notice, thirty days in
advance of the Roll-Out Date or North Beach Loop Commencement Date.
Notwithstanding the foregoing, the North Beach Loop shall continue to operate
with the High-Floor trolley vehicles from its original Roll-Out Date of October 29,
2014 through January 8, 2017 (Interim North Beach Term).-The Term of each
Trolley Service Area shall be as follows:
a. North Beach Loop: From the North Beach Commencement Date (January 9,
2017) through January 8, 2022;
b. Middle Beach Routes: December 22, 2016 through December 21, 2021;
c. South Beach Route: Sixty (60) months from the Roll-Out Date.
3. Section 4 of Article 1 of the Agreement, entitled "FEES", is hereby deleted in its entirety
and amended as follows:
4. FEES: As consideration to CONTRACTOR for providing the Services under this
Agreement, CITY shall compensate CONTRACTOR on a monthly basis, based upon
the following fixed hourly rate (the Fee):
Hourly Rate during Interim North Beach Term. Turnkey trolley
services on a per vehicle, per service hour basis to include all
vehicles, equipment, fuel, maintenance, operations, licensing,
insurances, and any other incidental items or fees required for a fully
functioning trolley service for the North Beach Loop during the Interim
North Beach Term, based upon four (4) high-floor trolley vehicles, plus $66.91
one (1) spare trolley vehicle, operating 16 hours per day, seven (7)
days per week, 365 days per year.
Hourly Rate for High-Floor and Modified High-Floor Trolley
Vehicles. Turnkey trolley services on a per vehicle, per service hour
basis, to include all vehicles, equipment, fuel, maintenance,
operations, licensing, insurances, and any other incidental items or
fees required for a fully functioning trolley service for the North Beach
Loop, Middle Beach Loop and Collins Link, based upon the Roll-Out
Date of fifteen (15) trolley vehicles (fourteen (14) New Modified trolley $65.81
vehicles and one (1) high-floor trolley vehicle), operating during the
hours of operation, set forth in Section 3(b)(5) in Exhibit A (Scope of
Services (The Services) seven (7) days per week, 365 days per year,
plus four(4) spare high-floor trolley vehicles.
Hourly Rate for Operation of Low-Floor Trolley Vehicles: Turnkey
trolley services, on a per vehicle, per service hour basis, to include all
vehicles, equipment, fuel, maintenance, operations, licensing,
insurances, and any other incidental items or fees required for a fully
functioning trolley service for the Trolley Service Areas, effective as of
the Roll-Out Date for the South Beach route, based upon ten (10)
Low-Floor trolley vehicles operating during the hours of operation, set $77.35
forth in Section 3(b)(5) in Exhibit A (Scope of Services (The Services)),
seven (7) days per week, 365 days per year, plus two (2) spare Low-
Floor trolley vehicles.
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As referred to herein, high-floor trolley vehicles, New Modified trolley vehicles and Low-
Floor trolley vehicles may be collectively referred to as "trolley vehicle(s)", "System
vehicles" or "vehicles"; and the New Modified trolley vehicles and Low-Floor trolley
vehicles may be collectively referred to as the "new trolley vehicles".
Service hour (service hour(s)) as referred to herein is defined as the measure of
scheduled hours of service available to the public for transport on the routes, equivalent
to one transit vehicle traveling in one hour in revenue service, excluding deadhead
hours, or idle times greater than 15 minutes, which is determined, at the CITY's
discretion, to be without a reasonable justification.
CONTRACTOR shall retain ownership of the trolley vehicles in the CITY's fleet at end of
the Term, except in the event of an early termination for convenience by the CITY, as
described in Section 13 of Article I of the Agreement, entitled "TERMINATION FOR
CONVENIENCE", in which case the CITY would retain ownership of said trolley
vehicles.
The CITY reserves the right to modify the service level above or below that specified in
this Agreement. If the proposed increase or decrease in the service is greater than 20%
of the contracted services as of the Effective Date of this Amendment No. 4, based on
service hours, then the price shall be negotiated with the CONTRACTOR.
CONTRACTOR's Fee shall be inclusive of any and all costs incurred by CONTRACTOR
in order to perform the Services under the Agreement in a first-class and timely manner
(including but not limited to Ambassador Style Customer Service to riders, maintaining
interior and exterior of vehicles in pristine condition, and maintaining headways as
specified under attached Exhibits A through C.
In the event that CONTRACTOR's expenses and/or costs exceed the agreed upon Fee,
CONTRACTOR shall pay any such excess from its own funds. The CITY shall not be
required to pay any amount that exceeds the Fee, and CONTRACTOR shall have no
claim against the CITY on account thereof.
4. Section 5 (including Subsections (a) and (b)) of Article 1 of the Agreement, entitled
"COST ADJUSTMENTS", is hereby deleted in its entirety and replaced with the
following.
5. FUEL-RELATED ADJUSTMENT. The current negotiated hourly rate of$65.81 for the
New Modified Trolley vehicles and $77.35 for the Low-Floor trolley vehicles shall prevail
for a period of 120 days from execution of Amendment No. 4 to the
Agreement. Subsequently, the CITY will consider adjustment to the hourly rate for fuel
of $2.66 per hour as of October 1, 2015 due to fuel increases or decreases based on
the Oil Price Information Service (OPIS) Index (www.opisnet.com) percentage increase
over the preceding quarter, when such increase is greater than 10% above the average
daily rack rate. In the event that the CITY elects to utilize an alternative fuel powered
trolley system, a similar index for applicable fuel costs shall be utilized at the sole
discretion of the CITY. It is the CONTRACTOR's responsibility to request any pricing
adjustment under this provision.
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Fuel-related adjustments shall only be applied to fuel cost (excluding any additives,
fuelers, etc.) contained within the hourly rate indicated in Article 1, Section 4 - Fees. A
breakdown of hourly rates shall be provided to the CITY upon contract execution.
Index Price on October 1, 2015: $1.5765 per gallon.
5. The last paragraph of Section 13 of Article I of the Agreement, entitled "TERMINATION
FOR CONVENIENCE", which was added pursuant to Amendment No. 3, is hereby
deleted in its entirety and replaced with the following:
In connection with the CITY's exercise of an early termination of the Agreement for
convenience, which termination right may include a partial termination of the Agreement
with respect to trolley services for one or more of the Trolley Service Areas, a portion of
a Trolley Service Area, or a complete termination of the Agreement, the CITY will
reimburse the CONTRACTOR, as liquidated damages, an amount equal to the
unamortized balance of the purchase price, with respect to the trolley vehicles which are
the subject of the termination, as reflected in the amortization schedule attached hereto
as Exhibit D-1 for a High-Floor trolley vehicle, Exhibit D-2 for a New Modified trolley
vehicle, and Exhibit D-3 for a Low-Floor trolley vehicle, as applicable. In such case,
CONTRACTOR shall transfer to the CITY all title and interest in said trolley vehicles.
6. Section 7(a) of Article 1 of the Agreement, entitled "Payment and Performance Bond", is
hereby deleted in its entirety and replaced with the following:
a. As of the Effective date of the Agreement, CONTRACTOR shall submit to the
CITY (and therefore maintain and keep in full force and effect, throughout the
period of time provided in subsection (c) hereof, the required Payment and
Performance Bond (the Bond), as further set forth in subsection (b) hereof. The
Bond amount shall be equal in volume to the total contract amount, and
thereafter will be increased or reduced if the Services under this Agreement,
based on service hours, is adjusted by twenty percent (20%) or more. As such,
as of the Roll-Out Date of the Middle Beach routes and the North Beach Loop
Commencement Date (January 9, 2017), CONTRACTOR increased the Bond
amount to $6,200,000.00, and within thirty (30) days from the Roll-Out Date for
the South Beach Route, CONTRACTOR will increase the Bond amount to
$11,500,000.00.
7. Exhibit A to the Agreement, entitled "Scope of Services (THE SERVICES)", is hereby
deleted in its entirety and replaced with the attached Exhibit A.
8. Exhibit C to the Agreement, entitled "PERFORMANCE PENALTIES", is hereby deleted
in its entirety and replaced with the attached Exhibit C.
9. The Agreement is hereby amended to include the attached composite Table 3, entitled
"Equipment and Services Specifications", with respect to the new Low-Floor trolley
vehicles.
10. Figure 1 is hereby deleted in its entirety and replaced with the attached Figure 1.
11. The Agreement is hereby amended to include Figure 2, attached hereto, describing the
South Beach route.
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12. The Agreement is hereby amended to include the following exhibits: Exhibit D-1
(Amortization Schedule for High-Floor Trolley Vehicles); Exhibit D-2 (Amortization for
High-Floor Modified/Kneeling Trolley Vehicles (New Modified trolley vehicles); and
Exhibit D-3 (Amortization Schedule for Low-Floor Trolley Vehicles).
13. Section 8 of Article 2 of the Agreement, entitled "CONTRACTOR'S COMPLIANCE
WITH FLORIDA PUBLIC RECORDS LAW", which was added pursuant to Amendment
No. 3, is hereby deleted in its entirety and replaced with the following:
8. CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW.
(A) CONTRACTOR shall comply with Florida Public Records law under Chapter
119, Florida Statutes, as may be amended from time to time.
(B) Records made or received in connection with this Agreement are public records
under Florida law, as defined in Section 119.011(12), Florida Statutes. The term
"public records" means all documents, papers, letters, maps, books, tapes,
photographs, films, sound recordings, data processing software, or other
material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection
with the transaction of official business of the Employer.
(C) Pursuant to Section 119.0701 of the Florida Statutes, if the CONTRACTOR
meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the
CONTRACTOR shall:
(1) Keep and maintain public records required by the CITY to perform the
service;
(2) Upon request from the CITY's custodian of public records, provide the
CITY with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in Chapter 119, Florida Statutes or as
otherwise provided by law;
(3) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed, except as
authorized by law, for the duration of the contract term and following
completion of the Agreement if the CONTRACTOR does not transfer the
records to the CITY;
(4) Upon completion of the Agreement, transfer, at no cost to the CITY, all
public records in possession of the CONTRACTOR or keep and maintain
public records required by the CITY to perform the service. If the
CONTRACTOR transfers all public records to the CITY upon completion
of the Agreement, the CONTRACTOR shall destroy any duplicate public
records that are exempt or confidential and exempt from public records
disclosure requirements. If the CONTRACTOR keeps and maintains
public records upon completion of the Agreement, the CONTRACTOR
shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the CITY, upon request
from the CITY's custodian of public records, in a format that is compatible
with the information technology systems of the CITY.
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(D) REQUEST FOR RECORDS; NONCOMPLIANCE.
(1) A request to inspect or copy public records relating to the CITY's contract
for services must be made directly to the CITY. If the CITY does not
possess the requested records, the CITY shall immediately notify the
CONTRACTOR of the request, and the CONTRACTOR must provide the
records to the CITY or allow the records to be inspected or copied within
a reasonable time.
(2) CONTRACTOR's failure to comply with the CITY's request for records
shall constitute a breach of this Agreement, and the CITY, at its sole
discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of
the remedies set forth under the Agreement; and/or (3) avail itself of any
available remedies at law or in equity.
(3) A CONTRACTOR who fails to provide the public records to the CITY
within a reasonable time may be subject to penalties under s. 119.10.
(E) CIVIL ACTION.
(1) If a civil action is filed against a CONTRACTOR to compel production of
public records relating to the CITY's contract for services, the court shall
assess and award against the CONTRACTOR the reasonable costs of
enforcement, including reasonable attorney fees, if:
a. The court determines that the CONTRACTOR unlawfully refused to
comply with the public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided
written notice of the public records request, including a statement that the
CONTRACTOR has not complied with the request, to the CITY and to
the CONTRACTOR.
(2) A notice complies with subparagraph (1)(b) if it is sent to the
CITY's custodian of public records and to the CONTRACTOR at the
CONTRACTOR's address listed on its contract with the CITY or to the
CONTRACTOR's registered agent. Such notices must be sent by
common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender
and with evidence of delivery, which may be in an electronic format.
(3) A CONTRACTOR who complies with a public records request within 8
business days after the notice is sent is not liable for the reasonable
costs of enforcement.
(F) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a�MIAMIBEACHFL.GOV
PHONE: 305-673-7411
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14. Section 2 of Article 3 of the Agreement, entitled "EQUAL EMPLOYMENT
OPPORTUNITY", is hereby deleted in its entirety and replaced with the following:
2. NO DISCRIMINATION. CONTRACTOR hereby agrees to comply with City of
Miami Beach Human Rights Ordinance, as codified in Chapter 62 of the City Code, as
may be amended from time to time, prohibiting discrimination in employment, housing,
public accommodations, or public services, on the basis of actual or perceived race,
color, national origin, religion, sex, intersexuality, sexual orientation, gender identity,
familial and marital status, age, ancestry, height, weight, domestic partner status, labor
organization membership, familial situation, political affiliation, or disability.
15. Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, F ORIDA
ATTEST:
By: 1111 311\
Rafael E. Granado, ity t Clip L 'yor
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FOR CONTRACTOR: LI • 41F •UTH FLORIDA, INC.
ATTEST:
By: AL.r —j4
Secretary 11,
CO/V?A 7cr$ 2.
Print Name Print Name
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Date
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FOP EXECUTION
Page 8 of 32
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City Attorney 1;
EXHIBIT A
SCOPE OF SERVICES (THE SERVICES)
1. SERVICES TO BE PROVIDED. The CITY wishes to implement a municipal fixed-route,
fixed-schedule, public Transit service that is responsive to the needs of the employees,
visitors, and residents of Miami Beach, meet(s) all applicable local, state and federal laws
and regulations, and that complies with all safety, mechanical, and vehicular standards
mandated by Miami-Dade County (MDC) Passenger Transportation Regulatory Division
(PTRD) and any other applicable regulatory agencies.
The CONTRACTOR shall coordinate, manage, and control all applicable program activities
which shall include providing vehicles, drivers, and all personnel, as necessary, supervise
all elements of on-street operations, and develop administrative procedures and financial
records necessary for the operation of the System (as defined in Section 3(c) herein), to be
reviewed and approved by the CITY.
The CONTRACTOR will obtain and provide all required state and local vehicle permits
(including, without limitation, the passenger motor carrier licenses "PMC"), vehicle
registrations, and license plates. The CONTRACTOR must also have all applicable state
and local business licenses or procure same prior to the start of service. The CITY reserves
the right to ask the CONTRACTOR for proof of licenses at any time in order to ascertain
compliance.
The CONTRACTOR shall bear all operating expenses incidental to the use and operation of
the System vehicles (including, without limitation, the trolleys, fuel, permits, required interior
and exterior signage for vehicles, driver's uniforms branded with CITY logo, map frames
and hold-four brochure holders equal to the ones used by Miami Dade Transit buses). All
System vehicles shall be operated and maintained to comply with all local, state, and
federal regulations.
The CITY reserves the right, at any time and as many times, during service hours, to audit
CONTRACTOR's records and inspect, examine, test, or monitor CONTRACTOR'S
equipment (including, without limitation, the trolley vehicles) or facilities used in the Project
or in connection with the performance of the Services. CONTRACTOR agrees that its
equipment and facilities may be inspected, examined, tested, or monitored by the CITY or
its authorized representatives, or by any Federal, State, or local officer or agency having
responsibilities for inspections of the Project or the Services. CONTRACTOR hereby
waives all claims against the CITY for compensation for loss or damage sustained by
reason of any interference (which interference, if by the CITY, must be reasonable) with its
operations by any public agency or official in enforcing their duties or any Applicable Laws.
Any such interference (which interference, if by the CITY, must be reasonable) shall not
relieve CONTRACTOR from any obligation from this Agreement.
The CONTRACTOR shall be responsible for the performance, acts, and/or omissions of its
employees, subcontractors, and/or agents.
2. OBJECTIVES. The primary objectives of the contract operation are:
a. To provide a safe, clean, reliable, and efficient public trolley transportation service on a
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fixed route and fixed schedule in Miami Beach within the Trolley Service Aras (as
defined in Section 3(a)) , within projected service hours specified; and
b. To provide a professional, courteous, and pleasant Transit experience for each
passenger (See Ambassador Style Customer Service standards incorporated herein
and attached to the Agreement as Exhibit B).
3. SERVICE DESCRIPTION. The service areas (Trolley Service Areas) governed by this
Agreement shall include areas located within the jurisdictional limits of the City of Miami
Beach, as described below:
a. Trolley Service Areas. The trolley service is a fixed route, fixed schedule public Transit
service and will be directly managed, and funded by the CITY. The trolley service areas
shall include: one (1) route in the North Beach area (North Beach Loop); two (2) routes in
the Middle Beach area, which include the Middle Beach Loop and the Collins Link
(collectively, Middle Beach routes), all as more particularly described in the attached Figure
1; and one (1) South Beach route, as more particularly described in the attached Figure 2.
The North Beach Loop, Middle Beach routes and South Beach route, as more particularly
described in Section 3(b) herein, shall be collectively referred to herein as the Trolley
Service Area(s).
The CITY currently operates the North Beach Loop, which rolled-out its services on October
29, 2014, with four (4) high-floor trolley vehicles, described in the attached Table 1;
however, it is the intent of the CITY to upgrade its fleet for the North Beach Loop and to
launch trolley services in the remaining Trolley Service Areas, utilizing the existing high-floor
trolley vehicles in the City fleet, plus fourteen (14) new modified high-floor kneeling trolley
vehicles (New Modified trolley vehicles), as described in the attached composite Table 2,
and twelve (12) new low-floor trolley vehicles (Low-Floor trolley vehicles), as described in
the attached composite Table 3. The City fleet shall have a total of thirty-one (31) trolley
vehicles; however, the City anticipates operating a total of twenty-five (25) trolley vehicles in
the Trolley Service Areas, with any remaining trolley vehicles being used as spares.
Notwithstanding the foregoing, the CITY reserves the right to increase or decrease the
number of trolley vehicles in operation or move the trolley vehicles between Trolley Service
Areas, as deemed necessary in the CITY's sole discretion. The roll-out (Roll-Out Dates) of
the new routes shall be in the following order:
1. the Middle Beach Loop rolled-out its services on November 22, 2016 with six (6)
New Modified trolley vehicles.
2. the Collins Link Route rolled-out its services on December 22, 2016 with five (5)
New Modified trolley vehicles..
3. the North Beach Loop rolled out its services on January 9, 2017 (North Beach
Loop Commencement Date)with three (3) New Modified trolley vehicles and one
(1) high-floor trolley vehicle.
4. the South Beach Route shall roll-out its services when the first ten (10) Low-
Floor trolley vehicles have been delivered and accepted by the City. The Roll-
Out Date or commencement date for this route shall be no later than the Miami-
Dade County Department of Transportation and Public Works November, 2017
line-up (November 19, 2017), with the remaining two (2) Low-Floor trolley
vehicles being implemented upon delivery and acceptance by the CITY and at
the CITY's sole discretion.
b. Description of Routes for each Trolley Service Area.
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1. The North Beach Loop shall extend from 63rd Street on the south side to 88th
Street on the north and from Collins Avenue on the east to the western CITY limits along
71St Street/Normandy Drive. This neighborhood consists of a variety of land uses that are
integral to the success of a local Transit service. The intent of the North Beach Loop is to
provide local public Transit service within a 5.5 mile closed loop in the North Beach area of
the CITY. This route is intended to serve the Collins Avenue and 71st Street commercial
corridors, as well as residential areas along the Biscayne Point and Normandy Shores area.
2. The Middle Beach Loop is intended to provide Transit connectivity between
major high density corridors, local venues, employment centers, parking facilities,
commercial corridors and public facilities between Mount Sinai Hospital and the Convention
Center through the 41st Street corridor and Collins Avenue/Indian Creek Drive corridors.
This route alignment is bounded by 44th Street to the North, Alton Road to the West, Collins
Avenue to the East and Lincoln Road to the South.
3. The Collins Link provides a connection between the Middle Beach Loop and the
North Beach Loop through Collins Avenue and Indian Creek Drive. This service also
connects high density areas along Collins Avenue and local stores including Publix
Supermarket. This service will be bounded by 75th Street to the North, Indian Creek to the
West, Collins Avenue to the East and 37th Street to the South.
4. The South Beach route provides bi-directional service, which extends from South
Pointe Drive to the South to 20th Street to the North, Washington Avenue to the East, and
Belle Isle to the West. The CITY estimates that ten (10) trolley vehicles will be providing
service along the South Beach route.
5. Commencing upon implementation of the Middle Beach Loop, all trolley routes
will operate from 6:00 AM to 12:00 AM Monday through Saturday and 8:00 AM to 12:00 AM
on Sundays in order to satisfy the transportation demand of daily commuters and users of
the public facilities. The frequency of service will be 10-15 minute headways between
vehicles.
c. The CONTRACTOR shall provide the required vehicles, drivers, dispatchers, fuel,
storage, operation, maintenance, repairs, bonds, and insurances, in order to provide the
CITY with a first class, turn-key public trolley transportation system (the Project or the
System).
The Service, in general, shall comply with the System specifications and service standards
described herewith; comply with any Interlocal Agreements between the CITY and Miami-
Dade County in connection with each of the Trolley Service Areas; comply with any and all
Federal, State, County, and CITY laws applicable to this service; and provide management,
technical and operating personnel and services necessary for the operation of the CITY's
fixed route(s) trolley system. All services shall be subject to the control of the CITY and
coordinated by the CITY. The CONTRACTOR's day to day operations shall be vested in the
CONTRACTOR's full-time System Manager, who shall serve as the CONTRACTOR'S
representative under this Agreement. In addition, an officer or senior management
employee of CONTRACTOR shall be available to the CITY either by phone, electronic mail,
or in person, to make decisions or provide coordination under this Agreement, as
necessary.
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All System vehicles shall have bicycle racks, all required interior and exterior signage,
interior and exterior regulatory signs as well as vehicle ID signs, interior map frames
(approximately 21x21 in size) and brochure holders (similar to that of Miami Dade Transit
Buses), electronic marquees and wheelchair lifts, as applicable.
4. OPTIONAL EQUIPMENT. The CONTRACTOR shall equip all trolley vehicles with the
following equipment (Optional Equipment), including but not limited to: monitors, video
surveillance system with capabilities of live feed, recording audio and video and storing
recorded data for a minimum of three (3) weeks, automatic passenger counters (APC),
Automated Voice Information Systems (AVIS), Wi-Fi services, real time GPS tracking
services (with capabilities to provide mileage, service hours and ridership reports, and
capabilities to provide data in a format that is compatible with Miami-Dade County's mobile
application "Miami Dade Bus Tracker"). The costs of the above equipment and related
maintenance fees are not included in the hourly rate for this Agreement. The purchase of
said Optional Equipment shall be subject to the prior written approval of the City Manager or
designee. Upon said approval, the CONTRACTOR shall invoice the CITY separately for
the purchase, installation and service related to this Optional Equipment. In addition, the
City Manager or designee may approve, in writing, the purchase of additional Optional
Equipment for the trolley vehicles in the CITY fleet, as may be needed in the
Administration's sole discretion and subject to budgetary appropriation. The CITY shall
retain ownership of all Optional Equipment purchased for the trolley vehicles.
5. TROLLEY DELIVERY. Within ten (10) days after the Effective Date of this Amendment No.
4, the CONTRACTOR shall provide the City Manager, at his discretion, satisfactory proof of
the purchase of each of the new trolley vehicles, which may include, without limitation, the
invoices for each new trolley vehicle and proof of payment for each new trolley vehicle.
Additionally, and simultaneously therewith, CONTRACTOR shall provide the CITY with an
amortization schedule for each new trolley vehicle, based upon the purchase price of each
new trolley vehicle. Said amortization schedule shall be subject to the written approval by
the City Manager, and shall be attached to the Agreement as Exhibit D-2 for the New
Modified trolley vehicles, and as Exhibit D-3 for the Low-Floor trolley vehicles. The
amortization schedule for the high-floor trolley vehicles is attached hereto as Exhibit D-1.
Each of the amortization schedules shall contain a breakdown of the principal and interest
portions of the payments set forth therein.
6. GENERAL REQUIREMENTS FOR ALL PERSONNEL.
a. All personnel assigned shall be knowledgeable of the Services to be provided herein;
b. All Project personnel shall maintain a professional, courteous attitude, answering
to the best of their ability any passenger questions regarding the provision of
service. Discourtesy, rudeness, or the use of profanity will not be tolerated and
shall be grounds for immediate removal of the offending employee from
performing work on the Project.
c. Drivers and dispatchers shall accurately complete and submit the required operating
reports daily;
d. The CONTRACTOR shall provide manuals related to personnel policies and
procedures, and maintain an employee acknowledgment file with employee signature
indicating they have read and fully understand its contents. CONTRACTOR shall
provide a copy of training program and employee handbook to the CITY upon request.
e. All personnel shall be required to attend quality/safety workshops as required by the
CITY, up to a maximum of sixteen (16) hours per year, per employee. Certification of
training shall be presented to the CITY on an annual basis.
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7. VEHICLE OPERATORS (DRIVER) REQUIREMENTS.
a. Vehicle operators must have a valid Florida CDL (chauffeurs or commercial) driver's
license with endorsement for passengers, HACK license, as well as any other licenses
required by applicable federal, state, and local regulations.
b. Vehicle operators shall be trained in all operational procedures relating to the System,
including thorough knowledge of the service area street network and points of
destination/interest along or in close proximity to the route.
c. Drivers shall be fully trained in defensive driving and vehicle handling.
d. Drivers shall be trained in the special skills required to provide transportation to elderly
and disabled individuals.
e. Drivers shall be trained to understand and practice the high quality of service required
by the CITY, and expected of a first-class System. Drivers SHALL follow the
Ambassador Style Customer Service section incorporated herein and attached to the
Agreement as Exhibit B.
f. Drivers shall assist passengers confined to wheelchairs in boarding and shall perform
the tie downs.
g. Drivers shall be trained to operate all types of vehicles (including reserve vehicles
owned by the CONTRACTOR) in service, wheelchair lifts, and secureness systems, and
other equipment that they may be expected to use during service hours.
h. Drivers shall be available and on-time daily to ensure consistent and reliable service.
i. No vehicle operator shall take lunch hour or breaks inside or close by his/her vehicle.
j. Drivers shall be dressed and groomed appropriately. Further, all drivers shall wear a
uniform acceptable to the CITY and that takes into account the CITY emblem and
vision.
k. Drivers and/or any other employee in contact with passengers shall wear identification
tags clearly displaying their first name only while performing their duties;
I. Each Driver and vehicle shall have an accurate timepiece available and in clear sight at
all times during vehicle operation.
m. Each driver SHALL have an operational two-way radio in the trolley vehicle in order to
communicate with dispatch operators, supervisors, and other trolley drivers in order to
ensure compliance with schedule and headways and avoid vehicle bunching.
n. Drivers are required to have a thorough knowledge of traffic regulations along the route
and the schedule time points.
o. Drivers shall be trained to understand and practice the high quality of customer service
required by the CITY. The CONTRACTOR should provide adequate customer service
training to its employees (drivers/customer personnel) and should demonstrate to the
CITY that drivers/customer personnel operating trolley vehicles for the CITY have
attended and successfully completed customer service trainings. rivers SHALL
demonstrate excellent customer service, sensitivity, courtesy, professionalism, high
ethical standards, helpfulness, and safe driving habits. The Ambassador Style Customer
Service section incorporated herein and attached to the Agreement as Exhibit B SHALL
be included in the CONTRACTOR's training workshop schedule if not covered already.
p. Drivers shall not transport any animal, except seeing-eye dogs and special companion
assistant dogs.
q. Drivers and dispatchers shall accurately complete and submit the required operating
reports daily, including ridership counts (unless vehicle is equipped with Automated
Passenger Counts capabilities).
r. Drivers shall log and report all events that jeopardize the safety of passengers or
impede vehicle movement pursuant to the Accident and Incident Procedures described
herein.
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s. Drivers are required to adhere to and maintain the scheduled frequency of trips
(headways);
t. Drivers need to be sensitive to ridership comforts, such as the interior temperature of
their respective vehicle, cleanliness of vehicles, etc. It is imperative that the on-board air
conditioning unit function properly at all times while the trolley is in service. An interior
ambient temperature of 75 degrees Fahrenheit is desired at all times during trolley
operation.
u. Drivers shall be prohibited from playing the radio during the hours of operation of the
trolley vehicles.
v. Drivers shall announce stops if trolley vehicle is not equipped with automated stop
announcement capabilities or if equipment is malfunctioning (please refer to number 6
under STANDARD OPERATING PROCEDURES on page 16 of 30).
8. DISPATCH OPERATORS. Dispatch personnel shall be bilingual (English and Spanish) and
trained in the Ambassador Style Customer Service incorporated herein and attached to the
Agreement as Exhibit B. In addition, dispatch personnel is expected to proactively assist
drivers to avoid bunching issues through the use of two-way radio communication and GPS;
dispatcher shall coordinate fueling, breakdowns, vehicle re-gens and other issues to avoid
interruption of service or headway increase. All dispatch operators shall be able to
communicate via two-way radio with supervisors and drivers (in the same radio frequency).
9. STAFF LEVELS AND WAGES. The CONTRACTOR shall be responsible for payment of all
employees' and/or subcontractors' wages and benefits. The CONTRACTOR's personnel
wages and work hours shall be in accordance with applicable Federal, State and local
regulations affecting such personnel.
The CONTRACTOR shall pay staff wages within the acceptable ranges of the
transportation industry for the established positions, understanding the specialty skills
required to perform an AMBASSADOR STYLE CUSTOMER SERVICE; it is highly desirable
that CONTRACTOR offers competitive salaries, benefits and incentives for drivers,
dispatchers and road supervisors who excel in their responsibilities.
10. MINIMUM PERFORMANCE STANDARDS. The CONTRACTOR shall strive to provide a
fixed-route public Transit service in the Trolley Service Areas, in a manner that will
maximize the efficiency of the service while achieving excellent customer service. The
performance measures specified herein, balanced with the AMBASSADOR Style Customer
Service criteria incorporated herein and attached to the Agreement as Exhibit B, will serve
as the benchmark standards for the periodic evaluation of the CONTRACTOR by the CITY
and for the assignment of performance penalties by the CITY as provided in Exhibit C.
The CONTRACTOR and the CITY shall meet periodically to evaluate the Services, based
upon the performance standards established by the CITY. The following minimum
performance standards are agreed to between CONTRACTOR and CITY for the term of the
Agreement:
Sanitation:
• Interior and exterior of vehicles must be kept in pristine condition, 100% of the
time.
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Reporting:
• All applicable reports (including, but not limited to, ridership reports, service
interruption reports and invoices) must be filed within the specified time frame,
100% of the time.
Safety:
• Drivers shall follow all applicable traffic regulations, 100% of the time.
Fines:
• CONTRACTOR shall avoid penalties imposed on the CITY by local, state, and
federal agencies resulting from the CONTRACTOR's operation and maintenance
of the vehicles, 100% of the time.
Reliability:
• 95% on-time performance (no more than 5 minutes late at any stop location).
Equipment Malfunction:
• Repairs of any malfunctioning equipment related to vehicle or passenger safety
shall result in immediate vehicle out-of-service with notice to the CITY within two
(2) hours, 100% of the time. A Trolley spare vehicle shall be dispatched
immediately upon interruption in service to ensure on time performance. Trolley
spare vehicle shall commence service no later than one (1) hour after service
disruption. The CONTRACTOR shall not be compensated for any time elapsed
without service.
• If no parts need to be ordered, repairs shall occur within two (2) business days (48
hours), 95% of the time.
• If parts are required, orders shall be placed within 24 hours and repairs shall be
performed within 24 hours of receipt of required parts.
Customer service:
• Respond to customer complaint within 48 hours, 95% of the time.
• Drivers properly uniformed and groomed, 100% of the time.
• Drivers, dispatchers and road supervisors must adhere to the AMBASSADOR
Service Style Customer Service attached as Exhibit "B" herein.
Radio Communication:
• Effective radio communication through the use of two way radios between
dispatchers, drivers and supervisors, 100% of the time.
The CITY reserves the right to request the removal of any CONTRACTOR employee from
the Service Areas upon noncompliance of performance standards dictated above.
11. MAINTENANCE. The CONTRACTOR shall prepare and submit upon execution of this
Agreement, a written Preventive Maintenance (PM) Policy and Program Manual. Any
changes after award must be approved by the CITY in advance. The CONTRACTOR shall
provide separate PM programs for the vehicle heating and air conditioning (HVAC).
The CONTRACTOR shall assume full responsibility for ensuring that all System vehicles
used in connection with the Project shall at all times be maintained at the highest levels and
in a manner that is consistent with good business practices and the standards for condition
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and quality, commensurate with a first-class public trolley transportation system.
Notwithstanding the preceding, CONTRACTOR shall, at a minimum, ensure that all vehicles
are well maintained, safe, and fully operable in accordance with the highest standards of
care and shall provide the following:
• Vehicle maintenance and repair (including, without limitation, all preventive
maintenance, as well as emergency maintenance such as dead batteries, flat tires,
etc.); and
• Interior and exterior cleaning.
The CONTRACTOR shall immediately report and repair any damage to the interior or
exterior of vehicle(s). If a vehicle is damaged, the CONTRACTOR shall retire that vehicle
from service as soon as practicable and a spare vehicle shall be immediately dispatched to
service the route. Exterior damage to vehicle(s) due to collisions, scratches, and graffiti
markings shall be repaired within 24 hours.
CONTRACTOR shall not permit the use of any vehicle, in a state of repair that violates any
Applicable Laws. Vehicles may only be driven and/or parked in areas designated for such
purposes and as provided for under this Agreement and pursuant to Applicable Laws.
The CITY, and/or its officers, employees, agents, and/or contractors shall not be
responsible or liable for any damage to CONTRACTOR'S vehicles. CONTRACTOR shall be
responsible for and provide reasonable security measures which may be required to protect
the vehicles. Under no circumstances shall the CITY be responsible for any stolen or
damaged goods, facilities, materials, and/or other equipment including, but not limited to,
the vehicles, nor shall CITY be responsible for any stolen or damaged personal property of
CONTRACTOR'S employees, contractors, subcontractors, agents, vendors, patrons,
guests, invitees, and/or any other third parties.
CONTRACTOR, at its sole cost and expense, shall maintain and store the vehicles and
provide lubricants, repairs, parts, and supplies required for the maintenance and operation
of all buses and service vehicles. The CONTRACTOR will be responsible for supplying all
vehicle fuel. The CONTRACTOR will be responsible for providing tires for all vehicles. It
shall be the CONTRACTOR's responsibility to maintain the color scheme in good condition,
with painting/decaling as needed, throughout the life of the Agreement.
12. FARES/COLLECTIONS. Should the CITY opt to charge fares for the trolley service, the
equipment, installation, and maintenance needed for implementation shall be the
responsibility and at the cost of the CITY.
All fares collected shall become the property of the CITY and the CITY will sanction
procedures to control the fare box collection, auditing, etc. The CONTRACTOR shall abide
by any sanctioned procedures by the CITY.
13. ROAD SUPERVISION. The CONTRACTOR shall provide sufficient road supervision to
monitor drivers, vehicles, quality of service, and adherence to all established routes,
headways and schedules, and to respond to emergency calls as appropriate. At least one
(1) of the road supervisors shall be fully dedicated to the City of Miami Beach, and be
accessible via phone at any time during service hours of operation. The road supervisor
shall be required to meet on a weekly basis with the City's' Transportation Operations
Supervisor at the City's discretion to provide feedback of the daily operation and discuss
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potential strategies/improvements to service. The dedicated road supervisor shall have
competent communication skills.
The CONTRACTOR's supervisory personnel shall ensure established performance
measures are met at all times; including during fueling, relieves, bathroom breaks,
accidents, and all applicable.
The CONTRACTOR's training for supervisory personnel shall cover the practices for transit
operators and supervisors recommended by the American Public Transportation
Association (APTA). The CITY reserves the right to test supervisor's knowledge on common
practices at any time.
The CONTRACTOR shall be responsible for furnishing supervisors with mobile
phones/pads (monitoring tools) capable of handling the mobile application and website to
be developed for the Trolley Service Areas. All supervisors shall be able to communicate
via two-way radio with dispatchers and drivers (in the same radio frequency).
Active drivers CANNOT be road supervisors while on driving duty. If a road supervisor has
been assigned to driving, a different road supervisor must take over the supervisory tasks.
14. ACCIDENT AND INCIDENT PROCEDURES. The CONTRACTOR shall develop,
implement, and maintain procedures to respond to all accidents, disturbances, passenger
injuries/fatalities, and any other service interruptions/failures. These shall be reported to the
CITY in accordance with the established performance measures herein.
All traffic accidents involving System vehicles, irrespective of injury, shall be immediately
reported to the CITY of Miami Beach Police Department. The CONTRACTOR will advise
such agency of the accident and request a police unit to investigate the accident.
The CONTRACTOR operating a trolley vehicle shall give the CITY's Transportation
Operations Supervisor immediate verbal and subsequent written notice of the following
events:
• A fatality, where an individual is confirmed dead within thirty (30) days of a Transit
accident, excluding suicides and deaths from illnesses.
• Injuries requiring immediate medical attention away from the scene for one or more
individuals.
• Property damage to trolley vehicles, transit system vehicles other than trolleys, other
trolley System property or facilities, or any other property. The CITY's Transportation
Operations Supervisor shall have discretion to investigate events resulting in property
damage less than $1,000.
• Evacuation of a trolley vehicle due to a life-safety event where there is imminent
danger to passengers on the trolley vehicle(s), excluding evacuations due to
operational issues.
Immediate notice of all above-referenced events/accidents is required and such notice shall
not be delayed for more than one (1) business day. These notices, at a minimum, shall
include the date, time, location of the occurrence and the appropriate number of persons
killed or injured. The person making the notification must provide his or her name and title,
the trolley number involved and state where he or she can be reached for further details. In
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addition, the person must supply any additional information requested. The CONTRACTOR
must ensure the physical evidence of the accident scene is properly documented prior to
the scene being cleared. Immediate notice of the above occurrences shall be reported by
telephone. Immediate notice of all said accidents is required, but in no instance shall the
notice be delayed for more than two (2) hours.
A written notice shall be submitted to the CITY, unless otherwise specified by the CITY,
within one (1) business day (24 hours) of the occurrence for all fatal accidents and all injury
accidents which result in injuries to one (1) or more passengers, on the form entitled
"Trolley Operator Accident Report" which is set forth in the System Safety and Security
Program Plan.
The CONTRACTOR shall assist the CITY in documenting accidents and incidents. Report
shall meet all applicable FDOT and F.A.C. Chapter 14-90 reporting requirements.
15. EMERGENCIES - NATURAL DISASTERS. In the event of an emergency or natural
disaster, the CITY may require the CONTRACTOR to make available, to the maximum
extent possible, transportation and communications services and facilities to assist the CITY
in ameliorating such incidents. Any such use of the trolley vehicles for emergency response
purposes must be pre-approved by the Office of Transportation of the CITY, and said
approval must be secured in writing. To the extent the CITY requires the CONTRACTOR to
provide such emergency services, the CONTRACTOR shall be relieved of the obligation to
fulfill the duties and responsibilities of operating the current or any future trolley operations
which may be established herein. Further, the CONTRACTOR shall be entitled to be paid
reasonable compensation for providing such emergency services and facilities, provided
however, that the amount of such compensation and time of its payment shall be mutually
agreed upon by the CONTRACTOR and the CITY prior to the conclusion of the emergency
or disaster, or at such other time as they may mutually agree upon.
16. VEHICLE FACILITIES. Prior to signing an Agreement with the CONTRACTOR, the CITY
reserves the right to inspect the CONTRACTOR's maintenance facility. The facility shall
have features, including but not limited to:
a. A dispatch room and supervisor station;
b. Facility for maintenance of the vehicles;
c. Storage for the CONTRACTOR's vehicle maintenance equipment(including
cleaning supplies and spare parts);
d. Security for the Trolley vehicles.
17. EQUIPMENT. CONTRACTOR's vehicles shall meet all specifications set forth in Table 1
and composite Figure 2a, 2b, 3a, and 3b attached hereto, for the high-floor trolley vehicles;
all specifications set forth in composite Table 2, attached hereto, for the fourteen (14) new
modified high-floor trolley vehicles; and all specifications set forth in composite Table 3
hereto, for the low-floor trolley vehicles. Transit vehicles must meet the requirements of
Florida Administrative Code 14-90 (i.e. passenger door mirror height, etc.). The System
fleet must meet all local, state and federal requirements as applicable to public Transit
vehicles.
Vehicles shall be furnished with Advertisement space in the interior, for use exclusively by
the CITY, in addition to space for route specific information (Map Frame and Brochure
Area).
Page 18 of 32
The CITY shall inspect and approve vehicles and equipment prior to the CONTRACTOR
beginning service (CITY's acceptance).
All vehicles shall be equipped with video surveillance system with capabilities of live feed,
recording audio and video and storing recorded data for a minimum of three (3) weeks. The
CONTRACTOR shall train all road supervisors, and develop procedures on how to retrieve
data from the surveillance equipment in the vehicles and on how to upload the videos to
their office computers. Should an event occur, where surveillance data is required, the
CONTRACTOR shall provide the video output to the Transportation Operations Supervisor
of the CITY via email within 24 hours.
Vehicles will be delivered with special paint or decaling scheme for the Trolley Service
Areas (as designed by the CITY). The cost of such painting/decaling shall be borne by the
CONTRACTOR.
18. CLEANING. CONTRACTOR shall provide all labor and materials necessary to keep the
vehicles clean at all times. CONTRACTOR shall wash the exteriors and mop floors of the
vehicles, including support vehicles, twice weekly, and shall clean the interiors of the
vehicles daily by picking up all litter, sweeping the floor, and cleaning the windows if
required. CONTRACTOR shall clean all interior items including seats, handrails, and
windows weekly as to maintain a clean vehicle. CONTRACTOR shall perform a detailed
interior clean at least twice a month. During this clean, CONTRACTOR shall remove as
many gums and stains as possible from the interior of vehicle. The CONTRACTOR shall
provide a monthly schedule of the cleanings of the vehicles on the 1st of every month. The
CITY reserves the right to request, in writing, the replacement of any vehicle, which in the
Transportation Operation Supervisor's reasonable discretion, is in poor interior or exterior
aesthetic condition. CONTRACTOR shall complete a requested replacement within two (2)
hours.
ALL operating vehicles shall be scented with products approved by the CITY (at least twice
a week). The interior passenger compartment shall be free of roaches and other insects or
vermin as well as noxious odors from cleaning products. CONTRACTOR shall remove all
graffiti from the exterior and interior of the vehicles immediately or as soon as it is practical,
but no later than the start of the next day's service. If the graffiti is offensive or vulgar and
cannot be removed, that vehicle shall be taken out of service immediately and not be placed
back in service until the offensive graffiti is removed.
19. OPERATING RESPONSIBILITIES AND PROCEDURES.
A. STANDARD OPERATING PROCEDURES. The CONTRACTOR shall provide
written procedures for operation of the Service ("Standard Operating
Procedures"). Any changes after award of Agreement must be approved by the CITY
in advance. These Standard Operating Procedures shall include, but not be limited
to, the following:
1. Procedures for notifying CITY of service delays and interruptions;
2. A list of names and phone numbers of contact persons who can make
operating decisions and can be reached immediately;
3. Accident review procedures and Operator corrective processes;
4. Radio check-in and coordination procedures for maintaining vehicle
headways, including procedures for GPS/Automated Vehicle Location
reporting;
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5. Description of Operator training (including hospitality and courtesy
("Ambassador") training)
6. Procedures for operating vehicles and providing service, including
procedures to insure that stop announcements are made by bus operators;
7. Procedures for daily servicing;
8. Procedures for dispatching vehicles to achieve balanced accumulation of
mileage for each vehicle in the fleet and accomplish required Service and
maintenance;
9. Contingency plan for emergencies such as accident, fire, mechanical failure,
inclement weather, and criminal activity;
10. Procedures for the handling of public and internal comments and complaints,
and;
11. Operator safety, recognition and rewards program, and disciplinary
procedures for the Operator misconduct. Special attention should be paid to
an incentive program for front line employees who provide excellent
customer service.
12. Customer service guidelines, employee standards of conduct.
13. Supervision, with sufficient supervisory level personnel to respond to service
problems, monitor performance schedules and procedures, and enable
operators to communicate with the base office, during all Hours of Operation.
14. Drug and Alcohol Testing program pursuant to Section 440.102, Florida
Statutes. A description of this program shall be submitted upon execution of
this Agreement.
B. ADDITIONAL OPERATING PROCEDURES. The CONTRACTOR will observe all
safety rules and other requirements of regulatory bodies having jurisdiction over the
Service Area and operate the vehicles with the highest regard for all aspects of
safety.
1. The CONTRACTOR will not use or allow the Vehicles to be used for any
illegal purpose.
2. The vehicles shall not be used for towing, pushing or any purpose other than
the transportation of passengers.
3. The CONTRACTOR shall not overload the vehicles beyond their specified
carrying capacity nor operate a vehicle in an unsafe manner.
4. No other use may be made of the vehicles dedicated to the CITY except as
specifically authorized in writing by the CITY.
5. All Vehicles shall operate with headlights and taillights turned on while in
service.
6. CITY will designate specific bus stops along the routes described
herein. Passengers shall be picked up and discharged only at these
designated bus stops. Four-way flashers shall be used whenever the vehicle
is stopped to load or unload passengers.
7. Service shall be provided to all orderly persons who pay the proper fare (if
applicable) and comply with passenger conduct rules and regulations
established by the CITY. The CONTRACTOR shall not discriminate against
any passenger or prospective passenger because of race, color, religion or
country of origin, age, gender, sexual preference or disability.
8. Mobility impaired passengers shall be assisted, as necessary, from the
curbside to a secured position on the vehicle while boarding, or in reverse
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while alighting the vehicle. An Operator shall not provide assistance to a
mobility-impaired passenger beyond the curbside. No assistance shall be
required of an Operator, other than as specified above, if it necessitates
leaving the driving position.
20. INITIAL VEHICLE INSPECTION. The CITY reserves the right to inspect any vehicle to be
used as part of the proposed transit service. Should a vehicle be found to fail to comply with
the specifications included herein, the CONTRACTOR shall be responsible for performing
modifications to the vehicle until acceptable, and within (5) business days after notified in
writing by the CITY.
21. FINES OR OTHER CHARGES. If the fines or other charges for which the CONTRACTOR
is responsible are levied, assessed, charged or imposed against the CITY, the CITY will
notify the CONTRACTOR in writing of this fact. The CITY may pay any fine or their charge,
whether levied, assessed, charged, or imposed against the CITY for the CONTRACTOR. In
the event payment is made by the CITY, the CONTRACTOR will reimburse the CITY within
seven (7) calendar days after receipt of an invoice. Failure to make such reimbursement
when due may, at the option of the CITY, be deemed a default under the Agreement or be
recouped from any payments due to the CONTRACTOR.
The CONTRACTOR shall be liable for any penalties imposed on the CITY by local, state,
and federal agencies due to the CONTRACTOR'S failure to obtain the proper vehicle
licenses or maintain vehicles in accordance with local, state, and federal regulations. In
addition, the CONTRACTOR shall be responsible for fees listed in Exhibit C "Performance
Penalties" as applicable. Services shall be managed by the CONTRACTOR in accordance
with the guidelines and parameters established herein and the attachments hereto.
22. REPAIRS
A. GENERAL REPAIRS. CONTRACTOR shall provide as required all general repairs to
vehicles provided by this Agreement. This includes replacement of items that are or
appear to be worn out.
B. MECHANICAL AND BODY REPAIRS. Within two (2) days (unless parts have to be
ordered) of learning of damage or the need for any repairs, the CONTRACTOR will
complete or cause to have completed all mechanical repairs found necessary to
maintain the function of all components and features of the vehicles unless otherwise
directed in writing by the CITY.
1. Body and frame repairs, inclusive of necessary painting, will be inspected and
certified in writing as completed by the garage performing the work prior to
returning the vehicle to service.
2. Minor body damage repairs shall be repaired as soon as possible, but not to
exceed two (2) weeks, subject to the availability of OEM parts when needed.
3. Major body damage shall be repaired before returning the vehicle to service, not to
exceed five (5) weeks out of service, subject to the availability of OEM parts when
needed.
4. Repairs to non-working items that relate to safety shall be completed prior to
returning the vehicle to service. Failure of safety related items on a vehicle while
performing service shall require immediate removal of the vehicle from service for
repair. These items shall include legally required lights, working brakes, tire tread
depth or condition or any other mechanical condition that may have an effect on
continued safe operation of a vehicle.
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5. The CONTRACTOR shall be responsible for providing any towing services
necessary to complete repairs required. Such services shall be done in a safe
manner that will not cause damage to the vehicle, its structure or components.
23. VEHICLE RECORDS. The CONTRACTOR shall provide Monthly Summary Reports to the
Transportation Operations Supervisor of the CITY in conjunction with submittal of its
monthly invoices for payment. The format to be used for operating reports and monthly
summaries shall be developed by the CONTRACTOR and approved by the Transportation
Operations Supervisor of the CITY. Said monthly reports shall be submitted no later than
the 15th calendar day of the following month, as part of CONTRACTOR'S invoices for
payment. Monthly report figures shall coincide with daily trip sheet totals for the month and
shall be broken down on a weekly basis (from Sunday to Saturday). The CONTRACTOR
shall certify as accurate all information given to the CITY.
24. DAILY RECORDS/REPORTS.
a) Telephone/E-mail Report: The CITY shall be notified via e-mail or via phone,
promptly followed by an e-mail to the City's Transportation Operations Supervisor, as
to any change of vehicle and/or driver, special runs, interruption of service due to
inclement weather, out-of-service vehicles, emergencies and accidents. Field
supervisors, dispatchers and general managers shall provide immediate notice to the
Transportation Operations Supervisor of the CITY after any of the above mentioned
events.
b) Upon notifying the CITY of an interruption in service due to any of the above
mentioned events, the CONTRACTOR'S manager or field supervisor shall notify the
CITY in writing, via e-mail to the City's Transportation Operations Supervisor.
CONTRACTOR shall report time and date vehicle went in/out of service.
c) Daily driver logs will be used by each shift of operators, a copy of which is to be
submitted to the CITY on a weekly basis. The log is the source document for use in
determining the total miles, number of passengers (manually counted) and passenger
categories. Missed miles and missed trips will be determined from the log by
comparing actual daily miles entered into the log against predetermined daily total
miles for each vehicle.
d) Daily dispatcher logs shall include, but not be limited to, the following information:
number of incoming calls, type of information requested (restaurants, shops,
entertainment, fares, schedule, stop locations, etc.).
e) Fare box revenue (if applicable) shall be recorded daily and a copy submitted to the
CITY with the Monthly Summary Report.
25. MONTHLY SUMMARY REPORTS. The CONTRACTOR shall prepare and submit to the
Transportation Operations Supervisor of the CITY a monthly summary report within fifteen
(15) calendar days after the end of the operating month, which shall be submitted along with
CONTRACTOR'S invoices for payment (as one of the required documents thereto). Monthly
Summary Reports shall include, but not be limited to:
a) Vehicle Total service hours and Miles: Monthly report figures shall coincide with daily
trip sheet totals for the month, by Route.
b) Total Ridership: Monthly totals of the number of passengers carried, by Route.
c) Total Passenger Revenue Summary (if applicable): Amount of fares/coupons
collected, by Route.
d) Service Break Summary: vehicle out-of-service, operational problems, breakdowns,
missed trips and delays over fifteen (15) minutes.
Page 22 of 32
e) Complaints and Compliments: passenger complaints and compliments collected by
the CITY and description of any action taken regarding complaints. Passenger
complaints related to safety or serious operational deficiencies shall be reported to
the CONTRACTOR by the CITY no later than the next workday following the CITY's
receipt of complaint.
f) Vehicle Condition Summary: mileage (month, year to date, total), fuel and oil
consumption (miles per unit), accidents, preventive maintenance and inspection
program (actual vs. program), summary of major component rebuilding/repairs made,
by vehicle.
g) Equipment Status Summary: all other CITY-owned equipment.
h) General Summary: all other issues, evaluations, suggestions for improvements.
i) Pass and Ticket Sales Report (if applicable): number of tickets and passes sold by
each vendor over the last month.
j) Reports for the Trolley Circulator Service shall be detailed by day and tabulated for
the month.
k) The Summary Report shall also include a recap of the service, summary statistics for
current month, year-to-date, same month last year (when applicable) and percent
change from last year for total system (if applicable). Spreadsheet type graph(s) of
trends in ridership, passengers per vehicle hour, and service quality measures shall
be developed. It shall also include problems with service/personnel/accidents, and
solutions proposed for the problems.
26. YEARLY SUMMARY REPORTS. Yearly Summary Report for Trolley Circulator Service
shall include, but not be limited to, miles, hours, passengers and costs itemized by month
for each service, including fare box collections (if applicable).
27. SUBMISSION OF INVOICES. Invoices and supporting documents for Services (or portions
thereof) satisfactorily rendered for the previous month, shall be submitted by the 15th day of
each month to the Transportation Department (Attention: Transportation Operations
Supervisor), 1700 Convention Center Drive, Miami Beach, FL 33139. Upon verification of
the accuracy and completeness of the invoice and supporting documentation by the
Transportation Operations Supervisor, the invoice shall be forwarded for payment approval
to the CITY.
a) Itemized monthly invoice. The CONTRACTOR shall submit, with the Monthly
Summary Report, an itemized monthly invoice to the CITY for the Services, or
portions thereof, rendered during the reporting period. Both the monthly invoice and
the summary report shall be received by the 15th day of the subsequent month. The
itemized invoice shall follow a format approved by the CITY.
b) Net amount due. The charge for trolley service minus the time scheduled vehicles
were out of service shall be submitted as the amount due the CONTRACTOR. The
CITY imposed Performance Penalties, if any, shall be deducted from this amount.
c) Debits and credits. The itemized invoice shall be supported by documents (in excel
and pdf format as approved by the CITY previous to launch date) the documents
shall include corresponding service hours, ridership, service miles, vehicle IDs as
may be required by the CITY to establish that the amounts are allowable. Debits and
credits shall be itemized so that the total required has an understandable base.
Debits would include actual working days total per vehicle by hours, costs for extra
runs beyond normal schedules (specify use, dates, and hours), and/or costs for extra
operating hours caused by daylight savings time adjustments. Credits should be
shown for out of service hours per vehicle.
Page 23 of 32
d) Open records. All invoices and related records will be available for inspection and/or
independent audit at the election of the CITY.
e) An excel version of the invoice, in addition to a signed hard copy, shall be provided to
the CITY for data management purposes.
Page 24 of 32
EXHIBIT C
PERFORMANCE PENALTIES
CONTRACTOR acknowledges that time is of the essence with respect to CONTRACTOR's
timely and continuous performance of the Services, and that upon failure of CONTRACTOR at
any time during the Term to perform the Services within any time periods specified under this
Agreement (including, without limitation, failing to timely and continuously comply with the
required schedules and hours of operation for the Project), CONTRACTOR shall pay to the
CITY the sums specifically set forth herein. Performance Penalties are hereby fixed and agreed
upon between the parties, recognizing the impossibility of precisely ascertaining the amount of
damages that will be sustained by the CITY as a consequence of the CONTRACTOR's failure
to meet the minimum performance standards set forth in Exhibit A and the resulting
deterioration in service, and both parties desiring to obviate any question of dispute concerning
the amounts of said damages. The CITY shall have the right to deduct from and retain out of
moneys which may be then due (or which may become due and payable), to CONTRACTOR,
the amount of such Performance Penalties, and the CONTRACTOR shall pay in full such
Performance Penalties.
The CONTRACTOR shall take all reasonable actions requested by the CITY to promptly correct
any deficiencies in performance. Upon determination by the CITY of a failure to meet an
established performance measure, a written notification will be delivered to the
CONTRACTOR'S home office, with a copy to its local Project Manager. Performance Penalties
will not be applied without the CONTRACTOR receiving a written notice specifying the issue
and detailing the time and nature of the occurrence.
In the event that the CONTRACTOR fails to meet any performance standard established under
this Agreement, adjustments in the CITY payment to the CONTRACTOR will be made as
described below. The cumulative amount paid by the CONTRACTOR for performance
penalties shall not exceed $650 per day upon commencement of Middle Beach Loop
(based on a cumulative total of ten vehicles in operation per day); $1,000 per day upon
commencement of Collins Link (based on a cumulative total of fifteen vehicles in
operation per day) and $1,500 per day (based on a cumulative total of twenty five
vehicles in operation per day (all loops in operation)).
1. Uniforms:
• $50 per Recorded Event (First Event)
• $100 per Recorded Event (Any Event Thereafter within a one month period)
• Drivers shall be properly uniformed and groomed, 100% of the time. Driver shall wear
the CITY approved uniform at all times.
2. Service Interruption Reporting Requirements (failure to submit clear and accurate
written reports within 24 hours after a service interruption occurs):
• $250 per recorded omission (Any case in excess of one report omission per month)
3. Monthly Reporting Requirements [failure to submit clear and accurate monthly
reports (Including but not limited to Ridership Reports, Service Miles Reports and
Service Hours Reports]:
• $250 per recorded omission (Any case in excess of one event per year)
Page 25 of 32
4. Graffiti/Tagging:
• $100 per recorded Event (Any case in excess of twenty-four hours of reported issues
being unresolved)
5. GPS Malfunction or Omission:
• $200 per recorded event (Any case in excess of one day without tracking services per
month, unless due to a major natural disaster/emergency)
6. Wi-Fi Malfunction or omission:
• $200 per recorded event (Any case in excess of one day without tracking services per
month, unless due to a major natural disaster/emergency)
7. Two-Way Radio Malfunction or omission:
• $250 per recorded event (Any case in excess of one driver shift (AM or PM) without
radio communication between drivers per month)
8. Surveillance Cameras Malfunction:
• $100 per recorded event (Any case in excess of one day without video surveillance or
one failure to provide video feedback within 24 hours of request per month, unless due
to a major natural disaster/emergency)
9. Sanitation:
• $100 per recorded Event (Any case in excess of one event per month)
10. Safety:
• $100 per recorded Event (Any case in excess of one traffic citation)
• CONTRACTOR shall report all traffic citation incidents within three (3) days of citation
date. Failure to report citations to the CITY shall result in doubling the penalty amount to
$200 for each citation that is not reported on a timely basis.
11. Reliability:
• 95% on-time performance (no more than 5 minutes late at any stop location).
• Fee will be $100 per event (in excess of the above). Specific procedures to collect
supporting data will be set during contract start-up.
Page 26 of 32
TABLE 3
Page 27 of 32
Table 3. Equipment and Service Specifications Low-Floor Trolley Vehicles
Item Specifications
Required Equipment
Make Hometown Trolley or Supreme Corporation or approved
equal at the City's sole discretion
Vehicle Type (28-32 Feet)Low-floor Rubber Tire Trolley(Streetcar Trolley or
approved equal at the City's sole discretion)
Number of vehicles required Twelve (12)
Capacity Minimum 20 passengers seating plus standing
Power/fuel type Diesel fuel
Accessibility Must meet requirements set forth by the Americans with
Disabilities Act(ADA)
Reliability Standards Any vehicle provided by this contract must not be older than
2017 models
Properly functioning air conditioning, driver seatbelts, bicycle
racks, cow catcher, Recaro driver seat or approved equal,
safety equipment, 21x21 map frame or similar size as
Vehicle (applies to all appropriate and brochure holder, modesty panel, vault for
vehicles Amenitiesincluding spares) storage of drivers personal belongings(could be installed
post-delivery of vehicles),pull cords, interior signage(i.e. no
eating or drinking, trolley ID and marquee) on front, sides and
rear of vehicles, exterior digital destination signs(marquees)
and leather straps. Floor plan layout to be approved at the
City's sole discretion.
Fixed two-way radios for driver/communications and
video surveillance system with capabilities of live
Radio Communication and Equipment
(applies to all vehicles including feed, recording audio and video and storing recorded
spares) data for a minimum of three (3)weeks.
The City will be responsible to sell and install advertising on
the interior and exterior of the vehicles at its sole discretion.
Advertising on Vehicles The cost for production will be borne by the City and all
revenues for advertising will be retained by the City. Vehicles
must come furnished with roof Ad space(framing)tilted in
such position that is easily viewed by the passengers.
Hours of Operation, Frequency, Routes, Fare
Daily 6:00 AM to 12:00 AM, Monday through Saturday(18 hours
a day) and 8:00 AM to 12:00 AM on Sunday(16 hours)
Yearly Approximately 6466 hours/vehicle/year
Frequency of trips 10-15 minutes headways
Duration of trips Depending on route
One (1) North Beach Loop, one (1) Collins Link, one
Number of Routes (1) Middle Beach Loop, one (1) South Beach Loop.
Additional routes at the City's sole discretion.
Fares Free
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Page 28 of 32
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Page 29 of 32
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EXHIBIT D-1
AMORTIZATION SCHEDULE FOR HIGH-FLOOR TROLLEY VEHICLES
Page 30 of 32
D-1 Amortization Schedule-North Beach Trolley
Total Cost of Vehicles-$892,007.28
Amortization Period-5 Years
Monthly Unamortized
Amorization Costs
892,007.28
1 14,866.79 877,140.49
2 14,866.79 862,273.70
3 14,866.79 847,406.92
4 14,866.79 832,540.13
5 14,866.79 817,673.34
6 14,866.79 802,806.55
7 14,866.79 787,939.76
8 14,866.79 773,072.98
9 14,866.79 758,206.19
10 14,866.79 743,339.40
11 14,866.79 728,472.61
12 14,866.79 713,605.82
13 14,866.79 698,739.04
14 14,866.79 683,872.25
15 14,866.79 669,005.46
16 14,866.79 654,138.67
17 14,866.79 639,271.88
18 14,866.79 624,405.10
19 14,866.79 609,538.31
20 14,866.79 594,671.52
21 14,866.79 579,804.73
22 14,866.79 564,937.94
23 14,866.79 550,071.16
24 14,866.79 535,204.37
25 14,866.79 520,337.58
26 14,866.79 505,470.79
27 14,866.79 490,604.00
28 14,866.79 475,737.22
29 14,866.79 460,870.43
30 14,866.79 446,003.64
31 14,866.79 431,136.85
32 14,866.79 416,270.06
33 14,866.79 401,403.28
34 14,866.79 386,536.49
35 14,866.79 371,669.70
36 14,866.79 356,802.91
37 14,866.79 341,936.12
38 14,866.79 327,069.34
39 14,866.79 312,202.55
40 14,866.79 297,335.76
41 14,866.79 282,468.97
42 14,866.79 267,602.18
43 14,866.79 252,735.40
44 14,866.79 237,868.61
45 14,866.79 223,001.82
46 14,866.79 208,135.03
47 14,866.79 193,268.24
48 14,86 6.79 178,401.46
49 14,866.79 163,534.67
50 14,866.79 148,667.88
51 14,866.79 133,801.09
52 14,866.79 118,934.30
53 14,866.79 104,067.52
54 14,866.79 89,200.73
55 14,866.79 74,333.94
56 14,866.79 59,467.15
57 14,866.79 44,600.36
58 14,866.79 29,733.58
59 14,866.79 14,866.79
60 14,866.79 0.00
EXHIBIT D-2
AMORTIZATION SCHEDULE FOR HIGH-FLOOR MODIFIED/KNEELING
TROLLEY VEHICLES
Page 31 of 32
D-2 Amortization Schedule-Middle Beach Trolleys
$187,147.24 Price per Vehicle($176,554 plus Sales Tax of$10,593.24)
Financing Terms-5 Year Note-4%Fixed Interest Rate-7 Year Amort.
Payment Monthly Interest Principal Principal
Number Payment Payment Payment Balance
187,147.24
1 ($2,558.08) 623.82 (1,934.26) 185,212.98
2 ($2,558.08) 617.38 (1,940.70) 183,272.28
3 ($2,558.08) 610.91 (1,947.17) 181,325.11
4 ($2,558.08) 604.42 (1,953.66) 179,371.45
5 ($2,558.08) 597.90 (1,960.17) 177,411.27
6 ($2,558.08) 591.37 (1,966.71) 175,444.56
7 ($2,558.08) 584.82 (1,973.26) 173,471.30
8 ($2,558.08) 578.24 (1,979.84) 171,491.46
9 ($2,558.08) 571.64 (1,986.44) 169,505.02
10 ($2,558.08) 565.02 (1,993.06) 167,511.96
11 ($2,558.08) 558.37 (1,999.71) 165,512.25
12 ($2,558.08) 551.71 (2,006.37) 163,505.88
13 ($2,558.08) 545.02 (2,013.06) 161,492.82
14 ($2,558.08) 538.31 (2,019.77) 159,473.05
15 ($2,558.08) 531.58 (2,026.50) 157,446.54
16 ($2,558.08) 524.82 (2,033.26) 155,413.29
17 ($2,558.08) 518.04 (2,040.04) 153,373.25
18 ($2,558.08) 511.24 (2,046.84) 151,326.42
19 ($2,558.08) 504.42 (2,053.66) 149,272.76
20 ($2,558.08) 497.58 (2,060.50) 147,212.26
21 ($2,558.08) 490.71 (2,067.37) 145,144.88
22 ($2,558.08) 483.82 (2,074.26) 143,070.62
23 ($2,558.08) 476.90 (2,081.18) 140,989.44
24 ($2,558.08) 469.96 (2,088.11) 138,901.33
25 ($2,558.08) 463.00 (2,095.07) 136,806.25
26 ($2,558.08) 456.02 (2,102.06) 134,704.20
27 ($2,558.08) 449.01 (2,109.07) 132,595.13
28 ($2,558.08) 441.98 (2,116.10) 130,479.03
29 ($2,558.08) 434.93 (2,123.15) 128,355.88
30 ($2,558.08) 427.85 (2,130.23) 126,225.66
31 ($2,558.08) 420.75 (2,137.33) 124,088.33
32 ($2,558.08) 413.63 (2,144.45) 121,943.88
33 ($2,558.08) 406.48 (2,151.60) 119,792.28
34 ($2,558.08) 399.31 (2,158.77) 117,633.51
35 ($2,558.08) 392.11 (2,165.97) 115,467.54
36 ($2,558.08) 384.89 (2,173.19) 113,294.35
37 ($2,558.08) 377.65 (2,180.43) 111,113.92
38 ($2,558.08) 370.38 (2,187.70) 108,926.22
39 ($2,558.08) 363.09 (2,194.99) 106,731.23
40 ($2,558.08) 355.77 (2,202.31) 104,528.92
41 ($2,558.08) 348.43 (2,209.65) 102,319.27
42 ($2,558.08) 341.06 (2,217.02) 100,102.26
43 ($2,558.08) 333.67 (2,224.41) 97,877.85
44 ($2,558.08) 326.26 (2,231.82) 95,646.03
45 ($2,558.08) 318.82 (2,239.26) 93,406.77
46 ($2,558.08) 311.36 (2,246.72) 91,160.05
47 ($2,558.08) 303.87 (2,254.21) 88,905.84
48 ($2,558.08) 296.35 (2,261.73) 86,644.11
49 ($2,558.08) 288.81 (2,269.27) 84,374.84
50 ($2,558.08) 281.25 (2,276.83) 82,098.01
51 ($2,558.08) 273.66 (2,284.42) 79,813.59
52 ($2,558.08) 266.05 (2,292.03) 77,521.56
53 ($2,558.08) 258.41 (2,299.67) 75,221.89
54 ($2,558.08) 250.74 (2,307.34) 72,914.55
55 ($2,558.08) 243.05 (2,315.03) 70,599.52
56 ($2,558.08) 235.33 (2,322.75) 68,276.77
57 ($2,558.08) 227.59 (2,330.49) 65,946.28
58 ($2,558.08) 219.82 (2,338.26) 63,608.02
59 ($2,558.08) 212.03 (2,346.05) 61,261.97
60 (61,466.17) 204.21 (61,261.97) -
EXHIBIT D-3
AMORTIZATION SCHEDULE FOR NEW LOW-FLOOR TROLLEY VEHICLES
Page 32 of 32
D-3 Low-Floor Vehicle
Amortization Schedule
$324,950.16 Price per Vehicle($306,556.75 plus Sales Tax of$18,393.41)
Financing Terms-5 Year Note-4.25%Fixed Interest Rate-7 Year Amort.
Payment Monthly Interest Principal Principal
Number Payment Payment Payment Balance
324,950.16
1 ($4,516.86) 1,150.87 (3,365.99) 321,584.17
2 ($4,516.86) 1,138.94 (3,377.92) 318,206.25
3 ($4,516.86) 1,126.98 (3,389.88) 314,816.37
4 ($4,516.86) 1,114.97 (3,401.88) 311,414.49
5 ($4,516.86) 1,102.93 (3,413.93) 308,000.55
6 ($4,516.86) 1,090.84 (3,426.02) 304,574.53
7 ($4,516.86) 1,078.70 (3,438.16) 301,136.37
8 ($4,516.86) 1,066.52 (3,450.33) 297,686.03
9 ($4,516.86) 1,054.30 (3,462.55) 294,223.48
10 ($4,516.86) 1,042.04 (3,474.82) 290,748.66
11 ($4,516.86) 1,029.73 (3,487.12) 287,261.54
12 ($4,516.86) 1,017.38 (3,499.48) 283,762.06
13 ($4,516.86) 1,004.99 (3,511.87) 280,250.19
14 ($4,516.86) 992.55 (3,524.31) 276,725.89
15 ($4,516.86) 980.07 (3,536.79) 273,189.10
16 ($4,516.86) 967.54 (3,549.31) 269,639.78
17 ($4,516.86) 954.97 (3,561.89) 266,077.90
18 ($4,516.86) 942.36 (3,574.50) 262,503.40
19 ($4,516.86) 929.70 (3,587.16) 258,916.24
20 ($4,516.86) 917.00 (3,599.86) 255,316.37
21 ($4,516.86) 904.25 (3,612.61) 251,703.76
22 ($4,516.86) 891.45 (3,625.41) 248,078.35
23 ($4,516.86) 878.61 (3,638.25) 244,440.10
24 ($4,516.86) 865.73 (3,651.13) 240,788.97
25 ($4,516.86) 852.79 (3,664.07) 237,124.90
26 ($4,516.86) 839.82 (3,677.04) 233,447.86
27 ($4,516.86) 826.79 (3,690.07) 229,757.79
28 ($4,516.86) 813.73 (3,703.13) 226,054.66
29 ($4,516.86) 800.61 (3,716.25) 222,338.41
30 ($4,516.86) 787.45 (3,729.41) 218,609.00
31 ($4,516.86) 774.24 (3,742.62) 214,866.38
32 ($4,516.86) 760.99 (3,755.87) 211,110.50
33 ($4,516.86) 747.68 (3,769.18) 207,341.33
34 ($4,516.86) 734.33 (3,782.53) 203,558,80
35 ($4,516.86) 720.94 (3,795.92) 199,762.88
36 ($4,516.86) 707.49 (3,809.37) 195,953.51
37 ($4,516.86) 694.00 (3,822.86) 192,130.66
38 ($4,516.86) 680.46 (3,836.40) 188,294.26
39 ($4,516.86) 666.88 (3,849.98) 184,444.27
40 ($4,516.86) 653.24 (3,863.62) 180,580.66
41 ($4,516.86) 639.56 (3,877.30) 176,703.35
42 ($4,516.86) 625.82 (3,891.04) 172,812.32
43 ($4,516.86) 612.04 (3,904.82) 168,907.50
44 ($4,516.86) 598.21 (3,918.65) 164,988.86
45 ($4,516.86) 584.34 (3,932.52) 161,056.33
46 ($4,516.86) 570.41 (3,946.45) 157,109.88
47 ($4,516.86) 556.43 (3,960.43) 153,149.45
48 ($4,516.86) 542.40 (3,974.46) 149,175.00
49 ($4,516.86) 528.33 (3,988.53) 145,186.46
50 ($4,516.86) 514.20 (4,002.66) 141,183.81
51 ($4,516.86) 500.03 (4,016.83) 137,166.97
52 ($4,516.86) 485.80 (4,031.06) 133,135.91
53 ($4,516.86) 471.52 (4,045.34) 129,090.58
54 ($4,516.86) 457.20 (4,059.66) 125,030.91
55 ($4,516.86) 442.82 (4,074.04) 120,956.87
56 ($4,516.86) 428.39 (4,088.47) 116,868.40
57 ($4,516.86) 413.91 (4,102.95) 112,765.45
58 ($4,516.86) 399.38 (4,117.48) 108,647.97
59 ($4,516.86) 384.79 (4,132.06) 104,515.90
60 (104,886.06) 370.16 (104,515.90) -