PSA with Roof Management Solutions, LLC o 72�
CITY CLERK OFFICE:
RAFAEL GRANADO or LILIA CARDILLO
DATE: 04-05-2017
FROM: JORGE GUEIMUNDE
DEPARTMENT: PROCUREMENT
EXTENSION : 6930
CONTRACT: RFQ 2017-037-KB Roofing Consulting
Services (Roof Management Solutions LLC).
Resolution No. 2017-29728
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND
ROOF MANAGEMENT SOLUTIONS, LLC
FOR
ROOFING CONSULTANT SERVICES
IN AN "AS NEEDED" BASIS, PURSUANT TO
RFQ 2017-037-KB
da of Aecz
This Professional Services Agreement("Agreement") is entered into this Y
2017, between the
CITY OF MIAMI BEACH, FLORIDA, a municipal corporation
s of the State of Florida, having its principal offices at 1700
organized and existing under the law
Convention Center Drive Miami Beach, Florida, 33139 (61city"), and ROOF
MANAGEMENT
oration whose address is 1430 S Federal Hwy, # 201,
SOLUTIONS LLC, a Florida Corp ,
Deerfield Beach, FL. 33441 (Consultant).
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Consultant, including any exhibits
and amendments thereto.
g
City
Manager: The chief administrative officer of the City.
of this Agreement, Consultant shall be deemed to be an
Consultant: For the purposes
independent Consultant, and not an agent or employee of the City.
.
Services: All services,
work and actions by the Consultant performed or undertaken
pursuant to the Agreement.
p
Fee.
Amount aid to the Consultant as compensation for Services.
Documents shall mean City of Miami Beach Request For
Proposal Documents. Proposal
Qualifications (RFQ) No. 2017-037-KB for Roofing Consultant Services,
together
with all amendments thereto, issued by the City in contemplation
of this Agreement, the RFQ, and the Consultant's proposal in response
all of which are hereby incorporated and made a part
thereto (Proposal),
hereof; provided) however, that in the event of an express conflict
e Proposal Documents and this Agreement, the following order
between th p
of precedent shall prevail: this Agreement, the RFQ and the Proposal.
osal.
Manager of the City, with offices at 1700 Convention Center
Risk Manager. The Risk g
Drive, Third Floor, Miami Beach, Florida 33139. telephone number (305)
673-7000, Ext. 6435: and fax number(305) 673-7023.
SECTION 2
SCOPE OF SERVICES (SERVICES)
ed b the City, at its sole discretion, in an "As Needed"
Work under this contract will be assign y Y
basis. If pace quotesp Y
provided b the Consultant at the City's request are
deemed
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unreasonable or unjustifiably high, then the City, at its discretion and sole option, may request
quotes from other Consultants without restrictions or limitations.
2.2 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide
the work and services described in Appendix "C" of the RFQ and Exhibit "A" of this agreement;
including any work that may be ancillary or necessary for completion thereof(the Services).
2.3 Consultant shall only commence any Services, or portions thereof, upon issuance of a
Consultant Service Order executed by the City Manager or Department Director pursuant to the
requirements in section 4.2 of this agreement. For each proposed Consultant Service Order,
Consultant shall provide the City with a cost proposal on a lump sum or not-to-exceed basis,
based on negotiated fees and/or rates, as applicable. Hourly rates must be consistent with
Exhibit C of this agreement, unless more favorable rates can be negotiated, approved and
accepted by the City through the Consultant Service Order.
2.4 Consultant's Services and any deliverables incident thereto, shall be completed in
accordance with the timeline and/or schedule in the Consultant Service Order. Consultant
Service Orders must include a detailed list of tasks, sub-tasks, and deliverables (Collectively the
Scope) that are consistent with the work and services described in Appendix "C" of the RFQ and
Exhibit "A" of this agreement, as well as with hourly rates reflected on Exhibit "C" of this
agreement.
2.5 The City shall have the right, at any time, in its sole and absolute discretion, to submit for
review to other Consultants (engaged by the City at its expense) any or all parts of the services.
The Consultant shall fully cooperate in such review(s). Whenever others are required to verify,
review, or consider any services performed by the Consultant, the intent of such requirement is
to enable the Consultant to receive input from others' professional expertise to identify any
discrepancies, errors or omissions that are inconsistent with industry standards, or which are
inconsistent with applicable laws, standards, codes, or inconsistent with standards, decisions or
approvals provided by the City under this agreement. Consultant will use reasonable care and
skill in accordance and consistent with customary professional standards, in responding to items
identified by other reviewers in accordance with this subsection. Consultant shall receive
comments from reviewers in writing. Consultant shall address comments in a timely manner.
The term "timely" shall be defined to mean as soon as possible under the circumstances, taking
into account the timelines of the project schedule.
The Consultant is advised that a performance evaluation of the services rendered will be
completed by the City, upon completion of every assigned project, and kept in the City's files for
evaluation of future solicitations.
2.6 ADDITIONAL SERVICES: The City may request any Services or additional services
not contemplated within the scope of Services (Additional Services), at any time by Consultant
Service Order, in the same manner as specified in Section 2.4. Consultant shall only
commence any Services or Additional Services, or portions thereof, upon issuance of an
executed Consultant Service Order by the City Manager or corresponding Department's
Director, pursuant to section 4.2.
2.7 Consultant warrants that all Services shall conform to professional standards of care and
practice in effect at the time the Services are performed and be of the highest quality in
accordance to such standards. Any defects caused by the Consultant will be promptly
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corrected free of charge to the City. Any custom development work will be warranted to be free
from all faults, defects or errors for thirty(30) days after City's acceptance.
SECTION 3
TERM
The term of this Agreement (Term) shall commence upon execution of this Agreement by all
parties hereto, and shall have an initial term of three (3) years with two (2) additional one (1)
year renewal options, to be exercised at the City Manager's sole option and discretion, by
providing Consultant with written notice of same no less than thirty (30) days prior to the
expiration of the initial term.
Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines,
schedules, dates, and/or performance milestones for completion and delivery of the Services,
as same is/are set forth in the timeline and/or schedule referenced in the Consultant Service
Order.
The agreement may be extended beyond the initial term and/or any renewals, on a month to
month basis at the sole discretion of the City Manager, to allow for completion of ongoing
projects, or until a new agreement for these services are awarded.
SECTION 4
FEE S
In consideration of the Services to be provided, Consultant shall be compensated through
individual Consultant Service Order(s) issued for a particular Project, on a "Fixed Fee" or"Not to
Exceed" basis, or by lump sum for the project, as negotiated, approved and accepted by the
City through the Consultant Service Order. Notwithstanding the preceding, the total fee paid to
Consultant pursuant to this Agreement shall be subject to funds availability approved through
the City's budgeting process.
4.1 At the time of negotiation of each Consultant Service Order, City and Consultant will
determine the tasks, sub-tasks, and deliverables applicable to the Project based on the list of
Services, and the lump sum or not-to-exceed amounts associated with each Consultant Service
Order. All fees or costs must be specifically delineated in each Consultant Service Order and
accepted by the City through execution of the Consultant Service Order, pursuant to section 4.2
of this agreement. Consultant shall not commence any Services or Additional Services unless
approved in writing by the City Manager or the corresponding Department's Director.
4.2 The Department Director shall have the delegated authority to execute Consultant
Service Orders up to an amount not-to-exceed $50,000.00. Any Consultant Service Orders in
excess of $50,000.00 must be executed by the City Manager. Any Consultant Service Order
not executed in accordance herewith shall be null and void.
4.4 INVOICING
Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty(30)
p p
days for the tasks/sub-tasks of the Services satisfactorily rendered and submitted for
reimbursement following the "Sample Consultant Compensation - Schedule C", attached hereto.
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Invoices shall include a detailed description of the Services (or portions thereof) provided, the
Purchase Order Number (PO No.) issued pursuant to a Consultant Service Order (CSO), and
shall be submitted to the City at the following address:
Accounts Payable Division
Finance Department
City of Miami Beach
1700 Convention Center Drive, 3rd Floor
Miami Beach, FL 33139
Invoices not containing a Purchase Order Number (PO No.), or containing an incorrect
Purchase Order Number (PO No.) shall be deemed not acceptable and shall be considered
rejected.
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the
covenants, agreements, or stipulations material to this Agreement, the City, through its City
Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to
exercising its option to terminate for cause, the City shall notify the Consultant of its violation of
the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such
default. If such default remains uncured after ten (10) days, the City may terminate this
Agreement without further notice to Consultant. Upon termination, the City shall be fully
discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this
Agreement.
Notwithstanding the above, the Consultant shall not be relieved of liability to the City for
damages sustained by the City by any breach of the Agreement by the Consultant. The City, at
its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it
deems to be in its best interest in order to enforce the City's right and remedies against
Consultant. The City shall be entitled to recover all costs of such actions, including reasonable
attorneys' fees.
5.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE
AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM
BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL
BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE
CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR
CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES
SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING
WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES,
AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT.
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5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Consultant is
placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of
creditors. In such event, the right and obligations for the parties shall be the same as provided
for in Section 5.2.
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers,
employees, agents, and Consultants, from and against any and all actions (whether at law or in
equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and
costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property,
which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other
wrongful conduct of the Consultant, its officers, employees, agents, Consultants, or any other
person or entity acting under Consultant's control or supervision, in connection with, related to,
or as a result of the Consultant's performance of the Services pursuant to this Agreement. To
that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and
judgments which may issue from any lawsuit arising from such claims and losses, and shall pay
all costs and attorneys' fees expended by the City in the defense of such claims and losses,
including appeals.
The parties agree that one percent (1%) of the total compensation to Consultant for
performance of the Services under this Agreement is the specific consideration from the City to
the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and
of this indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
This sub-section sets forth the minimum levels of insurance that the Consultant is
required to maintain throughout the term of the contract and any renewal periods.
The provider shall furnish to Department of Procurement, City of Miami Beach, 1755 Meridian
Avenue; 3rd Floor, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which
indicate that insurance coverage has been obtained which meets the requirements as outlined
below:
A. Worker's Compensation Insurance for all employees of the vendor as required by
Florida Statute 440.
B. Commercial General Liability on a comprehensive basis in an amount not less
than $1,000,000 combined single limit per occurrence for bodily injury and
property damage. City of Miami Beach must be shown as an additional
insured with respect to this coverage. .
C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles
used in connection with the work, in an amount not less than $1,000,000
combined single limit per occurrence for bodily injury and property damage.
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D. Professional Liability Insurance in an amount not less than $1,000,000 with the
deductible per claim, if any, not to exceed 10% of the limit of liability.
A waiver of subrogation in favor of the City must be included for the policies required above.
The insurance coverage required shall include those classifications, as listed in standard liability
insurance manuals, which most nearly reflect the operations of the vendor.
All insurance policies required above shall be issued by companies authorized to do business
under the laws of the State of Florida, with the following qualifications:
• The company must be rated no less than "B+" as to management, and no less than
"Class V" as to financial strength, by the latest edition of Best's Insurance Guide,
published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to
the approval of the City Risk Management Division.
Or
• The company must hold a valid Florida Certificate of Authority as shown in the latest
"List of All Insurance Companies Authorized or Approved to Do Business in Florida"
issued by the State of Florida Department of Insurance and are members of the
Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30)
days in advance notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3rd FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and
obligation under this section or under any other section of this agreement.
The City of Miami Beach is self-insured. Any and all claim payments made from self-
insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida
Constitution, and any other applicable Statutes.
The Consultant shall not commence any work and or services pursuant to this Agreement until
all insurance required under this Section has been obtained and such insurance has been
approved by the City's Risk Manager.
SECTION 7
LITIGATION JURISDICTION/VENUE/JURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
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entering into this Agreement, Consultant and the City expressly waive any rights either party
may have to a trial by jury of any civil litigation related to or arising out of this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on the
City's liability for any cause of action, for money damages due to an alleged breach by the City
of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000.
Consultant hereby expresses its willingness to enter into this Agreement with Consultant's
recovery from the City for any damage action for breach of contract to be limited to a maximum
amount of$10,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant
hereby agrees that the City shall not be liable to the Consultant for damages in an amount in
excess of $10,000 for any action or claim for breach of contract arising out of the performance
or non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be
a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida
Statutes.
SECTION 9
[INTENTIONALLY DELETED]
SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Consultant, and at any time during normal
business hours (i.e. 9AM — SPM, Monday through Fridays, excluding nationally recognized
holidays), and as often as the City Manager may, in his/her reasonable discretion and
judgment, deem necessary, there shall be made available to the City Manager, and/or such
representatives as the City Manager may deem to act on the City's behalf, to audit, examine,
and/ or inspect, any and all other documents and/or records relating to all matters covered by
this Agreement. Consultant shall maintain any and all such records at its place of business at
the address set forth in the "Notices" section of this Agreement.
10.2 [INTENTIONALLY DELETETD]
10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or
service under this Agreement without the prior written consent of the City Manager, which
consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this
Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as
approved pursuant to this Section, and any attempt to make such assignment (unless
approved) shall be void.
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10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes
with the City's Procurement Division.
10.5 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of the Services, the Consultant shall not discriminate
against any employee or applicant for employment because of race, color, national origin,
religion, sex, intersexuality, gender identity, sexual orientation, disability, marital and familial
status, or age.
10.6 CONFLICT OF INTEREST
The Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade
County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade
County Code, and as may be amended from time to time; and by the City of Miami Beach
Charter and Code (as some may be amended from time to time); both of which are
incorporated by reference herein as if fully set forth herein.
The Consultant covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly, which could conflict in any manner or degree with the performance of the
Services. The Consultant further covenants that in the performance of this Agreement,
Consultant shall not knowingly employ any person having such interest. No member of or
delegate to the Congress of the United States shall be admitted to any share or part of this
Agreement or to any benefits arising there from.
SECTION 11
NOTICES
All notices and communications in writing required or permitted hereunder, shall be delivered
personally to the representatives of the Consultant and the City listed below or may be mailed
by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized
overnight delivery service.
Until changed by notice in writing, all such notices and communications shall be addressed as
follows:
TO CONSULTANT: Roof Management Solutions LLC
1430 So. Federal Hwy, Suite 201
Deerfield Beach, FL. 33441
Attn: Howard Lustgarten
TO CITY: City Manager's Office
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Attn: Jimmy L. Morales, City Manager
With a copy to:
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Property Management Department
City of Miami Beach
1833 Bay Road
Miami Beach, FL 33139
Attn: Adrian Morales, Property Management Director
Notice may also be provided to any other address designated by the party to receive notice if such
alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by
overnight delivery. In the event an alternate notice address is properly provided, notice shall be
sent to such alternate address in addition to any other address which notice would otherwise be
sent, unless other delivery instruction as specifically provided for by the party entitled to notice.
Notice shall be deemed given on the day on which personally served, or the day of receipt by
either U.S. certified mail or overnight delivery.
SECTION 12
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed with the same formality and
of equal dignity herewith.
12.2 SEVERABILITY
If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by law.
12.3 ENTIRETY OF AGREEMENT
The City and Consultant agree that this is the entire Agreement between the parties. This
Agreement supersedes all prior negotiations, correspondence, conversations, agreements or
understandings applicable to the matters contained herein, and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document. Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligations upon the parties to this Agreement.
12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW
Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of
"Consultant" as defined in Section 119.0701(1)(a), the Consultant shall:
a) Keep and maintain public records that ordinarily and necessarily would be required by
the public agency in order to perform the service;
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b) Provide the public with access to public records on the same terms and conditions that
the public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law;
c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law; and
d) Meet all requirements for retaining public records and transfer to the City, at no City cost,
all public records created, received, maintained and/or directly related to the
performance of this Agreement that are in possession of the Consultant upon
termination of this Agreement. Upon termination of this Agreement, the Consultant
shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. All records stored electronically must be
provided to the City in a format that is compatible with the information technology
systems of the City.
For purposes of this Article, the term "public records" shall mean all documents, papers, letters,
maps, books, tapes, photographs, films, sound recordings, data processing software, or other
material, regardless of the physical form, characteristics, or means of transmission, made or
received pursuant to law or ordinance or in connection with the transaction of official business of
the City.
Consultant's failure to comply with the public records disclosure requirement set forth in Section
119.0701 of the Florida Statutes shall be a breach of this Agreement.
In the event the Consultant does not comply with the public records disclosure requirement set
forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail
itself of the remedies set forth under this Agreement and available at law.
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST: :r
Raf el Granado, City Clerk Philip Le ayor
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Date: Date:
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APPROVED AS TO
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FOR CONSULTANT: ROOF MANAGEMENT SOLUTIONS LLC
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11
EXHIBIT A
SCOPE OF SERVICES
The Consultant will assist Property Management staff in the evaluating the condition of existing
roofs at various municipal facilities and to design and administer project management services
during any approved repair and/or replacement program. After award of contract, all work,
whether performed by the prime Consultant or a sub-Consultant, for which a license
requirement exists, must be performed by a licensed entity.
The following scope of services is included as a guide for the proposer it is designed to identify
the minimum service level expected from the successful Consultant and as such may be
modified or augmented, as necessary to complete the project.
Phase 1: Inspection, Evaluation, Design and Project Management
A. Inspect and survey existing roof conditions; identify roof anomalies; interpret defects and
provide recommended repair and/or replacement solutions with analytical commentary
for all Municipal Facilities.
B. Analyze all collected data and evaluate roof repair and/or replacement options with
Property Management staff.
C. Provide cost effective options and repair and/or replacement budget estimates.
D. Upon approval of preliminary design by Property Management staff, provide concise bid
documents including, but not limited to, design, technical specifications, construction
documents (may be provided by sub-Consultant) and roofing details based on the
preferred option. Specifications must allow for competitive bidding from multiple roofing
manufacturers, unless otherwise authorized by the City Manager.
E. Assist the Procurement Department in bid solicitation, including participation in the pre-
bid meeting(s), responding to.questions, reviewing proposals and contract negotiation.
F. Provide an assessment of the condition of the building envelope to include HVAC (and
other roof equipment) and window systems only to the extent these impact the building
envelope.
Phase 2: Roof Repair and/or Replacement Project Management
A. Carry-out site inspections with a fully knowledgeable technical advisor and provide
regular progress reports for all work being carried out throughout completion of specified
project.
B. Prepare necessary clarifications and site instruction in written and graphic form.
C. Verify the Consultant has obtained all permits and licenses necessary for completion of
the project.
D. Develop guidelines and construction strategies to allow for Consultant access to the
work areas while maintaining building integrity and facility security.
E. Provide project management administration for the project, hold construction meetings,
prepare meeting minutes, progress reports, and monitor construction progress relative to
scheduling.
F. Provide regular site visits to monitor progress, perform field observation and provide
technical assistance as needed to direct the Consultant on any minor changes and/or
clarifications.
G. Communicate with Consultant to provide quality control while meeting project deadlines
and budget.
H. Communicate with Mechanical Consultants to coordinate any necessary work on
mechanical systems.
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I. Take immediate actions to instruct Consultants to stop work and take corrective action at
discovery of any workmanship or safety issues that fail to meet recognized industry
standards.
J. Respond to Consultant requests for information, and/or review Consultant change order
req uests.
K. Review and certify Consultant's pay applications.
L. Assist with completion of a punch list and final inspections.
M. Provide closeout phase services, including but not limited to, submission of drawings,
as-built drawings and other project-related documents.
N. Assist with final documentation for enacting manufacturer's warranty.
Phase 3: Program Management
A. Provide roof system evaluation program, capital planning and maintenance services.
B. Assist with development and implementation of a documented annual roof
repair/maintenance program with the option for roof leak repair services.
C. Assist with development and implementation of a documented long term roof
repair/replacement plan based on priority and funding availability.
D. A prioritized method-enabled database by which roofs may be life-cycle scheduled and
chronologically maintained.
E. Include analytical capability to evaluate and adjust needs depending upon use, demand
and degree of maintenance that has been completed to allow for adjustments to the plan
and changes in disposition recommendations.
Other services may include, but are not limited to:
• General inspections and assessments
• Aerial assessments
• Building envelope and waterproofing consulting services
• Project estimating
• Moisture surveys
• Asbestos surveys
• Hurricane/Severe Weather inspections
• Project management
• Wind load calculations
• Upload testing (structural, upload, fasteners, etc.)
• Owner's representative services.
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EXHIBIT B
CONSULTANT SERVICE ORDER FORMAT
Service Order No. for
TO:
PROJECT NAME:
DEPARTMENT: DATE:
SCOPE OF SERVICES:
Per attached proposal dated , to be considered part of this Agreement.
Estimated calendar days to complete this work: Days
Key Personnel by task/subtask:
Total Task/Sub-task
1. These services will be paid lump sum upon task completion in accordance to Schedule "C".
Consultant will receive Project Administrator approval prior to proceeding work on the next task.
2. Any Consultant Service Orders in excess of$50,000.00 must be executed by the City Manager.
City's Project Administrator Date Consultant Date
Director/City Manager(>$50,000) Date Position Title
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SCHEDULE "C"
SAMPLE CONSULTANT COMPENSATION
Schedule of Payments
A. Tasks and deliverables as reflected on the Consultant Service Order(CSO):
Task 1: $
Task 2: $
Task 3: $
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EXHIBIT C
HOURLY RATES
Chief Engineer/Principal in Charge/Principals $175.00
Principal Consultants $155.00
Senior Engineer/Senior Consultants $150.00
Senior Technical Professional(s)/Roofing Inspectors $125.00
Project Manager(s)/Roof Consultants $100.00
Computer Aided Drafting Services/CAD $ 65.00
Administrative Assistant(s)/ Assistants $ 45.00
• Rates for positions and/or professional roles not included in this exhibit must be negotiated and shall
be consistent with the level of effort and role of the position with respect to the positions and roles
already included herein. In no event shall any hourly rates be higher than $175.00.
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ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
RESOLUTION NO.. 2017-29728
A RESOLUTION OF
THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2017-037-KB FOR ROOFING CONSULTANT SERVICES; AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP
THREE (3) RANKED PROPOSERS, ROOF MANAGEMENT SOLUTIONS,
!SS
LLC; INTERTEK-PROFESSIONAL SERVICE INDUSTRIES, INC., AND W ,
JANNEY, ELSTNER ASSOCIATES, INC., AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EACH OF
THE PROPOSERS, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS
BY THE ADMINISTRATION.
c
WHEREAS on November 9, 2016, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) 2017-037-KB for Roofing Consultant Services;
and
WHEREAS the RFQ was issued on November 10, 2016, with an opening date of
December 29, 2016; and
WHEREAS a voluntary pre-proposal meeting was held on November 23, 2016; and
f
WHEREAS, on December 29, 2016, the City received a total of seven (7) proposals; an
WHEREAS theP roposal received from Alleguez Architecture, Inc., was deemed non-
responsive for failure to meet the minimum requirements of the RFQ; and
WHEREAS on December 29, 2016 the City Manager via Letter to Commission (LTC)
No. 006 appointed ointed an Evaluation Committee (the "Committee") consisting of the following
individuals:
• Jose Del Risco, Assistant Director, Parks and Recreation Department, City of
Miami Beach
t . Adrian Morales, Interim Director, Property Management, City of Miami Beach
a Diego Po Lo ez-Medina, Capital Projects Coordinator, CIP, City of Miami Beach
The following individuals were appointed as alternates:
• Jorge Guanchez, Construction Manager, Property Management, City of Miami
Beach
Francisco Garcia, Construction Manager, Property Management, City of Miami
Beach
• Ardeshir Mahtabfar, Capital Projects Coordinator, CIP, City of Miami Beach
0 Oniel Toledo, Project Coordinator, Parks and Recreation Department, City of
Miami Beach
REAS the Committee, comprised of Jose Del Risco, Adrian Morales, and Diego
WHEREAS,
Lopez-Medina, convened to consider the proposals received; and
WHEREAS,EAS the Committee was provided an overview of the project, information relative
to the City's Cone n of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Roof Management Solutions, LLC,
as the first-ranked proposer; Intertek-Professional Service Industries, Inc., as the second-
ranked proposer; Wiss, Janney, Elstner Associates, Inc., as the third-ranked proposer; Bluefin
LLC, as the fourth-ranked proposer; and both RJH Associates, Inc., and ECS Florida, LLC, as
tied for fifth-ranked proposer.
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission approve the
resolution authorizing the Administration to enter into negotiations with the top three (3) ranked
proposers, Roof Management Solutions, LLC, the highest-ranked proposer; Intertek-
Professional Service Industries, Inc., the second highest-ranked proposer; and Wiss, Janney,
Elstner Associates, Inc., the third highest-ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
ofp roposals, pursuant to Request for Qualifications No. 2017-037-KB (the RFQ), Roofing
Consultant Services; authorize the Administration to enter into negotiations with the top three (3)
ranked proposers, Roof Management Solutions, LLC; Intertek-Professional Service Industries,
Inc.; and, Wiss, Janney, Elstner Associates, Inc.; and further authorize the Mayor and City Clerk
to execute an agreement with each of the proposers, upon conclusion of successful
negotiations by the Administration.
his da of fibrkgf�L2017
PASSED AND ADOPTED t � y
Philip ev',e, for
ATTEST:
Ra el t7tranad , City Clerk
TAAGENDA\2017\2 - February\Procuremen( Depa tine 201 -03 7iCB Roofing Consultant Services\RFQ-
2017-037-KB-Roofing Consultant Servicdski docz-,1�i';�
APPROVED AS TO
FORM&LANGUAGE
FOR EX>=CUT!0N
� Z
City Attorney R Date
Resolutions - C7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy, L. Morales, City Manager
DATE: February 8, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017-
037-KB FOR ROOFING CONSULTANT SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP THREE (3)
RANKED PROPOSERS, ROOF MANAGEMENT SOLUTIONS, LLC; INTERTEK-
PROFESSIONAL SERVICE INDUSTRIES, INC.; AND WISS, JANNEY, ELSTNER
ASSOCIATES, INC., AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT WITH EACH OF THE PROPOSERS,
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Roofing consulting services are essential to the Administration's ability to establish a roof
system evaluation program, capital planning and preventative maintenance services, as well as
establish standards for repairs, replacements and maintenance. The Administration solicited
proposals from qualified firms to assist Property Management staff in evaluating the condition of
roofs at various municipal facilities, as well as assist in the development of competitive
specifications, bid review, project management and warranty tracking of major roof repairs or
replacement projects.
RFQ PROCESS
On November 9, 2016, the City Commission approved the issuance of Request for
Qualifications (RFQ) No. 2017-037-KB for Roofing Consultant Services. On November 10,
2016, the RFQ was issued. A voluntary pre-proposal conference to provide information to the
proposers submitting was held on November 23, 2016. RFQ responses were due and received
on December 29, 2016. The City received a total of seven (7) proposals. The City received
proposals from the following firms: Roof Management Solutions, LLC, Intertek-Professional
Service Industries, Inc., Wiss, Janney, Elstner Associates, Inc., Bluefin LLC, RJH Associates,
Inc.,Alleguez Architecture, Inc., and ECS Florida, LLC.
Page 282 of 873
The proposal for Alleguez Architecture, Inc., failed to provide a statement affirming that the
proposer is independent and not, in any way, associated (wholly held, subsidiary, distributor,
manufacturer's representative, etc.) with a specific manufacturer of roofing materials or
supplies; and, was deemed non-responsive for failure to meet the minimum requirements of the
RFQ.
The Evaluation Committee appointed by the City Manager pursuant to LTC# 006-2017
convened on January 13, 2017 to consider the responsive proposals received. The Committee
was comprised of the following individuals:
• Jose Dei Risco,Assistant Director, Parks and Recreation Department, City
of Miami Beach
• Adrian Morales, Interim Director, Property Management, City of Miami
Beach
Diego Lopez-Medina, Capital Projects Coordinator, CI P, City of Miami
Beach
The following individuals were appointed as alternates:
• Jorge Guanchez, Construction Manager, Property Management, City of
Miami Beach
• Francisco Garcia, Construction Manager, Property Management, City of
Miami Beach
• Ardeshir Mahtabfar, Capital Projects Coordinator, CI P, City of Miami Beach
• Oniel Toledo, Project Coordinator, Parks and Recreation Department, City
of Miami Beach
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
with general information on the scope of services and a copy of each proposal. The Committee
was instructed to score and rank each proposal pursuant to the evaluation criteria established in
the RFQ. The evaluation process resulted in the ranking of proposers as indicated in
Attachment A.
MANAGER'S DUE DILIGENCE & RECQMMENDATION
After reviewing all the submissions, and the results of the evaluation process, it is determined to
be in the best interest of the City to establish a pool of qualified roofing consultants comprised
of the top three (3) ranked proposers to provide roofing consultant services, on an as needed
basis. The City Manager recommends that the Mayor and City Commission approve the
resolution authorizing the Administration to enter into negotiations with the top three (3) ranked
proposers, Roof Management Solutions, LLC, the highest-ranked proposer; I ntertek-
Professional Service Industries, Inc., the second highest-ranked proposer; and Wiss, Janney,
Elstner Associates, Inc., the third highest-ranked proposer.
The following is a brief summary of the qualifications of each recommended firm:
Roof Management Solutions, LLC �RMS1
Roof Management Solutions, LLC is a respected and successful roof consulting and project
management firm. Based out of Deerfield Beach, FL, Roof Management Solutions, LLC has
Page 283 of 873
spent the past 20 years providing expert, individualized roofing consulting, inspection, and Total
Quality services. In 2009, RMS expanded to include the total building exterior envelope
(windows, walls, and fascia). Our firm has also expanded into expert witness work in areas
where roofing and waterproofing system failure results in litigation. Our goal is to provide a total
"team approach" of bringing together qualified consultants, top tier sub-consultants/testing firms
(including our own infrared imaging expertise), roofing and waterproofing manufacturers, and
roofing/waterproofing clients to solve the moisture intrusion issues that affect all buildings in
Florida.
Intertek-Professional Service Industries Inc. (Pal)
PSI is a nationally recognized consulting, engineering and testing firm providing integrated
services in several disciplines, including roofing, building envelope, geotechnical engineering,
construction materials testing and engineering, facilities engineering and consulting,
environmental consulting, asbestos management and industrial hygiene. PSI is a leader among
the nation's independent testing organizations and ranks among the largest consulting
engineering firms in the country. PSI has been providing business and industry with objective,
accurate and useful information for more than 135 years.
PSI has been providing roofing consulting/building envelope related consulting services for
more than 40 years. PSI has performed this type of consulting for a variety of different clients
and construction types.As part of our building envelope team, PSI retains registered architects,
professional engineers, registered roof observers (RRO), registered roof consultants (RRC) as
well as LEED AP staff. PSI is proficient in the production and/or review of building envelope
related plans, specifications and system submittals; in the performance of envelope inspections
of new or existing buildings and envelope remediation design including full roof design and
testing.
Vyiss,Janney. Elstner Associates. Inc.WJE1
As a company, Wiss, Janney, Elstner Associates (WJE) has been providing roofing consulting
services throughout the United States since the early 1960's. In Florida, WJE has been
providing full Architectural and Engineering Services since the 1970's; this includes full service
roof consulting, including investigative services, survey of buildings and design for replacement
of existing roofing with construction contract administration to oversee the implementation of the
roofing designs.
WJE's experience in building diagnostics is based on a sound understanding of the behavior
and performance of materials, which is supported by technical expertise in testing,
instrumentation, and monitoring. The WJE in-house laboratories offer state-of-the-art structural
and materials test facilities and equipment for construction-related investigations,
instrumentation, and research. WJE's experienced laboratory personnel are recognized leaders
inP erforming analyses and evaluations of construction-related materials, including chemical
analysis, petrographic studies, and other materials and structural laboratory evaluation
techniques.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to enter into negotiations with the top three (3) ranked proposers, Roof
Management Solutions, LLC, the highest ranked proposer; I ntertek-Professional Service
Page 284 of 873
Industries, Inc., the second highest-ranked proposer; and Wiss, Janney, Elstner Associates,
Inc., the third highest-ranked proposer; and further authorize the Mayor and City Clerk to execute
an agreement, upon conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Legislative Tracking.
Property Management/Procurement
ATTACHMENTS:
Description
D Attachment A Final Ranking
D Resolution
Page 285 of 873
Request For Qualifications(RFQ)No. 2017-037-KB, For Roofing Consultant Services
February 8, 2017
Page 4
ATTACHMENT A
2017-037-KB Evaluation Committee Final Ranking
0
N
REQUEST FOR QUALIFICATIONS(RFQ) _N
2017-037-KS ROOFING CONSULTANT °C a
SERVICES o o c LOW
0 M C0 AGGREGATE_
o Rankin Q Ranki p 2 Ranking TOTALS Rank
Roof Management Solutions.LLC 85 2 91 1 95 1 4 1
Intertek-Professional Service Industries,
Inc. 63 3 87 2 95 1 6 2
Wiss,Janney,Elstner Associates,Inc. 95 1 84 4 85 4 9 3
8luefin LLC 8o 4 86 3 90 3 10 4
ECS Fbrida LLC 70 5 83 6 80 5 16 5
RJH Associates Inc. 65 6 84 4 75 6 16 5
Page 286 of 873
ATTACHMENT B
REQUEST FOR QUALIFICATIONS (RFQ)
AND ADDENDUMS
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1.M, ,IAM�l BEACH
City of Miami Beach, 1755 Meridian Avenue, 3rd Floor,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490.
ADDENDUM NO. 2
RFQ 2017-037-KB
Roofing Consultant Services
I
December 22, 2016
This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or i
other clarifications and revisions issued by the City. i
I. ANSWERS TO QUESTIONS RECEIVED VIA,PublicPurchase.
i
Q1: Sample Contract is not included in the RFQ packet. How may we obtain a copy for review?
` Al: Contract will be provided during the negotiations.
Q2: Will you accept, at no disadvantage, our Attachment C if the notary public is authorized in the
state of Colorado?
A2: Yes.
Q3: Do insurance requirements need to be submitted with proposal or verified after award'?
A3: Certificate of insurance shall be required at contract award.
Q4: We are able to fully comply with the requirements outlined in the RFQ, but could you please
r
clarif the scope of work for the HVAC and Window systems and what those will require for I
reporting purposes?
A4. Awarded roofing consultant shall provide an assessment
of the condition of the building
envelope to include HVAC (and other roof equipment) and window systems only to the
extent these impact the building envelope:
1
Q5: Appendix C - Page 26, C1. Minimum Requirements asks for 10 projects within the past 3yrs vs. {
Tab 2 Experience & Qualifications that asks for projects within the past 5 years. Please clarify if E
ears time frame.5
protects should be within a 3 or y �
A5: Section C1 of Appendix C and TAB 2 are mutually exclusive. In order to meet the
minimum requirements of Appendix C, Proposer must have completed ten (10) similar
projects within the past three (3) years. Under TAB 2, the City is seeking to gather f
further information on relevant projects not older than five (5) years.
Q6: Who has the contract now?
A6: The City does not have a current contract with a roofing consultant.
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Q7: What is the estimated value on the contract per year or over the contract duration? !
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A7: Unable to determine at this time. I
Q8: Who will be on the selection committee?
A8: The City of Miami Beach utilizes Evaluation Committees rather than Selection Committees.
At this time, the Evaluation Committee members have not been confirmed. Evaluation
Committees are only advisory to the City Manager, whose recommendation to the City
Commission may or may not be consistent with Evaluation Committee rankings.
s
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1
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(c�.miamibeachfl.gov.
Procurement Contact: Telephone: Email: 3
Jason Crouch 305-673-7000, ext. 6694 JasonCrouch miamibeachfl. ov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission.
Sin
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Procurement Director '
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MIAMIBEACH
City of Miami Beach, 9755 Meridian Avenue,31 Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel:305-673-7490.
ADDENDUM NO. 1
RFQ 2017-037-KB
Roofing Consultant Services
December 7,2016
This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or
other clarifications and revisions issued by the City.
!. ANSWERS TO QUESTIONS RECEIVED
Q1) TAB 2, ITEM 2.5 FINANCIAL CAPACITY - ITEMS NOTES THAT SQR IS REQUIRED WHEN THE CITY
DEEMS NECESSARY. PLEASE ADVISE IF PROPOSERS ARE TO SUBMIT SQR FOR THIS
PROPOSAL.
Al) At this time, a Dun & Bradstreet Supplier Qualification Report(SQR) is not required for submittal by
Proposer(s). Should this change,the City with notify of the requirement via Addendum.
Q2) CLARIFY ITEM 1. SEALED RESPONSES ON PAGE 12. UNDERSTANDING THAT THE ORIGINAL IS
PREFERRED IN A 3-RING BINDER. DOES THE CITY PREFER THAT COPIES BE IN 3-RING BINDERS
AS WELL OR CAN COPIES BE SPIRAL BOUND?
A2) Duplicate copies may be submitted in spiral-bound format. A 3-ring binder is "preferred" for the
Statement of Qualifications original copy only.
Q3) PLEASE CLARIFY TAB 2 - EXPERIENCE & QUALIFICATIONS ON PAGE 12. ITEM 2.4 IS MISSING.
WAS THIS ITEM LEFT OUT INTENTIONALLY?
A3) The items in TAB 2 were inadvertently misnumbered, but not omitted intentionally. ITEM 2.5
Financial Capacity (Page 13), should be numbered "2.4" Financial Capacity. This is a numbering
error only and does not affect the material details and requirements of the solicitation.
Q4) IS THE EVALUATION THAT YOU WANT JUST THE ROOF, OR THE ENTIRE BUILDING OUTLOOK, TO
INCLUDE:WINDOWS, DAMAGE TO STUCCO,AND ROOFTOP HVAC SYSTEMS?
A4) The building "envelope" including HVAC and windows is to be considered in the evaluation.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(cb-miamibeachfl.Qov.
Procurement Contact: Telephone: Email:
Jason Crouch 305-673-7000, ext. 6694 JasonCrouch@miamibeachfl.gov
1
Q5) CAN YOU PROVIDE US A LIST OF ALL CITY BUILDINGS INCLUDED FOR THIS CONTRACT?
A5) Please see list below:
1 BASS MUSEUM 2100 Collins Ave
2 ACORN THEATER 2100 Washinaton Ave
3 21 ST CONCESSION STAND 21 ST at Collins Ave
4 COLONY THEATER 1040 Lincoln Road
5 CARL FISHER CLUBHOUSE 1661 West Ave
6 GARDEN CENTER BUILDINGS (Botanical) 2000 Convention Center Drive
7 THE FILLMORE-JACKIE GLEASON THEATER 1700 Washington Ave
8 M IAM I CITY BALLET 2200 Liberty Ave
9 NEW WORLD SYMPHONY 500 17th ST
10 BASS MUSEUM 2100 Collins Ave
11 10TH BEACH PATROL 1001 Ocean Drive
12 10 STREET AUDITORIUM 1001 Ocean Drive
13 ELECTROWAVE BLDG. 140 Macarthur Causeway
14 FLAMINGO PARK TENNIS CENTER 1100 Jefferson Ave
15 FLEET MAINTENANCE 1 140 Macarthur Causeway
16 FLEET MAINTENANCE 2 140 Macarthur Causeway
17 FLEET MAINTENANCE 3 140 Macarthur Causeway
18 HISTORIC CITY HALL 1130 Washington Ave
19 SOUTH SHORE COMMUNITY CENTER 833 6th St
20 210 2nd st Collins Ct 210 2nd st Collins Ct
21 FIRE STATION# 1 1051 Jefferson Avenue
22 PAL BUILDING 999 11th ST
23 BOYS&GIRLS CLUB 1200 Michigan Ave
24 POLICE STATION 1100 Washington Ave
25 POLICE GARAGE 1100 Washington Ave
26 SANITATION STORAGE 640 17th St
27 SOUTH POINT PARK 1 st ST Washington Ave
28 Internal Affairs 225 Washington Ave.
29 CITY HALL 1700 Convention Center Drive
30 777 Bldg. 777 17th Street
31 1755 Bldg. 1755 Meridian Ave.
32 555 BUILDING 555 17th Street
33 BYRON CARLYE THEATER 500 71 Street
34 FIRE STATION 2 2300 Pinetree Drive
35 FIRE STATION 3 5303 Collins Avenue
36 FIRE STATION 4 6880 Indian Creek Drive
37 HISTORIC FIRE STATION #2 2310 Pine Tree Drive
2
38 MARINE PATROL BLDG. 1790 Purdy Ave
39 NORMANDY SHORES GUARD HOUSE 2401 Biarritz Drive
40 NORTH BEACH POLICE SUB-STATION 6840 Indian Creek
41 PROPERTY MANAGEMENT BUILDING 1883 Bay Rd
42 PUBLIC WORKS OPER. 451 Dade Blvd
43 LOG CABIN BLDGS. 8128 Collins Ave.
44 OLD LIBRARY 7501 Collins Ave
45 SCOTT RAKOW 2700 Sheridan Ave
46 UNI DAD BUILDING 7251 Collins Ave
47 28TH ST OBELISK 28TH ST OBELISK
48 STH ST&ALTON RD. PARKING GARAGE 550 Lenox Ave.
49 7TH ST. PARKING GARAGE 210 7th Street
50 12TH ST. PARKING GARAGE 512 12th Street
1301 Collins Ave Miami Beach FL
51 13TH ST. PARKING GARAGE 33139
52 16TH ST. PARKING GARAGE 1557 Washington Ave.
53 17TH ST. PARKING GARAGE 640 17th Street
54 1755 PARKING GARAGE 1755 Meridian Ave.
PENNSYLVANIA AVENUE (17TH STREET) PARKING
55 GARAGE 1661 Penn. Ave.
56 42nd ST. PARKING GARAGE 400 W 42nd Street
57 SUNSET HARBOR PARKING GARAGE 1900 Bay Road
58 MIAMI BEACH GOLF CLUB 2301 Alton Road
59 CRESPI PARK BLDG.4,11
60 FAIRWAY PARK PAVILLION
61 FLAMINGO POOL FACILITY BLDG. 1245 Michigan Ave
62 LUMMUS PARK BEACH RESTROOM
63 MUSS PARK BLDG
64 NORMANDY (ISLE PARK POOL) 7030 Trouville Esplanade
65 NORTH SHORE BAND SHELL
66 NORTH SHORE YOUTH CENTER 7250 Collins Ave
67 STILLWATER PARK BLDG
68 TATUM PARK BLDG
69 BEACH RESTROOM 3RD ST#1
70 BEACH RESTROOM 6TH ST#2
71 BEACH RESTROOM 10TH ST#3
72 BEACH RESTOOM 14TH ST#4
73 BEACH RESTROOM 21ST ST#5
74 BEACH RESTROOM MEN 46TH ST#6
75 BEACH RESTROOM WOMEN 46TH ST#6
76 BEACH RESTROOM 53RD ST#7
77 BEACH RESTROOM MEN 64TH ST#8
78 BEACH RESTROOM WOMEN 64TH ST#9
79 NORMANDY SHORES PARK RESTROOM &STORAGE
3
80 N.SHORE OPEN SPACE PARK PAVILLION #1 7929 Atlantic Way
81 N. SHORE OPEN SPACE PARK PAVILLION #2 7929 Atlantic Way
82 N. SHORE OPEN SPACE PARK PAVILLION #3 7929 Atlantic Way
83 N. SHORE OPEN SPACE PARK PAVILLION #4 7929 Atlantic Way
84 N. SHORE OPEN SPACE PARK PAVILLION #5 7929 Atlantic Way
85 N.SHORE OPEN SPACE PARK PAVILLION #6 7929 Atlantic Way
86 N.SHORE OPEN SPACE PARK PAVILLION #7 7929 Atlantic-Way
87 N. SHORE OPEN SPACE RESTROOM #1 7929 Atlantic Way
88 N.SHORE OPEN SPACE RESTROOM #2 7929 Atlantic Wa
89 N.SHORE OPEN SPACE RESTROOM #3 7929 Atlantic Way
4
REQUEST FOR QUALIFICATIONS ( RFQ)
Roofing Consultant Services
RFQ 2017-037-KB •
RFQ ISSUANCE DATE: NOVEMBER 10, 2016
STATEMENTS OF QUALIFICATIONS DUE: DECEMBER 29, 2016
MIAMIBEACH
Jason Grouch, Contracting Officer II
DEPARTMENT OF PROCUREMENT
1755 Meridian Avenue; 3rd Floor, Miami Beach, FL 33139
305.673.74901 jasoncrouch@miamibeachfi.gov
www.miamibeachfl.gov
A BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED ........................................................................................................N/A
0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS ............................3
0300 SUBMITTAL INSTRUCTIONS & FORMAT.................................................................10
0400 EVALUATION PROCESS .........................................................................................12
APPENDICES: PAGE
APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS .........15
APPENDIX B "NO BID" FORM ...........................................................................................22
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS ......................................24
APPENDIX D SPECIAL CONDITIONS ...............................................................................27
APPENDIX E INSURANCE REQUIREMENTS ...................................................................29
APPENDIX F SAMPLE CONTRACT...................................................................................31
RFQ 2017-037-KB 2
BEACH
SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS
1. GENERAL. This Request for Qualifications(RFQ) is issued by the City of Miami Beach, Florida (the"City), as the
means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of
Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of
services and requirements as noted herein. All documents released in connection with this solicitation, including all
appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and
are complementary to one another and together establish the complete terms, conditions and obligations of the
Proposer and, subsequently, the successful proposer(s) (the"contractor[s]") if this RFQ results in an award.
The City utilizes PublicPurchase (www.publicpurchase. for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective
proposer who has received this RFQ by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE.
The City of Miami Beach is soliciting "Statements of Qualifications" that the City may consider in order to select a
qualified consultant to assist the Property Management Division in evaluating the condition of roofs at various
municipal facilities and providing owner's representative services during an approved repair /or replacement
program. Responding firms should be primarily engaged in providing services similar to those identified in this RFQ.
Scope of services may include, but are not limited to the following:
1. Assessments, including condition assessments of current roof conditions; and
2. Preparing specifications and coordinating with sub-consultants on any design or construction document
related matters;and
3. Providing owner's representative services for repairs and replacements; and
4. Providing or coordinating all required testing; and
5. Coordinating asbuilts and warranties.
For the purposes of this RFQ, the selection process will be based on qualifications. Additionally, the terms "FIRM,
"PROPOSER, "CONSULTANT" are used interchangeably and shall refer to the firm that will contract with the City
for the performance consultant services and work for the project. No proposal for specifics to design is being
requested, nor will be considered, at this time. By means of this RFQ, the City desires to establish term contract with
a qualified consultant, with the required expertise and personnel, in order to facilitate the assignment of these
services. After City Commission award approval, the City will negotiate and establish contract with the successful
proposer(s)for a term of three(3)years,with options to renew for two (2)additional one(1) year periods.
Proposer and sub-consultants contracted to provide roofing consultant services for a particular project are precluded
from bidding/responding to the competitive solicitation for the design and/or construction of the project.
RFQ 2017-037-KB 3
BEACH
3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows:
Solicitation Issued November 10, 2016
Pre-Submittal Meeting November 23, 2016 at 11:00am
Deadline for Receipt of Questions December 19, 2016 at 5:00pm
Responses Due December 29, 2016 at 3:00pm
Evaluation Committee Review TBD
Proposer Presentations TBD
Tentative Commission Approval Authorizing TBD
Negotiations
Contract Negotiations Following Commission Approval
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact named herein, in writing,with a copy to the City Clerk's Office, Rafael E.Granado via e-mail:
RafaelGranado.a(,,miamibeachfl.gov or facsimile: 786-394-4188. The Bid title/number shall be referenced on all
correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days
prior to the date Statement of Qualifications are due as scheduled in Section 0200-3. All responses to
questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
Procurement Contact: Telephone: Email:
Jason Crouch 305-673-7000 ext.6694 iasoncrouch(@darniheachfl.cov
5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISOnly if deemed necessary by the City,
a pre-proposal meeting or site visit(s) may be scheduled.
A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department Conference Room
1755 Meridian Avenue; 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow
these steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 5804578
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFQ expressing their intent to participate via telephone.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda
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clarifications considered necessary by the City in response to questions. Only questions answered by written
addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through
PublicPurchase. Any prospective proposer who has received this RFQ by any means other than through
PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this
RFQ. Failure to receive an addendum may result in disqualification of proposal. Written questions should be
received no later than the date outlined in the Anticipated RFQ Timetable section.
7. CONE OF SILENCE. This RFQ is subject to, and all proposers are expected to be or become familiar with, the
City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be
subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of
such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement
Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web.miamibeachfi.gov/procuremenVscrol1.asox?id=23510
• CONE OF SILENCE..................................................................... CITY CODE SECTION 2-486
• PROTEST PROCEDURES............................................................ CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS....................................................... CITY CODE SECTIONS 2-397 THROUGH 2485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES.................. CITY CODE SECTIONS 2481 THROUGH 2406
• CAMPAIGN CONTRIBUTIONS BY VENDORS................................... CITY CODE SECTION 2487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES...................................................................................... CITY CODE SECTION 2488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS.......................................... CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT...................................................... CITY CODE SECTIONS 2-407 THROUGH 2410
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE......................................................... CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES.............................. CITY CODE SECTION 2449
9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list.
10. COMPLAINCE WITH THE CITY'S LOBBYIST LAWS. This RFQ is subject to, and all Proposers are expected to
be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City
lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including,
without limitation,disqualification of their responses, in the event of such non-compliance.
11. DEBARMENT ORDINANCE: This RFQ is subject to, and all proposers are expected to be or become familiar
with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code.
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12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFQ is subject to, and all Proposers are
expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487
through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of
the City's Campaign Finance Reform laws are complied with, and shall be subject to any and.all sanctions, as
prescribed therein, including disqualification of their responses, in the event of such non-compliance.
13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of
Business Ethics("Code")and submit that Code to the Procurement Division with its response or within five
(5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of
the City of Miami Beach and Miami Dade County.
14. AMERICAN WITH DISABILITIES ACT(ADA). Call 305-673-7490 to request material in accessible format; sign
language interpreters(five (5)days in advance when possible),or information on access for persons with disabilities.
For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension
2984.
15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone
the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days
written notice of any such postponement to all prospective Proposers through PublicPurchase.
16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in
accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2-
370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the
requirements of the City's Bid Protest Ordinance shall be barred.
17. NOT USED.
18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give
a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a
veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the
lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or
contractual services for the lowest responsive proposal amount (or in this RFQ, the highest proposal amount).
Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a
small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise
constitute the lowest proposal pursuant to an RFQ or oral or written request for quotation, and such proposals are
responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the
service-disabled veteran business enterprise.
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19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s)
s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1)The ability, capacity and skill of the Proposer to perform the contract.
(2)Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals.
20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the
selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the
selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and
acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until
and unless an Agreement has been agreed to; approved by the City; and executed by the parties.
21. Postponement/Cancellation/Acceptance/Rejection. The City may, at its sole and absolute discretion, reject
any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ
process; or waive any irregularities in this RFQ, or in any responses received as a result of this RFQ. Reasonable
efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty(120)
calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred
twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the
Department of Procurement Management prior to award of the contract by the City Commission.
22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
23.COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense)of the Proposer, and shall not be reimbursed by the City.
24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
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24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic
substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must
be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer.
25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations
and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the
right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the
City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and
dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the
Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation
or violation which proposer may receive after the proposal opening date and during the time of performance of any
contract awarded to it.
26.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes.
27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be
consistent with Purchase Order format.
29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach,
Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and
expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured
or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer
uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed,
without exception, that the proposal prices shall include all royalties or cost arising from the use of such design,
device, or materials in any way involved in the work.
30. DEFAULT: Failure or refusal of the selected Proposer to execute a contract following approval of such contract
by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result
in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list.
31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
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Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors,and/or agents,for failure to comply with applicable laws.
32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit(and cause
hotel operator to prohibit) discrimination by reason of race, color, national origin, religion, sex, intersexuality,gender
identity, sexual orientation, marital and familial status, and age or disability in the sale, lease, use or occupancy of
the Hotel Project or any portion thereof.
34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial,
technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an
award that is in the best interest of the City, including:
A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation.
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance(experience), in making an award that is in the best interest of
the City.
F. The City may require Proposers to show proof that they have been designated as authorized representatives
of a manufacturer or supplier,which is the actual source of supply._ In these instances,the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supply to the City.
35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
37. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
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38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation,with the latest Addendum taking precedence;then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The Proposer
expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall
survive the expiration or termination of this Agreement.
41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contractp ast the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorised by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
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43.OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State,
County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals
having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated
by this RFQ (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the
EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the
Proposer will in no way relieve it from responsibility for compliance.
44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami
Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly,
an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
45. MODIFICATIONIWITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date,and letters of withdrawal received after contract award will not be considered.
47. EXCEPTIONS TO RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the
terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall
be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion,
may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives
are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the
RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the
RFQ).
48. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers
at any time during the RFQ solicitation process.
50. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or
facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and
Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than
$50,000), may require additional items to be added to the Contract which are required to complete the work. When
additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being
requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these
quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract
vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a
Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary
to add additional items through a formal amendment to the Contract, to be approved by the City Manager.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
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SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted
in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals.
Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The
following information should be clearly marked on the face of the envelope or container in which the proposal is
submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications
received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Statements of Qualifications are to be received on or before the due date established herein for the
receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will
be considered late and not be accepted or will be returned to proposer unopened. The City does not accept
responsibility for any delays, natural or otherwise.
3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process
and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that
Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below.
Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references.
Electronic copies should also be tabbed and contain a table of contents with page references. Statement of
Qualifications that do not include the required information will be deemed non-responsive and will not be considered.
Cover Letter& Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents.The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum
qualifications requirements established in Appendix C, Minimum Requirements and Specifications.
�,i OlMEx erience&Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history, relevant experience and
proven track record of providing the scope of services as identified in this solicitation to public sector clients (i.e.
municipal governments or other public agencies). Submit relevant projects, performed in the last five (5) years as
evidence of experience. Submit the following for each project: project name and description, assigned tasks and
responsibilities, agency (client) name, agency (client) contact, contact telephone and email, month and year services
were started and completed,term of engagement.
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel, support personnel and sub-
consultants to be used, if awarded, and the role that each team member will play in providing the services detailed
herein. Include a resume for each individual, including education, experience, applicable licenses, and any other
pertinent information for each respondent team member on the organizational chart who is assigned a role on this
contract.
In addition to the projects submitted for the proposing firms, provide a list of projects, performed in the last five(5)years,
which demonstrates the teams'experience in working together to provide roofing consultant services.
2.3 Qualifications of Project Manager. Provide a comprehensive summary that elaborates on the experience and
qualifications of the individual who will be selected to serve as the firm's project manager for this contract.
(recommended 1 to 2 pages)
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2.5 Financial Capacity. When required by the City each proposer shall arrange for Dun & Bradstreet to submit a
Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered
without receipt, by the City, of the SQR directly from Dun& Bradstreet. The cost of the preparation of the SQR shall be
the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at:
httQs://suQQlierportal.dnb.com/webapQ/wcs/stores/servIeUSuQQlierPortal?storeld=11696
Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible
in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at
800-424-2495.
Approach and Methodology
Submit detailed information on the approach and methodology of how the proposer plans to accomplish the scope
of services outlined in the RFQ. Include detailed information on which services are to be provided in-house and
which services would be provided through a sub-consultant.
N= After proposal submittal, the City reserves the right to require additional information from Proposer (or
proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation
history, regulatory action, or additional references); and financial capability (including, but not limited to, annual
reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).
RFQ -KB 13
a BEACH
SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is
desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral
presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step
process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the
Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City
Manager. The results of Step 1 &Step 2 Evaluations will be forwarded to the City Manager who will utilize the results
to make a recommendation to the City Commission.
2. Step 1 Evaluation. Proposals will be categorized into the discipline areas noted in section 0200-2(Groups
A & B) prior to evaluation by the committee in order that proposals may be evaluated by category against
other proposers in that category. The first step will consist of the qualitative criteria listed below to be considered
by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to
the Evaluation Committee results by the Department of Procurement. An Evaluation Committee, appointed by the
City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria
established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may:
• Review and score all Statement of Qualifications received,with or without conducting interview sessions;or
• Review all Statement of Qualifications received and short-list one or more Proposer to be further considered
during subsequent interview session(s) (using the same criteria).
Step QPoints
Experience and Qualifications 70
Approach.and Methodology 30
TOTAL AVAILABLE STEP 1 POINTS 100
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive
additional quantitative criteria points to be added by the Department of Procurement to those points earned in Step
1, as follows.
Step 2-Quantitative Criteria
Veterans Preference 5
TOTAL AVAILABLE STEP 2 POINTS 5
RFQ 2017-037-KB 14
BEACH
r
4. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement. Step 1 and 2
scores will be converted to rankings in accordance with the example below:
Proposer Proposer Proposer
Step 1
Points 82 76 80
Step 2
Points 10 5 5
Committee.
Total 92 81 85
Member'l Rank 1 _ 3 2
Step 1
Points 85 85 72
Step 2
Points 10 5 5
Committee Total 95 90 77
Member 2: Rank 1 2 S
Step 1
Points 80 74 66
Step 2
Points 10 5 5
Committee Total 90 79 71
Member 2 Rank. 1 2 3
Low Aggregate
Final • •
* Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute
an award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final
ranking results.
RFQ 2017-037-KB 15
APPENDIX A
MIAMI BEACH
Response Certification ,
Questionnaire &
Requirements Affidavit
RFQ No. 2017-037-KB
Roofing Consultant Services
DEPARTMENT OF PROCUREMENT
1755 Meridian Avenue; 3rd Floor
Miami Beach, Florida 33139
Solicitation No: Solicitation Title:
RFQ 2017-037-KB Roofing Consultant Services
Procurement Contact: Tel: Email:
Jason Crouch 305-673-7000 Ext.6694 iasoncrouch@miamibeachfi.gov
STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE &REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from
Proposals in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire
and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
1. General Proposer Information.
FIRM NAME: No.of Employees:
No of Years in Business: No of Years in Business Locally:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY:
STATE: ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal
information,applicable licensure, resumes of relevant individuals,client information, financial information, or any information the City deems
necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements.
RFQ 2.017-037-KB Appendix A— Pae 17
PP 9
1. Veteran Owned Business. Pro Is oser claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government,as required pursuant to ordinance 2011-3748.
2. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family
member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member
(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of
its affiliates
3. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non-performance by an ublic sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES,"Proposer shall submit a statement detailing the reasons that led to
action(s).
5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2487 through 2490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its
proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of
Ethics,available at www.miamibeachfi.gov/procurement/.
RFQ 2017-037-KB Appendix A— Pae 18
pP g
7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposers
shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below:
• Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health
benefits,and$12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation
using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S. Department of Labor's
Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(A).The City may also,by
resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement
same(in a particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may,
at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties
and fines, as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is
available at www.miamibeachfi.gov/procurement/.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.
8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
[� YES = NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees?
Q YES Q NO
C. Please check all benefits that apply to your answers above and list in the "other" section any additional
benefits not already specified. Note: some benefits are provided to employees because they have a spouse or
domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic
partner, such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Famil Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at www.miamibeachfl.gov/procurement/.
RFQ 2017-037-KB Appendix A— Page 19
pp ge
9. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit
proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list.
10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the
blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national
origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and
Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375.
12. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
RFQ 2017-0374KB Appendix
A— Page 20
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience.
Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing
or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this
solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject
Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its
best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of
Qualifications in response to this solicitation.
Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances,
including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the
applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposals should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty
or representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City
or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or
approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally
relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City
pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications.
This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposals will be bound only as, if and when a Statement.of Qualifications, as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no
reason,without any resultant liability to the City.
The City is governed by the Govemment-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be
subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain
confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all
documents received by the City shall become public records.
Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of
Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to
substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all
information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is
true,accurate and complete,to the best of its knowledge,information,and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFQ 2017-037-KB A en ix A— P
pp d age 21
I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments,exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any
other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal,
inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and
accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
State of FLORIDA ) On this day of ,20_,personally
appeared before me who
County of } stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
RFQ 2017-037-KB Appendix A— P
ppe d age 22
APPENDIX B
MIAMI BEACH
" No Bid 11 Form
RFQ No . 2017-037-K
Roofing
DEPARTMENT OF PROCUREMENT
1755 Meridian Avenue; 3rd Floor
Miami Beach, Florida 33139
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT
THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW:
-Workload does not allow us to proposal
Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
_Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this product/service
OTHER. (Please specify)
We do do not_want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
DEPT. OF PROCUREMENT MANAGEMENT
ATTN: Jason Crouch
STATEMENTS OF QUALIFICATIONS #2017-037-KB
1755 Meridian Avenue, 3rd Floor
MIAMI BEACH, FL 33139
RFQ 2015-086-YG Appendix B — Page 24
APPENDIX C
MIAMI BEACH
Minimum Requirements
& Specifications
RFQ No. 2017-037-KB
Roofing Consultant Services
DEPARTMENT OF PROCUREMENT
1755 Meridian Avenue; 3rd Floor
Miami Beach, Florida 33139
C1. MINIMUM REQUIREMENTS:
The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit,
with its proposal, the required submittal(s) documenting compliance with each minimum
requirement. Proposers that fail to include the required submittals with its proposal or fail to comply
with minimum requirements shall be deemed non-responsive and shall not have its proposal
considered.
1. Proposer must have completed ten (10) similar projects with the past three (3) years.
Similar projects shall be defined as projects for roof assessments, major roof repairs,
preventive roof services, roof related testing, and roof replacements. General architecture,
engineering or project management services or projects relating to the installation of roofs
on new construction projects shall not be considered to meet the similar projects
requirement.
Submittal Requirement: For each qualifying project,submit: Project Title; Brief
Description; Project Timeline; Client Name; Client Representative; and Contact
Information.
2. Provide a statement affirming that Proposer is independent and not, in any way,
associated (wholly held, subsidiary, distributor, manufacturer's representative, etc.) with a
specific manufacturer of roofing materials or supplies.
Submittal Requirement: Submit a statement that Proposer is independent and not, in
any way,associated with a specific manufacturer of roofing materials or supplies.
C2. SCOPE OF WORK REQUIRED. The City of Miami Beach is soliciting "Statements of
Qualifications"that the City may utilize to select a qualified roofing consultant service firm to assist
Property Management staff in the evaluating the condition of existing roofs at various municipal
facilities and to design .and administer project management services during any approved repair
and/or replacement program. After award-of contract, all work, whether performed by the prime
contractor or a sub-contractor, for which a license requirement exists, must be performed by a
licensed entity.
The following scope of services is included as a guide for the proposer it is designed to identify the
minimum service level expected from the successful consultant and as such may be modified or
augmented, as necessary to complete the project.
Phase 1: Inspection, Evaluation, Design and Project Management
i. Inspect and survey existing roof conditions; identify roof anomalies; interpret defects and
provide recommended repair and/or replacement solutions with analytical commentary for
all Municipal Facilities.
ii. Analyze all collected data and evaluate roof repair and/or replacement options with
Property Management staff.
iii. Provide cost effective options and repair and/or replacement budget estimates.
iv. Upon approval of preliminary design by Property Management staff, provide concise bid
documents including, but not limited to, design, technical specifications, construction
documents(may be provided by sub-consultant) and roofing details based on the preferred
option. Specifications must allow for competitive bidding from multiple roofing
manufacturers, unless otherwise authorized by the City Manager.
RFQ 2017-037-KB Appendix C — Page 26
V.
vi. Assist the Procurement Department in bid solicitation, including participation in the pre-bid
meeting(s), responding to questions, reviewing proposals and contract negotiation.
Phase 2: Roof Repair and/or Replacement Project Management
i. Carry-out site inspections with a fully knowledgeable technical advisor and provide regular
9
progress reports for all work being carried out throughout completion of specified project.
ii. Prepare necessary clarifications and site instruction in written and graphic form.
iii. Verify the Contractor has obtained all permits and licenses necessary for completion of the
project.
iv. Develop guidelines and construction strategies to allow for Contractor access to the work
areas while maintaining building integrity and facility security.
V. Provide project management administration for the project, hold construction meetings,
prepare meeting minutes, progress reports, and monitor construction progress relative to
scheduling.
vi. Provide regular site visits to monitor progress, perform field observation and provide
technical assistance as needed to direct the Contractor on any minor changes and/or
clarifications.
vii. Communicate with Contractor to provide quality control while meeting project deadlines
and budget.
viii. Communicate with Mechanical Contractors to coordinate any necessary work on
mechanical systems.
ix. Take immediate actions to instruct Contractors to stop work and take corrective action at
discovery of any workmanship or safety issues that fail to meet recognized industry
standards.
X. Respond to Contractor requests for information, and/or review Contractor change order
requests.
Xi. Review and certify Contractor's pay applications.
xii. Assist with completion of a punch list and final inspections.
xiii. Provide closeout phase services, including but not limited to, submission of drawings, as-
built drawings and other project-related documents.
xiv. Assist with final documentation for enacting manufacturer's warranty.
Phase 3: Program Management
i. Provide roof system evaluation program, capital planning and maintenance services.
ii. Assist with development and implementation of a documented annual roof
repair/maintenance program with the option for roof leak repair services.
iii. Assist with development and implementation of a documented long term roof
repair/replacement plan based on priority and funding availability.
iv. A prioritized method-enabled database by which roofs may be life-cycle scheduled and
chronologically maintained.
i. Include analytical capability to evaluate and adjust needs depending upon use, demand
and degree of maintenance that has been completed to allow for adjustments to the plan
and changes in disposition recommendations.
RFQ 2017-037-KB Appendix C — Page 27
Other services may include:
• General inspections and assessments
+ Aerial assessments
• Building envelope and waterproofing consulting services
• Project estimating
• Moisture surveys
• Asbestos surveys
• Hurricane/Severe Weather inspections
• Project management
• Wind load calculations
• Upload testing (structural, upload, fasteners, etc.)
• Owner's representative services.
Remainder of page intentionally blank.
RFQ 2017-037-KB Appendix C — Page 28
APPENDIX D
MIAMI BEACH
Special Conditions
RFQ No. 2017-037-KB
Roofing Consultant Services
DEPARTMENT OF PROCUREMENT
1755 Meridian Avenue; 3rd Floor
Miami Beach, Florida 33139
1. TERM OF CONTRACT.Three(3)Years
2.OPTIONS TO RENEW. Two(2) additional one(1)year options
3. PRICES. Not applicable.
4. EXAMINATION OF FACILITIES. Not applicable
5. INDEMNIFICATION. Provider shall indemnify and hold harmless the Ci and its officers
. , , City ,
employees, agents and instrumentalities from any and all liability, losses or damages, including
g
attorneys' fees and costs of defense, which the City or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes of actions ors
of an roceedin P g
y kind or nature arising out of, relating to or resulting from the performance of this Agreement
by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider
shall pay all claims and losses in connection therewith and shall investigate and defend all claims
suits or actions of any kind or nature in the name of the City, where applicable, including appellate
ellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon.
Provider expressly understands and agrees that any insurance protection Y
required b this
q
Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and
instrumentalities as herein provided.
6. PERFORMANCE BOND, Not applicable
7. REQUIRED CERTIFICATIONS. Not applicable
8. SHIPPING TERMS. Not applicable
9. DELIVERY REQUIREMENTS. Not applicable
10.WARRANTY REQUIREMENTS. Not applicable
11. BACKGROUND CHECKS. Not Applicable
12. COMPETITIVE SPECIFICATIONS. It is the goal of the City to maximize competition for the
project among suppliers & contractors. Consultant shall endeavor to prepare all documents, plans
& specifications that are in accordance with this goal. Under no condition shall Consultant include
means & methods or product specifications that are considered "sole source"or restricted without
prior written approval of the City.
13. PRECLUSION. Successful Proposer and sub-consultants contracted to provide roofing
. P g
consultant services for a particular project are precluded from bidding/responding to the
. 9
competitive solicitation for the design and/or construction of the project.
14. CHANGE OF PROJECT MANAGER. A change in the Consultant's project manager (as well
as any replacement) shall be subject to the prior written approval of the City Manager or his
RFQ 2017-037-KB Appendix D — Page 30
designee (who in this case shall be an Assistant City Manager). Replacement (including
reassignment) of an approved project manager or public information officer shall not be made
without submitting a resume for the replacement staff person and receiving prior written approval of
the City Manager or his designee(i.e. the City project manager).
15. SUB-CONSULTANTS. The Consultant shall not retain, add, or replace any sub-consultant
without the prior written approval of the City Manager, in response to a written request from the
Consultant stating the reasons for any proposed substitution. Any approval of asub-consultant by
the City Manager shall not in any way shift the responsibility for the quality and acceptability by the
City of the services performed by the sub-consultant from the Consultant to the City. The quality of
services and acceptability to the City of the services performed by sub-consultants shall be the sole
responsibility of Consultant.
16. ADDITIONAL SERVICES. Related services not specifically identified in this request may be
added to, or deleted from, any resultant contract upon successful negotiations and mutual consent
of the contracting parties, and approval by the City Manager.
17. NEGOTIATIONS. Upon approval of selection by the City Commission, negotiations between
the City and the selected Proposer(s)will take place to arrive at a mutually acceptable Agreement,
including final scope of services, deliverables and cost of services.
RFQ 2017-037-KB Appendix D— Page 31
APPENDIX E
MIA/01 BEACH
Insurance Requirements
RFQ No. 2017-037-KB
Roofing Consultant Services
DEPARTMENT OF PROCUREMENT MANAGEMENT
1755 Meridian Avenue; 3rd Floor
Miami Beach, Florida 33139
i�\141'�I AM I B EAC H
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
The provider shall furnish to Department of Procurement, City of Miami Beach, 1755 Meridian Avenue; 3rd Floor, 31d
Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been
obtained which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute
440.
B. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000
combined single limit per occurrence for bodily injury and property damage. City of Miami Beach
must be shown as an additional insured with respect to this coverage. .
C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in
connection with the work, in an amount not less than $1,000,000 combined single limit per
occurrence for bodily injury and property damage.
D. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per
claim,if any,not to exceed 10%of the limit of liability.
A waiver of subrogation in favor of the City must be included for the policies required above. The insurance coverage
required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect
the operations of the vendor.
All insurance policies required above shall be issued by companies authorized to do business under the laws of the
State of Florida,with the following qualifications:
The company must be rated no less than"B+"as to management, and no less than"Class W as to
financial strength, by the latest edition of Best's Insurance Guide,published by A.M.Best Company,
Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management
Division.
or
The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All
Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of
Florida Department of Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance
notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3rd FLOOR
MIAMI BEACH,FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section
or under any other section of this agreement.
The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to
the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (RFQ)
............
L
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Prepared to
40
,.
C*ty ArAMish,=
Procure
mi Deac
ivisio
17,i:� Meridian Avenue:
Miami Beach, FL 3313 . w
Attn: Jason Crouch ,
December 201
RMW
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: 7
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_- Roofing & Waterproofing Consultants
1.1 Cover Letter
1.2 Response Certification
(Appendix A)
1.3 Minimum Qualifications
(Appendix C)
a,
2.1 Qualifications of Proposing Firm
2.2 Qualifications of Proposer Team
2,3 Qualifications of Protect Manager
2.5 Financial Capacity
Dun & Bradstreet
�u
Approach and Methodology
RMS Sample Forms and Documents
Certificate of Insurance
ROOf 14sos.Federal*wy.'Suite2o1
mfinflumfu Deerfield Beach,FL 33*41
UTIons
ALimited Liability Company
December 29. 2Oi8
Jason Crouch |
City of Miami Beach- Procurement Division �
1755 Meridian Avenue- 3rd Floor
W4iorni Beaoh, FL 33139
Technical Proposal for Roofing Consultant Services- Bid RFQ #2017- 037- KB
Dear Mr. Crouch:
Thank you for the public solicitation and opportunity of Roof Management Solutions, LLC
(RMS) to eomurne reoponsibi|itv to provide consu|ting and p eot managemant san/ices
r rong related services associated for the City of Miami Beach.
At the City of Miami Beach request, enclosed is our propose( "to assist the Property
Management Division in evaluating the condition of roofs at various municipal facilities
and providing owner's representative services during an approved repair or replacement
program" and to provide all inspections with related services and reports to support
Bid RFQ#2017- 037- KB dated November 10. 2018. Our proposal emphasizes 1\ obi(h«
to conduct comprehensive inspections/evaluations/recommendations 2) quality of work
and 3\ capacity to successfully carry out the required sen/ices requested. Each
consulting aen/ioa is intended to provide detailed information to the City in e systematicmanner'- that facilitates incremental decision-making related to protect the roofing asset.
We are enthusiastic to provide our roofing and project management expertise which will
a||ovv us to best represent the City's interest. We will be happy to discuss with you any
port of this proposal. Should you have any queotions, please do not hesitate to call me at
(054) 224.8785.
Best re
t re
ard Lustgarten, Principal- Roof Management So|utiona, LLC
CC: Laura Ravv\ina-B(urn, Roof Management Solutions, LLC
commercial Roofing and Waterproofing consultants| Phone(954)rss-osos |www."nsmofconsu/tants.com
Solicltatcn Title,
Z�ofic;tabor,N4o'
RFQ 2017-037-KB Roof n Consultant Services
Procurerrvt contact: Tel: •
jasoncrouch iamibeachfl.gov
Jason Crouch 305-673-7000 Ext.6694
STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Response Ctertification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from
Proposals in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Statement of Qualifications Certification,Questionnaire
and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
I General Proposer Information.
FIRM NAME-Roof Management Solutions.LLC No,of Employees.-4
No of Years in Business:8 No of Years in Business 1-ccally a
C,TH,ER NAME(S)PROPOSER HAS OPERATED UNDER€N THE LAST 10 YEARS,'rhermai imaging sowtjons.Inc.
FIRM PRIMARY ADDRESS(HEADQUARTERS):1430 S.Federal Hwy.,#201
CITY-Dee�eld Bea/Ch
STATE:Florida ZIP COLE:33441
TELEPHONE NO.:(954)11753-8303
TOLL FRES NO.,NA
FAX NC..,NA
FIRM LOCAL ADDRESS. 1430 S Federal Hwy.#201
CITY:Dieer�eid Beach
STATE:Rohda ZIP CODE:33441
Al"�';C*'OUNT REFRESE:NTATIVE FOR THIS ENGAGEMENT:
Howard Lustgarten
ACCOUNT REP TELE-PHONE NO.:954 224-87185 or office#
.ACCOUNT REP TOLL FREE NO.: NA
ACCOUNT REP EMAIL:ho-wardCarmsrocfcor,,sultants.com
FEDERAL TAX,IDENTIFICATION NO.,
The City reserves the right to seek additional information from proposer or other source(s),including but not limited to:any firm or principal
information.applicable Ilicensure, resumes of relevant Individuals,client information,financial information.or any information the City deems
necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements.
RFQ 2017-037-K.B Appendix A-Page 17
.................
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w /I
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rem ivisl
_._... 17.5w.,05 Meridian ACTe
F Miami Beach, FL 3313
Atte: Jason Crouch-,-11111-1'
,
December 20 W
w r
no.1 ARACGEiKENT SOLUTIONS9
,.. —. ,.....,..w ., .. ...
li
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1.1 Cover Letter
1.2 Response Certification
(Appendix A)
1.3 Minimum Qualifications
(Appendix C)
..........
2.1 Qualifications of Proposing Firm
2.2 Qualifications of Proposer Team
2.3Qualifications of Proiect Manager
2.5 Financial Capacity
..................
Dun & Bradstreet
Approach and Methodology
RMS Sample Forms and Documents
Certificate of Insurance
ROOf 1430 S.Federal Hwy.,Suite 201
ma mnnflGEMEnT Deerfield Beach,FL 33441
1 SOLUTIons
A Lirn�ted LfabOity Company
December 29, 2016
Jason Crouch
City of Miami Beach- Procurement Division
1755 Meridian Avenue- 3rd Floor
Miami Beach, FL 33139
Technical Proposal for Roofing Consultant Services- Bid RFQ#2017-037- KB
Dear Mr. Crouch:
Thank you for the public solicitation and opportunity of Roof Management Solutions, LLC
(RMS) to assume responsibility to provide consulting and project management services
for roofing related services associated for the City of Miami Beach.
At the City of Miami Beach request, enclosed is our proposal :`to assist the Property
Management Division in evaluating the condition of roofs at various municipal facilities
and providing owner's representative services during an approved repair or replacement
program" and to provide all inspections with related services and reports to support
Bid RFQ#2017- 037- KB dated November 10, 2016. Our proposal emphasizes 1) ability
to conduct comprehensive inspections/evaluations/recommendations 2) quality of work
and 3) capacity to successfully carry out the required services requested. Each
consulting service is intended to provide detailed information to the City in a systematic
manner that facilitates incremental decision-making related to protect the roofing asset.
We are enthusiastic to provide our roofing and project management expertise which will
allow us to best,represent the City's interest. We will be happy to discuss with you any
part of this proposal. Should you have any questions, please do not hesitate to call me at
(954) 224.8785.
Beste
r
t re
ward Lustgarten, Principal- Roof Management Solutions, LLC
CC: Laura Rawlins-Blum, Roof Management Solutions, LLC
Commerbai Roofing and Waterproofing Consultants Phone(954)753-8303 www.rmsroofconsultants,ccm
Detail by Entity Name Page 1 of 2
DIVISION OF CORPORATIONS
Flo�ida De artrnent of State
#Y.
>
x { �
Department of State / Division of Corporations / Search Records / Detail By Document Number/
Detail by Entity Name
Florida Limited Liability Company
ROOF MANAGEMENT SOLUTIONS, L.L.C.
Filing Information
Document Number L09000078843
FEI/EIN Number 27-1155015
Date Filed 08/14/2009
State FL
Status ACTIVE
Principal Address
1430 S. Federal Hwy.
Ste.201
Deerfield Beach, FL 33441
Changed:04/26/2016
Mailinq Address
1430 S. Federal Hwy
Ste. 201
Deerfield Beach, FL 33441
Changed:04/26/2016
Registered Agent Name&Address
LUSTGARTEN, HOWARD
1430 S. Federal Hwy
Ste. 201
Deerfield Beach, FL 33441
Name Changed: 04/26/2016
Address Changed:04/26/2016
Authorized Person(s)Detail
Name&Address
Title MGR
LUSTGARTEN, HOWARD
1430 S. Federal Hwy
Ste. 201
Deerfield Beach, FL 33441
http://search.sunbiz.org/Inquiry/CorporatlonSear
ch/SearchResultDetail?inquirytype=Entity... 2/21/2017
Detail by Entity Name
Page 2 of 2
Annual Reports
Report Year Filed Date
2014 04/14/2014
2015 03/25/2015
2016 04/26/2016
Document Images
04/26/2016__ANNUAL REPORT View image in PDF format
03/25/2015--ANNUAL REPORT View image in PDF format
04114/2014--ANNUAL REPORT View image in PDF format
04/2512013--ANNUAL REPORT View image in PDF format
7:]
04126/2012--ANNUAL REPORT View image in PDF format
7]
02/21/2011--ANNUAL REPORT View image in PDF format
05/05/2010--ANNUAL REPORT Vievi image in PDF format
08114/2009--Florida Limited Liability View image in PDF format
Florida Department of State,Divisin t of Corporations
Search/SearchResultDetail`?inquirytype=Entity... 2/21/2017
http://search.sunbiz.org/Inquiry/Corporation
1-dicAatjon No, 'Solidtation Ttle-
RFQ 2017-037-KB Roofin Consultant Services
Procurem,ent Coniact: Tel:
Jason Crouch 305-673-7000 Ext.6694 iasoncrouch(a-),miamibeachfl.-qov
STATEMENTS OF QUALIFICATIONS CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose:The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from
Proposals in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated.This Statement of Qualifications Certification,Questionnaire
and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
1 General Proposer Information.
F>RM NAI ME Roof management Solutons. %,'o,^f Pm-,1-ees,4
V VY
No,,f Years in P—usiriess'8 NO of Years in Business LCCady 8
C-'$'THER, NAWE:,�'S)PRCP0S-E-FR HA'S CPER'�'-,J'FLED UNCER iN THE LAS,-!'is YE.A'r"s- irnaging Sbutions,irc.
SS LQUAR'TERS.-d-14 C S Feceral i.,ivy '4201
F R M R�M A R Y A C.C RES S(H,
S T A`,"E:FCnida
"FEILIPHONE NO,:(9154)753-83103
NO-�NA
FAX NO,-NA
rR%1 LCCA-L'-",,L";'rC'RESS,11,430 S,Federa '!:'Vy' *e.0
017"Y-1 Dee r"e i d Be a Ch
ZIP 11444
STA'7"E.Fichda
PR
`,;R T S ENG'GEM N Svin� A'-' FCMNT
T.
L-
Howard Lustgarten
ACCOUN"I"REF1 TE EPHONEE NO.:9,54 224-8785 or office#
ACCCDUNT REP TOLL FREE NO., NA
ACCOUNT REQ EMAIL howard-rmsroofConsuita,,,ts,com
FEDERAL TA"X IDEN 7U1CAT'iON NO.
The City reserves the right to seek additional information from proposer or other source(s),including but not limited to:any firm or principal
information.applicable licensure,resumes of relevant individuals,client information,financial information.or any information the City deems
necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements.
RFQ 2017-037-KB Appendix A-Page 17
Veteran Owned Business.Is Proposer claiming a veteran owned business status?
0
YES NO
SUBMITTAL REQUIREMENT-Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government,as required pursuant to ordinance 2011-3748.
C, immediate family
Conflict Of Interest.All Proposers must disclose,in their Proposal.the name(s)of any officer,director,agent,or irr
member(spouse,parent.,sibiing,and child)who is also an employee of the City of Miami Beach, 'Further,all Proposers must
disclose the name of any City employee who owns,either directly or indirectly,an interest of ter,(10)percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT:Proposers must disclose the name(s)of any officer,director,agent,or immediate family m ember
I t
(spouse,parent,sibling,and child),who is also an employee of the City of Miami Beach.Proposers must also disclose the name of
any City employee who owns,either directly or indirectly,an interest of ten(10)percent or more in the Proposer entity or any of
its affiliates
References&Past Performance,Proposer shall submit at least three(3)rce"ferences for whoa?the Proposer has 1c.0ompieted work
similar in size and nature as the work referenced in solicitation.
SUBMI'IFTAL REQUIREMENT:For each reference submitted,the following information is required: 1)Firm Name,2)Contact
1 n6viduai Name&Title.3)Address,4)T elephone.5)Contact's Email and 6)Narrative on Scope of Services Provided
4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred.suspended or other legal vioiation,or had
a contract cancelled due to non-performance by any public_sector agency?
YES NO.
7.
SUIBMITTAL REQUIREMEN t.If answer to above's"YES."Proposer spall submit a statement detailing the reasons than red 1,
action(s).
Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform
laws,as codified in Sections 2-48^through
%A
i 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
%.#
applicable provisions of the City"s Campaign Finance Reform laws are complied with,and shall be subject,to any and all sanctions,
as prescribed therein,including disqualification of their Proposals,;in the event of such non-compliance.
SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling
financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
6. Code of Business Ethics, Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its
proposallresponse or within five(5.)days upon receipt of request.The Code shall,at a minimum,require the Proposer to comply
with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT.Proposer shall submit firm's Code of Business Ethics.In Dieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of
Ethics,available at www.rniamibeachfl.qov/;DrocuremenV.
RFQ 2017-037-KB Appendix A-Page 1 8
7. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code.as same may be amended from time to time.Proposers
shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below:
• Commencing with City fiscal year 2012-13(October 1.2012),the hourly living rate will be$11,281hr with health
benefits,and$12.921hr without benefits.
The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflat,,on
using the Consumer Price Index for all Urban Consumers(CPI-U)Miami,Ft.Lauderdale,issued by the U.S.Department of Labors
Bureau of Labor Statistics.Notwithstanding the preceding,no annual index shall exceed three percent _3)).The City may also.,by
.1
resolution,elect not to index the living wage rate in any particular year,If it,determines termines it would not be fiscally sound to implement
same(in a particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal.under which the City may,
at Its sole option,immediately deem said Proposer as non-responsive.and may further subject Proposer to additional penalties
and fines,as provided in the City's Living Wage Ordinance,as amended, Further information on the Living Wage requirement is
available at www,miamibeachfl.oov/Qrocurernentl
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees
to the living wage requirement.
Equal Benefits for Employees with Spouses and Employees with Domestic Partners.`then awarding competitively solicited
contracts valued at over 5100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks.the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach.who are awarded a,contract pursuant to competitive proposals,to provide"Equai Benefits"to their
empiloyees with domestic partners.as they provide to employees with spouses.The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida:and the Contractors employees located in the United
States,,but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami
Beach
I rployees'?
Does your company provide or offer access to any benefits to employees with spouses or to spouses of er"
YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to
domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the"other"section any additional
benefits not already specified. Note: some benefits are provided to employees because they have a spouse or
domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic
partner, such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health X
Sick Leave X
Family Medical Leave X
Bereavement Leave X
If Proposer cannot'offer a benefit to domestic partners because of reasons outside your control,(e.g.,there are no insurance
providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.'7o
comply on this basis,you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager.,or his designee.Approval is not guaranteed and the City Manager's decision is final.Further information on the Equal
Benefits requirement is available at wwN.miamibeachfi.00v/procurementl.
RFQ 2017-037-KB Appendix A- Page 19
� Public Entity Crimes,Section 287.133(2)(a),Florida Statutes,as currently enacted mas amended from time to time.,states that
person or affiliate who has been placed on the convicted vendor list following oconviction for apublic entity crime may not submit
aproposal,proposal,mreply onacontract to provide any goods or services toopublic entity;may not submit a proposa|,
proposal,or reply onacontract with apublic entity for the construction mrepair ofapublic building mpublic work;may not submit
proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,
supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity
in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed onthe convicted vendor list.
SUBMITTAL REQUIREMENT:No additional submittal is required,By virtue of executing this affidavit document,Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
�0.
N on-Discri m i nation.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with obusiness un|euathe
business represents that itdoes not and will not engage inaboycott aodefined inSection 2'375(a)ofthe City Code,including the
blacklisting,divesting from,orotherwise refusing to deal with a person or entity when such action is based on race,color,national
odgin.,religion,sex,intersexuality,gender identity,sexual orientation,madtal or familial status,age or disability.
SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document. Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
|/ Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi.Pursuant to
Resolution 2016-29375,the City of Miami Beach,Florida,prohibits official City travel to the states ofNorth Carolina and
Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi.Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT:Noadditional submittal iurequired, Byvirtue ofexecuting this affidavit document,Proposer agrees
itiaand shall remain infull compliance with Resolution 2O18'2Q375;
-
/2. Acknowledgement of Addendum.After issuance of solicitation,the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements.The City will strive to mooh every
Proposer having n000ivod solicitation through the City's e'pmourement system,PubUoPurchaoe.uom.However,Proposers are
solely responsible for assuring they have received any and all addendum|aauad pursuant to solicitation.This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
Receict
Addendum 1 Addendum 6 Addendum 11
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addend
Addendum 5 Addendum 10 Addendum 15
nammonmcmrmnmaoononauoenoum/srequ/reo.ouomuunum/separate cover.
-_`
RFQ 2017'037'KB Appendix A-Page 20
DISCLOSURE AND DISCLAIMER
SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience.
Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing
or refusing to make any award pursuant to such Statement of Qualifications,or in cancelling awards,or in withdrawing or cancelling this
solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject
Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its
best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of
Qualifications in response to this solicitation.
Following submission of Statement of Qualifications,the applicant agrees to deliver such further details,information and assurances.
including financial and disclosure data,relating to the Statement of Qualifications and the applicant including,without limitation,the
applicant's affiliates,officers,directors,shareholders, partners and employees,as requested by the City in its discretion,
The information contained herein is provided solely for the convenience of prospective Proposals.It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty
or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City
or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration,negotiation,or
approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally
relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City
pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications.
This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposals will be bound only as,if and when a Statement of Qualifications,as same may be modified,and the applicable
definitive agreements pertaining thereto,are approved and executed by the parties,and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason.or for no
reason.without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law,and all Statement of Qualifications and supporting documents shall be
subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain
confidential to the extent permitted by Florida Statutes,until the date and time selected for opening the responses.At that time,all
documents received by the City shall become public records.
Proposals are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Statement of
Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to
substantiate or supplement information contained in the Statement of Qualifications,and authorizes the release to the City of any and all
information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is
true,accurate and complete,to the best of its knowledge,information,and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any
action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The
previous sentence,however,shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that
the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFQ 2017-037-KB Appendix A- Page 21
ss+s, s CERTIFICATION
I hereby certify that: 1,as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal- Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation,all attachments.exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications,terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any
other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Statement of Qualifications Certification,Questionnaire and Requirements Affidavit are true and
accurate.
Name of Prcn-ocse�s Authorized Represe^tatxve.: ►itle of Proposer's Aut"orized Retresentative.
Howard Lustgarten owner
37
S7,,-*ure f?ropose.` ori- c Represer�tative: a e
State of FLORIDA On this 20personally
a of
appeared before me who
County of a6,6t ? }stated that(s)he is the -
of ki �r f'a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
t
��.;�'► X Ae., KEVIN CAREY
Notary Y Public-
State of Florida
•=My Comm.Expires May 27,2017
t�.
N�% Commission#FF 021615
Sonded Through Nati0jW NWar
y Assn.
RFQ 2017-037-KB Appendix A- Page 22
ROOf
1430 S.Federal Hwy.,Suite 201
Deerfield Beach,FLE33441,
SOLUTIOPIS
A Ut-nittn-d Liabilit\,,r CkOmpa\rly
December 21, 2016
City of Miami Beach
Department of Procurement
Aft; Mr. Jason Crouch
1755 Meridian Ave; 31a Floor
Miami Beach, Fl. 33139
Re; RFQ No. 2017-037-KB
Roof Consulting Service
Submittal Requirements
Appendix A
Enclosed are the "submittal requirements" as outlined in Appendix A of RFQ No.
2017-037 K13.
Conflict of Interest- Cl.Minimum Requirements - item #2
Roof Management Solutions, LLC (proposer) is an independent consultant, and
not in any way, associated with a specific manufacturer of roofing materials or
supplies.
References & Past Performance- item #3
1. Broward Community College- Sean DeVaney— Facilities
3501 SW Davie Rd., Davie Florida 33314
954 201-6974
SdevaneyQbroward.edu
Provided total campus roof evaluation and comprehensive report for the
North, South, Central and Downtown campuses. Prepared specifications
and project management for the replacement of 13 campus buildings.
Responded to roofing leaks and emergencies as they presented
themselves. RMS has worked with Broward College since 2012.
2. Nova SW University- Gene Vladolu-Associate Director of Facilities
3301 College Ave., Ft. Lauderdale, Fl 33314
954 262-8803
eugene@nova.edu
Ccrr,,,,,mercial Rokofingant Waterproofin,C - Itants
(95z1),753-8303
I
Provided evaluation of roofing and waterproofing of various campus
buildings. Provided specifications and project management of a major
painting and waterproofing project at the main campus, Orlando Campus,
Downtown art museum, and the North Miami Beach Campus. Provided
expert witness work for the University Center that resulted in a settlement
with the manufacturer and roofing contractor that benefits the University.
3. Cushman and Wakefield (formally Taylor O"t Mathis)- Marlene Diaz—
Director of Property Management
5805 Blue Lagoon Dr., Ste. 440
Miami, Fl. 33126
305 267-8062
Marlene.diaz@ ushwake.com
Provided this major property management firm roofing condition reports,
re-roofing specifications and project management, provided painting and
waterproofing specifications and project management on various buildings
of their portfolio. Have been working with Ms. Diaz for 15 years.
4. Merin Hunter Codman- Richard Havens- Director of Property Operations
1601 Forum Place, Ste. 200
West Palm Beach, Fl. 33401
561471-8000
Rhavens@mhcreal.com
Provide this regional property management firm roof condition reports, due
diligence roofing evaluations, specification and project management for
both re-roofing, maintenance and restoration. In addition, RMS provides
MHC annual roof warranty inspections.
5. David Posnack JCC- Elaine Turner- CFO
5850 S. Pine Island Rd.
Davie, Fl. 33328
954 434-0499 ext 307
eturnerO.)dpicc.o[g
Currently completing campus wide roof evaluation and re-roofing project
of 11 building areas with an EnergyStar rated PVC roofing membrane.
6. Leon Medical Center- Manny Barrera- Facilities
8600 NW 41 St St.
Miami, Fl. 33166
305 631-5922
Manuel.barrera@leonmedicalcenters.com
-...._.,..- 4».,\.,,,d.:...,.s 4„ .. x v$.C.J . w 4...\..•>\...,:a. J,r .•\„i .. ,.+.... .,. .:. ... ,.. ....,, t,,....a,3• Z \,, u,,, \a_,y j .. ,. a s ?a,n s.c-o
Provided visual roof analysis and moisture testing at one of their hospital
clinics. RMS has worked with Mr. Berrara for over 20 years in his various
former positions most recently with Pediatric Associates where our firm
provided due diligence roof inspections, specification preparation and
project management.
Vendor CampaignContributions- Item #5
RMS does not employ or utilizes sub-contractors that fall within the
description of this category.
Code of Business Ethics- Item #6
RMS has provided our owner's signature on the Greater Miami Chamber
of Commerce Model Code of Business ethics. In addition, RMS will adopt,
as required all resolutions as stated in the City of Miami Beach Code of
Ethics ordinance.
RMS appreciates the opportunity to provide our roof consulting services to
the City of Miami Beach.
Ve 7yours,
oward Lustgarten
en
Mr 3 3
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tA V 0w.
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........... ...............
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Vtam F r�mr,,_ mflnflumm 1430 S.Federal Hwy.,Suite 201
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SOLUTIons Deerfield Beach,FL 33441 A Limited Liability Company 954753-8303
Appendix C- Page 26
C1. Minimum Requirements
Item#1
1 Project Title: Broward College- Building#4 Bailey Hall
Brief Description: This project was comprised of the complete replacement of 20 levels of roofing
with an EnergyStar PVC Single ply system and the re sealing and painting of the entire building
envelope.
Project Timeline: April 2014 - November 2015
Client Name: Broward College
Client Representative: Jon Hornung
Contact Information: 3501 SW Davie Rd. Davie, FL 33314 954-201-4689
J horn unae-broward.ed u
2. Project Title: Holy Cross Hospital
Brief Description: This project entailed providing Holy Cross Hospital wind uplift testing and visual
inspections on 15 hospital roofs. The goal of the project was to see if the current roof systems on
these 15 buildings met the requirements set by FM Mutual.
Project Timeline: May-2011 — February 2012
Client Name: Holy Cross Hospital
Client Representative: Raul Valero,
Contact Information: 4725 N Federal Highway, Ft Lauderdale, FL 33308 954-776-3160
raul.valeroa.holy-cross.com
3. Project Title: Nova University—Orlando Campus
Brief Description: Waterproofing and Roofing inspection
Project Timeline: October 2014—December 2014
Client-Name: Nova University
Client Representative: Gene Vladoiu
Contact Information: 3301 College Ave., Ft Lauderdale, FL 33314 954-262-3886
eu-qeneVa,nova.ed u
4. Project Title: Broward College Building#13
Brief Description: Complete removal and replacement of the existing roof system with a new
single ply membrane. Included specification preparation and project management.
Project Timeline: March 2015—December 2015
Client Name: Broward College
Client Representative: Jon Hornung
Contact Information: 3501 SW Davie Rd. Davie, FL 33314 954-201-4689
Jhornung(a-broward.edu
5. Project Title: Nova University—Fischler Building - N. Miami Campus
Brief Description:Window integrity testing, visual evaluation, specifications and project
management for sealing the window units on the"tower building
Project Timeline: Aug 2013—Dec 2014
Client Name: Nova University
Client Representative: Gene Vladoiu
Contact Information: 3301 College Ave., Ft Lauderdale, FL 33314 954-262-3886
eugeneV@nova.edu
Commercial Roofing and Waterproofing Consultants f Phone(954)753-8303 ! www.rmsroofconsuitants.com
6. Project Title: Nova University-Terry Building
Brief Description: Complete Sealing, painting and repairs to the waterproofing envelope for the
entire building.
Project Timeline: May 2014—May 2015
Client Name: Nova University
Client Representative: Gene Vladoiu
Contact Information: 3301 College Ave., Ft Lauderdale, FL 33314 954-262-3886
eugeneV _nova.edu
7. Project Title: David Posnack Jewish Community Center
Brief Description: Total tear off and replacement of existing roof system with a PVC roof system
on 11 roof sections.
Project Timeline: July 2016—January 2017
Client Name: David Posnack Jewish Community Center
Client Representative: Elaine Turner CFO
Contact Information: 5850 S Pine Island Road, Davie, FL 33328 954-434-0499
eturner(a?dQic. c.org
8. Project Title: Holy Cross Hospital
Brief Description: Total tear off and replacement of existing roof system with a five-star energy
efficient PVC roof system on 15 buildings. New roof system had to comply with Florida Building
Codes and FM Global standards.
Project Timeline: January 2014—January 2015
Client Name: Holy Cross Hospital
Client Representative: Raul Valero
Contact Information: 4725 N Federal Highway, Ft Lauderdale, FL 33308 954-776-3160
raul.valero(a.holy-cross.com
9. Project Title: Broward College Building#99—Aviation Center
Brief Description: Repairs and total restoration of the existing gravel roof system. Metal existing
roof was also repaired and restored with a roof system coating.
Project Timeline: June 2013—December 2013
Client Name: Broward College
Client Representative: Jon Hornung
Contact Information: 3501 SW Davie Rd. Davie, FL 33314 954-201-4689
Jhornung(cDsbroward.edu
10. Project Title: Unidad Building—Miami Beach Senior Center
Brief Description: Provided roof waterproofing system inspection and served as expert witness to
the City of Miami Beach Committee.
Project Timeline: July 2016
Client Name: City of Miami Beach
Client Representative: Alex Denis
Contact Information: 1700 Convention Center Dr., Miami Beach, FL 33139 305-673-7490
alexdenis@miamibeachfl.Qov
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Company Profile
Howard Lustgarten and Stuart Ruda co-founded Thermal Imaging Diagnostics (TID) in
1994. Our mission was "to provide our clients with the most accurate inspection data for
the long-term maintenance of their roofing assets using state of the art infrared and
equipments.
TID quickly grew from supplying infrared consulting and testing services to offering our
clients a complete menu of roof consulting and project management services.
After twelve years of continuous growth in the roof-consulting/testing field, Thermal
Imaging Diagnostics created their newest division, "Roof Management Solutions (RMS)"
to include the expanded roofing consulting division of the company. In 2009, Howard
Lustgarten assumed the business as sole owner and "Roof Management Solutions, LLCn
was incorporated with Mr. Lustgarten as the sole proprietor.
Our goal continued to provide a total "team approach" of bringing together qualified
consultants, top tier sub-consultants/testing firms (including our own infrared imaging
expertise), roofing and waterproofing manufacturers, and roof ng/waterproofing
applicators to our clients to solve the moisture intrusion issues that affect all buildings in
Florida. Our methodology of using the "total team approach" to our roofing and
waterproofing assignments has distinguished Roof Management Solutions, LLC from its
competitors.
RMS is mostp roud of the fact that our firm has never been involved in any litigation or
failure to complete our assignments successfully since our inception in both our founding
company (Thermal Imaging Diagnostics) and Roof Management Solutions, LLC (RMS)
since 1994. We have worked hard to provide individualized consulting relationships to all
our clients that include Governmental/Municipal Agencies, Commercial Property
Management, Industrial Properties, and Condominiums.
In addition to our comprehensive menu of roof inspection and management services,
"Roof Management Solutions, LLC" provide our clients with specification preparation for
the repair, restoration, and/or replacement of the roofing and waterproofing building
envelope. We also provide a full complement of project management services and Total
Quality inspections. Our roof consulting services expanded in 2009 to include the total
building exterior envelope (windows, walls, and fascia). Our firm has also expanded into
expert witness work in areas where roofing and waterproofing system failure results in
litigation.
We have been privileged to be invited to present seminars on roof management and
infrared analysis to various local professional groups and organizations as well as
educational seminars at professional trade shows and business meetings.
Page I of 3
commercial Roofing and Waterproofing Consultants�, Phone(934)/.53-8,303 a ww ,rmsro0fconsu1tants.cWn
Approximately 40% of our projects is concentrated with nationally recognized commercial
Property Management firms. Currently they include: CB Richard Ellis, Cushman and
Wakefield, Merin Hunter Codman, Jones Lang LaSalle, Stiles, Taylor and Mathis, Crocker
Management, and Midgard Management to name a few. Within this percentage, we
provide roof management services to private Developers for shopping centers, malls and
office complexes.Within this percentage, we provide roof management services to private
Developers for shopping centers, malls, and office complexes.
Approximately 15% of our portfolio is concentrated in the condominium market. Normally,
we handle high-rise buildings, Mid-rise and low rise complexes rather than the "home
owner associations" that comprise of single family homes.
The remainder of our portfolio (45%) is comprised of institutional and governmental clients
that include schools/universities, hospitals, and municipalities. Those clients include the
Cities of Boca Raton, Coconut Creek, Coral Springs, Lauderdale Lakes who are previous
long term clients. Currently, RMS is working with the City of Miami Beach, University of
Miami, NOVA SW University, Broward College, and Holy Cross Hospital.
What we do so diligently is to provide roof consulting services that are applicable to all
types of roofing systems; single ply, built-up, modified bitumen, metal, shingles, and
cement tile. RMS provide all our inspections and project management services for any
waterproofing issues that might arise that are non-roof related; parking structures, plaza
decks, parapet walls, walkways and canopies. We also are extremely proactive in training
the building staff for our clients. During the year, our firm participates in seminars
sponsored by the Roof Consultant Institute, attend seminars by roofing and waterproofing
manufacturers, and attend plant tours to enhance our knowledge=of the manufacturing
and quality assurance process. In this way management in the field becomes more
appreciative of important maintenance items to protect the owner's investment and ensure
a watertight building.
Total Prosect Management and Inspection/TestingServices Offered
We provide our clients with the following consulting services either through Roof
Management Solutions, LLC directly or through its sub-consultants:
• Infrared Roof Moisture Surveys
• Infrared Electrical Scans
• Capacitance Roof Moisture Surveys
• Nuclear Moisture Surveys
• Comprehensive Visual Roof and Building Envelope Evaluation
• Roofing and Waterproofing Management/Maintenance Programs
• Specification Preparation for Waterproofing, Roofing and PM.
• Job Site "Quality" Inspection
• Due Diligence Inspection Programs
• Roofing and Waterproofing Project Management
• Roof Core Analysis
• Roof Asbestos Testing
• Membrane uplift Testing
.,,
s :>
R o",��� n and�.� ,�'r'�r`,�r)`„`.ff.n\„a iw,..�t„��. ����",�"`���p �'?'7.F`7 �t,9 5 4�753-830,3`1
fie'5"� � `0,`
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• Fastener Pull Testing
• Window Leak Testing Protocols
• State of Florida and Metro-Dade Wind Load Calculations
• Contractor Referral Assistance
• In-House Roof Repair Seminars
• Expert Witness Testimony and Legal Technical Consulting Services
Professional Affiliations
• BOMA Miami
• BOMA South Florida
• Florida Hospital Engineers Association (FHEA)
• International Facilities Management Association (I FMA)
• Roof Consultants International
• Florida Roofing and Sheet Metal Association
Website
We invite you to visit our website, "A-�-�N,�.roofmana(-YementsolLItions.com where there are
complete descriptions of all the services we provide. You may also "friend" RMS on
Facebook.
Sum
At RMS, we care about providing all our clients with comprehensive and cost effective
roof asset management. For us, a rewarding day is to know that we have exceeded our
clients' expectations.
RMS is well respected within the roofing and waterproofing manufacturer community. Our
inspections are recognized by all manufacturers as a reliable resource in knowing that
those roofing and waterproofing assets are being well maintained. The local
representatives are people we do business with each day. We have solid relationships
with local manufacturer representatives and certified "top tier" contractors. We specify
roofing recommendations based on the needs of the building and combine our
recommendations towards the owner's budget.
We are very proud of our 22+ year track record that we have established in this highly
competitive and growing Florida market. Since 1994 we have steadily built our customer
base without sacrificing quality and personalized attention to detail and the individualized
needs of each client.
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HOWARD LuSTGARTEN
Hwy.,,
South Federal H Suite 201 Phone: (954) 224-8785
Deerfield Beach, FL 33341
h owa rd @ rm s roofco nsu lta nts.co m
OVERVIEW
experience in the.commercial roofing Over 25 years of exile g and waterproofing industries. Roles have
• business development, marketing, sales training, project management, specification.
Included,busy p � g
commercial roofing material and technical sales representative,forensic technician
development, co g
and expert i,6tnesp
s. Development and maintenance of a broad base of accounts and contacts in
South Florida. Competencies include;
Knowledge of buildingand Knowledge of waterproofing and
testing codes and protocols with commercial roofing systems and their
regard to roofing/waterproofing components
3 • Forensic anal sis Planning and project management
Y
• Relationship development skills
• Leadership, organizational and Networking and Promotion
or
� g �
trainin skills Development of roof asset
•
Team building management programs for client base {
� �
b construction Conflict Resolution Seminar and Educational Program
development
RECENT PROFESSIONAL EXPERIENCE
Roof Management Solutions, LLC., Deerfield Beach, FL 2009 — Present
Principal
strong account base of to property management companies, schools, municipalities,
Built a st g p p p
office buildings, condominiums, and hospitals.
• Established strong relationships with many manufacturers of commercial
waterproofing and roofing materials and systems.
• Ed ucated clients and associates in the various systems and materials available in the
commercial roofing and waterproofing industries.
• Written several articles for various trade organizations.
• Provided educational seminars on commercial roofing and waterproofing to their
client base.
' Roof Asset Management programs for multi-facility property managers and
Provide g p g
building owners in managing their building envelope assets.
• vide budget development and prioritize need in the management of building
Pro b P
envelope maintenance and replacement.
T ed specification and project manual documents to provide for a uniform
Develop p p J
bidding and quality assurance process for the application of roofing and
waterproofing systems.
• Created a Networkingroup of vendors to share contacts and provide business
g
referrals to networking partners.
gn
Thermal Imaging Diagnostics, Inc. Roof Management Solutions, Coral
Springs, FI,,
2000-2009
Co-Principal of an Infrared Testingand Commercial roofing and waterproofing consulting
firm.
mco Inc. Coral Springs,Tre s, FL. 1989-2000 p 8
Technical Sales Representative and Consultant
• -and relationship development for a major roofing and waterproofing
Territory P P
materials manufacturer.
• Provided technical training to clients and authorized contractors.
• d tiw-ritten specifications and project management for clients in roof asset
Prepare p P
management and roof replacement.
forensic analysis of commercial roofing and`waterproofing problems for
Developed forey
•
commercial building owners.
•
Provided project oversight, in house material training programs, and business
Pro p � g � .n
t of direct manufacturer to owner commercial roofing material sales 1
development
the SF Florida region.
• attendedP roduct and technical sales seminars and conferences to increase my
knowledge of the industry and competitive materials.
' ' red technology to correctly analysis areas of water intrusion from the
•
Utilized Infra b� y
roofing system.
EDUCATION
SUNiY at Cortland, Cortland,NY
Bachelor Science and Education
AFFILIATIONS
Member of Roof Consultant Institute
Member of BOMA- Miami and Ft. Lauderdale/Palm Beaches
Member of IFMA- International Facility Managers Association.
Member of CAI- Community Association International
Member of BMI- Building Managers International
:Member of CAMP- Community Association Management Professionals
President of Fort Lauderdale South Rotary Club- 2012
Member of the Rotary Club of Coconut Creek.
Assistant Governor-Rotary International District 6990- 2014
Discussion leader of the Rotary Leadership Institute (RLI)
Member of the Fort Lauderdale Design and Construction Net-working Organization
LAURA RAWLINS-BLUM
lrawli.nsblumn ,rmsroofconsultants.com
Telephone-(954)501-8098 5315 Monterey Circle 954
Delray Beach,FL 33484-8374
SUMMARY
Construction Project Manager and a City Planner earned a Master's Degree in.
Urban and Regional Planning from the University of Michigan and ultimately
served on the Board of Governors for that University.She is a former New York
City Chapter Vice President for Project Management Institute and past Treasurer
for Professional women in Construction,a national organization. She was
judge-select for Building Owners&Managers Association-Ft.Lauderdale and
Palm Beaches. Laura had a successful 15-year career with the Port Authority of
NYiNJ,earning increasingly responsible positions in the management of
environmental engineering/planning/construction professionals and the
management,planning and execution of both large and small environmental
construction projects. Her career spans over 20 years of public works
management,business development, corporate facilities,operations
maintenance,capital project planning,contracting,as well as design,
construction and asset management of existing properties.
WORK EXPERIENCE
2006- Roof Management Solutions
Deerfield, Florida
Project Executive/Manager
Responsible to supervise and coordinate projects to complete the work on time,
within the budget,and to the quality specified,while serving as the RMS representative
on the owner-property management-construction management team.Manage,oversee
and responsible for all aspects of the consulting/construction process,budgets and
schedule for multiple projects. Demonstrate mastery of project planning,cost,schedules,
contract negotiation,bidding process,change order procedures,staffing and problem.
solving.Cultivate and.maintain relationships with owners,lenders,contractors,design
professionals,trade associations and facilitate the company-wide relationship with local
and State representatives.
2004-2005 New York University
New York,New York
Project Manager
anage the design and construction of capital improvements and major deferred
maintenance projects and ensure schedules and projected budgets are met and completed
work meets standards and requirements.Plan and manage all aspects of design and
construction from inception to completion including managing budgets for assigned
projects.Administer activities of project team(architects,engineers and end users)to
ensure project schedules and goals are met. Provide guidelines to architects and engineers
to ensure final product is cost effective,meets end users needs and is easy to maintain.
M Prepare contracts and approve invoices and change orders.Provide timely and accurate
reports to the Director,deans,and senior administrators on the status of projects.
2001- 2004 Robert D.Rawlins Associates
Pembroke Pines,Florida
Director of Construction Project Management Services
Primarily responsible for ensuring the performance of direct reports in the areas of daily
management,supervision,coordination and successful completion of construction
projects to meet time and cost objectives with respect to contracting,scheduling,
estimating,bidding and contract administration. ultimately responsible to the firm for the
profitability and client satisfaction of their projects.
1985-2001 Port Authority of New York and New Jersey
New York,New York
Program Manager-Economic Development Department(1997-2001)
Provide management,supervision and oversight responsibility to staff executing the
construction functions for the Teleport(a satellite communications center),Essex County
Resource Recovery Facility(a co-generation.plant),Newark Legal.Center(an office
complex)and the Bathgate Industrial Park. Responsible for the development and program
management of the facilities' $50M dollar capital and maintenance budgets,the review
and approval of 50-100 tenant alteration applications annually,and the overall
management of the facilities' environmental programs and responsibilities.Directly
supervise the activities of staff in fulfilling their responsibilities while maintaining
relationships with similar management counterparts outside of the Port Authority.
Project Manager-Port Commerce Department(1995-1997)
Responsible for supervising and coordinating the work of a multi-project group of multi-
disciplined professional staff including engineers,architects,and consultants associated
with the delivery of building programs(S10M-$30M annually).Major areas of
responsibility include:assisting in the development,review and finalization of the
capital and operating programs;managing project plans versus actual and forecast to
completion;resolving resource allocation,scheduling and technical conflicts;
implementing appropriate recovery actions when project plans are deviated;evaluating
project team.performance;managing engineering,architectural and technical consultants;
and functioning as the department's representative with Port Authority executive staff
and tenants.
Environmental Program Manager-Port Commerce Department(1988-1995)
Responsible for a broad range of environmental initiatives including strategic and
business planning,contract development and implementation,and finance and budget
programs.Responsible for providing strategic direction and leadership to the Safety and
Environmental Compliance Program,planning and supervising the activities of the
division's personnel in developing and implementing improved maintenance programs,
standards and procedures for inspection,repair and preventive programs for building
systems.Plan and direct the activities of the division's professional,technical and support
employees;maintain effective relationships with the labor unions of the covered
employees;preparation of standard rules,regulations,training programs and operating
procedures for operating personnel;develop,analyze and recommend safety
improvements;establish priorities among rehabilitation and repair projects and allocate
1)
manpower and resources based upon those priorities;supervise the preparation of the
budget and manpower schedules;maintain.overall budgetary control for the division;
ensure the compliance for required governmental standards to operate and maintain
effective working relationships with other port facilities,contractors and manufacturers
involved in the construction,rehabilitation,inspection.maintenance and repair of port
facilities.
Environmental Project Manager-Engineering Department(1985- 1988)
Responsible for the direction,development,design,construction,and coordination of
environmental construction projects that insure that applicable environmental
requirements of Port Authority projects are satisfied. Immediate project responsibilities
include establishing project criteria,scope,schedules and budgets;assembling contract
documents;managing and administering design and construction staff and contracts to
meet the needs of the Port Authority and its customers;and insuring timely?completion of
projects within project scope and budget.
AREAS OF EXPERTISE
• Successful development and implementation of capital and expense construction
programs.
• Significant project and contract management experience with multiple construction
projects of various technieaUregulatory complexities.
• Thorough knowledge of management practices and principles with emphasis on
managing and motivating highly skilled staff of technical,operational and
administrative backgrounds.
• Extensive knowledge of project management principles and techniques including
planning,scheduling,cost control and resource management.
• In-depth knowledge of construction practices and procedures.
• Ability to provide requisite oversight for contract management and construction
supervision.
• Comprehensive background in municipalffacility, management.
• Demonstrated ability to provide a wide range of technical assistance essential to the
operation,maintenance and rehabilitation of facilities and projects.
• Substantial knowledge of federal and state environmental regulations.
• Demonstrated establishing priorities,problem solving,negotiation and conflict
resolution skills.
• Strong interpersonal skills including significant experience interacting with support
personnel,executive staff,consultants,government agencies,civic and community
groups.
• Excellent oral and written presentation skills.
MAJOR ACHIEVEMENTS
• Managed several multi-million dollar facilities,infrastructures,mechanical,civil,
transportation,design-bid-build,design-build and design-build—operate maintain
construction projects.
• Participated in public sector and other projects related to privatization,operation
improvement,construction,upgrading,maintenance/repair,etc.of various marine
facilities,transportation and economic development initiatives.
• Initiated and executed environmental construction programs.
• Developed facility/plant.,transportation.,real estate, infrastructure and other areas
relating to development.
EDUCATION
City University of New York(Hunter College)
Bachelor of Arts
University of Michigan
Masters of Urban/Regional Plannina[Environmental Resource Management
New York University
r
Certified Professional Project Manager-Pending
PROFESSIONAL AFFILIATIONS
Building Owners&Managers Association(BOMA) Ft. Lauderdale/Palm Beaches
Judge—The Office Building of the Year(TOBY)Awards
University of Michigan Alumni Board of Governors
Board Member
Professional Women in Construction(PWC)
Treasurer
Project Management Institute(PMI)
Vice President—NYC Chapter
American Societv of Civil Engineers
American Institute of Planners
4
ECDT RCI
�U���ER�C� As
14610 Mahogany Court, Miami, Lakes, F1.33014 •954-253-4815 0 getecconc@bellsouth.net
PROFESSIONAL SUMMARY
Project Manager with experience overseeing all phases of construction and waterproofing on multi-
million dollar construction and renovation projects for Architects, Contractors, and Developers.With the
last 11 years focused on commercial roofing and waterproofing as an Independent Consultant.
Contractor experience in: field coordination/operation of the building envelope, building construction,
quality control,contract documents, product specifications, client representation, waterproofing design,
testing and bidding documentation.
AREAS OF EXPERTISE
• Destructive/Non-destructive Analysis • Technical Design and Details
• Construction Administration • Field Forensic Investigation
• Bidding and Contract Documents • Shop Drawing Review
• FM Global Uplift Testing • ASTM Water Testing
• Coordination Of Concrete Repair/Restoration • Constructability Review
• Building Code Analysis • Product Specifications/Material Review
• Pre-Construction Plan Review • Third Party Independent Inspections
• Peer Review of Drawings • Onsite Installation Observation
• Expert Witness • Quality Control
• Field Coordination of The Building Envelope • Client Representation
PROFESSIONAL EXPERIENCE
Founded/Owner;Tec-Con Consultants, Inc-Roofing and Waterproofing Consultant-2005 to present
Broward College Campus:
+ Assessment of campus wide building roofing condition. Created a matrix for maintenance repair
and schedule of their life expectancy.
• Forensic investigation of existing buildings and other structures. Determined moisture intrusion
and possible building damage to same.
• Assessed conditions of facades,reported condition and recommended repair requirements.
• Presented college with a performance analysis to adequately meet college budget.
• Completed waterproofing of Performing Arts Building Campus. Bailey Hall project included
complete roof restoration and renovation, exterior fagade, waterproofing coating and wet
sealing of all exterior storefront/window systems.
Nova Southeastern University—Terry Building:
• Established repair procedure for moisture intrusion, prepared contract documents based on
findings for bidding and contract work oversight. Repaired / restoration, resealing of all joints
and recoating of the existing EIFS exterior walls, completed wet sealing of all exterior windows
of the building,waterproofing of porte-cochere and sealing of existing granite facade.
Holy Cross Hospital Complex:
+ Assessed existing roofing for FM Global compliance. Project required the use of bell chamber
and bonded pull tests. Challenges: Testing was conducted during hospital operations all test
stopped when roof temperature reached over 100 deg, noise restrictions and transporting
equipment from each roof levels added to the complexity of the job.
Guillermo A.Echez ibal-Resume �� Page I o f 3
Immigration Dice Buildings:
• Created full Architectural Specifications of five buildings located in Dade, Broward and Palm
Beach. The work involved detailed specification and sections included not only waterproofing
and roofing,but all other sections for a complete Architectural building.
Falkanger,Snyder,Martinue&Yates Architects: 1999-2005
Project Manager,Construction Administrator/Specification Writer
Management of specialty construction projects, specifications development,field and office supervision
and investigation, quality control of contract documents for a variety of multi-million dollar commercial
projects.
• Monitored and inspected on-going projects. Reported progress and/or deficiencies, RFI'S.
Result: Provided resolutions to field construction problems and executed viable solutions with
minimum cost to owner/firm.
• Developed and produced project specifications and contract documents for projects. These
documents included all aspects of the building materials and construction methods.
• Coordinated Building code requirements, critical details and materials selection.
• Reviewed and analyzed product approvals, shop drawings submittals, codes researched and
designed material standards. Reviewed project requisition for payment, change orders, punch
list and close out.
• Forensic field investigations, property evaluation, due diligence reports and expert witness
assistance in litigation.
• Provided in-house technical seminars and lectures to staff on current construction issues and
events.
Salti Michealson Architects Inc.: 1985-1999
Project Manager,Construction Administrator/Specifications Writer
Managed construction projects, field and office supervision, and client contact, project scheduling, as
well as, preparation of contract document specifications.
• Coordinated multi-phased renovations and construction of existing and operating shopping
center with national anchor stores.
• Project entailed relocation of tenants from existing buildings and demolition of vacated building.
Result: Businesses continued in full operation with minimal disruptions.
• Coordinated the demolition and reconstruction of existing mall. Duties, entailed extensive
investigation and research to utilized existing buildings and materials, scheduling and phasing of
construction while mall continued operations. Result: Reduction of lost revenue and
construction time to the owner by 33%.
• Construction administration of a 14-story high-rise building and full construction administration.
Project completed with no delays.
• Prepared contract documents, specifications, conducted field inspections, construction
administration and roofing design for several renovated elementary schools in Broward County.
• Pedestrian Bridge and the performing arts center exterior windows impact resistance
restoration. This was achieved with newly tested material and designed into oversized window
panes in the center, at the time no product approval requirements were established, but this
type of protection was achieved.
Page 2 of 3
Guillermo A.Eohe_abal-Resume
INDUSTRY QUALIFICATIONS
State of Florida
Florida Certified General Contractor(Current-inactive Status) 1984—present
Broward County:
Member County Board of Rules and Appeals;Fire code sub-Committee 2006—present
Member of Broward County Board of Rules&Appeals Roofing sub-Committee 2004—present
Member of Broward County Board of Rules&Appeals Architectural Sub-Committee 2004-2005
Member of Building Officials Association of Florida 2008—present
PROFESSIONAL ASSOCIATIONS
Member of RCI—(Roofing Consultants Institute) 2005—Present
Member of BOAF—(Building Officials Association of Florida) 2007—Present
Member of SCIPS(Specifications Consultants in Private Practices) 2005—Present
Fort Lauderdale CSI—(Past Chapter Board President 97-99) 1987—Present
Member of CS1-(The Construction Specifications Institute) 1986—Present
Guillermo A.Eche=abal-Resume � M� Page 3 of 3
Richard A McKee BRO
248 S.E.61'Avenue,Deerfield Beach, Florida 33441 954-594-2139 R.A.McKee@hotmaii.com
191E CINSILTANT/IVAEITY ASSINANcr INSPECTIN
Roof consultant/quality assurance inspector with more than 15 years'experience in overseeing all phases of roof
construction on new and reroof installation projects. Experience includes project management, roof design, roof surveys,
roof asset management and quality assurance inspection. Projects include commercial buildings, educational institutions,
industrial buildings, retail stores,condominiums, and residential structures. Backed by a strong reputation in the roof
consulting and inspection industry.
pref ess1e,et Streeeth
—Project Alanagemen t —Roof surve vs —Tile Roof Inspections
—Quality Assurance Inspections —Leak Investigations —Aletal Rooflnspections
—,Single Ply Alembrane Inspections —Mater P'roof`ing Inspections —Modified Roof Inspections
11011eeted SICCISSM Projects
Toyota Manufacturing Plant Georgetown, Kentucky
Florida Atlantic University Boca Raton, Florida
Home Depot Southern U.S. Region
Mizner Grand Condominiums Boca Raton, Florida
Professional Experience
Horne Depot Inc.(Deerfield Beach) 2012-Present
Field Services/Field Inspector
Atlantic Caribbean Roof Consultants LLC (Oakland Park, Florida) 2005-2011
Roof ConsultantJSenior Field Inspector
Provided quality assurance inspections for new and reroof projects. Performed roof surveys, in progress and final
roof inspections. Provided documentation of deficiencies and projected cost of roof repairs and roof replacement.
Assisted engineering department in providing code compliance inspections, drainage surveys, steel framing and
metal deck inspections.
.1essco Inspections Inc. (Deerfield Beach, Florida) 2004-2005
PresidentlOwner
Provided roof consulting and quality assurance inspections on commercial projects.
IRT/Arcon Roofing (Oakland Park, Florida) 2003-2004
Roof Consultant/Quality Assurance Inspector
Roof field consultant and quality assurance inspector for new and reroof projects. Performed roof surveys and
prepared specifications, drawings, and product data with materials warranties. Provided consulting services, client
relations and managed quality assurance projects with full time inspections on projects sites in Puerto Rico and the
US Virgin Islands.
McKee Roof Inspections (Pompano Beach, Florida)
1992-2002 �
President/Owner
Provided roof consulting, quality assurance inspections and roof testing services.
Law Engineering (Tampa/Miami, Florida) 1982-1992
Engineering Technician
Performed structural steel, reinforced masonry, visual welding and pile and auguring inspections. Provided asphalt
and concrete field and lab testing. Also managed and organized roof quality assurance projects, roof surveys and
laboratory roof material testing. Provided roof quality assurance inspections throughout the United States.
EdIC80811&9e111HOUINC
CPN: Certified Nuclear Moisture Gauge operator
CPN: Radiation Safety and Use of Nuclear Gauges
RCI: Roof Consultant Institute, RRO
RCI: Roof Top Quality Seminar
RCI: Roof Assess Management
RCI: Building Envelope Technology Symposium
Manufacturer's Seminars: Koppers Industries, Siplast, GAF, Johns Manville, Tremco, Sarnafil, Fibertite..
Firestone, and Certainteed
�5�:�✓1E
Anthony Tomassi
5451 NW 24thStreet, Suite#31
Margate, FL 330633-
Tel-, 954-979-1180
1979— Rome Free Academy
1979 thru 1987 - ONvner of various properties
Landlord
Owner of Diamonds Subs& Wings
1987 - Moha-Nvk Valley Community College—Evenings for
Real Estate Sales Certification
Real Estate Appraisal Certification
1987 - Basement Waterproofing NationiNide
Responsibilities included sales of various water proofing systems.
GPG—30 Bentonite
Mira-Drain
Beaver Channel Systems
Hydro-Static Pressure Relief Systems
1988 thru 1990 - GTI Waterproofing—Sales and Installations
GPG—30 Bentonite
Mira-Drain
Beaver Channel Systems
Hydro-Static Pressure Relief Systems
1990 thru 1995 - Professional Services Industries
Studied the Florida Building Code and Performed Field Testing
Services in accordance with the Florida Building Code:
* Quality Assurance Roof Inspector
* Roof Installation Monitoring
* Roof Inspections
* Tile Static Uplift Testing
* Fastener Withdrawal Resistance Testing
* Bell Chamber—Membrane Adhesion Testing
* Bonded Pull Test—Membrane Adhesion Testing
199.31 - Certified and Licensed for Nuclear Density and Radiation Safety
Page I of 2
&I%Testing
1995 thru 1997 - Independent Root —General Manager
Performed Field Testing Services in accordance with the Florida
Building Code:
* Quality Assurance Roof Inspector
* Roof Installation Monitoring
* Roof Inspections
* Tile Static Uplift Testing
* Fastener Withdrawal Resistance Testing
* Bell Chamber—Membrane Adhesion Testing
* Bonded Pull Test—Membrane Adhesion Testing
1996 - Lead Paint Inspector—Certification
Lead Risk Assessor—Certification
D.O.H. —Radiation Safety Officer
1998 - Roof Reporters—General Manager
Performed Field Testing Services in accordance with the Florida
Building Code:
* Quality Assurance Roof Inspector
* Roof Installation Monitoring
* Roof Inspections
* Tile Static Uplift Testing
* Fastener Withdrawal Resistance Testing
* Bell Chamber—Membrane Adhesion Testing
* Bonded Pull Test—Membrane Adhesion Testing
1998 thru Present- A. Tomassi Roof Testing—Owmer
Performed Field Testing Services in accordance with the Florida
Building Code:
* Quality Assurance Roof Inspector
* Roof Installation Monitoring
* Roof Inspections
* Tile Static Uplift Testing
* Fastener Withdrawal Resistance Testing
* Bell Chamber—Membrane Adhesion Testing
* Bonded Pull Test—Membrane Adhesion Testing
2008 /2009 - Factory Mutual Global approved for Membrane Adhesion Testing
and Uplift Resistance of existing and newly installed roof systems.
2010 - Troxler Certification for Nuclear Density Gauge Safety &Usage
Various Roof TestingServices:
ces:
Baxter Healthcare Miami International Commerce Center
University of Miami Port of Miami
Tower Shops Port Everglades
Federal Courthouse, Dade County Broward County Courthouse
Holy Cross Hospital Various Brow and County Building
Page'.? of 2
............ ................ ...................................................
Miami-Dade County,Florida
DEPARTMENT OF REGULATORY AND ECONOMIC RE50URSCES
BOARD AND CODE ADMINISTRATION DNISON
_
PRODUCT CONTROL 3EC'i'ION
Laboratory Certificate M�E���N 11805 S.W.26 Street-Room 208
APPROVED Miami,Florida 33175-2474
T(786)315-2590 Fax(786)315-2599
?lrta a��tl�lea that r� ? �'oo� ?e�t�r�. ��cc, eacatea' at 545 ?2.ZU. 2� St., Sutte
#3.. %wo&o 57Z 33063 a arc a##u ved '7e 4&vt" 4Fe 4m4n4urce u4td Uwa-
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Dade L' 2?e,�ant�e�ct o� ,Z'u,�u�Cetan�y acrd �ca�rc��tc Ra"Vw acrd pwftd 7XS301-_
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and to. eota#a to#A#Va ffse pa" ad&#A
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SOLUTIORS
A,Jimited,
City of Miami Beach
RI=CA No. 2017-037-KB
Roofing and Waterproofing Consultant Services
Approach and Methodology
Roof Management Solutions (RMS) offers the following approach and
methodology to advance the City of Miami Beach Roofing and Building Envelope
Asset Program in a satisfactory, effective and compliant manner.These consulting
services emphasize required testing, possible remediation and/or replacement of
the roof membrane, monitoring, reporting and verification procedures to meet the
City's requirements.
RMS places great emphasis on the project "team approach" to roofing and
waterproofing consulting. This team approach has resulted in clear
recommend ations7 smooth running projects, accurate specifications that provide
competitive bids with minimum change orders, if any and resolution of
construction concerns during any project. The project team is comprised of the
following individuals:
1. City of Miami Beach assigned staff
2. RMS roofing/waterproofing consultant(s)
3. RMS project manager
4. RMS testing consultant (sub-consultant to RMS, if required)
5. RMS structural engineer or architect (sub-consultant to RMS, if required)
6. Roofing and/or waterproofing manufacturer technical and/or sales
representative
7. Roofing and/or waterproofing applicator
Our goal is to work with the City to provide the services requested in "C2. Scope
of Work Required 11 on pages 26, 27 and 28 of Appendix C and associated
Addendum. Here's how:
Asset Proq Consultinq
Pre- Roof and Building Envelop ram Services
* Determine scope and review requirements
0 Develop and analyze alternatives
0 Recommend preferred options
0 Estimate budget and schedule
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1. Set up a simple and direct communication plan between applicable City of
Miami facility director(s) and RMS.
2. RMS will review existing roofing/building envelope documentation (e.g.,
specifications, proposals, testingi and existing visual inspections) and
other historical data for the identified buildings (Attached identified
buildings —Addendum No.1)
3. RMS will evaluate and catalogue/graph this data and transmit its findings
tot City in a written summary report. RMS will also conduct a "gap
analysis" to identify information needed to ease planning and design and
improve cost, progress and end result reporting. The report will provide
the City with a template for all future roofing/waterproofing project
documentation and/or input data for computerized maintenance system,
such as Procore.
4. RMS will ensure that Roofing Asset Program requirements, cost, schedule,
progress and end results match the City's requirements
5. Develop standardized forms for the City of Miami Beach to include the
following:
a. Visual Roof Inspections (including any testing results)
b. Quality Assurance Roof Inspections
c. AnnualNearly Warranty Inspections
d. Visual Waterproofing/Building Envelope Inspections
e. Front end boilerplate bid documents as templates for roofing and/or
waterproofing projects
6. Develop a chain of communication between the City of Miami Beach and
RMS to respond to building emergency that requires immediate attention by
the roofing/waterproofing consultant and confirm information
et Pr - a
Roof and Buildinq Envelope Ass oq ram Consultinq Services
- ces
The approach and methodology that RMS will use for the City is:
Emergencies (in House} and
1. Upon notification of a building leak, RMS will immediately respond a
contact the designated City of Miami assigned to inspect and assess the
identified water intrusion. Further to assess the severity of the problem to
provide the most effective resolution of the problem.
2. RMS will provide for a visual inspection (roofing, building envelope or
both), applicable testing protocols, etc.
3. RMS will direct the various team members to coordinate those site visits
with the designated City personnel. This would include both in-house and
sub-consultant team members.
Page 2 of 9
f-On-Imerciall Roofing and Waterproofing Consuitants I Plhone(954)753-8303 1 wwN,,,v.rr,,,sroofconsultat-its-ccm
Attachments — Tab #4
Enclosed are sample RNIS documents that are typical for roofing and
waterproofing projects. RNIS will modify these forms to the specifications of the
City of Miami Beach:
1. Pre-bid meeting agenda
2. Pre-construction meeting agenda
3. Pre-inspection roof questionnaire
4. QA inspection report
5. Project meeting agenda
6. Roof inspection report
7. Bid spread sheet analysis
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October 14, 2016
Re: City of Miami Beach- 555 171 St. —Miami Beach
To: Alex Denis/Adrian Morales
Alex and Adrian - Thank you for permitting our company to perform an inspection of the
roof(s) of this designated property. In order to facilitate in having our inspection more
complete,we will need the following survey filed out and sent back to us prior to our visual
inspection. Without this information, we cannot adequately complete the report. Please
scan the completed form (PDF format), and email it back to us as soon as you can. We
use this information when completing our visual survey. Any other information you have
in the office that you feel will provide our team with historical information or perspective,
please send with this survey or we can pick up copies at your office.
We do understand that assembling this information is an inconvenience and time
consuming, but it is necessary and will help make our report more complete. Once this
information is added to the report,this information not be required in the future unless new
work is completed on the roof during our inspection report updates.
Mote: often on many of the properties that our firm inspects the maintenance engineer is
an excellent source of information and historical perspective particularly if they have been
with the property at least 5 or more years. Many of these individuals have remained with
the property even when there have been changes in management. It is always an
advantage to our inspectors to have this individual at the visual inspection (if possible). If
they cannot be present at the inspection, having their input on this form is also valuable to
us.
Please answer the following questions to the best of your ability. Scan or mail this survey
back to our office with the appropriate copies of pertinent information.
Building Marne and Address:
1. Does management have a current roofing warrantee (contractor or manufacturer) for
the roof system(s)we are inspecting? Yes No. If yes, we will need a
copy of the warrantee(s). If a warranty copy is NOT available, what year was the roof
system(s) installed? estimate/exact (circle one). Have you ever had a
Warranty Claim (either labor or manufacturer) on this roof? Yes No. if
yes, what was the issue and how was it resolved?
2. Is the roof system we are inspecting currently leaking? Yes No. If yes,
please provide some description of the leaks and locations in the building. Note: We may
need access to these areas during our inspection.
3. Has this roof section(s) leaked in the past? Yes No. If, yes, please
provide some description of the problem and how it was resolved. Any copies of work
orders relating to these leaks would be helpful and added to the report.
4. Is the roofing system under any type of contractor"maintenance program"? Yes
No. If yes, please send us a copy of the maintenance agreement on this roof(s)
section. If you do not have a maintenance agreement that you can send, what roofer(s)
do you currently use to fix leaks on this facility?
5. Do you have any present or past correspondence between owner/contractor and
owner/manufacturer? Yes 'No. If yes, please send a copy of any
and all correspondence to our office with this form.
6. Has there been any work (PM or Repairs) completed on this roof within the past 3
years. Yes_leo. If yes, please send us work orders, invoices, or any
description of the work that has been completed.
7. In order to visually confirm the results of the moisture survey and to observe and
identify the various roofing components, it is necessary to remove a small 211 roof core
and inspect the inner assembly of the system to the deck. All of these cores are properly
repaired with compatible roofing materials. Unless the roof is out of warranty or we
receive advanceda 0
-permission, our technician will not perform this service. If the
roof is under warranty, we suggest that management hire an authorized roofing
contractor to make the necessary core cuts and repairs. Will our technician be
allowed to cut a small core in the roof and repair it? Yes No.
8. Is there any other information that would be helpful for our technician to know at the
time of the inspection of this roof
area?
Please scan any other
documents that you feel would be important for our firm to be aware of.
.........................
While we have attempted to receive the most up to date information, there may be
vital information you have in your files that would help us understand the roof
from a historical view point. If you can copy, scan and send any of these
documents (manufacturer and labor warrantees, correspondence, work orders,
leak reports, etc.)to RMS with this form, it will provide our inspector with a clear
understanding of the roof.
Your Name: Title:
Email: Date:
Direct Phone: Cell:
If Applicable:
Chief Engineer or Maintenance Name:
Email.*
Direct Phone: Cell
Please send this survey back to our office with the appropriate information. If you
have any questions concerning the information requested, please give our office a
call. We would be available to review this with_you. We appreciate your business
and look forward to reviewing our report with you in the coming weeks.
Very truly yours,
5fawardlustgarten
Roof Management Solutions, LLC
..........................................
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October 14, 2015
Re: City of Miami Beach- 555 1711' St. --Miami Beach
To: Alex Denis/Adrian Morales
Alex and Adrian - Thank you for permitting our company to perform an inspection of the
roof(s) of this designated property. In order to facilitate in having our inspection more
complete,we will need the following survey filled out and sent back to us prior to our visual
inspection. Without this information, we cannot adequately complete the report. Please
scan the completed form (PDF format), and email it back to us as soon as you can. We
use this information when completing our visual survey. Any other information you have
in the office that you feel will provide our team with historical information or perspective,
please send with this survey or we can pick up copies at your office.
We do understand that assembling this information is an inconvenience and time
consuming, but it is necessary and will help make our report more complete. Once this
information is added to the report,this information not be required in the future unless new
work is completed on the roof during our inspection report updates.
Note: often on many of the properties that our firm inspects the maintenance engineer is
an excellent source of information and historical perspective particularly if they have been
with the property at least 5 or more years. Many of these individuals have remained with
the property even when there have been changes in management. It is always an
advantage to our inspectors to have this individual at the visual inspection (if possible). If
they cannot be present at the inspection, having their input on this form is also valuable to
us.
Please answer the following questions to the best of your ability. Scan or mail this survey
back to our office with the appropriate copies of pertinent information.
Building Name and Address:
1. Does management have a current roofing warrantee (contractor or manufacturer) for
the roof system(s) we are inspecting? Yes No. If yes, we will need a
copy of the warrantee(s). If a warranty copy is NOT available, what year was the roof
system(s) installed? estimate/exact (circle one). Have you ever had a
Warranty Claim (either labor or manufacturer)on this roof? Yes No. If
yes, what was the issue and how was it resolved?
2. Is the roof system we are inspecting currently leaking? Yes No. Ifyes,
please provide some description of the leaks and locations in the building. Note: We may
need access to these areas during our inspection.
3. Has this roof section(s) leaked in the past? Yes No. If, yes, please
provide some description of the problem and how it was resolved. Any copies of work
orders relating to these leaks would be helpful and added to the report.
4. Is the roofing system under any type of contractor"maintenance program"'? --Yes
No. If yes, please send us a copy of the maintenance agreement on this roof(s)
section. If you do not have a maintenance agreement that you can send, what roofer(s)
do you currently use to fix leaks on this facility?
5. Do you have any present or past correspondence between owner/contractor and
owner/manufacturer?. Yes No. If yes, please send a copy of any
and all correspondence to our office with this form.
6. Has.there been any work (PM or Repairs) completed on this roof within the past 3
years. Yes_No. If yes, please send us work orders, invoices, or any
description of the work that has been completed.
7. In order to visually confirm the results of the moisture survey and to observe and
identify the various roofing components, it is necessary to remove a small 2" roof core
and inspect the inner assembly of the system to the deck. All of these cores are properly
repaired with compatible roofing materials. Unless the roof is out of warrantv or we
,receive advanced-permission, our technician will not 2.erform this service. If the
roof is under warranty.-we suc-1-gest that manaqement hire an authorized roofin
contractor to make the necessary core cuts and repairs. Will our technician be
allowed to cut a small core in the roof and repair it.?_ Yes No,
8. Is there any other information that would be helpful for our technician to know at the
time of the inspection of this roof
area?
Please scan any other
documents that you feel would be important for our firm to be aware of.
..........................
While we have attempted to receive the most up to date information, there may be
vital information you have in your files that would help us understand the roof
from a historical view point. If you can copy, scan and send any of these
documents (manufacturer and labor warrantees, correspondence, work orders,
leak reports, etc.)to RMS with this form, it will provide our inspector with a clear
understanding of the roof.
Your Name: Title:
Email: Date:
Direct Phone: Cell:
If Applicable:
Chief Engineer or Maintenance Name:
Email:
Direct Phone: Cell
Please send this survey back to our office with the appropriate information. If you
have any questions concerning the information requested, please give our office a
call.We would be available to review this with you. We appreciate your business
and look forward to reviewing our report with you in the coming weeks.
Very truly yours,
H"ardlustgarten
Roof Management Solutions, LLC
.................................................
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PRE-BID MIEETING—DAVID POSNACK JEWISH COMMUNITY CENTER
5850 PINE ISLAND ROAD
DAVIE,FL 33328
JUNE 159 2016
1. Introduction of Participants
2. Sign-in Sheet-RMS
3. Bid Due Date-June 29, 2016
a. Anticipated Award/Review Bids
b. Anticipated Start Date
c. No Bids to RMS-Mail/Hand Delivered Bids to Dave Posnack JCC
Attn: Elaine Turner CFO
d. Not Bidding Project/Please Reply to RMS via email:
Howard@RMSRoofConsultants.com
RMSRoofConsuitants.com
4. Review of Bid Documents and Bid Package-Payment A lication/Schedule of Valve
alve
(A.IA)/Direct Purchase of Materials/Level 2 Test Affirmation/Certificate of Insurance
ce
5. Roof Testing
6. Re-Roof System Review-Carlisle/Soprema
7. warranty Infonnation/Materials/Labor
8. weather and Material Delays—Rain/Wind/Hurricanes etc.
9. Special Circumstances
a. Work Hours/Daily Check- in/out
b. Noise and Odors
c. Building Access
d. Toilet and Parking
e. Set-up Areas
f. Security
10. Questions/Answers
11. Procedures to Revisit David Posnack JCC Project Site
12. Physical Inspection by Contractors.
REMEMBER: THE BIDS ARE DUE JUNE 2919 2016
TO: Elaine M.Turner,CPA
Chief Financial Officer
C/O David Posnack Jewish Community Center
5850 Pine Island Road
Davie,FL 33328
NO BIDS ARE ACCEP'T'ED BY RIMS CONSULTANT
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David Posnack JCC- Pre-Construction Meeting- August 5,2016
1. Introduction of Participants
a. Role of all Participants
b. Role of Consultant
2. Chain of Command for the Management/Contractor/Consultant
3. Status of Contract with the owner
4. Approved Addendum
5. Permit Test Results
6. Status of Permits
7. Roof Mounted Equipment Etc. that Needs to be Disconnected and/or(Moved/Replaced
(Note Photos)
a.There are 8 to to curbs where the electrical boxes or wiring will need to be re-
located. will JCC handle relocations or Will Advantage issue a change order)
b. Section "F" is one of the sections Advantage are wrapping the walls with membrane.
JCC have lightning protection system currently mounted on the inside wall. Advantage
i suggest to terminate the flashings on both sides and waterproof this area or system will
need to re-locate. Advantage suggest to waterproof all of the walls on this section as
well
c. Advantage provided a drawing to show the sections where the base flashings will be
wrapped with 60 mil. All remaining base flashings will be replaced as is and the upper
walls waterproofed (not the high walls but the lower sections).
d.Advantage needs to add a new 1.5" wood nailer.There are three (3) access ladders
that will need to be raised and re-mounted in order for the wood and the new coping
cap will fit. one of the ladders is the main roof access ladder. Not major; but it will take
some time and possible a lift/small crane.
e.The current overflow drains are 1"to 2" off the roof.These overflows will need
extensions on them to be properly flashed. Advantage needs to know how high the
overflows should be?
f. Advantage have a unit price for new retro-fit drains and recommend all drains be
changed out, how should Advantage handle to verify number and cost for new drains?
8. Status of ordering of Materials for the Project
9. Anticipated Start Date of Loading of Materials and Commencement of work
a. Location of stored material and dumpster storage (if necessary)
b. Location of restroom
c. Parking location-workers and trucks
d. Lunch break area
10. Check- In and Security of Workers Daily
11. Work Hours and Days
a. Set upareas
b. Working onweekends,etc.
12. Dress Code for Workers
a. Smoking policy
b. Radios
c Work shoes
d. Dress code
l3. Safety ofRoofing Contractor Workers,JCC Users and Employees
a. OSHA
b. Ladders
c. Fire extinguishers
d. Protection ofbuilding exteriors and shrubs
e. Protection of parking lots and cars in parking lots �
f. Safety taping ofwork areas, entrance/exit doors �
14. Custodia( Duties on a Daily Basis
15. Anticipated Completion Date (Weather Permitting)
U 16. Emergencies
a. Emergency contact list from Roofing Contractor both onand off hours
^ b. Leaks during off hours
» c. Contact with tenants
d. Emergency"chain ofcommand"
17. Rain Delays- Non Work Days (faxes and/or phone calls to Manager and Consultant)
_ 18. Processing ofProgress Payments
19. Questions-Comments-Unfinished Business
20. Physical Tour ofSet up, Porta John, Lunch Breaks,Trucks/Durnpsters, etc.
�
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SUT0S 1430 S. Federal Hwv. Ste. 201
Deerrield Beach, FL 33441
A Limited Liability("'onipanN 954 753-8303
September 91�, , 2016
To: David Posnack Jewish Community Center/Advantage Roofing and Restoration
From: Roof Management Solutions, LLC
Re: Project Progress Meeting #1 (Minutes notes in bold)
Agenda
1. To discuss issues with flex lines and electrical whip. Who and when will those
issued be corrected (JCC to correct)
2. To request updated schedule for each roof section. A thru K excluding E
(attached)
3. To discuss replacement of sixteen (16) ceiling tiles that are stained from previous
leaks. Who and when will they be replaced? (JCC to replace at end of project)
4. To discuss conduit on underside of deck. Who will replace or repair? (JCC and
Advantage to review and conclude outcome)
5. To discuss the hair line cracks in the stucco be repaired prior to Waterproof
painting? (yes w/ Advantage to repair)
6. To discuss previously repaired crack in the SE corner on section K needs to be
properly repaired. Who and when will this be completed? (Advantage to repair)
Attendees (attached)
Discussed
1. JCC approved access to work over Jewish Holidays specifically w/ pre-
school (metal work)
2. JCC requires no smoking on campus
Submittals
1. Requested/Rec'd Safety and Health Plan for Advantage Roofing &
Restoration (RMS to distribute separately)
2. JCC/RMS-Approved Change Order#1
Open Issues
1. To resolve conduit on underside of deck
2. To resolve Advantage Payment App #1
3. JCC to select coping cap color
Special Note (s)
1. Next progress meeting 9123/16 at11AM (JCC)
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Commercial Roo ane,and kk"aterprmo final Consultants
.............
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Date of Observation: 11/0112016 Time: 9:30AM Report No. #15
Project name: David Posnack Jewish Community Center
Project Address: 5850 S. Pine Island Road Davie, FL
Project Owner: David Posnack Jewish Community Center Campus and for Bldg. K
Y
Building/Roof Section: K No. of Sections: 11
Conditions: Satisfactory leather: Partly Cloudy Temp. 76°
Est. Completion: � Contractor: Advantage Roofing & Restoration
0
Superintendent Onsite: Jason Brewer ' Workers Onsite#: 10
p
Construction Observations: RMS inspector was on site today to perform an in-progress inspection observed on the installation of
the new Carlisle Roof System on SS these corner roof section of roof section K. Below is a list of observations.
Roof Section K
• Observed the contractor install the remaining two thousand(2000)SF of the new Carlisle roof system.
• Contractor removed approximately two hundred(200)SF of wet insulation in the southeast corner of the roof per the
provided moisture survey
Observed the contractor mechanically fasten the 4'X 4'X 3"polyiso insulation to the metal decking using three(3")inch
steel plates and six(6")inch screw fasteners followed by the cricket installation between the wall and drain
Observed the contractor install the 4'X 8'X 1/2"securock boards in a staggered pattern and mechanically fastened the
boards using five(5)fasteners per board
Observed the contractor begin to mechanically fasten the Carlisle 80 mit PVC membrane six(6")inches OC at the six(6")
Inch side and end laps
Concerns and Issues There was no concerns or issues at RIV1S Inspector's departure.
General Quality of Workmanship Overall work performed appeared to be performed in a satisfactory manner and in
general accordance to the project specifications.
� Project Conditions Contractor appears to be following OSHA Safety Standards.
i
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Inspector's
SlSignature:nature. F4.4eA Hutt 0 Date: 11/01/2016
Print Name: Rich McKee RRO
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7) Securrock.fastened using five fasteners 8 overview of installed securock board
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and end lap
Roof Management Solutions,LLC*1430 S. Federal wy.,Ste.201, Deerfield Beach,FL 33441 (954)753-8303
Page 3 of 3
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Date of 1217/2016 Time: 9:00 Inspect!i Visual Inspection
Inspection: AM on Nuclear Moisture
Survey(attached)Property
Name: �
55517 St.
Property 55517th St. Miami
Address: Beach FL Manager: Adrian Morales
Manager E-
Mail: tib Office Phone #: 786-520-597
Building/Ro All Roof
Year InstalledAsphalt and of Sections: Sections e
or A9 Y of >15+ ears System Gravel BUR (built
.
Roof: Type: up roofing
system) over
GeneralLocation
FAIR Report � Had previous
Roof ed NO of
leaks-all have
Condition: Leaks: Reporte
d Leaks: been repaired
�1larran NONE
Roofing
tY• Contractor N/A
Name:
Building Adrian Contact Contact
Contact: Morales Cell #: 785-820-5978 E-Mail: See Above
Inspection Warranty
The contents of this report are based on the visible conditions resent on the d
P ay of the
inspection. No warranty is made that these conditions will not gg change before suggested
repairs or replacements are implemented.
There is no warranty that there are other `latent" or hidden conditions that exist
that are
beyond the scope of this inspection or the machine utilized to obtain the r '
in � results listed
this report. observations made that are outside the scope of this report p p and our field
of expertise should be checked by the appropriate vendors and/or consultants whose
expertise is in that field.
The report is the property of RMS and the client. The report is accurate to
p the best of
our knowledge and ability, but is not to be used as a substitute either now or in
the future
for plans and specifications for used by contractors or other parties contracts
. p d to handle
the repairs/replacement suggested in the p report. By providingthis report to
parties, other
p s, the client agrees to assume all liability for use of the contents of the report p rt and
to hold RMS harmless from any liability associated with use by other parties.
The conclusions and suggested scope of work and this report are not considered
ptobe
a working specification. This report is not to be used as a specification as many intricate
details that are required fora proper specification have not been included.
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Visual Observations: Roof )Management solutions performed a visual inspection of
the approximately 13,727 BF asphalt and gravel built up roofings stem on December ?
20'1 � y 3
�. The weather was fair and sunny on the day of the inspection. A Nuclear Moisture
Survey was also performed on December 7, 2016 and its results are summarized below.
The complete sealed moisture survey report with all the results are included with the
report. It must be noted that our inspection included the lower front canopy that
extends from the South (front) of the building and ends at the East side of the building
where the NW corner of the building terminates.
All Roof Sections- g Y The existing gravel surfaced built-uproofing system on the
various
elevations of the building have been installed over a structural concrete deck.
Ontop o �
the concrete structural deck, the roofing system is mechanical) fastened to a
lightweighty �
insulating concrete (LWIC) "slope to drain" insulations stew. Embedded '
. Y d �n
the LWIC is styrofoam tapered insulation which provides both the "slope" and the "R"
(insulation) value. The roof drains rain water using thru wall scuppers or off the roof
edge on the smaller roof levels where there is no parapet wall.
Coupled with the results of the nuclear moisture survey, the condition of the entire
roofing system appears to be in "FAIR" condition. It is estimated that this roofing
system is between 15 —20 Years old. Per the property manager, there have been leaks
in the past, but as of the date of the inspection there are no active
property building leaks
reported by managemen� as the source of the leaks have been
repaired.
® Membrane Flashings: The roof perimeter wall flashings consist of a smooth
membrane modified.bitumen membrane that has been painted with a white
roof coatin The whitecoating .
9 g �s weathered and cracking in most areas.
The base flashing membrane is also being effected by g
UV light.
® Roof Field !Membrane: The asphalt and gravel field membrane was
observed to be in good condition. Our inspector found no evidence of
ponding water, blisters, or exposed membrane. The gravel coverage on the
roof for most oft 9
he elevations is ample. The areas where continued
maintenance is required are at the roof edges and open perimeters where
the gravel has washed off the building.
• )'Membrane Repairs - were observed and performed at two thru wall
scuppers where it appears teaks were observed. These areas were re-
hashed with a modified bitumen field membrane. Because of thea a of the
roof, UV damage was observed 9
9 rued on the base flashing membrane of the
perimeter parapet walls.
Drainage:_ ppThe main roof drains into primary thru wall scuppers. The
scuppers are connected to collection boxes and downspouts. our
inspector observed that:some of the collection boxes were filled with
leaves from trees and palm fronds that surround the building. It does
appear that sufficient "slope to drain" was built into the system with the
use of LWIC. our inspector found no evidence of long term standing water.
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• Metal Flashings: The metal flashings used on the roof sections that have
no parapet wall are in fair condition. Our inspector did observe staining on
the outside fascia which indicate a breach at the roof edge that is secured
to the metal flashing detail. The metal counter flashings are in very good
condition and secured tightly to the wall at least 8" above the roof line. Our
inspector did observe staining of the fascia wall just below the metal edge
detail. This would indicate that water is getting into the system at the tie-in
between the roofing system and the metal edge flange detail.
Nuclear Moisture Survey: The nuclear roof survey revealed 4 areas of
elevated moisture levels. Two of the areas are located on the lower
entrance canopy, one area located at the north main roof section in a
scupper area that was recently repaired, and one area that encompasses
most of the "east" elevator roof. This roof section would be the only
section of the roof that would require replacement. In total, approximately
3.57% of the total roof area contains saturated LWIC well below the 25%
threshold required for total system replacement. The "east" elevator roof
must be replaced as it is more than 60% saturated.
Recommendations: Based on the observed visual deficiencies on all the roof sections
and the results of the Nuclear Moisture survey, Roof Management Solutions
"
recommend that the existing roofing system can be 4'restored" to "like new" condition.
The process would include removing any areas in the moisture survey that are
considered "saturated" and replacing both the membrane and insulation with dry
components. Additionally, on each roof level all the roof penetrations and perimeter
areas would be treated to an elastomeric cement reinforced with polyester fabric and
coated with a reflective UV resistant coating. The final process to restoration would
include the removal of all existing loose gravel and dirt from the roof field and an
application of a cold applied, elastomeric roofing mastic. The new weathering surface
is then covered with new gravel surfacing.
Estimated Costs: The estimated budget to provide a total restoration of the existing
roofing system would be approximately $82,000 - $85,000. The restorative system
would include a full 10-year labor and material warranty for leaks and faulty
installation. An approximate comparative cost to remove the existing roofing system,
insulation, and metal flashings to the structural concrete deck and replace with a
"slope to drain" 60 —80 ML TPO or PVC roofing system would range from $130,000 -
$200,000 not including any potential latent/structural damage). The replacement
system would include a 20-year manufacturer warranty and a 2-year labor warranty.
These estimated budget estimates do not include consulting fees to prepare
specifications and to provide construction management or the permit required testing
(for the replacement roofing system)
Non-Roof Related Conditions: It appears that the exterior waterproofing requires a
more intensive evaluation in terms of cracks in the stucco on the roof side of the
building. Additionally, the concrete/coral coping cap does have areas between the
slabs where the concrete filler has deteriorated.
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Our inspector also found an area at the SNE corner of the building where the corner
miter of the two coral slabs are damaged. The a/c chiller line pipe insulation is
weathered and should be replaced. The electrical conduit running on the lower canopy
roof on the south and east side of the building requires replacement of the wooden
block-supports.
Immediate repairs: Clean out all scupper boxes that are currently clogged ed or blocked
with leaves.
Inspector's
Howardcustgarten Date: 12/21/20161
Signature:
Print Mame: Howard Lustgarten
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25) Electrical conduit secured to a weathered 26) Entrance canopy roof looking North.
wood block stand located on the west end of Note extensive palm tree debris on the
entrance canopy roof. roof
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27) Grape plant limbs overgrowing the roof. 28) Broken PVC coupling that protects
electrical wire at the elevator penthouse
on the east main roof section
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29) Staining of the fascia under the metal edge 34) Cracked concrete fascia under the metal
detail indicates water leakage at roof edge. edge detail. This cracking is due to water
The tie in on the top of the roof is open. leakage coming from the roof at the metal
edge detail
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19) The coral coping cap cement joint is 20) Typical A/C I-beam equipment stand that
weathered and needs to be re-tuckpointed has a light rusting of the equipment
with new cement. support. Pitch pan was recently
maintained with new filler and coating.
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21) Typical weathered foam insulation cover that 22) Typical metal coping cap joint cover
is installed on the chiller lines of the located at the roof edge of small roof
package A/C units. These foam covers sections located at the rear of the facility
should be re laced
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23) Overview of the entrance canopy roof at the 24) Overview of the entrance canopy roof at
front of the building looking toward the the front of the building looking East.
West. Excellent drainage and gravel Note tree limbs and leaves that are very
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13) "West" Roof section overview showing 14) Typical cracks in the stucco finish of the
elevator penthouse, abandoned roof elevator penthouse on the "West" main
opening, and A1C package unit mounted on roof section.
stand
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15) Recent roof repair at a primary drainage 16) Leaves from the trees planted next to the
scupper located at the mid-North Main roof building that are clogging several of the
section. This area appeared to be "wet" in scupper box downspouts.
the moisture survey
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17) North Main roof section overview showing 18) Damage to the "coral" Coping cap at the
typically adequate gravel coverage and no NW building corner. The cement between
evidence of ponding water. coral slabs is also deteriorated
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base flashing and white protective coating was recently repaired and re-flashed
along the parapet wall building perimeter.
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} Small Roof canopy at the rear of the
upper main roof section. Note surface building. Drainage is off the roof edge
vegetation growth due to the constant shade
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11} The stucco wall coating is weathered on the 12} Overview of the enter main roof section
building exterior. Note the cracks in the showing good drainage and adequate
stucco that follow the cinder block under the gravel coverage. No evidence of
stucco. Improper repair using a caulking standing water on this roof section
sealant.
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1) Building identification-555 17th St. 2) Lower Rear Roof Section note vegetative
growth on the surface of the gravel
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3) Typical deterioration of the white flashing 4) Leaves and debris clogging one of
coating and UV light damage to the base several scupper collection boxes
flashings of the perimeter
b ,�.?r.yr�"y.NY owryr,,,3;,,•.-,'a /r ;r'/i ri/rr//:; r/r,,.:'; r,/:d •r,,r ri,.'
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5) Large tree limbs growing over the entrance 6) Main roof overview looking toward the
canopy at the front of the building. Tree South. Excellent gravel coverage and no
NNWIW
Limbs should be cut back from the building evidence of ponding water or roof
blisters (bubbles)
Roof Managen'ient Solutions LLC• 1430 S. �'�d r f ��y: Ste 2 1 D �r'�� 1p
Solutions, •r �, Ste �.. ., �w.�",Com.d d\\,h a,"�•.\.�� \ �... ���n.,F' \ ��
Page 1 of
A A& SS1 ROOF TESTIN INC*
TOMA
Testint, * Management `c Lifigration Quality AssuranL_
Design SOCciftiltions Ce *Consultin.,
December 12111. 'M6
ale 165-3-16
Mr. Howard Lustgarten
Z�
Roof Mana(yement Solutions
Z4
143)0 South Federal Hialiwav
Deerfield Beach. Florida 33441
Re: Roof Moisture Survev
555 1 Tb Street Buildinc-7
555 17"1 Street
_%lliami Beach, 171orida
Dear Mr. Lustizartery.
As per VOUr request. we have perf' e
ormed tile "closed roof moisture survev at tfie above
W
referenced site.
The purpose of this examination was to assist wit-h loc„_rirlcr 111oisture intrusion oniv. No
other wmTantics circ expressed or implied.
It wVas m Pleasure xvork*
inty with vou on this project.
OF F40
Please contact melfvou have anyquestions regarAl C K Sc%
dingyreport. 2
V
incerely.
-AR0010248
ED
....................J
Anthony' Toinas�;i ......
.0 Dmi
onick Scat-fO meport review)
Q-A Manailer& Certified Lab Contact
AROO 10248
5451 A,,"TV 24d,Streel, -A-fargaule F/. 3-T 63 Tc,/. 954- 9.79-11(�o P
954- 9 79
Ah:,>tro-Dade Testhq.4,ge7lc-,,,Cc_q-tif7c11i017 =�
2-0'10.03 Revi.yes 03-031 03
...........
555 17"Street Buildin-a
i55 171J'Street
Miami Hach.Florida
RQ.0-F CONS'TTI
RUCON:
The tested flat roof systell,consisted oda (,ravel surfiaced. asphalt •applied. bui t up roof SVStCM
installed over approxa-mate
Iv thi*ck licihtweit'lht concrete followed b�* various thicknes
polystyrene, insolation.
of
'I'he deck is concrete.
Gravel Surfaced BUR With& Without
PoNstvrene ins.
Liaht-weilght Concrete
Polystyrene insulation
Concrete Deck
Various roof core samples did not reveal Polvstyrene insulation belowthe I,WC.
One core revealed granular surfaced modified bitumen membrane o-ver LWC.
See attached aravirnetric core results for core sample Composition.
%W
METHOD:
A nuclear test & impedance roof-Moisture test in accordance witli thercquirements ofthe FBC &
,rroxler Electronic Laboraton7 was performed for inBormational purposes to assist with locating
ma modo sture intrusion. using el "*116 roofmoisture crauge and a 'franlex aaLI(T Core samples
were taken at several intervals. inclUdino the h-H-Th and lo\v readina sites. The Core sang les were
then oravimetricalk! tested to determine the per*�
centaoe of moisture contained in cach sample.
GRAVENIETRIC ANALYSIS
"Hic core samples \,vere placed in air tight containers at the •job •sicrht. transported to our off.-Ice
laboratory I'acility. weicylied as a wet sample, then oxl,-en dried for 24 hours at 2.30 F. then
IM-
reweicyhed as a dry sample. The percentaile of'i
noisture was then calculated.
P47ge-
................
.............
strCelf3wldill!r
5;5 17 11 Street
ne."Ch.Florida
CILART-A
Sample I D, C--Core GRAVENIETRIC%ANALYSIS
Roof System COMPOsition
C-I readhicy Percent Of moisture
Z7Gravel Stirflaced BLA N/lembraiie Sample
C-I loca-tioll C-1 .01 %
Lig,ImINI*eqa-ht Concrete SaMple
C-I Coiifinued %- —..... 5.21 %
PolvSIVI-elic hisulatioii -) 95 % -
Sample
C-I ivadirilz
nbratie Sam ,le
Gravel .Stirl' ced BUR Vlei .0%
C-2 locatloii F=1-'3 S d"C Sam
6.12%
LC-` CoMitmed bistflation Sample
.9
%
0
Gravel SUrfaced BUR Membrane Sample .008%
C-3) locatioll =C-8 ghtweight Coticrete Sa le
C-3' Continued 1,i Z(I� 7.44 %
PolvStyrene histflation sainple NA-No `112 #e
C-4 readhit, = 14
Gravel Surfaced 13LIR Membrane Sample (/0
1'
L C-4 location =.I-10 1 tvv 4:3 --- I
Ci2dit Coticrete Sqllipfih- 50
7.)
C-4 CoMimiedPolvStvi-elle 111sul"itioll Sample ---- -------------------
NA-No Sample
C-5 readiflur 16
...... Gravel Sui-fled BUR N-lembrane-Sample .€ l
%
[C-5 loeatioii 13-11
J- L i(.--.Tlltwei("lit ColICI-ete Sample
Cominuet-I 7.58 %
C-5
---PoIvstN,,rciie 1-i1sulationS'alnrfle
C-6 readIII()
L
wvel SUrfaced BLA NIenibranc S'ample
Gr, .80%
C-6 location V-I i Li(jiltvveiialit Concrete Sir
C-6 Continued �7 - - ( !EP—Ie 13.45 (No
Polystvretie 111SUlarion .Sam jeNA-No Sample_
C-7 readf[h)
Gravel SLirfaced B[IF'R Membrane Sample 1.40%
location= B Liolituicitylit Concrete Sample
ontinUled 12-81 %
Polvstyreile InSLIJatioti Sample
NA-No Sample
C-8 readin-f1 Gravel SLIrfiaced BUR Membrane Sam le --
LC-8 locatiol D-9- .04%
LA(711tweit.ylit Concrete SaITI le
C-8 Continued Coal "Far Pita" vapol-Barj-iej-�,77, 4 %
13 L, R
2, .10%
read�ng. -'27
Membrane-an,
C---9 location L-12 Gravel S--L-Irfilced BUR N/lembrane Szllliple 3.61 % •Rise in WiStUre
Lvahtvveialllt Concrete Sample
C-9 Contilitied *n -U-
Polv-stvrenc Insulation Sample
NA-No Sample
C-10 reading _7\
&4
-8 Stirfaced BUR klembraiie Sat!2ple
Granular
C-10 location P-10 Liahtivc.211t Coiicrete Sample
Contin tied polvst-wrene histilatioil Sample
L
'N A-No
RED=High Moisture
5!5 1 7,hStrcet Building
5-55 17�',,Street
Nliaml Beach,Florida
CONCLUSION:
The 1--lorida Buildina Code sets an allowable maxitnum 111nitof moisture in the roof syst in as 5 % in
Z
the roof niembrane. and 8% in the ri(rid board commercially in"nufactured insulat*011.
The roof areas Sun!eyed encompasses approximately 14.000 square feet. Ifiah moisture levels
%vere detected in a ar surfaced bu-It tip
I roof membrane patch also at ,�c,�
the liahtweip anulai arious locations I'll
ght concr to
A CL%/.
The total combined area of high moisaire. content is approximately
'.57 'No of the total roof area
and equals approximately 500 square feet total.
The remaining 1'.500 s.f. was found to be kvithin the allowable moisture levels of the Florida
13LIildin(y Code.
Z
All bILIC shaded areas on the following roof Qraph rcpressents areas wtiichl
allowable moisture lcv%,,cls of the j--,j z-7 %.- a exceeded the maximum
orida Buildincy Code. at the time of this surN:ev.
All areas of roofing materials identified as havinr-, high moisture should be rernmi-ed and replaced
cr.
during any subsequent reroofin . roof repairs and
or roof maintenance.
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Certificate of Cafibration
# KELC 4 13 '7
Kimball Electro ic Laboratory. Inc.
ni
Precision Measurement Equipment Specialists
Purchase Order 4 NIA
KIMBALL ELECTRONIC LABORATORY, INC A. TOMASSI ROOF TESTING, INC.
8081 W 21 LANE 5451 NW 24 STREET
HIALEAH, FL. 33016 #3
MARGATE FL 33063
DesWpbon: DIGITAL SCALE
Manufacturer ACCULAB Cal Date: 12-Sep-16
Model Number: ALC-2100.2 1110a"'al. Due Date: 12-Dec-16
%.j
Pall.Number: ALC-2100.2 "al. Interval: 3 MONTHS
Range: 0-2100 GRAMS Received: IN TOLERANCE
Serial Number: 19250514 Calibration Result: PASS
Customer I.D.: N/A Environmental Conditions, 77 DEG F 1 49 % RH
Cust Barcode. N/A Performed By: ELIU
Cost. Dept.: N/A LAGO
Specificat�ons- .02 GRAMS Procedure: SYN 141
Cal Location: ON-SITE
I
"tis is to Mfqy that the above iwcad insbiment maets Or exceeds all spscftapons u=%d-n tne rater
bmm CaibnWbd usiV nsw&aeffw6,
standards tw"ble to Me National Insututg of Stan dar,,,i_S*and anced procedure at the Points Uww(unjou oftrwise r4w).it Nn
_VY)ok)p, "NIST,%or to SIS accepted intrirw�c standarft of nwjw��
k t,
dem*d by the r2t'0"Of$w"MwXabon t9ch"Nes.T-h*cafbmbon is n accordance wir,Kitrl)all Electmnic LaboraWry,inc Quaffty Assurance Manual.KELI's Qualfty sy"em is
UA2LA4k*79d'#Ad to 70252C06 and COMP68M with MIL-STD45645ZA ana ANDS CSL Z540.21-2006.'rJRS win apOk2bie are greater tw or equai to 4*1:YAM a=&-mded
*UgMt y used to cakulate ft Test Urrewt3inty Ratio,with a awee
ra ,actor of, K=2 at a cortfidence feve4 of approximatefy ,95%.ups oMerMw rIcted.
9
xtw Of ftctDm MEY C*M*ths CRAwRtion item to drift out of calibration"fam the-w
.Omm ; t
endedirefva1 has expdvd.
THIS UNIT WAS FOUND TO BE IN TOLERANCE AT THE TIME OF CALIBRATION.
PERFORMED ROUTINE CAL.NO ADJUSTMENTS REQUIRED
N
Company I.D. Manufacturer ModeYPN Description Serial Number Last Cal. Cad.Due Date
KIM001 970 RICE LAKE I G-1 KG WEIGHT SET NiA 29-De-c-15 31-Dec-16
Certified by:
Quality Assurance:
E U
UGO
2-sep-, Z I _V C E IRC
-his report may not be reproduced,except in 13-sep-:e
full,unless permission for the publicator,of an approved absLracz is obtained ir,wriUng from KrE.'LI Labs.,Inc,
Kimball Electronic Laboratory, inc. - 8081 W. 21st Lane - Hialeah. FL. 33016
Tel:305-822-5792 - Toll Free: 800-393-1094 - Fax: 305-362-3125 • Web: www.kelilabs.com
IBM
Certificate of Calibration fowl ma
# KELC,401379
Kdmball Electronic Laboratory, Inc.
Precision Measurement I*qupment Speciali
sts
Purchase order# N/A
KIMBA.L ELECTRONIC LABORATORY, INC A. TOMASSI ROOF TESTING, INC.
8081 Vt 21 LANE 5451 NW 24 STREET
HIALEAH, FL. 33016 #3
MARGATE FL 33063
Deception: OVEN
WnLrt�cturer. QUINCY Cal Date: 12-Sep-16
Model Number. 30GC Cal. Due Date: 12-Dec-16
Part Number 30GC Cal, Interval: 3 MONTHS
Range: VARIOUS Received--
Serial Number: 406946L Calibration Result: PASS
Custorier I.D.: N/A Environmental Conditions: 77 DEG F 49 % RH
Cust. Barcode: N/A Performed By: ELJU
Cus-.. Dept: N/A LAGO
SPecifcatons.- MANUFACTURERS Procedure: SYN 1504
Cal Location: ON-SITE
Tho;8 tO ON*thW ft abM jistW=tMMqnt meets or exceeds ail speaficatioms as state co;n the reforencoc-rocecure at Lhte points teste.0
b6M MIbrated tZkV MeMMMeM 3Mndard3 tr�bje to the National k
denved by ft Institute c4 starwards and�Iect,,rziogy �uoliess 00*rwise now).ft mas
0NIS"), NIST accept9d intrinsic star4ards of messwg t'
tsr
raw tYPe of&W-Cah-bmbw techniques.'Ns calibration is In ac=m n im men
bait;E;tectmmc!-aboratory.i n c Quaiity Assurance Manual.KELI's Quaity system cs
olwt with MIL-ST0645662A and ANSVNCSL ZW.3-2046.'�J.Rs when.apoicabie are greater than Of 9qual to 4,1:wfth 9XDa
A2LA-A=9dtsd to I&ME-C-1 7025:2005 and c= a ce with
`Xxwtaklt�*used to cak'"te**1*&v uncertainty Ratio.with a=vemgO facer of K=2 at a confidence leyei ol appmx rn�aleiy M%.uriess otherwise noted.
nu'nblr of 4COM MaY Musa the c2flbrawn item,to drift out of calibmuor Defore tl,
e pw
cmmandelc r�terni i%as expired
THIS U?4rT WAS FOUND TO BE0
AT THE TIME OF CALIBRATION.
PERFORMED ROUTINE CAL. NO ADJUSTMENTS REQUIRED
Company I.D.KIM001 Manufacturer ModeUPN Description Serial Number Last Cal.
1187 OMEGA CL23A TEMPERATURE CALIBRATOR 7 tai.Due Date
1-276083 02-Mar-16 31-Mar-I 7
Cortified by:
-WIN
QUality ASSUrance:
LAGO
.2-Sep-16
A-'s IC Z:R C. 13-.Sez-16 2:54:06 ?M
-his rewt may not be ropmduced,except in full,unless permission for L•e PuDlicator ofar appmvad abstract,is obtained ned In wrting from KEL)Lal;a,frac.
Kimball Electronic Laboratory, Inc. - 8081 W. 21st Lane - Hialeah, FL. 33016
Tel:305-822-5792 - Toll Free: 800-393-1094 - Fax: 305-362-3125 �
--- Web,WWW.kefilabs.com
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX E
9=&. SIR"
Z All
tv D
.A('Oswo H' '
Insurance Requirements
RFQ No. 2017-037-KB
Roofing Consultant Services
DEPARTMENT OF PROCUREMENT MANAGEMENT
1755 Meridian Avenue; 3rd Floor
Miami Beach, Florida 33139
vAIA iBEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
The provider shall furnish to Department of Procurement, City of Miami Beach, 1755 Meridian Avenue; 3rd Floor, 3rd
Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been
obtained which meets the requirements as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute
440.
B. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000
combined single limit per occurrence for bodily injury and property damage. City of Miami Beach
must be shown as an additional insured with respect to this coverage. .
C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in
connection with the work, in an amount not less than $1,000,000 combined single limit per
occurrence for bodily injury and property damage.
D. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per
claim,if any,not to exceed 10%of the limit of liability.
A waiver of subrogation in favor of the City must be included for the policies required above.The insurance coverage
required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect
the operations of the vendor.
All insurance policies required above shall be issued by companies authorized to do business under the laws of the
State of Florida,with the following qualifications:
The company must be rated no less than"B+"as to management,and no less than"Class W as to
financial strength,by the latest edition of Best's Insurance Guide,published by A.M.Best Company,
Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management
Division.
or
The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All
Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of
Florida Department of Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance
notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3rd FLOOR
MIAMI BEACH,FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section
or under any other section of this agreement.
The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to
the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.