2017-29839 Reso 2017-29839
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE FINDINGS AND WRITTEN
RECOMMENDATION OF THE CITY MANAGER WITH RESPECT TO THE
INDIAN CREEK DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET
- FLOODING MITIGATION PROJECT (THE "PROJECT"), AND CERTIFYING
A VALID PUBLIC EMERGENCY PURSUANT TO SUBSECTIONS
287.055(3)(a)(1) AND (9)(c)(6), FLORIDA STATUTES; AND, AS PERMITTED
PURSUANT TO SUBSECTION 2-367(e) OF THE CITY CODE, WAIVING, BY
5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENT, FINDING
FURTHER THAT THE BEST INTEREST OF THE CITY WOULD BE SERVED
BY SUCH WAIVER; AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO NEGOTIATE AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH RIBBECK ENGINEERING, APPROVED
PURSUANT TO RESOLUTION NO. 2016-29456, FOR THE PROJECT; SAID
AMENDMENT IN THE AMOUNT OF $863,171.92 PLUS A $86,317.19
CONTINGENCY, FOR A TOTAL AMOUNT OF $949,489.11, TO PROVIDE
FOR THE PREPARATION OF A SET OF CONSTRUCTION PLANS FROM
25TH TO 26TH STREET, AND 26TH TO 41ST STREET, INCLUDING
SIDESTREETS ALONG THE ENTIRE PROJECT LIMITS, WITH THE
CONSTRUCTION PLANS TO INCLUDE ROADWAY, TRAFFIC CONTROL
PLANS, SEAWALL, DRAINAGE, SIGNING AND PAVEMENT MARKINGS,
LIGHTING AND SIGNALIZATION COMPONENTS, AND RELATED
IMPROVEMENTS.
WHEREAS, on September 27, 2015, the City experienced severe tidal flooding caused
by King Tides of 1.12 feet above mean high water, in the area of Indian Creek Drive, from 26th
to 41st Streets, which severely impacted both pedestrian and vehicular traffic for several days;
and
WHEREAS, to avoid continued tidal flooding and severe flooding caused by high
intensity rainfall events, the City, in conjunction with FDOT, must implement, as expeditiously as
possible, infrastructure improvements which will include a new storm water drainage system,
pump station, and seawall; and
WHEREAS, at its March 9, 2016 meeting, the City Commission adopted Resolution No.
2016-29332, approving an agreement between the City and Florida Department of
Transportation (FDOT) for the cost sharing of a construction project on Indian Creek Drive from
26th to 41st Streets, for certain infrastructure improvements that will include a new storm water
drainage system pump station and seawall; improvements to the existing roadway, curbs,
gutters and sidewalks, which will be elevated to meet new flood elevation requirements; and
improvements to driveways, light poles, signals, signage and pavement markings, which will be
replaced to match the new roadway alignment and configuration; and
WHEREAS, at the June 8, 2016 meeting, the City Commission authorized the award of
a Professional Service Agreement with Ribbeck Engineering, Inc., in the amount of $407,851,
with a scope of services which consists of developing a Design Criteria Package (DCP) and
conceptual plans for the design build construction of approximately 0.85 miles of Indian Creek
Drive, with the conceptual plans and DCP to be developed in accordance with FDOT design
requirements and City of Miami Beach requirements; and
WHEREAS, the Administration continues to believe that the findings certified in
Resolution No. 2016-29332 continue to exist, and that given the current condition of Indian
Creek Drive, and the periodic flooding and closure of the road due to said flooding issues, there
are extensive existing and potential future community hardships, including serious impacts to
quality of life issues, to justify the necessity of beginning construction on Indian Creek Drive
immediately; and
WHEREAS, the conditions in the area are so drastic and will only worsen if the work is
postponed in order to go through a three (3) to six (6) month competitive procurement process;
and
WHEREAS, in furtherance of the initiative to protect residents from tidal flooding within
the City of Miami Beach, the Public Works Department is requesting an additional scope of work
from Ribbeck Engineering, Inc., for the preparation of a set of interim construction plans from
25th to 26th Street and 26th to 41st Street, including side streets along the entire Project limits
of approximately 1.7 miles of roadway; the construction plans will include detailed roadway,
traffic control plans and analysis, seawall plans, drainage analysis and plans, signing, pavement
markings, lighting and signalization components, and related improvements, and the scope will
include a design variations memorandum and reports including crash data analysis and benefit
cost ratios which are required on FDOT projects, and which will adhere to FDOT design criteria
as well as City of Miami Beach contract requirements; and
WHEREAS, the interim construction plans are required in order to construct a 72" main
trunk along Indian Creek Drive, as well as to provide drainage improvements along the
aforementioned side streets, by upsizing the existing drainage lines to 24 inches, and the design
of pump station structure will also be part of the interim plans; and
3,171.92 for
he
WHEREAS, the cosr aposal contins in the amount of contingency of ten percent (60%) ($86,317119)preparation
has been
interim construction plans, plus9
added, for a total amount of$949,489.11; and
WHEREAS, a scope of work has been provided and is attached as Exhibit 1 to the
Commission Memorandum accompanying this Resolution, along with the proposed hours of
effort for the work, attached
Exhibit
under the same hourly providing
tes and peat rcentages ges foreck overand
subcontractors will perform the work
and profit as their contract with FDOT; and
WHEREAS, due to the foregoing tidal flooding conditions and the urgent need for
completion of the Project, and due to the fact that Ribbeck Engineering is already performing
work on the Project, the City Manager, in assessing the totality of factors giving rise to this
situation, believes there is ample support to find and certify to the City Commission that a public
emergency exists and that it is in the best interest of the City to waive competitive bidding, as
the City would greatly benefit from utilizing Ribbeck to avoid coordination problems and
construction delays; and
WHEREAS, pursuant to the City's cost sharing agreement with FDOT for the Project,
FDOT has provided the City with notice of its concurrence to use of FDOT funds for its portion
of the costs associated with the scope of work that Ribbeck Engineering will perform under
Amendment No. 1 and, if thisResolution
Agreeme'ty will nt's terms.mit to FDOT the requisite
compliance certifications to FDOT, pursuant to the
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the findings and written recommendation of the City Manager with
respect to the Indian Creek Drive/State Road (SR) A1A, 26th Street to 41st Street - Flooding
Mitigation Project (the "Project"), and certifying a valid public emergency pursuant to
Subsections 287.055(3)(a)(1) and (9)(c)(6), Florida Statutes; and, as permitted pursuant to
Subsection 2-367(e) of the City Code, waiving, by 5/7ths vote, the competitive bidding
requirement, finding further that the best interest of the City would be served by such waiver;
authorizing the City Manager or his designee to negotiate Amendment No. 1 to the Professional
Services Agreement with Ribbeck Engineering, approved pursuant to Resolution No. 2016-
29456, for the Project; said Amendment in the amount of $863,171.92 plus a $86,317.19
contingency, for a total amount of $949,489.11, to provide for the preparation of a set of
construction plans from 25th to 26th street, and 26th to 41st street, including sidestreets along
the entire project limits, with the construction plans to include roadway, traffic control plans,
seawall, drainage, signing and pavement markings, lighting and signalization components, and
related improvements.
PASSED AND ADOPTED this 4 day of April, 2017.
ATTEST:
Mayor Ph"'Lev'
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Rafael Granad.�s>J y ef q'"141,
�� AS TO
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&FOR EXECUTION
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City Attorney P e Date
Resolutions -R7 Q
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 26, 2017
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,ACCEPTING THE FINDINGS AND WRITTEN
RECOMMENDATION OF THE CITY MANAGER WITH RESPECT TO THE
INDIAN CREEK DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41
STREET - FLOODING MITIGATION PROJECT (THE "PROJECT"), AND
CERTIFYING A VALID PUBLIC EMERGENCY PURSUANT TO
SUBSECTIONS 287.055(3)(a)(1) AND (9)(c)(6), FLORIDA STATUTES; AND,
AS PERMITTED PURSUANT TO SUBSECTION 2-367(e) OF THE CITY
CODE, WAIVING, BY 5/7TH VOTE, THE COMPETITIVE BIDDING
REQUIREMENT, FINDING FURTHER THAT THE BEST INTEREST OF THE
CITY WOULD BE SERVED BY SUCH WAIVER; AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO NEGOTIATE AMENDMENT NO. 1 TO
THE PROFESSIONAL SERVICES AGREEMENT WITH RIBBECK
ENGINEERING, APPROVED PURSUANT TO RESOLUTION NO. 2016-
29456, FOR THE PROJECT; SAID AMENDMENT IN THE AMOUNT OF
$863,171.92 PLUS A$86,317.19 CONTINGENCY, FOR A TOTAL AMOUNT OF
$949,489.11, TO PROVIDE FOR THE PREPARATION OF A SET OF
CONSTRUCTION PLANS FROM 25TH TO 26TH STREET, AND 26TH TO
41ST STREET, INCLUDING SIDE STREETS ALONG THE ENTIRE
PROJECT LIMITS, WITH THE CONSTRUCTION PLANS TO INCLUDE
ROADWAY, TRAFFIC CONTROL PLANS, SEAWALL, DRAINAGE, SIGNING
AND PAVEMENT MARKINGS, LIGHTING AND SIGNALIZATION
COMPONENTS,AND RELATED IMPROVEMENTS.
RECOMMENDATION
The Administration recommends adopting the Resolution
ANALYSIS
At its March 9, 2016 meeting, the City commission approved Resolution 2016-29332 approving
an agreement between the City and Florida Department of Transportation (FDOT) for the cost
sharing of a construction project on Indian Creek Drive from 26th to 41st Streets. The
infrastructure improvements will include a new storm water drainage system, pump station and
seawall. The existing roadway, curbs, gutters and sidewalks will be elevated to meet new flood
Page 1330 of 1808
elevation requirements. Driveways, light poles, signals, signage and pavement markings will be
replaced to match the new roadway alignment and configuration.
At the June 8, 2016 meeting, the City Commission authorized the award of a professional
service agreement with Ribbeck Engineering, Inc. The total sum of the contract for this
engineering firm and subcontractor was $407,851 which consists of developing a Design
Criteria Package (DCP) and conceptual plans for approximately 0.85 miles of Indian Creek
Drive. The conceptual plans are required as reference to the DCP and will be performed in
accordance with FDOT design requirements. The DCP will include FDOT design criteria as
well as City of Miami Beach contract requirements necessary by the Design-Build Firm to
properly submit.
Continuing with the initiative to protect residents from tidal flooding within the City of Miami
Beach, the Public Works Department is requesting an additional scope of work from Ribbeck
Engineering, Inc., for the preparation of a set of Interim construction plans from 25th to 26th
street and 26th to 41st street including side streets along the entire project limits. The
approximate length of roadway for this expanded project scope is 1.7 miles. The construction
plans will include detailed roadway, traffic control plans and analysis, seawall plans, drainage
analysis and plans, signing, pavement markings and signalization components. In addition,
Ribbeck engineering Inc. will provide Design Variations memorandum and reports including
crash data analysis and benefit cost ratios which are required with Florida Department of
Transportation projects.
The interim construction plans are required in order to construct a 72" main trunk along Indian
Creek Drive as well as to provide drainage improvements along the aforementioned side
streets by upsizing the existing drainage lines to 24 inches. The design of pump station
structure will be part of the interim plans as well. The interim construction plans will follow FDOT
design criteria as well as City of Miami Beach contract requirements.
The work is required to protect Indian Creek Drive a hurricane evacuation route from tidal
flooding where the road has needed to be closed in the past twice daily for up to 2 hours
coinciding with the tide cycle. Ribbeck engineering is uniquely qualified to perform this work
based upon their involvement in the creation of the Design Criteria Package. In addition, FDOT
has agreed that the use of this consultant for these services is consistent with our
reimbursement agreement.
A scope of work been provided and is attached as Exhibit 1 along with the proposed hours of
effort for the work. Ribbeck Engineering Inc. and their subcontractors will perform the work
under the same hourly rates and percentages for overhead and profit as their contract with
FDOT.
Ribbeck Engineering Inc. has submitted a cost proposal in the amount of 863,171.92
(ATTACHMENT) for the preparation of construction plans for Indian Creek Drive from 25th
Street to 41st Street.A base project contingency of 10% in the amount of$86,317.19 has been
added, totaling a cost of$949,489.11.
This cost proposal has been submitted to the City's Public Works Department for further review
and recommendation. City staff reviewed the proposal and found that the amount was fair and
reasonable.
Page 1331 of 1808
CONCLUSION
The Administration recommends adopting the Resolution.
Amount 1 $949,489.11 Account 1 303-0815-069357-29-410-517-00-00-00-
21220
Legislative Tracking
Public Works
ATTACHMENTS:
Description
o Ribbeck executed contract
o Scope of work
o Scope of work2
o Scope of work3
Page 1332 of 1808