2017-29804 Reso RESOLUTION NO. 2017-29804
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2017-007-AK, FOR NOISE, ACOUSTIC AND SOUND CONSULTING
SERVICES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE SOLE PROPOSER, ARPEGGIO ACOUSTIC
CONSULTING LLC, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on June 15, 2012, the Mayor and City Commission approved a contract for
Noise, Acoustic and/or Sound Consulting Services, pursuant to Request for Qualifications
(RFQ)#42-09/10, with Arpeggio Acoustic Consulting, LLC; and
WHEREAS, the terms from that Request for Qualifications (RFQ) expired; and
WHEREAS, on January 11, 2017, the City issued Request for Qualifications (RFQ) No.
2017-007-AK, as a replacement solicitation for Noise, Acoustic and Sound Consulting Services,
with an opening date of February 24, 2017; and
WHEREAS, fifty-seven (57) vendors were notified via public purchase of the Request
for Qualifications (RFQ); and
WHEREAS, thirty-five (35) vendors accessed the Request for Qualifications (RFQ)
notice via public purchase; and
WHEREAS, the pre-proposal meeting was publically advertised; and
WHEREAS, a voluntary pre-proposal meeting was held on February 3, 2017; and
WHEREAS, one (1)vendor attended the voluntary pre-proposal meeting; and
WHEREAS, on February 24, 2017, the City received solely one (1) proposal from
Arpeggio Acoustic Consulting, LLC; and
WHEREAS, the City received one (1) Statement of "No Bid" from Edward Dugger +
Associates, P.A.; and
WHEREAS, on March 9, 2017, the City Manager via Letter to Commission (LTC) No.
133-2017, appointed an Evaluation Committee (the "Committee"); and
WHEREAS, the Committee convened on April 6, 2017, to review and score the
proposal; and
WHEREAS, the Committee was provided an overview of the RFQ terms, information
relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general
information on the proposed scope of services, and a copy of the proposal; and
WHEREAS, the Committee was instructed to score and rank the proposal pursuant to
the evaluation criteria established in the RFQ; and
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Documents\02-Award
WHEREAS, Arpeggio Acoustic Consulting, LLC, the sole proposer, was deemed
qualified by the Committee; and
WHEREAS, after reviewing the submission and the results of the evaluation process,
the City Manager recommends that the Mayor and City Commission approve the resolution
authorizing the Administration to enter into negotiations with Arpeggio Acoustic Consulting,
LLC.; and
WHEREAS, pursuant to Section 2-367(b), where only one (1) bid is received the City
Manager may reject the bid and re-advertise, or proceed with a recommendation, and in this
instance the City Manager recommends proceeding with negotiations with the sole proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2017-007-AK (the RFQ), Noise,
Acoustic and Sound Consulting Services; and authorize the Administration to enter into
negotiations with Arpeggio Acoustic Consulting, LLC, the sole proposer; and further authorize
the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations
by the Administration.
PASSED AND ADOPTED this o?�j day of A?r/y 2017.
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Rafael E. Granado, City Clerk ..."' APPROVED AS TO
FORM & LANGUAGE
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Documents\02-Award
Resolutions -C7 D
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 26, 2017
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2017-007-AK, FOR NOISE, ACOUSTIC AND SOUND
CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE SOLE PROPOSER, ARPEGGIO
ACOUSTIC CONSULTING LLC., AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Noise, acoustic and sound consulting services are essential to the Administration's ability to
establish and maintain acceptable noise control standards, mitigating the impact of projects,
events, and social gatherings on surrounding residential neighborhoods. On June 15, 2012, the
Mayor and City Commission approved a contract for noise, acoustic and sound consulting
services, pursuant to Request for Qualifications (RFQ) #42-09/10, with Arpeggio Acoustic
Consulting, LLC. The terms from that Request for Qualifications (RFQ)expired. Subsequently,
the Administration solicited proposals, by way of Request for Qualifications (RFQ) No. 2017-
007-AK, from qualified firms to assist the Planning Department staff in conducting and
evaluating all types of noise generated, including music, live or recorded, amplified or non-
amplified, impact from various types of music such as bass levels or use of percussion
instruments, other entertainment,and ambient public noises.
On January 11, 2017, the City issued Request for Qualifications (RFQ) No. 2017-007-AK,for
noise, acoustic and sound consulting services. At that time, fifty-seven (57) vendors were
notified via Public Purchase of the RFQ. Subsequently, thirty-five (35) vendors accessed the
RFQ notice via Public Purchase.A voluntary pre-proposal conference was held on February 3,
2017, and was attended by one (1) vendor. RFQ responses were due and received on
February 24, 2017. The City received one (1) proposal. The City received a proposal from the
following firm: Arpeggio Acoustic Consulting, LLC. Additionally, the City received one (1)
Statement of "No Bid" from Edward Dugger+Associates, P.A, indicating their workload does
Page 376 of 1596
not allow for a proposal response.
The Evaluation Committee appointed by the City Manager pursuant to LTC# 133-2017,
convened on April 6, 2017,to consider the responsive proposal received. The Committee was
comprised of Tui Munday, Senior Planner, Planning Department, City of Miami Beach;
Alejandro Garavito, Senior Planner, Planning Department, City of Miami Beach; Oniel Toledo,
Project Manager, Parks & Recreation Department, City of Miami Beach; Milos Majstorovic,
Transportation Supervisor, Transportation Department, City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government in the Sunshine Law. The Committee was also
provided with general information on the scope of services and a copy of the sole responsive
proposal. The Committee was instructed to score and rank the proposal pursuant to the
evaluation criteria established in the RFQ. The Committee deemed the proposal submitted by
Arpeggio Acoustic Consulting to be in compliance with the requirements of the RFQ. The
following is a brief summary of the qualifications of the sole ranked proposer:
Arpeggio Acoustic Consulting. LLC
According to the information provided by the firm, Arpeggio Acoustic Consulting, LLC, has
more than eighty-five (85) years of combined practice experience providing comprehensive
acoustic consulting services in the fields of architectural acoustics, community noise,
mechanical and electrical system noise and vibration control, industrial noise, forensic
acoustics, and expert witness testimony.As one of the largest acoustic consulting companies in
the Southeast,Arpeggio has developed a strong reputation for providing both private and public
entities the expertise and experience to make informed decisions about acoustic issues of all
types. Arpeggio is the City's current contractor for noise, acoustic and sound consulting
services. As such, Arpeggio has performed eighteen (18) sound study peer reviews since
2012, for the City of Miami Beach. Examples of specific experience with the City include the
following: 1 Lincoln Road, PB 0616-0037; 601-685 Washington Avenue, PB 2320; Congress
Hotel, PB 2268; Loews Hotel Lure Fishbar, PB 2086; and 850 Commerce Street, DRB
22868.
CONCLUSION
In reviewing the RFQ process, I find that a large number of firms, including all incumbent
vendors, were provided notice of the RFQ. However, only one response to the RFQ was
received. One potential proposer did respond stating that its current workload did not allow it to
submit a proposal to the RFQ. Given current development activities in and around the City, this
reality may have been a driving factor in the lack of responses to the RFQ, especially given that
noise, acoustic and sound consulting appears to be a niche market sector with a limited number
of local firms. Nonetheless, following award of this item and termination of the cone of silence, I
am directing staff to conduct an industry review meeting with the purpose of identifying any
additional firms in the market sector and any options for increasing the number of firms that can
respond to a subsequent RFQ.
After reviewing all the submissions and the results of the evaluation process, including
discussions by the Evaluation Committee regarding Arpeggio's positive past performance with
the City, I recommend that the Mayor and City Commission approve the Resolution authorizing
the Administration to enter into negotiations with the sole qualified proposer,Arpeggio Acoustic
Consulting, LLC; and further authorize the Mayor and City Clerk to execute an agreement, upon
Page 377 of 1596
conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Streamline The Delivery Of Services Through All Departments
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process. Grant funding will not be utilized for
this project.
Legislative Tracking
Planning/Procurement
ATTACHMENTS:
Description
❑ Attachment A Evaluation Committee Final Ranking
o Resolution
Page 378 of 1596
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