2017-29805 Reso 2017-29805
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE CONTRACT BETWEEN
THE CITY AND HB HOFFMAN, LLC, PURSUANT TO INVITATION TO BID(ITB)
NO. 2015-182-JR FOR CITY HALL HEATING, VENTILATION AND AIR
CONDITIONING (HVAC) & VARIABLE FREQUENCY DRIVE (VFD)
REPLACEMENT, WITH SAID AMENDMENT NO. 1 IN THE AMOUNT NOT-TO-
EXCEED $59,769.00 FOR ADDITIONAL WORK RELATING TO COATING OF
COILS,ADDITION OF CERTAIN DUCT HEATERS,ADDITIONAL MOBILIZATION
EQUIPMENT, INCLUDING RELOCATION OF A CRANE TO CONVENTION
CENTER DRIVE, AND REPLACEMENT OF CERTAIN DAMAGED TURNING
VANES.
WHEREAS, the Heating, Ventilation and Air Conditioning (HVAC) units at City Hall have
reached the end of their useful life and require replacement in order to accurately control the
temperature and humidity at City Hall; and
WHEREAS, in 2015,the City competitively solicited proposals for HVAC replacement work,
through ITB No. 2015-182-JR; and on December 9, 2015,the City Commission awarded a contract
to HB Hoffman, LLC, the lowest responsive bidder;
WHEREAS,through the City's above-referenced contract with HB Hoffman, LLC,the City is
in the process of replacing nine (9) HVAC units at City Hall, and installing new Variable Frequency
Drives (VFD) and smoke detectors;
WHEREAS,the City has encountered unforeseen conditions related to the replacement of
the nine (9) HVAC units at City Hall, and has requested that HB Hoffman, LLC perform additional
work, including the coating of the coils,the addition of duct heaters for AHU-4 and AHU-7, additional
mobilization equipment(including relocation of crane to Convention Center Drive), and replacement
of damaged turning vanes on AHU-11, in the total amount not-to-exceed $59,769.00; and
WHEREAS, the Administration recommends that the Mayor and City Commission approve
Amendment No. 1, the form of which is attached to the Commission Memorandum accompanying
this Resolution, in the amount not-to-exceed $59,769.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
hereby approve Amendment No. 1 to the Contract between the City and HB Hoffman, LLC, pursuant
to Invitation to Bid (ITB) No. 2015-182-JR, for City Hall Heating, Ventilation and Air Conditioning
(HVAC)&Variable Frequency Drive(VFD) Replacement,with said Amendment No. 1 in the amount
not-to-exceed $59,769.00 for additional work relating to coating of coils, addition of certain duct
heaters, additional mobilization equipment, including relocation of a crane to Convention Center
Drive, and replacement of certain damaged turning vanes.
PASSED AND ADOPTED this a?G day of i4Ofr// 2017.
ATTEST:
. ,, ,i lit",,,
Mayo ' `07ne
Rafael Gr-nado, C t
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APPROVED AS TO
.•\ ^•. .R FORM&LANGUAGE
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City Attorney i Date
AMENDMENT NO. 1 TO THE CONTRACT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
HB HOFFMAN, LLC., dated January 15, 2016
This Amendment No. 1 (Amendment) is made and entered into this day of ,
2017 (Effective Date), by and between the City of Miami Beach, Florida, a municipal
corporation organized and existing under the laws of the State of Florida ("City"), and HB
Hoffman, LLC., a Florida company/limited liability company, ("HB Hoffman" or
"Contractor"), and hereby amends the Contract dated January 15, 2016 between the
City and the HB Hoffman, as follows:
RECITALS
WHEREAS, on December 9, 2015, the Mayor and City Commission approved the
award of Invitation to Bid ("ITB") No. 2015-182-JR for City Hall Heating, Ventilation and
Air Conditioning (HVAC) &Variable Frequency Drive (VFD) Replacement; and
WHEREAS, on January 15, 2016, the City and HB Hoffman executed the Contract
with respect to the ITB 2015-182-JR (the Contract), which services include City Hall
HVAC and VFD replacement;
WHEREAS, on April 26, 2017, the Mayor and City Commission adopted
Resolution No. 2017- , approving additional work to the Contract, to include
coating of coil, additional duct heaters for AHU-4 and AHU-7, additional mobilization
equipment (including relocation of crane to Convention Center Drive), and replacement
of damaged turning vanes for AHU-11, for an amount not to exceed $59,769.00.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Consultant hereby agree to amend the Agreement
as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
a. Contractor agrees to perform the additional work specified in Exhibit 1
attached hereto, for the amounts specified herein, which shall include, at a
minimum, coating of all coils relating to the HVAC units, additional duct
heaters for AHU-4 and AHU-7, additional mobilization equipment (including
relocation of crane to Convention Center Drive), and replacement of
damaged turning vanes for AHU-11.
b. The total amount for all work related to the services identified in Exhibit 1
hereto shall not exceed the maximum amount of $59,769. All work shall be
billed in accordance with the Contract terms.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of
this Amendment shall govern.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of
this Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:
Rafael E. Granado, City Clerk Philip Levine, Mayor
Date Date
FOR HB HOFFMAN, LLC:
ATTEST:
By:
Secretary Manager/Member
Print Name Print Name
Date Date
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
ity Attorney RM Date
TIMELY SERVICE WITH VISION
OEN AND INTEGRITY
HB Hoffman, LLC
Plumbing-A/C-Mechanical
www,HBHoffmanLLC.com
April 3, 2017
City of Miami Beach
1755 Meridian Ave, 3rd Floor
Miami Beach, FL 33139
Attn: Jorge Guanchez
Subject: Amendment#1 —Addition to Contract ITB 2015-182-JR
Jorge,
The original contract amount for the Miami Beach City Hall HVAC and VFD Replacement has to be
increased due to the necessary unforeseen additional work.
-LUVATA AIR HANDLING UNIT AND COIL COATING $27,852.00
-ELECTRIC DUCT HEATERS FOR AHU-4 AND AHU-7 $23,817.00
-RELOCATION OF CRANE TO CONVENTION CENTER DRIVE $5,000.00
-REPLACE TURNING VANES IN AHU-11 DUCTWORK $3,100.00
TOTAL $59,769.00
Thank you,
Kara Hoffman Bays
President
HB Hoffman, LLC
1340-3B Stirling Road
Dania Beach,FL 33004
(954)362-7325
(954)362-7327 fax
www.HBHoffmanLLC.com
HB Hoffman,LLC Proposal
DATE: 5/3/16
Description of Bid: CP#1 -Coil and Cabinet Coating (#1539)
Change Proposal
I. MATERIAL& EQUIPMENT COST
A. Piping Material(see attached) $2,395.00
B. Field Administrative Material Cost(see attached) $0.00
C. Equipment(see attached Carrier Quotation) $13,780.00
D. Rentals(see attached) $0.00
$16,175.00
E.Sales Tax 0% $0.00
F. Delivery Expense/Trucking $450.00
TOTAL MATERIAL& EQUIPMENT $16,625.00
II. LABOR COST M/H RATE EXTENSION
A. GENERAL FOREMAN(HVAC) 0 $26.72 $0.00
B. FOREMEN(HVAC) 23 $26.72 $615.00
C. JOURNEYMEN(HVAC-Piping) 115 $26.72 $3,073.00
D. JOURNEYMEN(HVAC-Refrid) 0 $0.00 $0.00
E. JOURNEYMEN(HVAC) 0 $0.00 $0.00
TOTAL LABOR $3,688.00
III. MISCELLANEOUS JOB COST
A. Consumables $111.00
B. Additional Warranty $200.00
C. Material Handling $184.00
D. Clean-Up $148.00
E. Small Tools $111.00
F. Safety $92.00
TOTAL MISCELLANEOUS JOB COST $846.00
IV. FIELD ADMINISTRATIVE LABORCOST(see attached) $0.00
TOTAL COSTS(I-1V) $21,159.00
V. CONTRACTOR PERFORMED OH/P $3,173.85
VI. SUBCONTRACTOR COST
A. Sheet Metal $0.00
B. Controls $0.00
C. Insulation $0.00
D. Test&Balance $0.00
E.Engineering $0.00
F. Electrical $0.00
G.Parking $3,000.00
H.Other $0.00
$3,000.00
VII. E. Subcontractor Safety Cost $60.00
TOTAL SUBCONTRACTOR COST $3,060.00
VIII. SUBCONTRACTOR PERFORMED OH/P $459.00
IX. License/Permits $0.00
X. TOTAL ITEMS(I-/)(9 $2Z851.85
Bond Cost $0.00
BID TOTAL: $27,852.00 P1
HB Hoffman,LLC-Proposal
8-Jun-le
Descrl•tion of Chant e: CP 0 2 Electric Duct Heaters AHU 4 and 7
I.
MATERIAL&EQUIPMENT COST
A Material(see attached) $2,690.00
8. Field Administrative Material Cost(see attached) $2 100,00
C. Equipment(see attached) $3,182.00
O Rentals(see attached) $0,00
$7,972.00
E Sees TOY $558.04
F. Delivery Expense Trucking 5350 00
TOTAL MATERIAL&EQUIPMENT $8580.04
II. LABOR COST Mill RATE EXTENSION
A GENERAL FOREMAN(HVAC 8 $0.00 $0.00
B. FOREMEN(HVAC) 20 529.30 $586.00
C. JOURNEYMEN(HVAC-SM) 62 $28,72 51,781.00
0. JOURNEYMEN(HVAC-SM) 36 $28,72 51,034.00
E. JOURNEYMEN(HVAC) 0 50.00 $0,00
TOTAL LABOR $3,40t00
III. MISCELLANEOUS JOB COST
A Consumables $102.00
B Warranty $278.16
C. Material Handling $169.00
0. Clean-Up $136,00
E Sinai!Tools $102.00
F. Safety $85,00
TOTAL MISCELLANEOUS JOB COST $872.16
IV. FIELD ADMINISTRATIVE LABOR COST(see attached) $0.00
TOTAL COSTS(I- $13,153.20
V. CONTRACTOR PERFORMED OHJP $1,972.98
VI. SUBCONTRACTOR COST
A. Sheet Metat 40.00
B. Controls 130 $0.00
C. Insulation $1,295.00
• Tem&Balance $0.00
E Etectrical-Striker $6,621.00
$7,916.00
VII. E. Subcontractor Safety Cost $158 32
TOTAL SUBCONTRACTOR COST $8,074.32
VIII. SUBCONTRACTOR PERFORMED OHIP $403.72
IX. License I Permits $212.44 C,
e4‘P
X. TOTAL ITEMS(I D9 $23,816.85 7...
Bond Cost $0.00
TOTAL BID $23,817.00
111111.4t TIMEL.YSERVICE WITH VISION '
MD AND INTEGRITY
z � s
HB Hoffman, LLC
Plumbing-4/C-Mechanical
www-HBHoffmanLLC.com
October 24, 2016
City of Miami Beach
1245 Michigan Ave.
Miami Beach, FL
Attn: Mr.Jorge Guanchez
Ref: MBCH HVAC and VFD Replacement
Sub: CP#4- Crane
Jorge,
Please find attached itemized crane quotes,which represents the increase in cost for a 200 ton Crane
due to the City of Miami Beach directing the new location of the crane for the installation of AHU-11.
Total amount of change ADD: $5,000.00
Clarification/Notes/Scope:
New 200 ton crane pricing 8/22/16 $8,610.00
Additional Set-Up $800.00
Overhead & Profit $378.00
Old 120 crane pricing 5/24/16 -$4,788.00
TOTAL ADD: $5,000.00
We are not proceedirigwitfitfiis change tmtil we are given authorization.
Sincerely,
Gary M. Bays
VP Operations
HB Hoffman, LLC
cc: KB, BF#1539
1340-3B Stirling Road
Dania Beach,FL 33004
054)362_7325
(954)362-7327 fax
www.HBHoffmantLC.c
corn
TIMELY SERVICE WITH VISION
I AND INTEGRITY
MID t•
HBHoffmanLLC
Plumbing-A/C-Mechanical
www-HBHoffmanLLC-coin
October 24, 2016
City of Miami Beach
1245 Michigan Ave.
Miami Beach, FL
Attn: Mr.Jorge Guanchez
Ref: MBCH HVAC and VFD Replacement
Sub: CP#5—Remove and Replace Turning Vanes,AHU-11
Jorge,
The below is the additional cost for the removal and replacement of damaged turning vanes in the
42" elbow on AHU-11 supply air ductwork.
Total amount of change ADD: $3,100.00
We are not proceeding with this change until we are given authorization.
Sincerely,
Gary M. Bays
VP Operations
HB Hoffman, LLC
cc: KB, BF#1539
1340-3B Stirling Road
Dania Beach, FL 33004
(954)362-7325
(954)362-7327_fax
www.#i BHoffmanLLC.corn
Resolutions-C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 26, 2017
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY OF MANAGER, APPROVING AMENDMENT NO. 1 TO
INVITATION TO BID (ITB) NO. 2015-182-JR FOR CITY HALL HEATING,
VENTILATION AND AIR CONDITIONING (HVAC) & VARIABLE
FREQUENCY DRIVE (VFD) REPLACEMENT.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Heating, Ventilation, and Air Conditioning (HVAC)units at City Hall have reached the end of
their useful life and require replacement in order to accurately control the temperature and
humidity at City Hall. In 2015, the City competitively solicited proposals for the HVAC
replacement work through ITB No. 2015-182-JR, and on December 9, 2015, the City
Commission awarded a contract to HB Hoffman, LLC. the lowest responsive bidder. Through
the City's above-referenced contract with HB Hoffman, LLC., the city is in the process of
replacing nine (9) HVAC units at City Hall, and installing new Variable Frequency Drive (VFD)
and smoke detectors.
The City has encountered unforeseen conditions related to the replacement of the nine (9)
HVAC units at City Hall, and has requested that HB Hoffman, LLC perform additional work,
including the coating of the coils, the addition of duct heaters for AHU-4 and AHU-7, additional
mobilization equipment (including relocation of crane to Convention Center Drive) and
replacement of damaged turning vanes on AHU-11, in the amount not-to-exceed $59,769.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach approve Amendment No. 1 to the contract between the City and HB Hoffman, LLC,
pursuant to Invitation to BID (ITB) No. 2015-182-JR, for City Hall Heating, Ventilation and Air-
Conditioning (HVAC) & Variable Frequency Drive (VFD) Replacement, with said Amendment
No. 1 in the amount not-to-exceed $59,769.00 for additional work related to coating of coils,
addition of certain duct heaters, additional mobilization equipment, including relocation of crane
to Convention Center Drive, and replacement of certain damaged turning vanes.
Page 382 of 1596
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
Amount 1 $228,963 Account 1 125-6309-000674
Amount 2 $87,455 Account 2 125-6317-000674
Amount 3 $59,769 Account 3 125-6309-000674
Total $376,187
Legislative Tracking
Property Management
ATTACHMENTS:
Description
o Executed Contract between CMB & HB Hoffman, LLC.
o Resolution HB Hoffman
o HB Hoffman Amendment No 1
❑ HB Hoffman supporting documents
Page 383 of 1596