2017-29819 Reso RESOLUTION NO. 2017-29819
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
TO ACCEPT THE DONATION OF UP TO 28 HOTEL ROOM NIGHTS FROM
THE RITZ CARLTON SOUTH BEACH AND LOEWS MIAMI BEACH FOR
MEMORIAL DAY WEEKEND.
WHEREAS, the City is preparing for the upcoming 2017 Memorial Day Holiday
Weekend (Thursday, May 25, 2017 — Tuesday, May 30, 2017) and the City anticipates that this
year's Holiday Weekend will attract at least as many people as previous Memorial Day
weekends, which have attracted 200,000 visitors to the City, causing strain on the City's
resources; and
WHEREAS, the influx of so many visitors requires the City to plan for traffic and crowd
control, and to allocate additional resource to the Sanitation, Code Compliance, and Parking
Departments to ensure the safety and welfare of our residents and visitors, while keeping our
streets clean and traffic manageable; and
WHEREAS, in addition to addressing enhanced staffing to ensure sufficient coverage to
address any lifesafety and quality-of-life issues, the Major Event Plan for Memorial Day
Weekend addresses a range of issues from transportation to sanitation, parking, and
operational issues such as coordinating Goodwill Ambassadors, developing community
outreach plans, placement of variable message signs, production of signage, and other
informational materials; and
WHEREAS, historically, hotel rooms have been donated for use by City Management,
the Police Department, and Miami-Dade County Goodwill Ambassadors during Memorial Day
Weekend in order to facilitate the efficient oversight and management of heighted public
services and responses needed during the Weekend; and
WHEREAS, the following hotels have offered to donate up to 28 room nights for official
use by the City of Miami Beach during the 2017 Memorial Day Holiday Weekend:
• Ritz Carlton South Beach
• Loews Miami Beach.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the City to accept the donation of up to 28 hotel
room nights from the Ritz-Carlton South Beach and Loews Miami Beach for Memorial Day
Weekend.
PASSED and ADOPTED this 26th day of April, 2017.
BATTEST: �� n,,� '`
i Pfiilip, - - � r
4 S , ko tED; , APPROVED AS TO
�"" `* 40 FORM&LANGUAGE
Raf. -1 E. Granado, it Mer e ' &FOR EXECUTION
f 4.L.4_17
vawavow-
Oty Attomey eats
Resolutions-C7 T
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 26, 2017
SUBJECT:A RESOLUTION TO ACCEPT THE DONATION OF HOTEL ROOMS FOR
CITY LEADERSHIP AND STAFF DURING MEMORIAL DAY WEEKEND.
RECOMMENDATION
Similar to the City's successful planning efforts for past Memorial Day Weekends, the City has
prepared for the upcoming Memorial Day 2017 Holiday Weekend (Thursday, May 25, 2017 —
Tuesday, May 30, 2017)). Irrespective of any events and based upon early occupancy reports, it is
anticipated that this year's holiday weekend will attract at least as many people as previous Memorial
Day weekends, causing the City's resources to be strained. Various departments enhance their
staffing this weekend, including our Parking, Code Compliance, Public Works/Sanitation, Tourism,
Cultural, and Economic Development, Fire/Rescue and the Police Department. The City
Management Team also works throughout the weekend during various shifts, providing executive
level support, as needed. While staffing plans are prepared in anticipation of expected crowds, these
plans are adjusted, as needed, including decreasing or increasing staffing throughout the weekend if
appropriate.
This year, the City will be host to two new, large footprint events: World OutGames 2017 and the
National Salute to America's Heroes Air & Sea Show. Collectively, these events could add a
potential 150,000 plus Memorial Day guests, visitors, and spectators on Miami Beach. As a result,
enhanced and increased staffing may be necessary across departments to ensure resident and
visitor safety and protect quality of life issues.
The Major Event Plan (MEP) for this weekend addresses everything from transportation (road
closures, etc.)to sanitation (placement of additional waste bins, clean up schedule)and parking. The
plan also addresses operational issues, such as coordinating Goodwill Ambassadors, developing
community outreach plans, placement of VMS signs, production of signage, and other informational
materials, etc.
City employees work in excess of 12 hours each day throughout the weekend. Historically, rooms
were donated on an individual basis for use by City Management, the Police Department,
Emergency Management, and Miami-Dade County Goodwill Ambassador oversight. Currently, the
Loews Miami Beach has offered to donate standard hotel rooms again this year to help reduce travel
time and keep employees rested. Administration has also contacted the hotels listed below for
additional room donations to supplement those provided by the Loews Miami Beach:
The Ritz Carlton Miami Beach
• Royal Palms South Beach
Page 716 of 1596
The Loews Miami Beach has donated a total of 23 rooms. Administration estimates that additional
17-20 rooms will be donated to the City of Miami Beach in anticipation of the number of city
employees who will be working in excess of 12 hours during Memorial Day Weekend. These
donations are being provided to the City for official business associated with efforts for Memorial Day
Weekend. It is recommended that these donations be made to the City instead of individuals. As a
result, the donations must be pre-approved by the City Commission. The allocation of rooms will be
centralized.
ADMINISTRATION RECOMMENDATION
The Administration recommends the adoption of the attached Resolution.
KB/ESNP
Legislative Tracking
Tourism, Culture and Economic Development
Page 717 of 1596