2017-29828 Reso 2017-29828
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,APPROVING THE FOLLOWING IN CONNECTION WITH THE 2017
WORLD OUTGAMES, TO BE HELD IN MIAMI BEACH, FROM MAY 26, 2017 THROUGH
JUNE 4, 2017 (THE "EVENT"): THE WAIVER OF FLAMINGO PARK RENTAL/USER
FEES, IN AN AMOUNT NOT TO EXCEED$3,750.00;THE WAIVER OF SPECIAL EVENT
PERMIT APPLICATION, PERMIT, AND SQUARE FOOTAGE FEES, IN AN AMOUNT
NOT TO EXCEED $30,000.00; AND AMENDING RESOLUTION NO. 2014-28492, TO
ELIMINATE THE REQUIREMENT FOR THE MIAMI BEACH — MIAMI LGBT SPORTS
AND CULTURAL LEAGUE, INC.,THE EVENT ORGANIZER,TO REIMBURSE THE CITY
$50,000.00, WITH RESPECT TO THE CITY'S PRIOR $100,000.00 GRANT TO THE
EVENT ORGANIZER, IN SUPPORT OF THE EVENT; AND FURTHER, PROVIDING
THAT THE PROVISIONS OF THIS RESOLUTION SHALL BE SUBJECT TO AND
CONTINGENT UPON THE RELOCATION OF THE EVENT ORGANIZER'S EVENTS
PREVIOUSLY SCHEDULED AT THE MIAMI BEACH CONVENTION CENTER.
WHEREAS, the World Outgames is an annual sports and cultural event, licensed by
the Gay Lesbian International Sports Association ("GLISA"), that attracts thousands of
athletes and spectators in a celebration of diversity; and
WHEREAS, the Miami Beach - Miami LGBT Sports & Cultural League, Inc. (the
"Event Organizer"), is a Florida non-profit organization formed to bid on the World
Outgames and to insure that a competitive and organized bid was delivered to the GLISA
for the 2017 World Outgames; and
WHEREAS, in 2013, the GLISA announced that the 2017 World Outgames would
be hosted in Miami-Dade County, with the events to take place at various locations in
Miami Beach and Miami-Dade County, from May 26, 2017 through June 4, 2017 (the
"Event"); and
WHEREAS, in Resolution No. 2014-28492, the Mayor and City Commission
approved a grant to the Event Organizer in support of the Event, in the amount of
$100,000, with $50,000 to be repaid once separate grant funding from the Miami Beach
Visitor and Convention Authority was disbursed to the Event Organizer; and
WHEREAS, the Event Organizer has requested, and the Administration
recommends, that the Mayor and City Commission waive Flamingo Park rental/user fees,
in an amount not to exceed $3,750.00; waive the special event permit application, permit,
and square footage fees, in an amount not to exceed $30,000.00; and
WHEREAS, the Administration further recommends that the Mayor and City
Commission amend Resolution No. 2014-28492,to eliminate the requirement for the Event
Organizer to reimburse the City $50,000, with respect to the City's prior $100,000 grant
made in support of the event; and
WHEREAS, in view of the significant costs to the City to hold events at the Miami
Beach Convention Center during the construction period thereof, the City's agreement to
waive all fees, costs, and the grant reimbursement herein shall be subject to and
contingent upon the Event Organizer relocating events otherwise scheduled to take place
in Halls A and B of the Miami Beach Convention Center.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the following in connection with the 2017 World Outgames,to
be held in Miami Beach, from May 26, 2017 through June 4, 2017 (the"Event"): the waiver
of Flamingo Park rental/user fees, in an amount not to exceed $3,750.00; the waiver of
special event permit application, permit, and square footage fees, in an amount not to
exceed $30,000.00; and amending Resolution No. 2014-28492, to eliminate the
requirement for the Miami Beach – Miami LGBT Sports and Cultural League, Inc., the
Event Organizer, to reimburse the City $50,000, with respect to the City's prior $100,000
grant to the Event Organizer, in support of the Event; and further, provide that the
provisions of this Resolution shall be subject to and contingent upon the relocation of the
Event Organizer's events previously scheduled at the Miami Beach Convention Center.
PASSED and ADOPTED this ,4 day of April, 2017.
ATTEST:
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Resolutions -C7 AD
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 26, 2017
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE FOLLOWING IN
CONNECTION WITH THE 2017 WORLD OUTGAMES, TO BE HELD IN
MIAMI BEACH, FROM MAY 26, 2017 THROUGH JUNE 4, 2017 (THE
"EVENT"):): THE WAIVER OF RENTAL FEES FOR HALLS A AND B AT THE
MIAMI BEACH CONVENTION CENTER, IN AN AMOUNT NOT TO EXCEED
$143,000.00; THE WAIVER OF FLAMINGO PARK RENTAL/USER FEES, IN
AN AMOUNT NOT TO EXCEED $3,750.00; THE WAIVER OF SPECIAL
EVENT PERMIT APPLICATION, PERMIT, AND SQUARE FOOTAGE FEES,
IN AN AMOUNT NOT TO EXCEED $30,000.00; AND FURTHER, AMENDING
RESOLUTION NO. 2014-28492, TO ELIMINATE THE REQUIREMENT FOR
THE MIAMI BEACH — MIAMI LGBT SPORTS AND CULTURAL LEAGUE,
INC., THE RESPECTEVENT TO ORGANIZER,
PRIOR $100,000.00 GRANT$50,000.00,TO REIMBURSE THE CITY
TO
THE
WITH
EVENT ORGANIZER, IN SUPPORT OF THE EVENT.
RECOMMENDATION
Administration has been working with World OutGames leadership to support the successful
execution of this significant event with multiple footprints in Miami Beach from May 26-June 4, 2017.
In light of recent fundraising challenges, and the City's wish to support and collaborate on this event,
it is recommended that the City of Miami Beach waive the special event and park rental fees for
activations in Lummus Park and Flamingo Park.
Additionally, Administration is working to relocate at no cost or low cost any and all events slated to
take place in the Miami Beach Convention Center. However, in an over abundance of caution, it is
also recommended to waive any rental fees in the Miami Beach Convention Center as well.
ANALYSIS
The Miami Beach - Miami LGBT Sports & Cultural League, Inc. is a Florida non-profit
organization which was formed to bid on the World OutGames. They are a group of active
community leaders involved in Human Rights, Culture or Sports throughout our LGTBQ
community. The League was formed
Sports to insure that a pSA) for the WoridOutGamestitive and organized
delivered to Gay Lesbian I me ports Association (GL
2017.
Page 803 of 1840
The Gay and Lesbian International Sports Association was established in 2004 as a Gay and
Lesbian International Sport Association democratically governed, international association of
sport, culture and human rights organizations that work for lesbian, gay, bisexual and
transgender (LGBT) people. GLISA's mandate is to support and grow an international LGBT
movement by organizing continental associations, continental OutGames, and global World.
The World OutGames is an international sporting event that is organized to help advance gay,
lesbian, bisexual and transgender human rights around the world. The first World OutGames
was held in 2006 in Montreal and attracted more than 12,000 participants. The event was based
on three components: Sport, Culture and Human Rights. The second World OutGames was
held in Copenhagen in 2009. The World OutGames are held every four years in a global city.
Hosts have included Copenhagen, Denmark; and Montreal. Antwerp, Belgium is hosting the
2013 World OutGames.
The 2017 World OutGames is slated to take place in Miami and Miami Beach with more than a
dozen sporting, culture, and human rights activities programmed.
The City of Miami Beach is a major presenting sponsor of the OutGames; having made
$200,000 in donations to support this event to-date. The first $100,000 sponsorship funding
was made in 2014, with the stipulation that $50,000 would be repaid to the City upon the
OutGames receipt of VCA grant funds. This money has not yet been repaid. The second
installment, concurrent with the sponsorship agreement, was made in the amount of $100,000
this fiscal year. There are two remaining donations which would be triggered should the
organization meet outstanding fundraising goals. Should the organization meet the fundraising
goal of $1,100,000, this would trigger a third donation in the amount of $100,000. Should the
organization meet the fundraising goal of $2,200,000 this would trigger a fourth and final
donation in the amount of$100,000. Each fundraising goal would need to be substantiated with
sponsorship agreements, proof of payment, and fully detailed fundraising reports. As of April
20, 2017, the event producers are reporting $394,721 in received support; and just under
$63,000 on their cash balance sheet.
Legislative Tracking
Tourism, Culture and Economic Development
ATTACHMENTS:
Description
u Resolution
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