2017-29830 Reso 2017-29830
RESOLUTION NO.,
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE THIRD
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FY) 2016/17.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds for Fiscal Year 2016/17 were approved on September 27,
2016, with the adoption of Resolution No. 2016-29579; and
WHEREAS, the first Amendment to the General Fund, Enterprise Fund, Internal Service
Fund, and Special Revenue Fund budgets for Fiscal Year 2016/17 was approved on November
18, 2016, with the adoption of Resolution No. 2016-29654; and
WHEREAS, the second Amendment to the General Fund, Enterprise Fund, Internal
Service Fund, and Special Revenue Fund budgets for Fiscal Year 2016/17 was approved on
November 18, 2016, with the adoption of Resolution No. 2017-29745; and
WHEREAS, the third budget amendment realigns $70,000 between City departments,
appropriates $7,111,389 in Enterprise Funds and $297,000 in Special Revenue Funds as
reflected in the attached Exhibit "A."
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on April 26, 2017, the City Commission hereby adopts the third amendment to the FY
2016/17 General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund
budgets as set forth in Exhibit "A."
PASSED and ADOPTED this 26th day of April, 2017.
ATTEST:
fe
:J
i
Philip Levine, or �'
R fael E. Granado, City Clerk
APPROVED AS TO
FORM & LANGUAGE
&FOR EX UTION
5L'
City Attomey Dote
Exhibit "A"
GENERAL FUND FY 2016/17 3rd Budget FY 2016/17
Amended Budget Amendment Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes $ 159,950,000 $ 159,950,000
Ad Valorem Taxes-S Pte Costs $ 0 $ 0
Ad Valorem Cap.Renewal&Replacement $ 662,000 $ 662,000
Ad Valorem Taxes-Normandy Shores $ 169,000 $ 169,000
Other Taxes $ 23,732,000 $ 23,732,000
Licenses and Permits $ 30,348,000 $ 30,348,000
Intergovernmental $ 11,439,000 $ 11,439,000
Charges for Services $ 12,174,000 $ 12,174,000
Fines&Forfeits $ 1,799,000 $ 1,799,000
Rents and Leases $ 6,426,000 $ 6,4260,000
Miscellaneous $ 12,575,000 $ 12,575,000
Resort Tax Contribution $ 37,609,000 $ 37,609,000
Other $ 20,369,000 $ 20,369,000
Transfer in from South Pointe RDA $ 370,000 $ 370,000
Transfer in from Proceeds from Segafredo Colony Cafd Lease $ 75,740 $ 75,740
Fund Balance/Retained Earnings $ 1,825,260 $ 1,825,260
Total General Fund S 319,S23,000 $ - S 319,S23,000
FY 2016/17 3rd Budget FY 2016/17
Amended Budget Amendment Revised Budget
APPROPRIATIONS
Department
Mayor and Commission $ 2,283,000 $ 2,283,000
City Manager $ 3,630,000 $ 3,630,000
Communications $ 1,995,000 $ 1,995,000
Budget&Performance Improvement $ 2,658,000 $ 2,658,000
Org Dev&Performance Initiative $ 629,000 $ 629,000
Finance $ 5,816,000 $ 5,816,000
Procurement $ 2,288,000 $ 2,288,000
Human Resources/Labor Relations $ 2,780,000 $ 2,780,000
City Clerk $ 1,622,000 $ 1,622,000
City Attorney $ 5,370,000 $ 5,370,000
Housing&Comm.Development $ 2,798,000 $ 2,798,000
Building $ 15,153,000 (70,000) $ 15,083,000
Environment&Sustainability $ 1,153,000 70,000 $ 1,223,000
Code Compliance $ 5,947,000 $ 5,947,000
Planning $ 4,306,000 $ 4,306,000
Tourism,Culture,and Econ.Development $ 3,755,740 $ 3,755,740
Parks&Recreation $ 31,934,000 $ 31,934,000
Public Works $ 14,746,000 $ 14,746,000
Capital Improvement Projects 5 51051,000 $ 51051,000
Police $ 104,401,000 $ 104,401,000
Fire $ 71,938,000 $ 71,938,000
Emergency Management $ 10,370,000 $ 10,370,000
Citywide Accounts-Other $ 13,867,260 $ 13,867,260
Citywide Accounts-Operating Contingency $ 1,318,000 $ 1,318,000
Citywide Accounts-Normandy Shores $ 257,000 $ 257,000
Subtotal General Fund S 316,066,000 $ $ 316,066,000
TRANSFERS
Capital Renewal&Replacement $ 662,000 $ 662,000
Capital Investement Upkeep Account $ 0 $ 0
Info&Comm Technology Fund $ 395,000 $ 395,000
Pay-As-You-Go Capital Fund $ 2,400,000 $ 2,400,000
Capital Reserve Fund $ 0 $ 0
Building Reserve $ 0 $ 0
Subtotal Transfers S 3,457,000 $ - s 3,457,000
Total General Fund $ 319,S23,000 S - $ 319,523,000
Exhibit "A"
ENTERPRISE FUNDS FY 2016/17 3rd Budget FY 2016/17
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Convention Center $ 11,038,000 5,991,389 $ 17,029,389
Parking $ 61,368,000 $ 61,368,000
Sanitation $ 20,886,000 $ 20,886,000
Sewer Operations $ 54,672,000 $ 700,000 $ 55,372,000
Stormwater Operations $ 28,532,000 $ 28,532,000
Water Operations $ 34,7951000 $ 420,000 $ 35,215,000
Total Enterprise Funds $ 2110291,000 $ 7,111,389 $ 218,402,389
INTERNAL SERVICE FUNDS FY 2016/17 3rd Budget FY 2016/17
Amended Budget Amendment Revised Budget
REVENUE,/APPROPRIATIONS
Central Services $ 11015,000 $ 1,0150000
Fleet Management $ 9,597,000 $ 9,597,000
Information Technology $ 17,030,000 $ 17,030,000
Property Management $ 8,409,000 $ 8,409,004
Risk Management $ 17,585,000 $ 17,585,000
Medical and Dental Insurance $ 30,532,000 $ 30,5320000
Total Internal Service funds $ 84,168,000 $ - $ 84,168,000
SPECIAL REVENUE FUNDS FY 2016/17 3rd Budget FY 2016/17
Amended Budget Amendment Revised Budget
REVENUE/APPROPRIATIONS
Resort Tax $ 89,518,000 24,000 $ 89,542,000
Transportation $ 110445,000 $ 11,445,000
People's Transportation Plan $ 3,808,000 $ 3,808,000
7th Street Garage $ 2,320,000 $ 2,320,000
5th&Alton Garage $ 771,000 $ 771,000
Art In Public Places $ 473,000 $ 473,000
Tourism and Hospitality Scholarship Prgm $ 184,000 $ 184,000
Information and Communication Tech $ 803,000 $ 803,000
Education Compact $ 235,000 160,000 $ 395,000
Sustainability&Waste Haulers Add Sery $ 450,000 25,000 $ 475,000
Residential Housing $ 771,000 $ 771,000
Red Light Camera $ 1,516,000 $ 1,516,000
E-911 Fund $ 351,000 $ 351,000
Cultural Arts Council $ 2,029,000 $ 2,029,000
Normandy Shores $ 257,000 $ 257,000
Tree Preservation $ 145,000 78,000 $ 223,000
Commemorative Tree $ 0 10,000 $ 10,000
Police Confiscation-Federal $ 313,000 $ 313,000
Police Confiscation-State $ 299,000 $ 299,000
Police Special Revenue $ 105,000 $ 1050000
Police Training $ 300000 $ 30,000
Total Special Revenue Funds $ 115,823,000 $ 297,000 $ 116,120,000
Resolutions -R7 D
M1 BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 26,2017
11:06 a.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE THIRD AMENDMENT TO
THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND
AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY)
2016/17.
KEY INTENDED OUTCOMES SUPPORTED
Ensure Expenditure Trends Are Sustainable Over The Long Term
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
D FY2016/17 3rd Operating Budget Amendment
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A A A
City of Miami Beach, 1700 Con-vertion Cenier Drive, Miami Beach. Flotida .33139- www.m',an-iibeachfi.gov
COMMISSION MEMORANDUM
TO- Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: Apr1126, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ADOPTING THE THIRD AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR(FY) 2016/17
ADMINISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2016117 General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund,Enterprise Funds, Internal Service Funds,and Special Revenue
Funds for Fiscal Year 2016/17 were approved on September 27, 2016, with the adoption of
Resolution No. 2016-29579.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for FY 2016/17 was approved on November 18, 2016 by Resolution No.
2016-29654.The Second Amendment was approved on February 8,2017 by Resolution No.2017-
29745. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment
must be adopted in the same manner as the original budget.
The Third Amendment realigns $70,000 within the General Fund, appropriates $7,111,389 to
Enterprise Funds and appropriates$397,000 to Special Revenue Funds.
Finance De arty —General Fund
Based on preliminary staffing recommendations from the BDO review of the Finance Department,
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Third Amendment to the FY 2016117 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 2
two new positions have been created and filled in the Finance Department. A Financial Analyst 11
position was added to provide more timely reconciliation of daily disbursements and more proactive
oversight for treasury transactions. A Financial Analyst I position was also added to facilitate the
timely completion of bank reconciliations. There is no fiscal impact in the department's FY 2017
budget due to offsetting salary savings from vacancies and these two positions will be included in
the FY 2018 Current Service Level budget.
Re-align $70,000 in funding from the Building Department to the Environment and
Sustainability Department—General Fund
The 2nd FY2016/17 Operating Budget approved a rollover request for the Environment &
Sustainability Department of $70,000 for on-going outside inspection services. The proposed
amendment is a housekeeping item that will properly budget the expenses associated with the
services in the Environment& Sustainability Department.
Appropriate $24,000 for funding of the Digitalization of Miami Beach Archives in the City
Clerk's Office-- Resort Tax Fund
The Office of the City Clerk, in conjunction with Florida International University, continues to
implement the Digitalization of Miami Beach Archives. This amendment is a housekeeping item that
ensures appropriate funding levels for the department to complete this work.
Appropriate $10,000 in funding for Commemorative Trees in the Environment and
Sustainability Department—Commemorative Tree Fund
The Environment & Sustainability Department has received $5,250 in donations to the
Commemorative Tree Trust Fund and projects to receive a total of$10,000 during FY 2016117. This
amendment appropriates a total of $10,000 for expenditures for the installation of the requested
Commemorative Trees for the rest of this fiscal year.
Appropriate $25,000 in funding for Environmental Grants in the Environment and
Sustainability Department- Waste Haulers Fund
This amendment provides the Environment&Sustainability Department with additional funding to
issue annual environmental grants to philanthropic organizations to promote environmental
programs in the City.
Appropriate $78,000 in funding for Global Positioning System Tree Inventory in the
Environment and Sustainability Department—Tree Preservation Trust Fund
This amendment provides the Environment&Sustainability Department with additional funding to
complete the Global Positioning System Tree Inventory Services per RFQ No. 2016-170-KB.
Appropriate$100,000 in funding for PatternStream Software— IT Technology Fund
As part of the Munis project development,PatternStream was identified as a publishing software for
the City's financial and policy documents such as the CAM and the Operating/Capital budget
documents, however, this software was not purchased as part of the initial implementation. The
Office of Budget and Performance Improvement is now ready to implement the use of such software
for the development of the FY 2017/18 budget documents. Implementation of PatternStream is
expected to cost$100,000 of which $84,000 are one-time set up costs. This software could also
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Third Amendment to the FY 2016/17 General Fund,Enterprise,Internal Service.and Special Revenue Funds Budgets
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help publish books such as the Environmental Scan and Performance reports and could potentially
be used by other departments in the future.
Appropriate 160 000 in funding for Nurse Initiative and Dual Enrollment Programs in the
Organizational Development and Performance Initiatives Department--Education Com act
Fund
Per the direction of the Finance and Citywide Projects Committee on March 31St, this amendment
appropriates funding for the following programs in FY2016/17(as opposed to FY2017/18)to better
align with the funding needs of the 2017-2018 academic school year calendar:
• Nurse Initiative with Surfside, Bal Harbour, Bay Harbor, North Bay Village, Miami Beach
Chamber- $16,000
• Nurse Initiative: Behavioral Health- $54,000
• MDC Dual Enrollment ($13,000) and program expansion ($15,000) - $28,000
• FIU Dual Enrollment ($40,000) and program expansion ($22,000)- $629000
Additionally, Exhibit A highlights that funding levels in the Education Compact Fund are projected to
be significantly depleted by the end of FY2017. Many initiatives funded by the Education Compact
will need to have new funding sources identified in order to be sustainable in the future.
Appropriate $1,120,000 in funding for Variable Frequency Drives_in the Public Works
Department—Water&Sewer Enterprise Funds
The Public Works Department is in process of installing Variable Frequency Drives in pumps
throughout the City. Originally requested as a rollover,and not approved pending evaluation of the
Water/Sewer fund balance, this amendment is a housekeeping item that ensures appropriate
funding levels for the Public Works Sewer($700,000)and Water($420,000) Divisions to complete
this work.
Appropriate $5,991,389 For Convention Center Operating—Convention Center operations
Enterprise Fund
The Convention Center Funds cover the operating expenses of the Convention Center which are
offset by Convention Development Taxes provided by Miami-Dade County through an Interlocal
Agreement. During FY 2016/17 expenses have been incurred due to increased operating costs
necessary to be able to host events and shows while undergoing renovations. Some of these
expenses have been charged to the Convention Center Renovation Capital Project.However,at this
time, rather than charge the Owner's Contingency for the MBCC, project, the Administration
recommends that these expenses be instead charged to the operating budget, as these expenses
are directly related to operational needs such as the ability to host shows during the construction
period. These expenses include additional fire watches during shows due to construction conditions,
maintaining Spectra offices offsite to permit renovations to proceed,and temporary FPL connections
and partitions required for Art Basel. There are also additional costs incurred to accommodate
Design Miami while the P-Lot is being used as a staging area for the construction project. This
amendment appropriates additional funding to the Convention Center operations budget in order to
meet these higher than expected operational expenses. The Convention Development Taxes can
only be used for the MBCC and are the appropriate source of funding for these operational costs.
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Third Amendment to the FY 2016117 General Fund,Enterprise,Internal Service. and Special Revenue Funds Budgets
Page 4
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Third Amendment
to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund Budgets
for Fiscal Year(FY) 2016/17.
jLM/CGR
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Third Amendment to the FY 2016117 Generai Fund,Enterprise,Internal Service.and Special Revenue r'-unds Budgets
Page 5
Exhibit A—Education Compact Fund Analysis
Education---i _Co _Ji_und____-_-__-_
Estimated Fund Balance at end of FY16 S299,30713
FY 17 Adopted Revenues
Contributions-Infl Baccalaureate(IB) $15,0Q!0'
Conthbutions-Education Support(1h'aste Haulers) $75MOII
Contributions-Charriber Donation for IB $10.000
Total Revenues uX00,000
FY17 Adopted Expenses
VP -`Fear 2 School Year 2017-2018 $14 11.0 CJ 0
IB Teacher Development and Support S1 ,000
Miami-Dade Public Schools Agenda Planners 510,000
Nurse initiative w/Sufside,Bat Harbour,Bay Harbor,North Bay Village,ttslami Beach Chamber $16,000
Miami-Dade College WC)Dual Enro"ilment Program Expans�or $13.000
Substitute Teacher IncentAe Program so
Flo*
hda International University(.FIU)Dual Enrollment Program $40000
Total Expenditures $235-000
Y 7 Revenues-vs. Expenditures
Education Compact Expenditures Funded in FYI 7 for 2017-2018 School Year(V1 ad,.ence of FY 13
Budget Dewelopm.ent Process)
Nurse Initiative w/Surfside,Bal Harbour,Bay Harbor,North Bay Village,Miami Beach 1;hamber
(Per Reso#2016-29345) $16.000
Nurse Initiative-Behamoral Health(Note 2) $54,000
FII., Dual Enrollment Prograrn $40,000
FlU Dual Enroilment Program Expansion-FY 18 $22,""00
hAD-C Dual Enrollment Program S13,000
MDC Dual Enrollment Program'Expansion-FY18 $15,000
Total ExpendAures $160,000
,Additional Education Compact Expenditures Funded by the General Fund in FY17
Balance of 18 expenses IB $35,000
Miami-Dade Public Schools Agenda Planners-Additional Expense $8,U1,100
Nurse Initiative Enhancement-Behavoral Health $54,000
I Substitute Teacher Incentive Program $1000
I Common Threads Pilo:Program(Budget Amendment)(Note 1) $19,000
Total Expenditures $119,000
Total Education Compact Related Expenditures $354,000
Projected Fund Balance at end of FY 17 $4,301
FY18 Projected Revenues
Contributions-Int"s Baccalaureate(0) $15,000
Contributions-Education Support(Waste Haulers) $75,000
Contributions-Chamber Donation for 1B(No contractual commitment but annually recurring) $10,000
Total Revenues $100,000
1 FYI 8 Projected Expenses
IB
$50,000
Miami-Dade Public Schools Agenda Planners $18,000
I Substitute Teacher Incentive Programa,
$71,000
Total Expenditures
FY18 Proposed Re�nues vs,CSL Expenditures $29,000
FY18 Budget Development Enhancement Requests
VPK-Year 31 School Year 2018-2019 $141,000
Common Threads(Note 1) $19,000
Education Compact Expanded Clerical Support(Note 3) $39,000
Anti-Defamation League-No Place For Hate $4,000
Total FY18 Enhancement Requests $203,000
Total Education Compact Related Expenditum $274=0
FY18 Proposed Revenues vs,CSL Expenditures with Enhancements ($174:0j
,d
Fmdtp
L
Note 1,Per FY17 2nd Operating Budget Amendment,$19,000 was approved through General Fund-Reso#2017.
29745.(Program assumes 40%Match). During discussion,approved as a pilot Program for FY17 only,
Note 1 CMB Schools Only;approved as part of FY17 Budget Process as one time expense.
Note 3'.Subject to implementation of new fundirig source for education.
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