2017-29842 Reso2017-29842
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER TO DESIGN AND
CONSTRUCT AN ADDITIONAL ESCALATOR, ELEVATOR AND
RELATED IMPROVEMENTS AT THE MIAMI BEACH CONVENTION
CENTER (MBCC), FOR A DIRECT CONNECTION FROM THE EXHIBIT
HALLS TO THE NEW GRAND BALLROOM, FOR THE BENEFIT OF
ART BASEL AND OTHER FUTURE EVENTS AT THE MBCC, WITH
CONSTRUCTION OF THE ADDITIONAL IMPROVEMENTS SUBJECT
TO AND CONTINGENT UPON EXECUTION OF A LONG-TERM
LICENSE AGREEMENT WITH ART BASEL U.S. CORP.; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND FENTRESS ARCHITECTS FOR ADDITIONAL SERVICES
RELATED TO THE DESIGN REVISIONS, IN THE NOT -TO -EXCEED
AMOUNT OF $124,240.
WHEREAS, since November, 2015, the City has undertaken a substantial construction
renovation and expansion of the Miami Beach Convention Center ("MBCC Renovation Project");
and
WHEREAS, the construction of the MBCC Renovation Project is phased to
accommodate the annual Art Basel in Miami Beach ("ABMB") event as a "4 -hall show," to permit
the Art Basel in Miami Beach show to continue to take place, as scheduled, during the
construction period; and
WHEREAS, ABMB was established in 2000 as the sister event of Switzerland's Art
Basel, the world's most prestigious art fair for the past 42 years; and
WHEREAS, ABMB has become the preeminent contemporary art fair in the western
hemisphere and an established destination for artists, galleries, collectors, museum groups, and
other individuals interested in top quality art; and
WHEREAS, economists have estimated $400 million to $500 million annually in related
economic impact as a result of ABMB; and
WHEREAS, the ABMB team inquired about the possibility of adding an elevator and
escalator connection to the second floor Grand Ballroom directly from the exhibit hall floor (the
"Additional Improvements"), indicating this to be vital to its long-range plans for the venue; and
WHEREAS, as part of its request relating to the Additional Improvements, ABMB has
indicated a desire to enter into a long term agreement with the City, which will be subject to
negotiation and City Commission approval; and
WHEREAS, It is estimated that the Additional Improvements will cost approximately
$2,875,000, including design and permit fees; and
WHEREAS, Fentress Architects has submitted a proposal in the amount of $124,240 for
design and permit revisions associated with the Additional Improvements, including
modifications to architectural, mechanical, electrical, plumbing, structural, fire suppression, fire
alarm, life safety, low voltage, vertical transportation and signage drawings; and
WHEREAS, after carefully evaluating ABMB's request, the Administration recommends
moving forward with the design portion of the Additional Improvements at this time, in order to
meet construction schedule milestones, provided, however, that construction of the Additional
Improvements shall be subject to and contingent upon execution of a long-term agreement
between the City and Art Basel U.S. Corp. with respect to the annual Art Basel in Miami Beach
show.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to design and construct an
additional escalator, elevator and related improvements at the Miami Beach Convention Center
(MBCC) for a direct connection from the exhibit halls to the new grand ballroom, for the benefit
of Art Basel and other future events at the MBCC, with construction of the additional
improvements subject to and contingent upon execution of a long-term license agreement with
Art Basel U.S. Corp.; and further authorizing the Mayor And City Clerk to execute an
amendment to the Agreement between the City of Miami Beach and Fentress Architects for
additional services related to the design revisions, in the not -to -exceed amount of $124,240.
PASSED and ADOPTED this 26th day of April, 2017.
ATTEST:
R-fael E. Granada, Ci
APPROVED AS TO
FORM & LANGUAGE
ECUTION
Crtrr
city Att r e v � �,.
Amey (�j
MIAM
BEACH
Resolutions - R7 T
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L, Morales, City Manager
DATE: April 26, 2017
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER TO DESIGN AND CONSTRUCT AN ADDITIONAL
ESCALATOR, ELEVATOR AND RELATED IMPROVEMENTS AT THE MIAMI
BEACH CONVENTION CENTER (MBCC), FOR A DIRECT CONNECTION
FROM THE EXHIBIT HALLS TO THE NEW GRAND BALLROOM, FOR THE
BENEFIT OF ART BASEL AND OTHER FUTURE EVENTS AT THE MBCC,
WITH CONSTRUCTION OF THE ADDITIONAL IMPROVEMENTS SUBJECT
TO AND CONTINGENT UPON EXECUTION OF A LONG-TERM LICENSE
AGREEMENT WITH ART BASEL U.S. CORP.; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND FENTRESS ARCHITECTS FOR ADDITIONAL SERVICES
RELATED TO THE DESIGN REVISIONS, IN THE NOT -TO -EXCEED
AMOUNT OF $124,240.
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
The Miami Beach Convention Center (MBCC) has been undergoing a substantial construction
renovation and expansion since November 2015. As set forth in the MBCC Construction Booking
Policy adopted by the City Commission in Resolution 2014-28610, the Center will be booking "2 -
hall" shows during the entire construction period of up to 36 months. Art Basel Miami Beach (Art
Basel) is the sole exception to the 2 -hall booking policy, as the City has agreed to accommodate Art
Basel as a "4 -hall" show, and has structured the phasing of the construction work to make the halls
available to the Art Basel Miami Beach event.
Throughout 2016 the City's design consultant, Fentress Architects (Fentress), owner's
representative, Hill International (Hill), construction manager, Clark Construction (Clark), building
operator, Spectra Venue Management (Spectra) and City staff met with Art Basel personnel on a
regular basis to assess the progress of the MBCC Renovation Project, culminating in the successful
2016 event. Shortly after, the Art Basel team inquired about the possibility of adding a connection to
the second floor Grand Ballroom directly from the exhibit hall floor, indicating this to be vital to Art
Basel's long-range plans for the venue. As part of this request, Art Basel has indicated a desire to
Page 1301 of 1596
enter into a forthcoming long term lease agreement with the City, which will be subject to negotiation
and Commission approval.
City staff discussed the connection option with Spectra and Fentress to confirm that the request was
viable. Both have advised that this was not a common design request of major convention centers in
the U.S. and therefore, not recommended. The greatest challenge was the blocking of movement
through the service areas on the second level from the main kitchen to the east side of the ballroom
and meeting rooms. The way to alleviate the issue is to create a second full service kitchen within
the location and footprint of the existing east kitchen which would then serve as back-up and provide
the Center with the redundancy required for a multi show event. (Refer to exhibit A sketch for
clarification).
It is estimated that the modification to the plan for the addition of the elevator / escalator will cost
approximately $2,875,000, including design and permit fees. In addition, the full construction
renovation of the existing kitchen will cost approximately $1,100,000. Funding for both items are
being requested as part of the FY 2016/2017 capital budget amendment process.
After carefully evaluating the request, and looking forward to a long term commitment from Art Basel,
the Administration recommends moving forward with the design portion of the elevator / escalator
revision at this time in order to meet construction schedule milestones. The administration will seek
approval to proceed with the construction upon finalization of the agreement with Art Basel. It is
important to note that in order to avoid delays to the project and additional cost beyond the estimated
budget, the deadline to receive an approval to proceed with construction can be no later than the
July 26 Commission meeting. Final occupancy of the elevator and escalator addition will not occur
until 2018.
Fentress Architects has submitted a proposal in the amount of $124,240 for design and permit
revisions associated with this work (Exhibit B). The scope of work includes modifications to
architectural, mechanical, electrical, plumbing, structural, fire suppression, fire alarm, life safety, low
voltage, vertical transportation and signage drawings. Staff and Hill have evaluated the proposal and
believe it to be fair and commensurate with the level of effort,
CONCLUSION
The Administration recommends approval to design and construct an additional escalator, elevator
and related improvements at the Miami Beach Convention Center, for a direct connection from the
exhibit halls to the new grand ballroom, for the benefit of Art Basel and other future events at the
MBCC, with construction of the additional improvements subject to and contingent upon execution of
a long-term license agreement with Art Basel U.S. Corp.; and further authorizing the Mayor and City
Clerk to execute an amendment to the Agreement between the City of Miami Beach and Fentress
Architects for additional services related to the design revisions, in the not -to -exceed amount of
$124,240.
KEY INTENDED OUTCOMES SUPPORTED
Improve Alliance With Key Business Sectors, Namely Hospitality, Arts, & International Business With
A Focus On Enhanced Culture, Entertainment, & Tourism
FINANCIAL INFORMATION
Funding, in the amount of $124,240 is being requested from Convention Center Fund 440
Page 1302 of 1596
under the FY 2016/2017 capital budget amendment process.
Leaislative Tracking
Convention Center District
ATTACHMENTS:
Description
D Exhibit A; Clarification Sketch
D Exhibit F3: Fentress Architects Proposal and Sketches
r) Resolution
Page 1303 of 1596
t' t,41$110Fit,
IIINIA
)
6CITS, 'FID1f4t1141V11.1 .1\121(1831.Fla0 NMI FEIANO0
NOLLVAONH .J211\00 NOLLN2ANO9 1-10VDSftNVIV
• 1
1111.111
•
•
•
• '
2
0
0
et
,,,,,,,, •
2nd LEVEL FLOOR
EXHIBIT B
March 3, 2017
Mr. Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach, FL 33139
Re: Miami Beach Convention Center Renovation Resolution No. 2014-28538
Proposal 44 — Art Basel North Connection
Project 20140021.001 A47
Dear Mr. Morales:
FENTRESS
fantresss rchitects.com
This proposal is to provide design services to incorporate a new vertical circulation connection in Exhibit Hall D into
the current building design requested by the City. This vertical circulation connection is currently outside of the
Fentress team's current scope of work. The City would like to add communicating circulation between the north side
of the Exhibit Hall D and the Grand Ballroom on Level 2. Below is our understanding of the scope of services
required:
SCOPE OF SERVICES
1. General:
a. Provide contract documents and contract administration services for the concept design depicted in the
attached sketch.
2. Amend currently designed building systems to accommodate new configuration scope:
a. Architectural:
1) New flooring ceilings and walls for new components.
b. Mechanical:
1) Revise and amend building HVAC system to conform to new configuration.
c. Electrical:
1) New power for elevator and escalators;
2) New lighting to conform to new configuration.
d. Plumbing:
1) New sanitary waste system for elevator and escalator pits.
e. Structural:
1) Revise and amend building structural system to conform to new configuration including:
a) Steel framing for new landing and escalator support;
b) Foundations for new building elements.
f. Fire Suppression:
1) Revise and amend building sprinkler system in current scope.
g. Fire Alarm:
1) Revise and amend building fire alarm system in current scope.
h. Life Safety:
1) Coordinate life safety plans.
i. Low Voltage:
1) Security:
a) Revise and amend building surveillance system;
SH Page 1305 of 1596
DAN DC LA SF LON
�t21 Broadway 1 Denver CO 80203 1 303.722.5000
Mr. Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
Proposal 44 — Art Basel North Connection
March 3, 2017
Page 2
b) Revise and amend building access control system.
Vertical Transportation by Lerch Bates (design and coordination provided by Otis):
1) Submittal Review;
2) Site acceptance testing.
k. Signage Design:
1) Revise and amend building surveillance system.
SCHEDULE
Design Development
Contract Documents and Change Directive Preparation:
FEE
2 weeks
4 weeks
TOTAL 6 weeks
Fees for all services will be a total proposed lump sum amount of One Hundred Twenty-four Thousand Two Hundred
Forty Dollars ($124,240). Reimbursable costs for printing, telephone, delivery, and travel are included in the lump
Sum portion of this fee. Billings for these services will be invoiced under the heading of #20140021.001 A47.
Attached is the breakdown of hours and associated fee for this additional effort. Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with
any further questions or comments you may have.
If the foregoing correctly states your understanding, please prepare a contract amendment for our execution. We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jo Kudrycki, AIA EED
,`F BD+C
Principal
encl: Design Fee Summary dated March 1, 2017
Architectural sketches Giller & Giller dated 2/7/2017 (2 sheets)
Architectural sketches Fentress Architects dated 2/14/2017 (2 sheets)
c: Maria Hernandez, Thais Vieira, City of Miami Beach
Jeff Sachs, Strategic Advisory Group
Steven DiBartolo, Hill International, Inc.
Holly Carson, Anne McNeely, Mikala Casillas, Fentress Architects
Page 1306 of 1596
Project: Art Basel North Connection
Miami Beach Convention Center Renovation & Expansion
3/1/17
Discipline Firm Name
Firm
Number
Study & Design
Fee
Architecture Fentress Architects 1 $45,350
Fire/Life Safety/Code Consulting Jensen Hughes 13 $27,575
Civil/Utility Engineering (Lump SM Kimley-Horn 6 $0
Landscape West 8 7 >=$il_
Structural Engineering Wallace 8 $23,700
Plumb, Mech, Elec, Lighting ME Engineers 14-18 $9,180
IT, Security, AV, Acoustics DL Adams 20 $6,905
Food Service Caruso 25, ; $,
Graphics and Signage TKD 28 $1,000
Parking Consultation Walker Parking 29 y6
Vertical Transportation Lerch Bates 12 $7,830
Sub total $121,540
Design Fees Total(Lump Sum)
Expenses
Total
Total
Page 1307 of 1596
$121,540
$2,700
$124,240
Art Basel North Connection
Fentress Architects
hours
Job Title
Hourly Rate Hours Extension
Task Management, Architectural Design, Coordination and Oversight
Project Architect
Architect III
Architect II
Interior Designer II
John Kucirycki
Totals this activity:
Total, Sub 1
Hours Total
Hours
Pacgig'e3p gf 1596
$150.00
$200.00
$130.00
$110.00
$225.00
78 $11,700.00
24 $4,800.00
104 $13,520.00
78 $8,580.00
30 $6,750.00
314.0 $45,350.00
314.0 $45,350.00
314.0 $45,350.00
Art Basel North Connection
Miami Beach Convention Center
Fentress Project No:20140021
March 1, 2017
Art Basel North Connection
Consultant
Hours
Job Title
Jensen Hughes
Hourly Rate Hours Extension
Task 1 Fire Alarm & Fire Protection Engineering and Code Consultation
Vice President
Senior Consultant/Associate Manager
Associate II
Associate I
Project Administrator
Totals this activity:
Total, Sub 1
Hours Total
5250,00
$205.00
$150.00
$135.00
$75.00
5.0 $1,250.00
60.0 $12,300.00
25.0 $3,750.00
75.0 $10,125.00
2.0 $150.00
Hours 167.0 $27,575.00
Page 3 of 8
Page 1309 of 1596
167.0 $27,575.00
167.0 $27,575.00
Art Basel North Connection
Miami Beach Convention Center
Fentress Project No:20140021
March 1, 2017
Art Basel North Connection
Consultant
Hours
Job Title
Wallace
Task 1 Structural Engineering
Hourly Rate Hours Extension
Principal $170.00 60.0 $10,200.00
Associate $150.00 $0.00
Registered Engineer II $135.00 $0.00
Registered Engineer I $120.00 60.0 $7,200.00
CAD Technician III $105.00 60.0 $6,300.00
Totals this activity:
Total, Sub 1
Hours Total
Hours 180.0 $23,700.00
Page 4 of 8
Page 1310 of 1596
180.0 $23,700.00
180.0 $23,700.00
Art Basel North Connection
Miami Beach Convention Center
Fentress Project No:20140021
March 1, 2017
Art Basel North Connection
M -E Engineers
1Hours
Job Title Hourly Rate Hours Extension
Task 1 HVAC Engineering
Principal $200.00 $0.00
Senior Project Manager $150.00 18.0 $2,700.00
Project Engineer $120.00 $0.00
CAD Operator $95.00 $0.00
Totals this activity: Hours 18.0 82,700.00
1Task 2 Electrical Engineering
Principal $200.00 9.0 $1,800.00
Associate $160.00 18.0 $2,880.00
CAD Operator $95.00 $0.00
Totals this activity: Hours 27M $4,680.00
Task3 Plumbing Ei gineerin
Principal
Designer
Totals this activity:
Total, Sub 1
Total, Sub 2
Total, Sub 3
Hours Total
Hours
Page 5 of 8
Page 1311 of 1596
8200.00
$110.00
9.0 $1,800.00
$0.00
9.0 $1,800.00
18.0 $2,700.00
27.0 84,680.00
9.0 $1,800.00
54.0 $9,180.00
Art Basel North Connection
Miami Beach Convention Center
Fentress Project No:20140021
March 1, 2017
Art Basel North Connection
DL Adams & Associates
Hours
Job Title
Low Voltage Design
Hourly Rate Hours Extension
Principal $210.00 4.5 $945.00
Associate Principal $190.00 4.0 $760.00
Project Manager $155.00 14.0 $2,170.00
Senior Consultant $135.00 18.0 $2,430.00
Project Consultant $100.00 0.0 $0.00
Staff Consultant $90.00 0.0 $0.00
Technician $75.00 8.0 $600.00
Totals this activity: Hours 48.5 $6,905.00
Total, Sub 1
Hours Total
Pa g lg1-cf 1596
48.5 $6,905.00
48.5 $6,905.00
Art Basel North Connection
Miami Beach Convention Center
Fentress Project No:20140021
March 1, 2017
Art Basel North Connection
Tamara Kudrycki Design
Hours
Job Title Hourly Rate Hours Extension
Signage Design
President $125.00 8.0 $1,000.00
Totals this activity: Hours 8.0 $1,000.00
Total, Sub 1 8.0 $1,000.00
Hours Total 8.0 $1,000.00
Pa Ngt371I4V 1596
Art Basel North Connection
Miami Beach Convention Center
Fentress Project No:20140021
March 1, 2017
Art Basel North Connection
Consultant Lerch Bates
Hours
Job Title Hourly Rate Hours Extension
Task 1 Vertical Transportation Consultation
Vice President $250.00 $0.00
Senior Consultant/Associate Manager $205.00 6.0 $1,230.00
Associate II (3 reveiws) $150.00 40.0 $6,000.00
Associate I $135.00 0.0 $0.00
Project Administrator $75.00 8.0 $600.00
Totals this activity: Hours 54.0 $7,830.00
Total, Sub 1
Hours Total
Page 8 of 8
Page 1314 of 1596
54.0 $7,830.00
54.0 $7,830.00
Art Basel North Connection
Miami Beach Convention Center
Fentress Project No:20140021
March 1, 2017
IKAK411 NM twat, touttamac; II;11't'1 ""4,:t'74 f'f--=4""m"
.fZ ....
Hy 3£1 MAW Ili 'nava
4,trat
'aul 401110 I Joule AGMS LIO.LYIVO9R/UIV.1.8
66, .„„ A 4 A, „A 4,444 6,, A , 6 , 4 141.3113.0.151333 31.
LV
r-4
0,1C. 00
E _
13/01 ISI. i -v
91111 LI. 1 0.11
Op
ft V....;;:i0X;t0,5.4,0„.0444.40.,•••i••••
4 • • Tit]
I 1 I
ETI
IIMINVICIIIMULIJII IPLI W.
*based on Fentress A2108 drawing
5o'Jv N W(W etai.Pc3a raowflANO ftW VI i
HOV39 MVIW Ul 138YEI 111V
df3111s doirivos3/Hlvls
CP
-1
11
uu i:ad u1:ucd . ,11„Il HIJI 011,
11!
ii.immiiu,uiuui
64:111C 11'I V:111 IWVIW
N112.10 i131N70 NO111,eAN04, 1r361
NOISNddX3 NOI1VAONgi3 2J9.LN9O NOIIN3ANOO HOVD8 IWVIW
-1
nVJMfi
<) ` Com.)() () E �;X
1 I; 1( 1
[AV
21$
r 14r
1-
<6 LL
CODE LEG
AL
11 .„»any s,C F.7 C da
xsp�&a�a"eey tgip5�bN�k�
14444.n.p 9A a
tet
•
z4 I Al,311..0001/ Af.ra21'rf =grITAOI) I(6
I SSALLN3A
1 NOISNVdX NOI1VAOND NOLLNDANOO HOVD9
"iMMMAMM,k.killUIMP,Mt ,g;;, 4,;)
44
<@> —
1
1.t.
Ef_+t+
0
0
. 0,1
)
v4,1 1 :I
i
, .
. sA' A —A-
ny
F.,,
Li.1111
---K1---------N—Arkt'
' -- '"•"1-,
: a
4, • ' U r I ,.. ,..
..'.: ..,4.11
'-' ,PriVafi;+,..,
I I
—,14 i 1 I
ie
I $
I - I IN g h I
i"
10.146
I ,3
fi
1-- 1 1 1,
,
c,›
rff
Ar00030,10000,.
1