Amendment No. 26 to the Agreement with Fentress Architects in the Amount of $15,580 i(/"- YS:�
AMENDMENT NO. 26
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE 1VIIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF$15,580c
This Amendment No. 25 to the Agreement made and entered this Sday of H p 7 , 2017, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado(hereinafter referred to as"Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90%completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925);and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
to provide for completion of Construction Documents and all construction administration services required
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of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS,-on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of $36,875;
and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of$49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by
members of the design team for a weekly presence through approximately September 30, 2016, and for the
implementation of alternative designs requested by the Construction Manager, in the amount of$112,649;
and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes
associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress
travel distances of show layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of
steel submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel
2016; this Amendment is to be funded from a deductive change order to the Agreement with Clark
Construction, in the amount of$96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design
services associated with the incorporation of additional security cameras, revisions to vaults requested by
FPL, additional structural engineering resulting from unforeseen site conditions (RFIs), construction details
for the temporary transition slab required for Art Basel 2016, and renovation of the east kitchen not included
in the original scope of work, in the amount of$80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the
construction documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen
Harvey, selected as part of the Art in Public Places Program, in the amount of$17,121; and
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WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural
engineering services due to non-conformances by Clark Construction, in the amount of$10,000;and
WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design,
permitting and construction administration services related to a new sanitary sewer lateral for the Carl
Fisher Clubhouse, in the amount of$18,625; and
WHEREAS, on , 2017, Amendment No. 25 was executed for revisions to the signage
package, in the amount of$12,030; and
WHEREAS, this Amendment No. 26 is for additional reviews of structural submittals and for design
revisions associated with non-conforming field conditions; this Amendment is to be funded from a deductive
change order to the Agreement with Clark Construction, in the amount of$15,580; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 26.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-26", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
26.
3
IN WITNESS WHEREOF, the parties hereto have caused this A endment No. 26 to be executed
in their names by their duly authorized officials as of the date fiLst set fort above.
ATTEST: CITY OF MIAM BEACH
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Rafael Granado ._ . ` f , ':\ N
City Clerk .r s L. Mo Iles
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4
Appendix "A-26"
1. SCOPE OF SERVICES
a) Structural Submittals Additional Reviews: refer to proposal dated March 15, 2017 attached herein.
b) Design-revisions associated with non-conforming field conditions:refer to proposal dated March 17,
2017 attached herein.
2. PAYMENT AND COMPENSATION
a) Structural Submittals Additional Reviews: $8,880 time and material
b) Non-conforming field conditions: RFI 2007.2 $3,500 lump sum
RFI 2010 $3,200 lump sum
Summary
_.... ...._.. .
Project Contingency' Added Total
Ongmal Agreement Scope
$10,967,200 $1,096,720 $12,063,920
Amendment Reso 2015-28925
__......_....,_. •,, (5,6&8)
Amendment 5 $ 2,442 400
Amendment 6
$(3,129_._._.,.259)_.,._ $ 2,442 400
.._ .
$ 129,259).
Amendment 8
$15,156,359` , $15,156,359
Contingency
reduction
$ (96,720):__. $ (96,720)1
Total 7
$25,436, 00 . $1,000,000
. - $26,436,700
Amendment 2-Civil
Amendment3 Ballrmchan e
$ 41,079 ..
8._.. .. $ 179,982
Amendment 4 Stormwater/website
$ 76,605
Amendment 7 d u
_.. . ,...Winstd
._.. Y/roof survey F $ 117,200
Amendment 9-Commissioning
....._ _._ .. $ 302,876
Amendment 10 ParapetAnal Analysis
$ 15,000
Amendment 11-Event Plans
Amendment 12-Stormwater Revisions
$ 36 875
_...._,. _. $ 34,073
Amendment 13-Smoke Control Removal
173,790
Amendment 14-Site Visits&Alternative Design
Amendment 15-Streets Regrading
$ $ 148,999
g___... g $ 2Z 520 $ 88,818
Amendment 16 Culvert and Cony Ctr Dr redesign
70,270
Amendment 17-GMP Reconciliation-add'I
Amendment 18-Additional Site Visits $ 49,360
Amendment 19-East Bridge Retention $ 2 , 91
Amendment 20-Steel submittals and Truss loading analysis $ 29206,721
Amendment 21-Cameras,vaults,RFIs, kitchen,transition slab ' $ 96,7100
Amendment 22-AIPP(Morris,Ackermann&Harvey) $ 17,121
$ 17,121
Amendment 23-NCRs*
Amendment 24-SanitarySewer Lateral Carl Fisher Clubhouse $ 10,0005
_,_.. ..$ 18,625
Amendment 25 Signage Package Revisions
12 030
Amendment 26-Structural submittals&NCRs
Total $ 15,580
$25,436,700 ` $1,000,000 $ 940,783 $27,377,483
1. Amendments 14, 18,20,23&26 totaling$383,938,funded from Clark's contract via deductive change orders.
2. Amendment 22 funded from AIPP fund.
5
FENTRESS
fentressarchitects corn
February 27,2017
March 15,2017 revision 1
April 5,2017 revision 2
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 43—Structural Submittals Additional Reviews Part 2
Project 20140021.001 A48
Dear Mr.Morales:
This proposal is to provide additional reviews of shop drawing submittals in excess of the two(2)provided for as part
of the Design Team's basic services. The additional reviews constitutes an additional service,as this scope is outside
of the Fentress team's current scope of work as dictated under Cast-In-Place Concrete Specification 03 3000 Section
1.3.F.2.b and Structural Steel Framing Specification 05 1200 Section 1.4.C.11.
SCOPE OF SERVICES:
This proposal includes efforts expected to review the specific list of shop drawings under Specifications 03 3000
and 05 1200 in Phase 1 and Phase 2 sequences listed in Wallace's original proposal dated February 24, 2017,
attached.,
SCHEDULE
• Services for submittal items currently submitted and future submittals:
February 27,2017 through the duration of installation
FEE
Fees for all services will be on a Time and Materials basis with a top set amount of Eight Thousand Eight Hundred
Eighty Dollars($8,880).Reimbursable costs for labor will be billed as incurred in accordance with the existing
terms and conditions of our Agreement. Billings for these services will be invoiced under the heading
#20140021.001 A48.
The City will be performing a deductive change order against Clark's contract to fund this extended CA
Services agreement.
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jo Kudrycki,AIA I`EED
BD+C
Principal
DEN DC LA SF LON SN ( 421 Broadway Denver CO 80203
I 303 722 5000
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 43—Structural Submittals Additional Reviews Part 2
February 27,2017
March 15,2017 revision 1
April 5,2017 revision 1
Page 2
enol: Revised Fee Summary dated March 15,2017
Wallace proposal for 1510414.32 dated February 24,2017
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Strategic Advisory Group
Steven DiBartolo,Hill International,Inc.
Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects
Scott Lawson,Clark Construction Company
FENTRESS
fentressarchitects.corn
December 29,2016
March 17,2017 rev1
March 27,2017 rev2
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 40—NCR Design Resolutions
Project 20140021.001 A45
Dear Mr.Morales:
This proposal is to provide design input or solutions for contractor-requested items relating to closing Non-
Conforming conditions in the field. This work constitutes an additional service, as additional site representation is
outside of the Fentress team's current scope of work.
SCOPE OF SERVICES:
The City and the Construction Manager(CM)have realized an ongoing need for design input and development
from the Fentress team. This is for design of solutions requested by the CM for non-conforming conditions that
have been installed in the field related to RFI's 2007.2 and 2010.
FEE
Fees for these services will be a Lump Sum amount of Six Thousand Seven Hundred Dollars($6,700).Billings
for these services will be invoiced under the heading#20140021.001 A45.
The breakdown for this fee is as follows:
-RFI 2007.2 $3,500 as approved through email communication on December 19,2016.
-RFI 2010 $3,200 as approved through email communication on December 30,2016.
The City will be performing a deductive change order against Clark Construction Company's contract to
fund this extended CA Services agreement.
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jo Kudrycki,AIA, EED BD+C
Principal
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs, Strategic Advisory Group
Steven DiBartolo,Heidi Wigand,Hill International,Inc.
Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects
Scott Lawson,Clark Construction Company
DEN DC LA SJ SF LON SH
421 Broadway Denver CO 80203 303.722.5000