Amendment No. 25 to the Agreement with Fentress Architects in the Amount of $12,030 AMENDMENT NO.25
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AN D
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR-DESIGN CRITERIA PROFESSIONAl--SERVICES FOR ThE MiAMi BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF$12,030
This Amendment No. 25 to the Agreement made and entered this `) day of M A 7 , 2017, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado(hereinafter referred to as "Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90%completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
to provide for completion of Construction Documents and all construction administration services required
1
of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS,-on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of $36,875;
and
WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of$49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by
members of the design team for a weekly presence through approximately September 30, 2016, and for the
implementation of alternative designs requested by the Construction Manager, in the amount of$112,649;
and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes
associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress
travel distances of show layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of
steel submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel
2016; this Amendment is to be funded from a deductive change order to the Agreement with Clark
Construction, in the amount of$96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design
services associated with the incorporation of additional security cameras, revisions to vaults requested by
FPL, additional structural engineering resulting from unforeseen site conditions (RFIs), construction details
for the temporary transition slab required for Art Basel 2016, and renovation of the east kitchen not included
in the original scope of work, in the amount of$80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the
construction documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen
Harvey, selected as part of the Art in Public Places Program, in the amount of$17,121; and
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WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural
engineering services due to non-conformances by Clark Construction, in the amount of$10,000; and
WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design,
permitting and construction administration services related to a new sanitary sewer lateral for the Carl
Fisher Clubhouse, in the amount of$18,625; and
WHEREAS, this Amendment No. 25 is for revisions to the signage package, in the amount of
$12,030.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 25.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-25", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
25.
3
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 25 to be executed
in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY •F MIA BEACH
6 rAl ,sigh vkgill ` �
Rafael ranado ,9 r• L. M i r.les
City Clerk /OP.. , . �'�, 4 anag:r
ATTEST: , ' '"""�,' CO 1 LTANT:
/ ,ESS ARCHITECTS
CORP ATEI s ,^...
Signature: by 'r
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'tint Name/ itlei DV; c, j tyilik;CH 26 4.`tint Name/ itle �r
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APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
•
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City Attorney rule Date
4
Appendix"A-25"
1. SCOPE OF SERVICES
a) Signage Package Revisions: Revisions required as a result of the Convention Center's re-branding
efforts. Refer to proposal dated January 13, 217 attached herein. Record Drawings: Provide record
drawings of the completed construction, required by the Building Department for closeout. Refer to
proposal dated February 27, 2017 attached herein.
2. TIME OF COMPLETION
a) Signage Package Revisions: Three (3)weeks
3. PAYMENT AND COMPENSATION
a) Signage: $12,030 lump sum upon completion
Summary
Project Contingency`; Added Total
Scope
l Ori i nal Agreement $10 967
g 200 $ 1,096 720 $12,063,920
Amendment-Reso 2015-28925 (5,6&8)
Amendment 5 $ 2442400 $ 2,442,400
Amendment 6 $(3,129,259) $(3,129,259)
Amendment8 $15,156,359 $15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $25,436,700. $ 1,000,0001 $26,436,700
Amendment 2 Civil $ 41,079
Amendment 3-Ballrm change $ 179,982 ':;
Amendment 4-Stormwater/website $ 76,605
Amendment 7instudyroof_.._... Wind.... / s
..,-_. ......__.... ...�.__... $ 117,200
Amendment 9-Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11-Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $148,999
Amendment 15 Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-Additional Site Visits $112,649
Amendment 19-East Bridge Retention $220,291
Amendment 20-Steel submittals and Truss loading analysis $ 96,710
Amendment 21-Cameras,vaults,RFIs,kitchen,transition slab $ 80,330
Amendment 22-AIPP(Morris,Ackermann&Harvey) $ 17,121
Amendment 23-NCRs* $ 10,000
Amendment24 „Sanitary Sewer Lateral Carl Fisher Clubhouse $ 18,625
Amendment 25-Signage Package Revisions , $ 12,030
Total $25,436,700 ! $ 1,000,000 $925,203 $27,361,903
1. Amendments 14, 18,20&23,totaling$368,358,funded from Clark's contract via deductive change orders.
2. Amendment 22 funded from AIPP fund.
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FENTRESS
tenlressarchitects corn
January 13,2017
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 41—Signage Revisions
Project 20140021.001 A41
Dear Mr.Morales:
This proposal is to provide design services for signage content revisions based on input from the City's Tourism,
Culture and Economic Development Department. This work constitutes an additional service, as redesign of
previously approved conditions is outside of the Design Team's current scope of work.
SCOPE OF SERVICES:
The City has requested revised documentation for rooms known to this point as the two Junior Ballrooms on
Level 1 and the VIP Ballroom on Level 4. This scope request is due to the review of naming conventions for
significant spaces in the facility for marketing purposes.
• Task 1 Signage Design and CCD issuance:
o Review face layouts for sign message lengths. Revise sign details as needed;
o Modify room names for Junior Ballrooms on Level I, Collaboration Corner on Level 2 and
room numbering for surrounding Meeting Rooms as indicated on attached plan graphics;
o Modify message schedule for all affected sign types;
o Prepare revised drawings for all impacted sheets and perform QA;
o Finalize package for issuance to CM.
cule_
shown_Qtt_tbe attached-plan-gcaphic.s,..,
SCHEDULE
Three(3)weeks after Notice To Proceed.
1
FEE 121v3(°
Fees for all services will be a total proposed lump sum amount of Thirteen Thousand Thirty Dollars($4-370301:-
Reimbursable
-$-1-3,030))-Reimbursable costs for printing,telephone,delivery and travel are included in the lump sum portion of this fee.
Billings for these services will be invoiced under the heading#20140021.001,A41.
DEN DC LA SF LON SH 421 Broadway ( Denver CO 80203 I 303 722 5000
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 41—Signage Revisions
January 13,2017
Page 2
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jo Kudrycki,AIA, EED BD+C
Principal
enol: Design Fee Summary dated January 12,2017
Signage Revisions summary graphics dated November 21,2016, 14 pages
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Strategic Advisory Group
Steven DiBartolo,Hill International,Inc.
Holly Carson,Anne McNeely,Mikala Casillas,Fentress Architects
Project: Signage Revisions
Miami Beach Convention Center Renovation&Expansion
1/12/17 DO-A/ t ?_:-.-9
S
Ettli/Ei°�-L3 @9fgit
'
Discipline Firm Name Firm - •• Fee
Number
Architecture Fentress Architects 1 $3,030
Architecture Arquitectonica 4
Fire/Life Safe /Code Consulting Jensen Hughes 13 IIIIIIESERMERWE
"
Civil/Utility Engineering(Lump Si Kimley-Horn 6 ,,xF k gip ; ,
Landscape West 8 7 iiNFIFFFIRIFERREZZ
Structural Engineering Wallace 8 °" '
!a'�.'4"d r�>�ry�1 ossa `".:"�Y b?:
Vertical Transportation Lerch Bates 12 EIERIRME55,05311
Plumb,Mech,Elec,Lighting ME Engineers 14-18 Ei .Nfil: ,;
IT,Security,AV,Acoustics DL Adams
Food Service Caruso 25 r F
Traffic Corradino 27 gigliFIRINERERIFT
Graphics and Signage TKD 28 •t$10.1.0.0.0. pd,O
Parking Consultation Walker Parking 29
Cost Estimate RLB 35 gllijiEBNIEEEEEEEE
Design Fees(Lump Sum) '319;1-ae. 121.,03o
Expenses 0% $0
Total Total '$1,,,03'0"12,0.0
Signage Revisions
Fentress Architects
Hours
Job Title Hourly Rate Hours Extension
Task Management,Coordination and Oversight
Architect III $200.00 4 $800.00
Intern Architect 1I $110.00 8 $880.00
John Kudrycki $225.00 6 $1,350.00
Totals this activity: Hours 18.0 $3,030.00
Total,Sub 1 18.0 $3,030.00
Hours Total 18.0 $3,030.00
Fentress scope:Project management,attendance at meetings for alternates development,final scope definition and
coordination with Traffic,oversight of ongoing documentation issues and permit monitoring,management
of and contribution to the construction change directive preparation and issuance.
Signage Revisions
Miami Beach Convention Center
Fentress l'roject No:20140021
January 12,2017
Page 2 of 3
Signage Revisions
TKD
Hours
Job Title Hourly Rate Hours Extension
Task 1 Signage Design for scope in graphic attachment
Principal $125.00 72.0 $9,000.00
Totals this activity: Hours 72.0 $9,000.00
Task 2 Alternate numbering for Level 2 Meeting Rooms(Collaboration Corner divided into two numbers)
Principal $125.00 8.0 4700000--
Totals this activity: Hours 8.0 $4300$:00--
Total,Sub 1 72.0 $9,000.00
Total,Sub 2 8.0 —$4,0110.00---
Hours Total Lump Sum 80.0 -81'0;00M—,IJd,°Cr°
Signage Revisions
Miami Beach Convention Center
Fentress Project No:20140021
Page 3 of 3 January 12,2017