2017-29853 Reso 2017-29853
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING IN PART THE RECOMMENDATION
OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. RFQ 2017-129-KB FOR ENGINEERING SERVICES FOR WATER &
WASTEWATER SYSTEMS PROJECTS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HAZEN &
SAWYER, P.C., AS THE TOP RANKED PROPOSER, TO SERVE AS THE
CITY'S PRIME/LEAD CONSULTANT; AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH CH2M HILL ENGINEERS, INC., AS
THE SECOND RANKED PROPOSER, TO SERVE AS A CO-PRIME/LEAD
CONSULTANT; FURTHER, ESTABLISHING A POOL OF PRE-QUALIFIED
CONSULTANTS FOR SPECIFIC TASKS RELATING TO WATER AND
WASTEWATER PROJECTS, ON AN AS-NEEDED BASIS, AND WITH
RESPECT TO THE PRE-QUALIFIED CONSULTANT POOL, AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH 300
ENGINEERING GROUP, P.A., AS THE THIRD RANKED PROPOSER; AECOM
TECHNICAL SERVICES, INC., AS THE FOURTH RANKED PROPOSER; KING
ENGINEERING ASSOCIATES, INC., AS THE FIFTH RANKED PROPOSER;
AND WADE TRIM, INC., AS THE SIXTH RANKED PROPOSER; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION, PROVIDED, HOWEVER, THAT THE AWARD OF ANY
PROGRAM MANAGEMENT SERVICES SHALL BE SUBJECT TO THE
ADVANCE APPROVAL OF THE MAYOR AND CITY COMMISSION.
WHEREAS, on March 22, 2017, the City Commission approved the issuance of
Request for Qualifications (RFQ) No. 2017-129-KB for Engineering Services for Water &
Wastewater Systems Projects; and
WHEREAS, Request for Qualifications No. 2017-129-KB (the "RFQ") was released on
March 24, 2017; and
WHEREAS, a voluntary pre-proposal meeting was held on April 5, 2017; and
WHEREAS, on April 25, 2017, the City received a total of 17 proposals; and
WHEREAS, the Committee convened on May 2, 2017 to review and score the remaining
proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee's ranking was as follows: Hazen & Sawyer, P.C., as the top
ranked proposer; and with respect to the pool of pre-qualified consultants for specified tasks on
an as-needed basis, recommended CH2M Hill Engineers, Inc., as the second ranked proposer;
300 Engineering Group, P.A., as the third ranked proposer; AECOM Technical Services, Inc., as
the fourth ranked proposer; King Engineering Associates, Inc., as the fifth ranked proposer; and
Wade Trim, Inc., as the sixth ranked proposer; and
WHEREAS, after reviewing the qualifications of each firm, and having considered the
Evaluation Committee's comments and rankings, the City Manager has recommended that the
Mayor and the City Commission authorize the Administration to enter into negotiations with
Hazen & Sawyer, P.C., as the top ranked prime proposer to serve as the lead/prime consultant;
and with respect to the pool of pre-qualified consultants for specified tasks on an as-needed
basis, authorize negotiations with CH2M Hill Engineers, Inc., as the second ranked proposer;
300 Engineering Group, P.A., as the third ranked proposer; AECOM Technical Services, Inc., as
the fourth ranked proposer; King Engineering Associates, Inc., as the fifth ranked proposer; and
Wade Trim, Inc., as the sixth ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept in part the recommendation of the City Manager pertaining to the
ranking of proposals, pursuant to Request for Qualifications (RFQ) No. 2017-129-KB for
Engineering Services for Water&Wastewater Systems Projects; authorize the Administration to
enter into negotiations with Hazen & Sawyer, P.C., as the top ranked proposer, to serve as the
City's Prime/Lead Consultant; authorize the Administration to enter into negotiations with CH2M
Hill Engineers, Inc., as the second ranked proposer, to serve as a co-prime/lead consultant;
further, establish a pool of pre-qualified consultants for specific tasks relating to Water and
Wastewater Projects, on an as-needed basis, and with respect to the pre-qualified consultant
pool, authorize the Administration to enter into negotiations with 300 Engineering Group, P.A.,
as the third ranked proposer; AECOM Technical Services, Inc., as the fourth ranked proposer;
King Engineering Associates, Inc., as the fifth ranked proposer; and Wade Trim, Inc., as the
sixth ranked proposer; and further authorize the Mayor and City Clerk to execute agreements
with each of the foregoing proposers upon conclusion of successful negotiations by the
Administration, provided, however, that the award of any program management services shall
be subject to the advance approval of the Mayor and City Commission.
PASSED AND ADOPTED this /7 day of NG 2
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Philip Levine, ,' ay,
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Resolutions - C7 E
MIAM BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 17, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFP) NO. 2017-129-WG, FOR ENGINEERING SERVICES FOR WATER &
WASTEWATER SYSTEMS PROJECTS.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City purchases treated potable water from Miami/Dade County, and resells it to its
customers. There are multiple connections to the Miami/Dade County water transmission
system. The City collects wastewater from its customers, including satellite cities, and conveys
it to Miami/Dade County for treatment.
The City provided (at its most recent count) potable water service to an estimated 10,414
domestic retail water accounts, and to approximately 2,958 irrigation (water-only) accounts.
Expressed on an equivalent residential unit ("ERU") basis, the System provided service to
about 29,001 domestic water ERUs and 8,443 irrigation ERUs. An ERU represents the
average capacity for a single-family residential account (served by a 5/8-inch meter), and is
used to measure the total customer base on an equivalent basis (how many total equivalent
households are being served) since a significant number of customers may represent a single
account that serves a large group of customers (e.g., a condominium), or commercial customer
that uses a large amount of water (e.g., a hospital or school). The ERUs were based on
information published by the American Water Works Association regarding meter capacities,
and which form the basis for the determination of meter equivalent factors.
The City provided (at its most recent count) sanitary sewer service to an estimated 10,414 retail
sanitary sewer accounts, and 29,001 sanitary sewer ERUs (all domestic water customers
receive sanitary sewer service). The City also provides wholesale sanitary sewer to the Village
of Bal Harbour, the Town of Bay Harbor Islands, the City of North Village, and the Town of
Surfside (collectively, the "Satellite Cities").
The City is over 100 years old, and many of his assets are believed to have been installed
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during the time of its inception. Improvements, and expansions have been made throughout the
City's history, and a comprehensive review of the entire water, and wastewater infrastructure
needs to be performed. It is the City's intention to develop, and implement a long-term capital
improvement plan to best position the community with a resilient, robust, environmentally
responsible, and future proof, water, and wastewater system to serve into perpetuity.
The City requested proposals from qualified firms to provide Engineering Services for Water&
Wastewater Systems Projects to meet the City's needs for professional engineering services
relating to its water and wastewater infrastructure improvement goals. Through the referenced
RFQ, the City seeks to contract for the following:
1. Prime Consultant(s). The Prime Consultant shall act in the capacity of the City's lead
consultant on its long term capital improvement projects for water and wastewater. The
selected prime consultant shall provide the City with subject matter expertise to the City of
Miami Beach on its water and wastewater systems. The Prime Consultant shall guide the
City through the decision-making process of making its water and wastewater systems
resilient, environmentally responsible, dependable, and future proof.
2. Pool of Pre-qualified Consultants. Additionally, to assist with smaller engagements relating
to water and wastewater work (or related needs), the City intends to create a continuing
pool of prequalified consultants in accordance with Section 287.055(2)(g).
RFQ PROCESS
On March 22, 2017, the City Commission approved to issue the Request for
Qualifications (RFQ) No. 2017-129-KB for Engineering Services for Water& Wastewater
Systems Projects. On March 24, 2017, the RFQ was issued. A voluntary pre-proposal
conference to provide information to the proposers submitting a response was held on
April 5, 2017. RFQ responses were due and received on April 25, 2017. The City
received a total of 17 proposals. The City received proposals from the following firms:
• 300 Engineering Group, P.A.
• A& P Consulting Transportation Engineers Corp.
• AECOM Technical Services, Inc.
• CH2M Hill Engineers, Inc.
• Chen Moore and Associates, Inc.
• CPH, Inc.
• CPM North America PLLC
• CSA Central, Inc.
• Hazen and Sawyer, P.C.
• HT&J, LLC
• King Engineering Associates, Inc.
• Lockwood,Andrews & Newnam, Inc.
• Milian, Swain&Associates, Inc.
• Pennoni Associates Inc.
• R.J. Behar& Company, Inc.
• Stantec Consulting Services Inc.
• Wade Trim, Inc.
On April 18, 2017, the City Manager appointed the Evaluation Committee via LTC # 206-2017.
The Evaluation Committee convened on May 2, 2017, to consider proposals received. The
committee was comprised of Roger Buell, Assistant City Engineer, Public Works Department,
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City of Miami Beach; Roy Coley, Assistant Director/Infrastructure Director, Public Works
Department, City of Miami Beach; Jay Fink, Assistant Director, Public Works Department, City
of Miami Beach; Manny Marquez, Assistant Director, Finance Department, City of Miami Beach;
and Margarita Wells, Acting Director, Environment & Sustainability Department, City of Miami
Beach. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was
also provided with general information on the scope of services and a copy of each proposal.
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFQ.
The evaluation process resulted in the ranking of proposers as indicated in Attachment A, in the
following order:
1. Hazen and Sawyer, P.C.
2. CH2M Hill Engineers, Inc.
3. 300 Engineering Group, P.A.
4. AECOM Technical Services, Inc.
5. King Engineering Associates, Inc.
6. Wade Trim, Inc.
7. Milian, Swain&Associates, Inc.
8. A& P Consulting Transportation Engineers Corp.
9. Pennoni Associates Inc.
10. Stantec Consulting Services Inc.
11. Chen Moore and Associates, Inc.
12. R.J. Behar& Company, Inc.
13. C P H, Inc.
14. HT&J, LLC
15. CPM North America PLLC
16. CSA Central, Inc.
17. Lockwood,Andrews & Newnam, Inc.
A summary of each top-ranked firm follows:
Hazen and Sawyer
According to the information provided by the firm, Hazen's focus is exclusively on water,
wastewater, and stormwater engineering. We stand out amongst our peers in terms of subject
matter expertise, local capital/master planning experience, and water/wastewater engineering
design. In fact, Hazen currently provides the same services required by this contract to your
neighbors including: Hialeah, Homestead, North Miami, Coral Gables, North Miami Beach, and
Miami-Dade Aviation Department (MDAD). By leveraging this directly applicable experience for
other local coastal cities and our subject matter experts, the Hazen team will deliver a capital
and master plan that is Resilient, Innovative, Sustainable, and will foster Economic Growth. We
are a ready to begin work and commit to providing a prioritized capital plan immediately.
CH2M Hill Engineers. Inc.
According to the information provided by the firm, CH2M fully supports and embraces the City's
goal of developing resilient, robust water and wastewater systems in an environmentally
responsible manner, as embodied in Miami Beach Rising Above. Thier worldclass experience
—both in South Florida and around the globe—provides the local knowledge and industry
leadership that are essential for developing the water and wastewater infrastructure that will
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serve the City reliably and cost-effectively for many years to come. Industry Leading
Engineering Qualifications Demonstrating the world-class expertise CH2M brings to the City of
Miami Beach, we have a long, consistent history of leading the industry in the provision of water
and wastewater-related services. CH2M has been the country's No. 1 Sewer/Wastewater
Company for 11 consecutive years, the No. 1 Pure Designer, and the No. 1 Construction
Management/Program Management Company. As a practical example of the advantages that
our industry leading resources and experience bring to the City of Miami Beach, the City need
only look as far as Miami-Dade County, where CH2M is Owner's Agent for the $5.7 billion
Ocean Outfall Legislation (OOL) Program. As Owner's Agent, CH2M is responsible for
charting the future course of the County's wastewater system so that complex
OOL requirements, such as rerouting wastewater flows from the east to the west, are met by
2022.
300 Engineering Group, P.A.
According to the information provided by the firm, We assembled an unparalleled team of
subject matter experts with the necessary local support to better serve the needs of the City of
Miami Beach and to develop and implement a long-term capital improvement plan — with the
available information and in a short period of time. We assembled a team which 1) understands
your water and wastewater system vulnerabilities to climate change and sea level rise, 2) is
willing to work 24/7 to make your system resilient, robust, environmentally responsible, and
future proof, and 3) bungs a fresh perspective to the City of Miami Beach.
Their team consists of: Tetra Tech, a global engineering firm ranked No. 1 in Water by
Engineering News-Record (ENR) for 13 consecutive years with over 16,000 employees
worldwide, and 500 employees in Florida; D&B Engineers, a water and wastewater firm,
operating since 1965, with expertise in underground aging infrastructure; and the FIU Sea Level
Solutions Center, a group of experts in the development of adaptation strategies for
communities subject to climate change/sea level rise in South East Florida, including the City of
Miami Beach. This team is reliable, cohesive, efficient, and has well-established professional
relationships. We have collaborated on past projects and continue to work together, achieving
collective results that equate in increased client satisfaction.
AECOM Technical Services, Inc.
According to the information provided by the firm, AECOM has a history of performing water
and wastewater utility consulting services to municipal clients throughout coastal southeastern
Florida facing similar resilience and sea level rise issues as the City of Miami Beach. These
clients include the Cities of North Miami Beach, Cooper City, North Miami, and Hollywood as
well as Miami-Dade County Water and Sewer Department. AECOM has years of experience
supporting Miami Beach in combating the effects of sea-level rise and evaluating opportunities
to create a more resilient community. They have assisted Miami Beach in the development of
the Resiliency Program, creating and executing codes and recommended actions to improve
resilience; assisting in the adoption of revised ordinances; strengthening the City's programs as
a part of the FEMA Community Resilience Score to reduce insurance costs; and assessment
of the vulnerabilities and strengths of the City's assets to sea level rise. A key outcome is the
Guidance Document on Sea Level Rise Vulnerability, which includes the Adaptation Decision-
Making Assessment and Planning Tool (ADAPT). This tool provides the City with consolidated
information and processes to use for building resilience strategies into City operations and
capital investment decisions.
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King Engineering Associates, Inc.
According to the information provided by the firm, King is a full-service consulting firm providing
water, wastewater, and reclaimed water master planning and engineering services for
governments and agencies throughout the state of Florida for 40 years. King staff has planned
and designed over 500 miles of water and wastewater utility pipelines and supporting
infrastructure of pump stations for municipal utilities throughout Miami-Dade County and the
State of Florida. These pipelines have been constructed using a variety of methods including
open cut, horizontal directional drill, micro-tunneling, jack and bore, auger boring, and
subaqueous installations. Our installed pipe material has included ductile iron, PVC, HDPE,
fiber glass, steel, and PCCP. King has also extensive experience in the rehabilitation of
pipelines and pump stations. To upgrade and extend the useful life of pipelines we have used a
variety of techniques including slip lining, pipe bursting, swage lining, folded liners, and cured in
place liners. Local Firm / Local Team — King's services for assignments received under this
contract will be executed from our well established Miami office which is located approximately
30 minutes away from Miami Beach.
Wade Trim, Inc.
According to the information provided by the firm, Wade Trim is proud to be a South Florida
consulting engineering firm helping local and regional governments create livable, sustainable
communities through practical and innovative solutions. Starting in 1926, Wade Trim completed
utility designs for municipalities. As work grew in response to changing client needs, our staff
and offices have expanded to nearly 400 employees in 19 offices throughout the eastern United
States. Wade Trim is consistently ranked among the top design and environmental firms and
continues to be nationally recognized for innovative solutions. Nearly 90% of our business is
from repeat clients, a testament to our commitment to client relationships. We are excited to
expand our commitment to Miami Beach in resolving its infrastructure challenges. For nearly
four years, Wade Trim has been at the forefront of Miami Beach's response to climate change
and sea level rise. The first neighborhood to have elevated roadways and enhanced stormwater
pumping systems implemented, Sunset Harbour was designed by Wade Trim. Since that time
we have designed infrastructure improvements for Palm & Hibiscus Islands and Espanola Way,
and are under contract for drainage, infrastructure, and streetscape improvements in the City's
high-profile 1st Street corridor. Wade Trim has not only remained on the leading edge of the
City's sea level rise and resiliency technology, we have been active in educating the public and
other stakeholders through presentations, technical papers, and events throughout Miami-Dade
County.
CONCLUSION
After reviewing all the submissions and the results of the evaluation process, I recommend that
the Mayor and City Commission approve the resolution authorizing the Administration to enter
into negotiations with Hazen & Sawyer, as the top ranked and Prime Consultant. Through its
proposal and presentation to the Evaluation Committee, Hazen & Sawyer has demonstrated its
capacity and experience in water and wastewater systems. The firm has been awarded and
performed well on a number of related contracts. Finally, Hazen & Sawyer provided a clear
and detailed approach to how its services would benefit the City, including subject matter
expertise, long range planning and potential cost savings.
Additionally, I recommend the following firms five (5) firms, based on the City's anticipated
needs and potential volume of work, be approved to participate in the pool of prequalified
consultants, on a continuing basis pursuant to Section 287.055, Florida Statutes, in order to
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assure that the City's needs for engineering services is available expeditiously from firms
qualified to perform the work: CH2M Hill Engineers, Inc., as the second ranked proposer, 300
Engineering Group, P.A., as the third ranked proposer,AECOM Technical Services, Inc., as the
fourth ranked proposer, King Engineering Associates, Inc., as the fifth ranked proposer, And
Wade Trim, Inc., as the sixth ranked proposer for the pool of pre-qualified consultants.
Finally, I further recommend that the Mayor and City Clerk be authorized to execute
agreements, upon conclusion of successful negotiations by the Administration, with the Prime
Consultant and the pre-qualified firms.
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process. Grant funding will not be utilized for
this project.
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
❑ Attachment A-- Evaluation Committee Scorings and Rankings
Page 233 of 878
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