2017-29868 Reso RESOLUTION NO. 2017-29868
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 7, TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND SCHWEBKE-SHISKIN & ASSOCIATES, INC., FOR
THE VENETIAN ISLANDS BID PACKAGE 13C RIGHT-OF-WAY
NEIGHBORHOOD IMPROVEMENT PROJECT; WITH SAID AMENDMENT
NO. 7 PROVIDING FOR ADDITIONAL RESIDENT PROJECT
REPRESENTATIVE AND CONSTRUCTION ADMINISTRATION
SERVICES, FOR A PERIOD OF FOUR (4) ADDITIONAL MONTHS, IN THE
NEGOTIATED NOT-TO-EXCEED AMOUNT OF $86,326, TO BE FUNDED
WITH PREVIOUSLY APPROPRIATED FUNDING (432 STORMWATER
BONDS) IN THE CAPITAL BUDGET.
WHEREAS, on September 9, 2009, the City Commission adopted Resolution No. 2009-
27161, approving and authorizing the Mayor and City Clerk to execute a Professional Services
Agreement (PSA) with Schwebke-Shiskin & Associates, Inc. (SS&A) to provide professional
services for the design, bid, award and construction administration phases of the Venetian Islands
Bid Package 13C, Right-Of-Way Neighborhood Improvement Project (the Project) in the amount of
$585,660; and
WHEREAS, on June 2010, the Administration approved Amendment No. 1 in the amount of
$9,900, for a topographic survey of the existing outfalls scheduled for rehabilitation; and
WHEREAS, on May 8, 2013, the City Commission adopted Resolution No. 2013-28202
approving Amendment No. 2 for additional RPR services and Supplemental Construction
Administration services in the amount of$349,957; and
WHEREAS, on March 5, 2014, the City Commission adopted Resolution No. 2014-28528,
approving Amendment No. 3 in the amount of $201,814, for the re-design and permitting phase
services associated with the enhanced stormwater system criteria, as recommended by the
Mayor's Blue Ribbon Panel on Flooding and Sea Level Rise and the Flooding Mitigation
Committee; and
WHEREAS, on November 19, 2014, the City Commission adopted Resolution No. 2014-
28821, approving Amendment No. 4 in the amount of $76,500, which implemented additional
enhanced stormwater drainage design modifications based on comments from AECOM and City
Engineer; and
WHEREAS, on April 15, 2015, the City Commission adopted Resolution No. 2015-28993,
approving Amendment No. 5 in the amount of $666,462, for design modifications that included
conceptual design, meetings with City staff, electrical and structural revisions and permit
submittals; and
WHEREAS, on June 8, 2016, the City Commission adopted Resolution No. 2016-29432,
approving Amendment No. 6 in the amount of $207,356, for additional design services to finalize
pump system equipment, components and stakeholders' meetings to complete the design and also
include extended RPR and Construction Administration services for six (6) additional months to
correspond with the Contractor's approved schedule; and
WHEREAS, this Amendment No. 7, will provide extended Resident Project Representative
and Construction Administration services for an additional period of four (4) months, due to
extended construction duration, as a result of various underground utility conflicts with existing gas
lines and electrical raceways, in the negotiated not-to-exceed amount of$86,326.00; and
WHEREAS, Amendment No. 7 will revise the total not-to-exceed contract sum to $2,183,975.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby approve
and authorize the Mayor and City Clerk to execute Amendment No. 7, to the Professional Services
Agreement between the City of Miami Beach and Schwebke-Shiskin & Associates, Inc., for the
Venetian Islands Bid Package 13C Right-Of-Way Neighborhood Improvement Project; with said
Amendment No. 7 providing for additional Resident Project Representative and Construction
Administration Services, for a period of four (4) additional months, in the negotiated not-to-exceed
amount of $86,326, to be funded with previously appropriated funding (432 Stormwater Bonds) in the
Capital Budget.
PASSED and ADOPTED this /7 day of N7 , 2017.
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ATTEST: PHILIP V ,r;"MAYOR
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City Attorney Date
AMENDMENT NO. 7 0 f 7--.4., 'g
TO THE PROFESSIONAL ARCHITECTURE
AND ENGINEERING (NE) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
SCHWEBKE-SHISKIN &ASSOCIATES,
DATED DECEMBER 18, 2009
IN AN AMOUNT NOT-TO-EXCEED $86,326 FOR ADDITIONAL RESIDENT PROJECT
REPRESENTATIVE AND CONSTRUCTION ADMINISTRATION SERVICES FOR FOUR
ADDITIONAL MONTHS, FOR THE VENETIAN ISLANDS BID PACKAGE 13C RIGHT-OF-
WAY NEIGHBORHOOD IMPROVEMENT PROJECT
This Amendment No. 7 to the Agreement made and entered this 24 day of Nor-7
2017, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the
laws of the State of Florida, having its principal offices at 1700 Convention Center Drive,
Miami Beach, Florida 33139 .(hereinafter referred to as CITY), and Schwebke-Shiskin &
Associates, Inc., having its offices at 3240 Corporate Way, Miramar, Florida 33025
(hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, on September 9, 2009, the City Commission, pursuant to Request for
Qualifications (RFQ) No. 42-08/09, adopted Resolution No. 2009-27161, approving and
authorizing the Mayor and City Clerk to execute a Professional Services Agreement (the
Agreement)with the Consultant to provide professional services for the design, bid, award and
construction administration phases of the Venetian Islands Bid Package 13C, Right-Of-Way
Neighborhood Improvement Project(the Project), in the amount of$585,660; and
WHEREAS, on June 2010, Administration approved Amendment No. 1, to the
Agreement in the amount of$9,900, for a topographic survey of the existing outfalls scheduled
for rehabilitation; and
WHEREAS, on May 8, 2013, the City Commission adopted Resolution No. 2013-
28202, approving Amendment No. 2 to the Agreement, for additional RPR services and
Supplemental Construction Administration services, in the amount of$349,957; and
WHEREAS, on March 5, 2014, the City Commission adopted Resolution No. 2014-
28528, approving Amendment No. 3 to the Agreement, in the amount of $201,814, for re-
design and permitting phase services associated with the enhanced stormwater system
criteria; and
WHEREAS, on November 19, 2014, the City Commission adopted Resolution No.
2014-28821, approving Amendment No. 4 to the Agreement, in the amount of $76,500, which
implemented additional enhanced stormwater drainage design modifications; and
WHEREAS, on April 15, 2015, the City Commission adopted Resolution No. 2015-
28993 approving Amendment No. 5 in the amount of $666,462 for design modifications that
included conceptual design, meetings with City staff, electrical and structural revisions, permit
submittals and an additional twenty months of Construction Administration; and
WHEREAS, on June 8, 2016, the City Commission adopted Resolution No. 2016-
29432 approving Amendment No. 6 in the amount of $207,356 for additional design services
to finalize pump system equipment, components and stakeholders' meetings to complete the
design and Construction Administration services for six (6) additional months to correspond
with the Contractor's ,,,, roved schedule; and
WHEREAS, this Amendment No. 7, will provide extended RPR and Construction
Administration services for additional time due to extended construction duration, as a result of
various underground utility conflicts with existing gas lines and electrical raceways; and
WHEREAS, the additional services will be added to the Professional Services
Agreement as Amendment No. 7 in the amount of$86,326; and
WHEREAS, this Amendment No. 7 will revise the total contract sum to a not-to-
exceed total of$2,183,975.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 7.
2. MODIFICATIONS
The Agreement is amended to incorporate Schedule "A-7 and B-7", attached hereto.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 7.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 7 t. be
executed in their names by their duly authorized officials as of the date first set fort '
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ATTEST: CITY OF MIAMI BEACH, FL I• A
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Print Name Print Name APPROVED AS TO
FORM &LANGUAGE
Attachment: Schedule A-7, Schedule B-7 &FOR EXECUTION
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City afti9 Date
SCHEDULE A-7
SCOPE OF SERVICES
Task 15—Supplemental Resident Project Representative (RPR) and Construction Administration
(CA) Services for the Venetian Islands Bid Package 13C Right of Way Improvement Project:
TASK 15 - CONSTRUCTION ADMINISTRATION SERVICES will be amended to provide supplemental
CA services which will include bi-weekly progress meeting for a total of 8 meetings. The amended RPR
services will include supplemental hours for the full time Senior Construction Inspector for a total of forty
(40) hours per week with responsibilities as outlined herein:
15.1 Bi-Weekly Construction Progress Meetings: The Consultant shall attend, participate and take
a lead role in bi-weekly construction project meetings with the City and the Contractor of the
Project. These meetings will serve as forums to review the status of construction progress,
discuss construction issues, discuss schedule and/or cost concerns, discuss potential changes
or conflicts, review the status of shop drawing submittals and Construction Document
clarifications and interpretations, and to resolve problems before they become critical. Consultant
shall prepare weekly meeting minutes and distribute to all meeting attendees, review the two
week look ahead provided by the Contractor and provide comments or objections to written
statements within the specified timeframe. The Consultant will prepare detailed weekly reports
that describe the construction activities, progress, incidents and issues that have occurred on the
construction site and distribute to the attendees in advance of the bi-weekly construction progress
meetings. The services amended herein will supplement the meetings included in the agreement
approved by Resolution No. 2009-27161 and No. 2014-28821 to provide services for a total of
thirteen (8) progress meetings.
15.2 Resident Project Representative: The Consultant will communicate daily or periodically with the
City and Contractor, as needed. They will report on concerns as it relates to the construction effort
and activities. In addition, the Consultant shall also coordinate with the Contractor's Public
Information Officer where notifications such as utility outages, road closures, etc. may be required.
The Consultant will monitor and verify that the Contractor has made the required notifications to
the utility owners, residents and businesses as may be required.
(a) Field Inspections: The Consultant shall conduct field inspections on a daily basis throughout
the duration of construction. In accordance to the agreement approved by Resolution No.
2009-27161 and No. 2014-28821, Consultant shall provide a supplemental hours for the full
time Senior Construction Inspector for a total of forty(40) hours per week for a project duration
of four (4) months. These Consultant services are limited to not more than four (4) months
(120 calendar days) in duration. The Consultant shall be present at the construction site daily
during the construction phase of the project and will be expected to be available as needed,
throughout the Contractor's 8-hour work day, 40-hour work week, excluding weekends and
City holidays. Any work outside the specified work period will be invoiced to the City on a time
and materials basis per the rates in Schedule B-7.
The Consultant's on-site typical workday shall begin at or about 8:00 AM and end at or about
5:00 PM for a total of 8 hours per day or 40 hours per week. Scope does not account for
working on City holidays, weekends, nor more than 40-hours per week.
Field inspections shall be provided jointly by the City and the Consultant.To supplement those
services provided by the Consultant, the City will provide one (1) part-time construction
inspectors for the duration of the Project. The role of the City's construction inspectors shall
be limited. The Consultant shall be present at the construction site daily during the
construction phase of the Project and will be expected to be available, as needed, throughout
the Contractor's work day.
(b) Adherence to Construction Documents: The Consultant shall review materials and
workmanship of the projects and report to the City any deviations from the Construction
Documents that may come to the Consultant's attention. Consultant shall determine the
acceptability of the work and materials and make recommendations to the City to reject items
not meeting the requirements of the Construction Documents.
(c) Daily Reports: The Consultant will prepare daily reports, on the same date as construction
occurs, to record the daily performance of the Contractor as well as other significant
construction related matters. Daily reports shall be uploaded to the City's E-Builder document
management system by the Consultant. At the end of each week, the Consultant will forward
the original daily reports to the City for review. The Consultant will maintain and file paper
copies of the daily reports onsite for reference. The daily reports shall include records of when
the Contractor is on the job-site, detailed field observations that will provide unit quantities for
materials installed and/or removed from site, weather conditions, change orders, changed
conditions, list of job site visitors, daily drilling and testing activities, testing results, testing
observations, and records of the outcome of tests and inspections. At a minimum the daily
reports will contain the following information:
• Weather and general site conditions
• Contractor's work force counts by category and hours worked
• Description of Work performed including location
• Equipment utilized
• Names of visitors to the jobsite and reason for the visit
• Tests made and results
• Construction difficulties encountered and remedial measures taken
• Significant delays encountered and apparent reasons why
• Description of(potential) disputes between the Contractor and City
• Description of(potential) disputes between the Contractor and residents
• Summary of additional directions that may have been given to the Contractor
• Detailed record of materials, equipment and labor used in connection with extra work, or
where there is reason to suspect that a claim or request for Change Order may be
submitted by the Contractor
• Summary of any substantive discussions held with the Contractor and/or City
• Summary of nonconforming work referenced to corresponding Non-Compliance Notice
• A log of photographs taken
(d) Photographic Record: Consultant shall provide a photographic record of the overall progress
of construction, beginning with preconstruction documentation, following with on-going
construction documentation, and ending with post-construction documentation. Photographs
shall be digital snapshot type taken to define the progress of the project and shall be filed
electronically by month in the City's E-BuilderTM document management system, labeled by
date, time and location. The Consultant will upload all photos to the E-BuilderTM document
management system on a weekly basis.
(e) Workmanship: Review materials and workmanship of the Project and report to CITY any
deviations from the contract documents that may come to the CONSULTANT's attention.
Determine the acceptability of the Work and materials and make recommendation to the CITY
to reject items not meeting the requirements of the contract documents.
(f) Delivery of Unaccepted Materials to Jobsite: As new materials are delivered to the jobsite,
the Consultant will check the material's certifications and samples and verify that an approved
shop drawing was submitted for the material in question. If it is determined that a submittal
has not been approved, the Consultant shall immediately notify the City and issue a Non-
Compliance Notice. The Consultant will direct and supervise the sampling and testing of
materials to be performed by the City's independent testing laboratory. The Consultant shall
maintain test report logs which shall be submitted to the City for review on a monthly basis
and uploaded to the City's E-BuilderTM document management system on a weekly basis.
Consultant shall also review invoices submitted by the independent testing laboratories and
confirm tasks and test reports and invoices prior to recommendation for payment by the City.
(g) Construction Process: Field observe critical points in the construction process.
(h) Testing: Direct and supervise the sampling and testing of materials to be performed by
independent testing laboratories under subcontract to the CITY.This task includes the receipt,
review and processing of invoices from the independent testing laboratories for payment by
the CITY.
(i) Pay Requisitions: Consultant shall verify Contractor's pay requisition quantities and sign-off
on all pay requisition quantities in the field. Consultant shall be responsible for reviewing with
the Contractor the monthly payment requisition to confirm the status of completed and
uncompleted work and stored materials. The Consultant shall advise the City of quantities
being approved for subsequent concurrence for payment purposes. Payment Requisitions
shall only be approved by the City.
(j) Record Drawings: Consultant will monitor that record drawing mark-ups are properly
maintained by the Contractor. At a minimum, the Consultant will review the record drawing
mark-ups once a month, or more often, as deemed necessary. Contractor's failure to maintain
the record drawings in up-to-date condition may be deemed grounds for withholding
Contractor's monthly payment requisitions until such time as the record drawings are brought
up-to-date. The Consultant will notify the City if it considers the mark-up documents
insufficient. The City will make final determination of payment withholding.
(k) Issuance of Non-compliance Notices: The Consultant will be responsible for notifying the
City when they become aware of a condition that is believed to be in non-compliance with
Construction Documents. Anytime the Consultant notices a potential construction problem or
a condition that could result in noncomplying materials, equipment or workmanship, the
Consultant will need to determine whether the condition poses an immediate threat to public
health or safety. If a condition does not pose a threat to public health or safety, immediate
verbal notification or "Pre-Noncompliance Notice" of the potential noncompliance should be
made to the Contractor and the City. This verbal notice shall be documented in the
Consultant's daily report and shall advise the Contractor of potential construction problems,
errors, or deficiencies that can be promptly resolved and do not warrant a Non-compliance
Notice. If the Contractor fails to respond to the verbal notification within a reasonable
timeframe, the Consultant will notify the City and the City's Projects Coordinator will issue a
Non-compliance Notice. If a condition poses an immediate threat to public health or safety,
the Consultant will notify the Contractor and City immediately and the City's Projects
Coordinator will issue a Non-compliance Notice to the Contractor. Non-compliance Notices
will include a description of the Work that does not meet the construction contract
requirements, along with a required timetable for corrective work to be implemented by the
Contractor. Other items that should be included in the Notice include a reference to the
provision of the Construction Documents that has been violated.
(I) Value Engineering Meetings: The Consultant will be expected to attend, participate, and
provide cost estimating information at Value Engineering meetings with between the City and
the Contractor for the Project.
(m)Resident's Information Meetings: The Consultant will be expected to attend, address
residents' concerns, participate, produce meeting minutes, and take a lead role in Resident
Information Meetings with the City for the Project.
(n) Specialty Design Consultant Site Visits: The Consultant will monitor the number of
specialty site visits requested by the Contractor or City and conducted by the Engineer of
Record (EOR). When it becomes evident that a specialty site visit from the EOR will be
required, the Consultant will notify the EOR to discuss and schedule a mutually acceptable
time for meeting at the construction site.
(o) Damage to Existing Facilities: The Consultant will identify any existing facilities damaged
by the Contractor and verify that the Contractor has notified the respective owner(s). Include
record of such occurrences in the daily reports.
(p) Safety: Consultants will be expected to recognize a hazard that any reasonable non-safety
professional might be expected to recognize. In addition, those safety obligations extend only
to recognizable hazards that the Consultant may note while in the normal conduct of onsite
business. If a situation presents itself, the following procedures should be followed:
• Immediately direct personnel to remove themselves from the apparent danger,
• Notify the Contractor's superintendent of the apparent condition that caused the concern
and that the affected personnel were directed to remove themselves accordingly,
• Notify the Contractor of the situation that arises concern, both in writing and verbally,
• Issue a written Notice of Noncompliance stating that the Contractor should take immediate
action as it deems necessary to correct the deficiency/ condition.
• Take photographs of the concern,
• If the Contractor does not make corrections, the Consultant should notify the City,
• The Consultant will review the situation with the City for further direction,
• The condition, as well as all conversations and correspondence, will be recorded in the
Consultant's Daily Report.
• In the case of a construction-related accident, Consultant will notify the City of the
accident. Consultant will direct the Contractor to prepare an accident report with a copy
forwarded to the City.
(q) Quality Control: The Consultant will review and monitor the Contractor's adherence to an
acceptable quality control program submitted by the Contractor prior to the issuance of the
second Notice-to-Proceed by the City. This program will describe the Contactor's quality
control, organizational procedures, documentation controls and processes for each phase of
the work. Quality control during construction will be the responsibility of the Contractor;
however, oversight and ensuring the Contractor complies with applicable jurisdictional
construction standards will be enforced on the City's behalf by the Consultant.
(r) Proceeding with Disputed Work: In the event that an agreement cannot be reached on a
Change Order, the Contractor must carry on the work and adhere to the project schedule in
accordance with the construction contract general conditions. The Consultant will log all
forced work efforts related to disputed change order on a Forced Work Daily Log Reports
which will be signed and dated by the Consultant and the Contractor's representative at the
completion of each workday. The Consultant will forward copies of this form to the City for
record purposes.
(s) Maintenance of Traffic(MOT):The Contractor shall provide the Consultant and the City with
approved copies of its MOT at the Pre-Construction Meeting for general information purposes.
It will be the Consultant's responsibility to verify compliance with the MOT in the field.
(t) Contractor Request for Services: When the Contractor requires services from the City for
issues such as water main shutdowns, tie-ins to existing water mains, special regulatory
inspections, etc., a request shall be made in writing by the Contractor, and forwarded by the
Consultant to the City, a minimum of three working days prior to when required.
Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior
representations or agreements whether oral or written. It is further agreed that no modification,
amendment or alteration in the terms or conditions contained herein shall be effective unless
memorialized in written document approval and executed with the same formality and of equal dignity
herewith.
15.3 Equipment Tests, Systems Start-up, & Project Closeout:
(a) Consultant shall be responsible for coordinating various tests for quality control on the projects;
verifying that equipment tests and systems start-up are conducted in the presence of appropriate
personnel; and that the Contractor is maintaining adequate records thereof. Consultant shall
observe, record, and report appropriate details relative to the test procedures and startup.
(b) Prepare closeout documentation, conduct punch list inspections and final inspections.
15.4 Electrical Construction Administration Services & Electrical Field Inspections: Field
observe critical points in the construction process.
(a) The Consultant shall conduct field inspections on a daily basis throughout the duration of
construction. In accordance to the agreement approved by Resolution No. 2009-27161 and No. 2014-
28821, Consultant shall provide a supplemental hours for the full time Senior Construction Inspector
for a total of forty (40) hours per week for a project duration of four (4) months. These Consultant
services are limited to not more than four(4) months(120 calendar days) in duration. The Consultant
shall be present at the construction site daily during the construction phase of the project and will be
expected to be available as needed,throughout the Contractor's 8-hour work day, 40-hour work week,
excluding weekends and City holidays. Any work outside the specified work period will be invoiced to
the City on a time and materials basis per the rates in Schedule B-7.
(b)The Consultant's on-site typical workday shall begin at or about 8:00 AM and end at or about 5:00
PM for a total of 8 hours per day or 40 hours per week. Scope does not account for working on City
holidays, weekends, nor more than 40-hours per week.
SCHEUDLE B-7
CONSULTANT COMPENSATION
Construction Administration and
Resident Project Representative Services* $86,325.60
Note*: The Construction Administration and Resident Project Representative Services shall be invoiced
monthly indicating each Task and dividing by four months,when applicable.All hours will need to be verified
by City Representative.
In the event that Supplemental Construction Administration or Resident Project Representative Services are
required to be extended additional fees will be negotiated prior to proceeding with additional services.
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Resolutions - R7 I
AA AAAI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 17, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 7, TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND SCHWEBKE-SHISKIN &ASSOCIATES, INC., FOR THE
VENETIAN ISLANDS BID PACKAGE 13C RIGHT-OF-WAY
NEIGHBORHOOD IMPROVEMENT PROJECT; WITH SAID AMENDMENT
NO. 7 PROVIDING FOR ADDITIONAL RESIDENT PROJECT
REPRESENTATIVE AND CONSTRUCTION ADMINISTRATION SERVICES,
FOR A PERIOD OF FOUR (4) ADDITIONAL MONTHS, IN THE
NEGOTIATED NOT-TO-EXCEED AMOUNT OF $86,326, TO BE FUNDED
WITH PREVIOUSLY APPROPRIATED FUNDING (432 STORMWATER
BONDS) IN THE CAPITAL BUDGET.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On September 9, 2009, the City Commission, pursuant to Request for Qualifications (RFQ)
No. 42-08/09, adopted Resolution No. 2009-27161, approving and authorizing the Mayor and
City Clerk to execute a Professional Services Agreement (PSA) with Schwebke-Shiskin &
Associates, Inc. (SS&A) to provide professional services for the design, bid, award and
construction administration phases of the Venetian Islands Bid Package 13C, Right-Of-Way
Neighborhood Improvement Project (the Project) in the amount of $585,660. The original
contract provided limited Construction Administration services and reduced Resident Project
Representative (RPR) services.
On June 2010, the administration approved Amendment No. 1 in the amount of $9,900 for a
topographic survey of the existing outfalls scheduled for rehabilitation. Subsequently, on May 8,
2013, the City Commission adopted Resolution No. 2013-28202 approving Amendment No. 2
for additional RPR services and Supplemental Construction Administration services in the
amount of$349,957.
Page 697 of 878
On March 5, 2014, the City Commission adopted Resolution No. 2014-28528 approving
Amendment No. 3 in the amount of $201,814 for the re-design and permitting phase services
associated with the enhanced stormwater system criteria as recommended by the Mayor's Blue
Ribbon Panel on Flooding and Sea Level Rise and the Flooding Mitigation Committee, on
February 12, 2014. This additional scope was due to changes by PWD recommendations to
modify the tailwater elevation design criteria from a peak tidal elevation of 2.1 ft-NAVD to 2.7 ft-
NAVD based on upon peak historical tidal values and published ACOE data. SS&A scope was
increased to include the updating of all applicable plans and incorporate six (6) new pump
stations along with processing plans through agencies for approvals.
On November 19, 2014, the City Commission adopted Resolution No. 2014-28821 approving
Amendment No. 4 in the amount of $76,500 which implemented additional enhanced
stormwater drainage design modifications based on comments from AECOM and City
Engineer. SS&A had to modify the pump station design to include a 5 Year, 24 Hours, 7.5 inch
type SCS-1 I I storm event, utilizing a peaking factor of 150. This would allow a secondary pump
for backup and for alternating usage. These changes required modifications to the plans and
stormwater management calculations.
On April 15, 2015, the City Commission adopted Resolution No. 2015-28993 approving
Amendment No. 5 in the amount of $666,462 for design modifications that included conceptual
design, meetings with City staff, electrical and structural revisions and permit submittals.
Additional twenty (20) months of construction administration was added to the agreement.
SS&A scope was increased to make the modifications to the pump station control panels in
order to minimize the impact of the proposed structures and components. The fee also
included the additional twenty(20) months construction administration and RPR services.
On June 8, 2016, the City Commission adopted Resolution No. 2016-29432 approving
Amendment No. 6 in the amount of $207,356 for additional design services to finalize pump
system equipment, components and stakeholders' meetings to complete the design and also
include extended RPR and Construction Administration services for six (6) additional months to
correspond with the Contractor's approved schedule.
Due to extended construction duration, as a result of various underground utility conflicts with
existing gas lines and electrical raceways, the administration has extended the contractor's
contract. Based on the revised schedule, it is necessary to extend RPR Services.
A proposal addressing the services required was submitted by SS&A. After a thorough review,
the proposal was negotiated and the additional services will be added to the Professional
Services Agreement as Amendment No. 7 (Exhibit A) in the amount of $86,326. Amendment
No. 7 will revise the total not-to-exceed contract sum to $2,183,975.
The negotiated price submitted by Schwebke-Shiskin &Associates, Inc. for the above services
has been reviewed by City staff and found to be fair and reasonable.
CONCLUSION
The Administration recommends approval of this Resolution.
KEY INTENDED OUTCOMES SUPPORTED
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Build And Maintain Priority Infrastructure With Full Accountability
Amount 1 $86,326 Account 1 432-0820-069357-00-418-000-00-00-00-
21270 - Stormwater Bonds
Total $86,326
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
❑ Exhibit t. ? o;Liin Han,
Page 699 of 878