2017-29866 Reso 2017-29866
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO NEGOTIATE (ITN) 2017-
097-WG FOR CITY EMPLOYEE HEALTHY CAFE; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TASTE BAKERY
CAFE, LLC, THE TOP RANKED PROPOSER; FURTHER, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING WITH TASTE
BAKERY CAFE, LLC, AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH SANDEL BEACH, LLC, THE SECOND RANKED
PROPOSER; AND FURTHER, PROVIDING THAT THE FINAL AGREEMENT
SHALL BE SUBJECT TO THE ADVANCE APPROVAL OF THE MAYOR AND
CITY COMMISSION.
WHEREAS, on December 14, 2016, the City Commission directed staff to issue a
competitive solicitation seeking proposals from parties interested in maintaining, managing and
operating a food and beverage concession located at the ground floor retail space of the City-
owned building located 773 17th Street (adjacent to City Hall), with the goal of providing healthy
menu options for City employees; and
WHEREAS, on January 25, 2017, the Mayor and City Commission were updated via
Letter to Commission (LTC) # 051-2017, that Invitation to Negotiate (ITN) 2017-097-WG for City
Employee Healthy Café was issued; and
WHEREAS, on March 2, 2017, the City received a total of two (2) proposals, one from
Sandel Beach, LLC and the other from Taste Bakery Café, LLC, and both were deemed to be
responsive to the requirements of the ITN; and
WHEREAS, the Evaluation Committee appointed by the City Manager pursuant to LTC#
124-2017 convened on March 31, 2017, to consider the responsive proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; and
WHEREAS, the Committee was also provided with general information on the scope of
services and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the ITN; and
WHEREAS, the evaluation process resulted in the ranking of proposers as follows:
Taste Bakery Café, LLC, as the top ranked proposer, and Sandel Beach, LLC, as the second
ranked proposer; and
WHEREAS, after reviewing the qualifications of each firm, and having considered the
Evaluation Committee's comments and rankings, the City Manager recommends that the Mayor
and the City Commission authorize the Administration to enter into negotiations with Taste
Bakery Café, LLC, as the top-ranked proposer; further, should the Administration not be
successful in negotiating an agreement with Taste Bakery Café, LLC, to authorize the
Administration to enter into negotiations with the second ranked proposer, Sandel Beach, LLC.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager, pursuant to Invitation to Negotiate (ITN) 2017-097-
WG City Employee Healthy Café; authorize the Administration to enter into negotiations with
Taste Bakery Café, LLC, the top ranked proposer; further, should the Administration not be
successful in negotiating an agreement with Taste Bakery Café, LLC, authorize the
Administration to enter into negotiations with Sande! Beach, LLC, the second ranked proposer;
and further providing that the final agreement shall be subject to the advance approval of the
Mayor and City Commission.
PASSED AND ADOPTED this 17 day of May 2017,--
Philip Levine or'
ATTEST:
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City Attorney L.c('
Resolutions - R7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 17, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO NEGOTIATE (ITN)
2017-097-WG FOR CITY EMPLOYEE HEALTHY CAFE; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TASTE
BAKERY CAFE, LLC., THE TOP RANKED PROPOSER; FURTHER,
SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING WITH TASTE BAKERY CAFE, LLC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SANDEL
BEACH, LLC., THE SECOND RANKED PROPOSER; AND FURTHER,
PROVIDING THAT THE FINAL AGREEMENT SHALL BE SUBJECT TO THE
ADVANCE APPROVAL OF THE MAYOR AND CITY COMMISSION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
At the May 11, 2016 City Commission meeting, Mayor Levine sponsored an item regarding the
creation of a City employee healthy cafeteria. The matter was discussed at the June 17, 2016
Finance and Citywide Project Committee (FCWPC) and staff was directed to bring the item
back to the FCWPC after meeting with a potential tenant which staff had identified.
Staff presented the negotiated terms to the City Commission at their December 14, 2016
meeting. The City Commission reviewed the negotiated terms and directed staff to issue a
competitive solicitation to attain additional proposals from parties interested in maintaining,
managing and operating a food and beverage concession located at the ground floor retail
space of the City-owned building located 773 17th Street (adjacent to City Hall), with the intent
of providing healthy menu options for City employees.
RFQ PROCESS
On January 25, 2017, the Mayor and City Commission were updated via Letter to Commission
(LTC) # 051-2017, that Invitation to Negotiate (ITN) 2017-097-WG for City Employee Healthy
Café was issued on January 25, 2017. Staff sent bid notice of the ITN to 112 local restaurants
and catering vendors, and also advertised the solicitation on a local newspaper. On March 2,
Page 684 of 878
•
2017, the City received two (2) proposals from Sandel Beach, LLC d/b/a Very Berry Healthy
Café, and Taste Bakery Café, LLC.
The Evaluation Committee appointed by the City Manager pursuant to LTC# 124-2017
convened on March 31, 2017, to consider the responsive proposals received. The committee
was comprised of Maria Cerna, Division Director, Capital Improvement Projects, City of Miami
Beach, Jose Del Risco, Assistant Director, Parks and Recreation Department, City of Miami
Beach, and Vanessa Williams, Assistant Director, Office of Tourism, Culture and Economic
Development, City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
with general information on the scope of services and a copy of each proposal. The Committee
was instructed to score and rank each proposal pursuant to the evaluation criteria established in
the ITN. The evaluation process resulted in the ranking of proposers, as detailed in Attachment
A, as follows:
1. Taste Bakery Café, as top-ranked proposer,
2. Sandel Beach, LLC d/b/a Very Berry Healthy Café, as second-ranked proposer.
Taste Bakery Café, LLC
The Thakore Family has owned and operated Taste Bakery for over half a decade. The
Thakore Family has been in the restaurant business for over 12 years, including a full service
160 seater Mexican restaurant in Toronto, Canada.
They currently cater lunches to a number of clients including City departments. They serve
hundreds of patrons daily and complete dozens of deliveries to all of Miami Beach and the
greater Miami Area including Downtown and Brickell.
Taste Bakery Café, LLC, offered a menu with a broad selection of healthy food items. They
offered online ordering, delivery and a system for tracking of discounts applied.
Sandel Beach, LLC d/b/a Very Berry Healthy Café
Sande) Beach, LLC proposed a concept that will be named Very Berry Healthy Café. There is
currently no location operated as Very Berry Healthy Café. However, Sandel Beach, LLC
operates the Manolo Café in the North Beach area. Their first family-owned restaurant was
founded in 1930 in Burgos, Spain. The Family has established the Manolo trademark
throughout the Americas, including Costa Rica, Peru, Panama,Argentina and today in Miami.
The Very Berry Healthy Café concept would include a menu with a variety of healthy dishes,
such as a salads, vegetarian burgers, chicken breast offered with many sides (rice, spinach,
salad, etc), fish, spinach pie and variety of natural smoothies as well fresh squeezed orange
juice. Sandel Beach, LLC also offered online ordering and delivery.
CONCLUSION
After reviewing the qualifications of each firm, and having considered the Evaluation
Committee's comments and rankings, I have determined that both Proposers complied with the
City's intent to provide employees with healthy food options at reasonable prices and the offer
convenience of proximity to City Hall or available delivery. However, the Evaluation Committee,
having selected Taste Bakery, LLC as the top-ranked Proposer, did identify a major important
distinction between the two proposals. The Evaluation Committee has noted that Taste Bakery,
Page 685 of 878
LLC is currently operating a local facility offering a similar menu to what it proposed in the
solicitation. In that regard, Taste Bakery, LLC is offering a proven menu concept that has
already been tested by the marketplace, and appears to be popular with customers. On the
other hand, Sandel Beach, LLC d/b/a Very Berry Healthy Café, while it offered a menu with
many healthy options, is offering a menu that is completely different than its current menu
offering at its local Manolo's establishment and is not currently in operation anywhere locally. In
that regard, the menu proposed by Sandel Beach, LLC has not Been tested by the marketplace
and its ability to attract and retain customers is unproven. # •
Additionally, in addition to the new location at the City Hall campus contemplated under the ITN,
Taste Bakery Cafe will provide the same discounts to City employees at its existing location on
Alton Road, increasing options for City employees.
Given past history with unproven and unsuccessful operations at this location, and the fact that
the solicitation requested a "proven track record," as well as Administration's desire to provide
multiple locations for healthy eating to City employees, I recommend that the Administration be
authorized to negotiate with Taste Bakery, LLC to determine final agreement terms, including
employee discounts and any subsidies by the City. If negotiations with fail with Taste Bakery,
LLC, the Administration could consider Sandel Beach, LLC as an alternative option.
Therefore, I.recommend that the Mayor and the City Commission authorize the Administration
to enter into negotiations with Taste Bakery Café, LLC, as the top-ranked proposer; further,
should the Administration not be successful in negotiating an agreement with Taste Bakery
Café, LLC, authorizing the Administration to enter into negotiations with the second ranked
proposer, Sandel Beach, LLC, and further, directing that the Final Agreement, upon conclusion
of successful negotiations, be submitted for approval to the Mayor and City Commission.
Legislative Trackfte: 7.
Tourism, Culture & Economic Development/Procurement
Sponsor
Philip Levine, Mayor
ATTACHMENTS:
Description
D Attachment A Scoring Matrix
❑ Resolution
Page 686 of 878
"ATTACHMENT A"
ITN 2017-097-WG c Jose Del E Vanessa c Low Aggregate m
City Employee Healthy Café Maria Cerna c Risco c Williams c Totals c
.3
cc Cu A
cc r2 tr cc
Sande)Beach LLC. 102 1 80 2 88 2 5 2
Taste Bakery Café LLC 102 1 95 1 101 1 3 1
Page 687 of 878