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Certification of Contract with Tesco SOuth Incorporated d/b/a Hector Turf C2A - t20z.o1io MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For Lease of Golf Course Turf Maintenance Equipment. CONTRACT NO.: ITB 2016-149-02 EFFECTIVE DATE(S): This Contract shall remain in effect for four (4) years from the date of execution of this Certification of Contract, and may be extended at the sole discretion of the City, though its City Manager, for one (1) additional one (4) year term. SUPERSEDES: N/A CONTRACTOR(S): Tesco South Incorporated dba Hector Turf. (Group 3 item 1) (Group 5 item 1) (Group 7 replacement parts & additional equipment). ESTIMATED ANNUAL CONTRACT AMOUNT: $60,023.04 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on December 14, 2016 for approval to award a contract, and upon execution of this contract between the City of Miami Beach, Florida, and Tesco South Incorporated dba Hector Turf., a Florida corporation (Contractor). B. EFFECT - This Contract is entered into to provide for the lease of Golf Course Turf Maintenance Equipment pursuant to City Invitation to Bid No. 2016-149-ND and any addenda thereto (the ITB). This Contract, the ITB, Contractor's bid in response thereto, the Master Lease Agreement between City and TCF Equipment Finance, Inc., and Amendment to Master Lease Agreement, shall hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number ITB 2016-149-ND. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, John Rebar, Parks & Recreation— Director at 305-673-7000 ext. 6643. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written 1 CERTIFICATION OF CONTRACT consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt 2 CERTIFICATION OF CONTRACT requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Tesco South Incorporated D/B/A Hector Turf. 1301 NW 3rd Street Deerfield Beach, FL. 33442 Attn: Joseph Limberq Phone: 954-429-2200 ext. 213 Fax: 954-725-6701 E-mail: ilimberq(c hectorturf.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By 3 CERTIFICATION OF CONTRACT entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. All terms and conditions applicable to the "Proposer" or "contractor" in the ITB and addenda thereto shall be construed to refer to the Contractor. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. R. ADDITIONAL SERVICES - It is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order (or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Any additional or ancillary services and/or equipment lease agreements shall be coterminous to this agreement. 4 CERTIFICATION OF CONTRACT IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this j' day of v`u IV( , 20/7, by their respective duly authorized representatives. TESCO SOUTH INCORPORATED CITY OF MI . B . 41 d/b/a HECTOR TURF By By President/Signa f ems~ •hili• e ,/e,Mayor • / J AM ES P, MANTEY Print Name Date 6 - J zo / 7 Date ATTEST: ATTEST: D .•,,,. ._/)/Lck..ki- . _ Secretary/Signatu Rafael E. Granado,City Clerk 54N r� -+es /V M Pe N T F y Gpli`C1i,1 Print Name Date� �•Nmyi„l' a ' BE,lc'l, Date ' Z •a O�P.���; $ 4t'=\�\Ci°\�P FOR `?,,.:t i� ',15),-,, &FOR EXECUTION 4 ,10e,,,(— 3 (0 ( k n City Attorney �teq Date 5 ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM Coversheet Page 1 of 2 Competitive Bid Reports-C2 A MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L.Morales,City Manager DATE: December 14,2016 SUBJECT: REQUEST FOR OF GOLF APPROVAL TO WTURF CONTRACT U PN . PURSUANT TOINVITATION TO BID (ITB) NO. 2016-149- NDMAI FOR LEASERECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to the bids received,pursuant to ITB 2016-149-ND for the lease of golf course turf maintenance equipment. ANALYSIS On June 8, 2016 the Mayor and City Commission adopted Resolution No. 2016-29426, accepting the recommendation of the City Manager to reject all bids received pursuant to ITB 2016-045-WG for the lease of golf course turf maintenance equipment since an award by item was not possible and an award by group was cost prohibitive and not in the City's best interest. Since then the City has continued to utilize the current turf maintenance equipment on a month-to-month basis until a new replacement agreement can be awarded. In order to establish a replacement agreement, on September 1, 2016, the City issued Invitation to Bid 2016-149-ND(the"ITB")to qualified contractor(s) for the lease of all new golf course turf maintenance equipment for the Miami Beach Golf Club and Normandy Shores Golf Club. ITB PROCESS ITB No. 2016-149-ND, was issued on September 1, 2016, with bid opening date of October 3, 2016. One addendum was issued. The Procurement Department issued bid notices to 287 companies utilizing www.publicpurchase.com website. 35 prospective bidders accessed the advertised solicitation.The notices resulted in the receipt of three(3)responses from:Jacobsen Professional Lawn Care Inc.,ShowTurf, LLC,and Tesco South, Incorporated.The bid tabulation is included in Attachment A. The ITB stated that the lowest responsive, responsible bidder(s)meeting all terms, conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department verified that the lowest bidders, ShowTurf, LLC, and Tesco South, Incorporated, have met the requirements of the ITB, including the minimum requirement that bidders must be the manufacturer or the manufacturer's authorized distributor/dealer/agent of the items specified in their proposal. ShowTurf, LLC, and Tesco South, Incorporated, are the manufacturer's authorized distributor/dealer/agent of the items specified in their proposal which complies with the ITB requirements. Accordingly, ShowTurf, LLC, and Tesco South, Incorporated, have been deemed the lowest responsive and responsible bidders, for the respective groups, meeting all terms, conditions, and specifications of the ITB as follows: Group 1 (items 4-19)-ShowTurf, LLC Group 2(items 1-17)-ShowTurf, LLC Group 3(item 1)-Tesco South, Inc. Group 4(item 1)-ShowTurf, LLC Group 5(item 1)-Tesco South, Inc. Group 6(item 1)-ShowTurf, LLC Group 7(replacement parts&additional equipment)-ShowTurf, LLC and Tesco South, Inc. Staff recommends the rejection of all bids received for Group 1, line items 1-3, as all bids received contained errors to the unit price,the basis of award pursuant to General Condition 60(p. 13). ShowTurf, LLC ShowTurf, LLC was established in 2007 and provides a full line of equipment for design and installation or mowing and grounds care needs.These services are provided to customers in South Florida, Hilton Head and the Caribbean. ShwTurf, LLC, since lf course turf maintenance Beach Golf Club and NormandyS 2011, is the incumbent who leases the Golf Club.To date the City is satisfied owith the service being provideuipment to the Miami provided. Tesco South, Incorporated Tesco South, Incorporated, founded in 1912, is a distributor of commercial, irrigation, landscape contractor and consumer turf equipment.They have been a distributor of Toro since 1932, are located in Deerfield Beach, Florida and service southeast Florida from Vero Beach to Key West as well as the Bahamas, Puerto Rico, Dominican Republic and the rest of the Caribbean Islands. Prior to September 2011, the Miami Beach Golf Club and Normandy Shores Golf Club leased the golf course turf maintenance file:///F:/PURC/$ALL/Solicitations/2016/2016-149-ND%20(ITB)%20Lease%20of%20T... 12/16/2016 Coversheet Page 2 of 2 equipment from Tesco South, Incorporated. For the term of the lease the City was satisfied with the parts, quality and responsiveness provided by Tesco South, Incorporated. CONCLUSION After considering the bids received and staffs recommendation, pursuant to ITB 2016-149-ND, I recommend that the Mayor and lowestlresponsive, responsible bidderssty of Miami to the ITB;ach, and fuprove the award of a contract to rther authorize the Mayor and City Clerk to execute the contracts. South, Inc.,the FINANCIAL INFORMATION Grant funding will not be utilized for this project. Amount 1 $158,544.00 Account 1 011-0970-000323 Amount 2 $123,120.00 Account 2 011-0975-000323 Total $281,664.00, or as approved funding is available. Legislative Tracking Parks and Recreation/Procurement ATTACHMENTS: Description o Attachment A file:///F:/PURC/$ALL/Solicitations/2016/2016-149-ND%20(ITB)%20Lease%20of%20T... 12/16/2016 RESOLUTION NO. 2016-29426 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO REJECT ALL BIDS RECEIVED PURSUANT TO INVITATION TO BID (ITB) NO. 2016-045-WG FOR THE LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT FOR THE MIAMI BEACH GOLF CLUB AND NORMANDY SHORES GOLF CLUB; AND APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY AND SHOWTURF, LLC, DATED OCTOBER 22, 2012, FOR THE LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT FOR THE NORMANDY SHORES GOLF CLUB; SAID AMENDMENT EXTENDING THE TERM OF THE AGREEMENT FOR A PERIOD NOT TO EXCEED ONE (1) YEAR, COMMENCING ON SEPTEMBER 23, 2016 AND EXPIRING ON SEPTEMBER 22, 2017; AND FURTHER PROVIDING THE CITY WITH THE RIGHT TO TERMINATE THE AGREEMENT, FOR CONVENIENCE, UPON PROVIDING SHOWTURF, LLC WITH THIRTY (30) DAYS PRIOR WRITTEN NOTICE. WHEREAS, on July 18, 2012, ITB 45-11/12 for the lease of golf course turf maintenance equipment was awarded to ShowTurf, LLC; and WHEREAS, the agreement with ShowTurf, LLC (the Agreement) is currently effective through September 22, 2016 and no further options for renewal are available; and WHEREAS, on January 12, 2016, the City issued an Invitation to Bid 2016-045- WG (the "ITB") to establish a lease agreement/contract, by means of sealed bids, to qualified contractor(s) for the lease of all new golf course turf maintenance equipment for the Miami Beach Golf Club and Normandy Shores Golf Club; and WHEREAS, on March 4, 2016, bids were received from: Jacobsen Professional Lawn Care Inc., ShowTurf, LLC, and Tesco South, Incorporated; and WHEREAS, the ITB allows the City to consider an award by item or by group, or for the entirety of all bid items, as deemed in the best interest of the City; and WHEREAS, in the case of the bids received, an award by item is in the City's best interest; and WHEREAS, the City's Procurement Department, after completing its due diligence, found that while pricing was available by item, the tangible personal property tax, which the City is required to pay, was provided in lump sum form only, rendering it impossible to calculate the true cost of each item (which is lease payments plus applicable tax); and WHEREAS, since an award by item is not possible and an award by group is cost prohibitive, the City Manager recommends the rejection of all bids received pursuant to ITB 2016-045-WG for the lease of golf course turf maintenance equipment for the Miami Beach Golf Club and Normandy Shores Golf Club; and WHEREAS, the Administration recommends approving Amendment No. 1, extending the Agreement until September 22, 2017, or until a new agreement is awarded and executed for the same services, whichever occurs first, and further providing the City with the right to terminate the Agreement, upon providing ShowTurf, LLC with thirty (30) days prior written notice. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager to reject all bids received, pursuant to ITB No. 2016-045-WG, for the lease of golf course turf maintenance equipment for the Miami Beach Golf Club and Normandy Shores Golf Club; and approve and authorize the City Manager to Execute Amendment No. 1 to the Agreement between the City and ShowTurf, LLC, dated October 22, 2012 for the lease of golf course turf maintenance equipment for the Normandy Shores Golf Club; said Amendment extending the term of the Agreement for a period not to exceed one (1) year, commencing on September 23, 2016 and expiring on September 22, 2017; and further providing the City with the right to terminate the Agreement, for convenience, upon providing ShowTurf, LLC with thirty (30) days prior written notice. PASSED AND ADOPTED this f day of June 2016. ATTEST: RA AEL RANAD,O ITYE3VE PHILIP E /MAYOR * ';; iNCCRP ORATED; " v APPROVED AS TO FORM& LANGUAGE &FaR EXECUTION 5( 4c City Attorney irit i Date T:\AGENDA\20161,1uneTrocurement12016-045-WG (ITB) Lease of Golf Course Turf Maintenance Equipment\ITB- 2016-045-WG Lease of Golf Course Turf Maintenance Equipment(ReissuanCe)-Resolution 5.24.16.doc AMENDMENT NO.1 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND SHOWTURF, LLC, DATED OCTOBER 22, 2012 This Amendment No. 1 (the "Amendment") to the Agreement is entered into this 26 day of July, 2016 (Effective Date), by and between the City of Miami Beach, Florida, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139 (City), and Showturf, LLC, a Florida limited liability company, having its principal place of business at 1365 Neptune Drive, Boynton Beach, Florida 33426, and hereby amend the Agreement as follows: RECITALS WHEREAS, on July 18, 2012, the Mayor and City Commission adopted a Memorandum, approving the award of Invitation to Bid ("ITB") No. 45-11/12 for the lease of golf course turf maintenance equipment for the Normandy Shores Golf Club; and WHEREAS, on October 22, 2012, the City and Consultant executed the Agreement with respect to Invitation to Bid No. 45-11/12 (the "Agreement"), which services include the lease of Golf Course Turf Maintenance Equipment for the Normandy Shores Golf Club; and WHEREAS, on June 8, 2016, the Mayor and City Commission adopted Resolution No. 2016-29426, approving and authorizing the City Manager to execute Amendment No. 1 to the Agreement, extending the term of the Agreement for a period not to exceed one (1) year, commencing on September 23, 2016 and expiring on September 22, 2017, and providing the City the right to terminate the Agreement for convenience, upon thirty(30) days prior written notice. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Consultant hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Term of the Agreement is hereby extended for a period not to exceed one (1) year, commencing on September 23, 2016 and expiring on September 22, 2017. Notwithstanding this extension, the City, through its City Manager, shall have the right to terminate the Agreement, for its convenience and without cause, upon providing Showturf, LLC thirty (30) days prior written notice. If the Agreement is terminated for convenience by the City, Showturf, LLC shall be paid for any services satisfactorily performed up to the date of termination, Page 1 of 3 following which the city shall be discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Page 2 of 3 FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: II/ -4„. -- fie i By: / .11 , , r Rafael E. ranado, City Clerk Philip Levi/0, Mayor I / ' Date ,.--,,,,N\ i - --.. 1.--... FOR CORPORATION: ' ' : -, -(--------' TSHOWTURF, LLC 1 ATTEST: ot By: LAO v IrAlci (.. Y-,r Print Name Print Name , Date APPROVED AS TO FORM &LANGUAGE & FOR EXECUTION F)-) City Attorney ty Dote Page 3 of 3 ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS MIAMI BEAC City of Miami Beach, 1755 Meridian Avenue,3rd Floor, Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305-673-7490. ADDENDUM NO. 2 LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT ITB 2016-045-WG February 24, 2016 This Addendum to the above-referenced ITB is issued in response to questions from prospective bidders, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. I. REVISIONS: ITB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00 p.m., on Friday, March 4, 2016, at the following location. City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Late bids will not be accepted. Bidders are cautioned to plan sufficient time to allow for traffic or other delays for which the Bidder is solely responsible. II. ANSWERS TO QUESTIONS RECEIVED Group I —Miami Beach Golf Club Q1) Group I, Item 2, John Deere, Walk Behind Greens Mower, 220E Cut Hybrid "or Approved Equal," asks for a brush attachment as an accessory. Do you want a Push Brush or Groomer Brush? Al) The City requires a groomer brush. Q2) Group I, Item 3, John Deere, Rough Mower, 997 Z-Trac Commercial Diesel "or Approved Equal," asks for a 72 inch back discharge. A rear discharge is not available on the 72" model. Rear discharge is available on the 60" model. A2) The City will accept a 60" rear discharge model. Q3) Group I, Item 7, John Deere, Greens Mower, Triplex 2500E hybrid gas "or Approved Equal," asks for scrapers on front and back rollers. Please verify that you want grooved rollers for front roller with roller scrapers front and back? A3) The City requires Solid rollers, not grooved rollers. 1 Q4) Group I, Item 9, John Deere, 1 set Greens Groomer reels for Triplex 2500E Hybrid "or Approved Equal," asks for scrapers on front and back rollers. Please verify that you want a set of reel cutting units for 2500E triplex with green groomer kit and roller scrapers front and rear. A4) The City requires reel cutting units with green groomer kit and roller scrapers front and rear. Q5) Group I, Item 10, John Deere, 1 set Greens Grooming Reel Brushes for Triplex 2500 E Hybrid "or Approved Equal". Please verify that you want a set of reel cutting units for 2500E triplex, with green groomer kit with brush and no roller scrapers front and rear. And not a push brush kit. A5) Yes, the City requires a green groomer kit with brush and no roller scrapers front and rear. Q6) Group I, Item 13, John Deere, Fairway Mower, 7500 Precision "or Approved Equal," accessories. The 7500E (Tier 4 Interim or Tier4i) unit has been re-modeled to a7500AE with Final Tier 4 compliant engine. The 7500E Tier 4i model is still available. Can the 7500E Tier4i be quoted in this bid? A6) Please quote model 7500AE "Or Approved Equal." Q7) Group 1, Item 15, John Deere, Spray Rig, HD 200 Spray Rig "or Approved Equal." Does the City require an auto rate or manual rate controller? A7) The City requires an auto rate controller. Q8) Group 1, Item 15, John Deere, Spray Rig, HD 200 Spray Rig "or Approved Equal." Does customer want an electric or manual feed hose reel? A8) The City requires an electric hose reel. Q9) Group 1, Item 15, John Deere, Spray Rig, HD 200 Spray Rig "or Approved Equal." Does customer want electric foam marker kit? A9) The City requires an electric foam marker kit. Q10) Group I, Item 16, John Deere, Top Dresser, ProGator 2020A Dakota 41 top dresser"or Approved Equal." Does the customer want electronic multi-mode throttle/governor control kits installed for the ProGator 2020A Dakota top dresser? A10) Yes, the City requires the electronic multi-mode throttle/governor control kits installed for the ProGator 2020A Dakota top dresser. con reader "or Q11) Groupl. I, Item 17, John Dee,Does the customeerrFertilizer ed want electronic multi-mode ti mode throtta goverer, ProGator 2020A lnor copntrol kits installedfor Equal." the Lely fertilizer ProGator 2020A Vicon Spreader? All) Yes, the City requires the electronic multi-mode throttle/governor control kits installed for the ProGator 2020A Lely fertilizer spreader. Q12) Group II, Item 6, John Deere, Fairway Mower, 7500 Precision, accessories. The 7500E (Tier 4 Interim or Tier4i) unit has been re-modeled to a7500AE with Final Tier 4 compliant engine. The 7500E Tier 4i model is still available. Can the 7500E Tier4i be quoted in this bid? Al2) Please quote model 7500AE "Or Approved Equal." Q13) Group II, Item 11, John Deere, Spray Rig, HD 300 Spray Rig " or Approved Equal." Does the City require an auto rate or manual rate controller? A13) The City requires an auto rate controller. Q14) Group II, Item 11, John Deere, Spray Rig, HD 300 Spray Rig "or Approved Equal." Does customer want an electric or manual feed hose reel? A14) The City requires an electric hose reel. 2 Q15) Group II, Item 11, John Deere, Spray Rig, HD 300 Spray Rig "or Approved Equal." Does customer want electric foam marker kit? A15) The City requires an electric foam marker kit. Q16) Group II, Item 12, John Deere, Fertilizer Spreader, ProGator 2020A Vicon Spreader "or Approved Equal." Does the customer want electronic multi-mode throttle/governor control kits installed for the Lely fertilizer ProGator 2020A Vicon Spreader? A16) Yes, the City requires the electronic multi-mode throttle/governor control kits installed for the ProGator 2020A Lely fertilizer spreader. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov. Procurement Contact: Telephone: Email: William Garviso 305-673-7000, ext. 6650 WilliamGarviso@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Sincerely, t,. Alex Denis Procurement Director 3 MIAMIBEAGH City of Miami Beach, 1755 Meridian Avenue,3rd Floor, Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 INVITATION TO BID(ITB) NO. 2016-149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT September 27, 2016 This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. RESPONSES TO QUESTIONS RECEIVED Q#1: Section 2 of Special Conditions - Renewal Term/ Fleet Replacement. At the end of the 48 month term of this contract, ITB 2016-149-ND, is the city requesting Bidder to maintain pricing or discounts, should the city elect to renew and enter into a new 48 month lease agreement? A#1: Yes, as stipulated in Appendix D, Special Conditions, 2. Renewal Term I Fleet Replacement, the bidder shall maintain, for the entirety of the stated additional period, the same prices, terms, and conditions included within the originally awarded contract. In the event the City exercises its option to renew beyond the initial 48-month term, the successful bidder must agree to replace the existing Fleet, accessories and attachments with the latest models. Q#2: Group I - Miami Beach Golf Club. Item 3 — 997� des oDa oes c sto discharge? ntMulchl on emand kit in a side discharge 60" deck or mulch A#2: The City requires mulch on demand kit in a side discharge 60" deck. Q#3: Group I - Miami Beach Golf Club. Item 12— 7200A. 10 Blade is not an option, do you want 5 or 8 blade reels? A#3: The City requires 8 blade reels. Q#4: Group I - Miami Beach Golf Club. Item 13 — 7500AE. Do you want 2" front grooved rollers with roller scrapers? A#4: The City requires 2" grooved rollers with roller scrapers. Q#5: Group I - Miami Beach Golf Club. Item 18 — Ryan Jr. Sod Cutter. What quantity do you want? A#5: The City requires 1 Ryan Jr. Sod Cutter for the Miami Beach Golf Club. Q#6: Group II Normandy Shores Golf Club. Item 6 — 7500AE. Do you want 2" front grooved rollers with roller scrapers? A#6: The City requires 2" front grooved rollers with roller scrapers. Q#7: Group II — Normandy Shores Golf Club. Item 8— 8800A. Do you want a mulch kit or mulch blades? A#7: The City requires mulch blades. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(ct�.miamibeachfl.gov. Procurement Contact: Telephone: Email: Natalia Delgado 305-673-7000, ext. 6263 nataliadelgado@miamibeachfl.gov I Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Potential proposers that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. Al x..De is Procurement Director 1 I i t\AIANA;BEACH INVITATION TO BID (ITB) LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT 2016-149-ND BID ISSUANCE DATE: SEPTEMBER 1, 2016 BID DUE: OCTOBER 3, 2016 @ 3:00 PM ISSUED BY: + AAIAP .1l. A( NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I PROCUREMENT DEPARTMENT 1755 Meridian Ave.3rd Floor, Miami Beach, FL 33139 305.673.7000 x62631 www.miamibeachfl.gov el MI \ I BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B "NO BID" FORM APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS ITB 2016-149-ND 2 AMI BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1.GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this bid is to establish Lease Agreement(s), by means of sealed bids, to a qualified contractor for the lease of new golf course turf maintenance equipment for the Miami Beach Golf Club and Normandy Shores Golf Club. The equipment will be used to assist with golf course operations maintaining Paspalum turf with a salt water irrigation system in the City of Miami Beach, Florida. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued September 1, 2016 Pre-Bid Meeting September 12, 2016 @ 9:00 a.m. (EST) Deadline for Receipt of Questions September 22, 2016 Responses Due October 3, 2016 @ 3:00 p.m. (EST) Tentative Commission Approval Authorizing Award November 9, 2016 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact Telephone. Email. Natalia Del.ado 305-673-7000 x6263 nataliadel•ado• miamibeachfl..ov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranadoRmiamibeachfl.aov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. ITB 2016-149-ND 3 as AJAmU BEACH 5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach Procurement Department Conference Room C 1755 Meridian Ave.3rd Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 9415468 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida, Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.qov/procurement/scroll,aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT CITY CODE SECTION 2-488 ISSUES . • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL CITY CODE SECTION 2 373 BENEFITS FOR DOMESTIC PARTNERS • LIVING WAGE REQUIREMENT - a• • ! e-- ITB 2016-149-ND 4 " { BAtMI BEACH • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE CITY CODE SECTION 2 374 DISABLED VETERAN BUSINESS ENTERPRISES • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall ITB 2016-149-ND 5 e tv\lAtv\ BEACH exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s)and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability,capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD.The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Procurement Department prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall ITB 2016-149-ND 6 MI Mi BEACH be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 21.AMERICAN WITH DISABILITIES ACT.To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request.TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the • contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from ITB 2016-149-ND 7 AAt��Y� dC bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1755 Meridian Ave. 3rd Floor, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION.Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays,from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form,the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform ITB 2016-149-ND 8 NA !BEACH the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 36. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services(as the case may be)to be furnished hereunder,the decision of the City shall be final and binding on all parties. 36. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. 37. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 38. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that ITB 2016-149-ND 9 t AaA+"l,BEACH ler vkproduct(s)offered conform with or exceed quality as listed in the specifications. 39. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 40. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority" under the emergency conditions noted above. 41. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 42. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 43. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 44. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 45. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. ITB 2016-149-ND 10 t 11 NA1 BEACH 46. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid. 47. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 48. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 49. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 50. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 51. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 52. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 53. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, ITB 2016-149-ND 11 and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 54. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 55. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 56. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 57. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 58. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 59. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 60. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 61. PRODUCT INFORMATION. Product literature, specifications, and technical information, including ITB 2016-149-ND 12 11:1 MI AM I BEACH Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5)calendar days upon request from Purchasing Agent. 62. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 63. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1755 Meridian Ave. 3rd Floor, Miami Beach, FL 33139. 64. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 65. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 66. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 67.TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 68. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 69. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable "cure period"for any contractual violation prior to termination of ITB 2016-149-ND 13 m MI tvi BEACH the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 70. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 71. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s)offered and furnished. 72. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than $50,000), may require additional items to be added to the Contract which are required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a Purchase Order(or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary to add additional items through a formal amendment to the Contract, to be approved by the City Manager. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. ITB 2016-149-ND 14 `v''iI A \I BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2 - Bid Certification, Questionnaire and Affidavits (Appendix A). • TAB 3—Sample Master Lease Agreement Product Information Sheets (if Applicable) Letter from the manufacturer confirming that bidder is an authorized distributor for the proposed manufacturer 3. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2016-149-ND 15 APPENDIX A A BEACH Proposal Certification , Questionnaire & Requirements Affidavit ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 16 Solicitation No: Solicitation Title: 2016-149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT Procurement Contact: Tel: Email: Natalia Delgado 305-673-7000 x6263 nataliadelgado@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE &REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No.of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2016-149-ND 17 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https:llsupplierportal.dnb.comlwebapplwcslstoreslservletlSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director, agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%) percent or more in the Proposer entity or any of its affiliates. 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of ITB 2016-149-ND 18 Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 8. • Commcncing with City ficcal year 2012 13(October 1,2012),the hourly living rate will be$11.281hr with health same(in a particular year). 10 the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. ITB 2016-149-ND 19 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, bid,or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, bid, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,bids,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 _ Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2016-149-ND 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied,as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2016-149-ND 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of ) On this day of , 20 ,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the of My Commission Expires: ITB 2016-149-ND 22 APPENDIX B Am BEACH " No Bid " Form ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a"Statement of No Bid" may result in not being notified of future solicitations by the City. ITB 2016-149-ND 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond _ Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Natalia Delgado, Procurement Contracting Officer I PROPOSAL#2016-149-ND 1755 Meridian Ave. 3rd Floor MIAMI BEACH, FL 33139 ITB 2016-149-ND 24 APPENDIX C A BEACH um RequirementsMinim & Specifications ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 25 Cl. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. 1. The bidder must be the manufacturer or the manufacturer's authorized distributor/dealer/agent of the items specified in their proposal. Required Submittals: A letter from the manufacturer confirming that bidder is an authorized distributor/dealer/agent for the proposed manufacturer. C2. Specifications. The following brand names and model numbers are to be used as specifications for the purpose of establishing a minimum level of quality, standards of performance and design required. This is in no way intended to prohibit the bidding of other manufacturer's items equal to the following equipment list. All turf maintenance units shall be delivered fully assembled complete and set to maintenance specifications including all the required grooming attachments. *All mowers and utility vehicles must have undercoating rust protection. Group I Equipment Description for the Miami Beach Golf Club John Deere, Bunker Rake, 1200 Hydro Rake, accessories 1) lights 2)front plow 3)standard equipment rear rake serrated rear rake"or Approved Equal" John Deere, Walk Behind Greens Mower, 220E Cut Hybrid, accessories 1) lights 2) reels 3)groomer attachment 4) rotating groomer brush attachment 5) mow&go trailer 6)solid front roller and solid back roller 7) 14 blade reel "or Approved Equal" John Deere, Rough Mower, 997 Z-Trac Commercial diesel 60 or 72 inch back discharge, accessories 1) mulch kit"or Approved Equal" Buffalo, Debris/Leaf Blower, Buffalo Tow Behind BT-MEGA Debris/Leaf Blower"or Approved Equal" John Deere, Utility Vehicle, John Deere Gator TX, accessories 1) lights 2) under coating rust protection 3)tow package 4) spray liner for dump body"or Approved Equal" Progressive, Pull Behind Mower, Progressive Pro-Flex 120 5 gang pull behind rotary mower, accessories 1) mulch kit"or Approved Equal" John Deere, Greens Mower, Triplex 2500E hybrid gas, accessories 1) lights 2) 14 blade reel 3) baskets 4)scrapers on front solid roller and scrapers on back solid roller 5) 1 set of yokes to attach reels to mower"or Approved Equal" John Deere, 1 set Verticut reels for Triplex 2500E Hybrid, accessories 1) 1 set of yokes to attach reels to mower 2)scrapers on front solid roller and scrapers on back solid roller 3)weights "or Approved Equal" John Deere, 1 set Greens Groomer reels for Triplex 2500E Hybrid, accessories 1) 14 blade reel cutting units with green groomer kit 2) scrapers on front solid roller and scrapers on back solid roller 3) 1 set of yokes to attach reels to mower"or Approved Equal" John Deere, 1 set Greens Grooming Reel Rotating Brushes for Triplex 2500 E Hybrid, accessories 1) scrapers on front solid roller and scrapers on back solid roller 2) 1 set of yokes to attach reels to mower 3) 14 blade reel"or Approved Equal" ITB 2016-149-ND 26 Tru Turf, Greens Roller, Tru Turf Speed Roller, accessories 1)spiker attachment 2) light kit 3) brush kit"or Approved Equal" John Deere, Slope Mower, 7200 Precision Cut Slope Mower, accessories 1) 10 blade reel 2) roof"or Approved Equal" John Deere, Fairway Mower, 7500A E-Cut Hybrid, accessories 1)11 blade reel 2)groomers 3)front and rear roller scrapers 4) scrapers on back rollers 5) roof 6) lights"or Approved Equal" John Deere, 1 set verticut reels for 7500A E-Cut Hybrid fairway mower, accessories 1) scrapers on front and back rollers 2) 1 set of yokes to attach reels to mower 3)weights"or Approved Equal" John Deere, Spray Rig, HD 200 Spray Rig , accessories 1)auto rate controller 2)electric foam marker 3) 100' hose 4)electric hose reel 5)spray gun 6)covered boom 7) 3 way teejet holder 8) nozzles 006, 008, and raindrop 9) under coating rust protection "or Approved Equal" John Deere, Utility vehicle, ProGator 2020A , accessories 1) Dakota, top dresser, turf tender 410 2)electronic multi-mode throttle/governor control kit 3) under coating rust protection "or Approved Equal" John Deere, Utility vehicle, ProGator 2020A, accessories 1) Vicon Spreader 2)electronic multi- mode throttle/governor control kit 3) under coating rust protection "or Approved Equal" Ryan, Sod Cutter, Ryan Sod Cutter Jr. "or Approved Equal" Dakota, Top Dresser, Turf Tender 440, accessories 1) spinner w/side conveyor"or Approved Equal" Group II Equipment Description for the Normandy Shores Golf Course John Deere, Greens Mower, Triplex 2500E hybrid gas, accessories 1) lights 2) 14 blade reel 3) baskets 4) scrapers on front solid roller and scrapers on back solid roller 5) 1 set of yokes to attach reels to mower"or Approved Equal" John Deere, 1 set Verticut reels for Triplex 2500E Hybrid, accessories 1) 1 set of yokes to attach reels to mower 2) scrapers on front solid roller and scrapers on back solid roller 3)weights"or Approved Equal" Tru-Turf, roller/spiker for triplex 2500E,Tru-Turf Triplex Roller/Spiker combo reels, accessories 1) 1 set of yokes to attach reels to mower"or Approved Equal" John Deere, Groomer reels for Triplex 2500E with brush insert, accessories 1)scrapers on front solid roller and scrapers on back solid roller 2) 14 blade reel "or Approved Equal" John Deere, Utility Vehicle, John Deere Gator TX, accessories 1) lights 2) under coating rust protection 3)tow package 4) spray liner for dump body"or Approved Equal" John Deere, Fairway Mower, 7500A E—Cut Hybrid, accessories 1)11 blade reel 2)groomers 3)front and rear roller scrapers 4) scrapers on back rollers 5) roof 6) lights"or Approved Equal" John Deere 1 set verticut reels for 7500A E—Cut Hybrid fairway mower, accessories 1) scrapers on front and back rollers 2) 1 set of yokes to attach reels to mower 3)weights"or Approved Equal" John Deere, Rough Mower, Terrain Cut 8800 5 Deck rotary rough mower, accessories 1) roof 2) lights 3) mulch kit"or Approved Equal" John Deere, Bunker Rake, 1200 Hydro Rake, accessories 1) lights 2)front plow 3)standard equipment rear rake serrated rear rake"or Approved Equal" John Deere, Utility Vehicle, ProGator 2020A Dump Bed, accessories 1)tow package 2) bed liner for dump body 3) under coating rust protection "or Approved Equal" ITB 2016-149-ND 27 John Deere, Spray Rig, HD 300, accessories 1)auto rate controller 2) electric foam marker 3) 100' hose 4)electric hose reel 5) spray gun 6)covered boom 7)3 way teejet holder 8) nozzles 006, 008, and raindrop 9) under coating rust protection"or Approved Equal" John Deere, Utility vehicle, ProGator 2020A, accessories 1)Vicon Spreader 2)electronic multi- mode throttle/governor control kit 3) under coating rust protection "or Approved Equal" Dakota, Top Dresser, Turf Tender 410 pull behind "or Approved Equal" Buffalo, Debris/Leaf Blower, Buffalo Tow Behind BT-MEGA Debris/Leaf Blower"or Approved Equal" Dakota, Top Dresser, Turf Tender 440, accessories 1)spinner w/side conveyor"or Approved Equal" Tru Turf, Greens roller, Tru Turf Speed Roller, accessories 1)spiker attachment 2) light kit 3) brush kit"or Approved Equal" Ryan, Sod Cutter, Ryan Sod Cutter Jr. "or Approved Equal" Group Ill Equipment Description for the Miami Beach Golf Club Toro, Aerator, Pro Core 648, accessories 1) lights 2) pull behind harvester 3) needle tine holders with turf guard 4)quad tine holders with turf guard "No Substitutes" Group IV Equipment Description for the Miami Beach Golf Club Wiedenmann, Sweeper, Wiedenmann Super 500 multi-purpose sweeper, accessories 1) golf course package"No Substitutes" Group V Equipment Description for the Normandy Shores Golf Course Toro, Aerator, Pro Core 648, accessories 1) lights 2) pull behind harvester 3) needle tine holders with turf guard 4) quad tine holders with turf guard "No Substitutes" Group VI Equipment Description for the Normandy Shores Golf Course Wiedenmann, Sweeper, Wiedenmann Super 500 multi-purpose sweeper, accessories 1) golf course package "No Substitutes" 1.1 Maintenance and Repairs. The City shall be responsible to perform, at its expense, all maintenance and repairs necessary to keep the equipment in good condition. Maintenance includes but is not limited to routine cleaning, greasing, lubrication, and oil changes, which shall be performed by the City in accordance with the Manufacturers Shop Repairs Manual. Repairs not covered by the warranty or the result of misuse, neglect, negligence, or accident are the responsibility of the City, at its expense. Equipment and parts needed to perform such repairs will be purchased in accordance with the OEM Service Parts List and applicable Percent Discount, as indicated on the Bid Form (Group VII, Additional Items). ITB 2016-149-ND 28 1.2 Warranty. 1.2.1 48 Month Warranty Coverage Required. The bidder shall be required to warranty all equipment supplied to include undercoating equal to John Deere Linex under- coating rust protection on all Turf Utility Vehicles, or compatible with other coating technologies. Warranty shall be described in detail and submitted with its bid proposal. If this written warranty is not provided in the bid proposal, the bidder may be given the opportunity to submit this document to the City during the bid evaluation period in its best interest. Golf turf maintenance equipment and all miscellaneous attachments shall have full factory warranty for a minimum forty eight(48) months on all defective parts, to include all labor, materials and transportation necessary to maintain all turf maintenance equipment in complete operation, from the date of acceptance of the equipment. The warranty supplied by the bidder shall remain in force for the full 48 month period; regardless of whether the bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. Warranty shall also be described in detail on the proposed draft Lease Agreement to include undercoating equal to John Deere Linex under-coating rust protection on all Turf Utility Vehicles, or compatible with other coating technologies. The successful bidder shall be responsible for any/all pickup, delivery, and transportation charges should an equipment item require replacement and/or maintenance that must be provided at a location other than the City's designated facility, including all equipment pickup transportation at the end of the 48-month Lease or after any extended Lease use period. Any equipment(s) which must be removed from the City's designated facility/premises for service, in excess of twenty- four (24) hours, shall be replaced with another similar unit within forty eight (48) hours at no additional cost to the City. 1.2.2 Correcting Defects Covered Under Warranty. The vendor shall be responsible for promptly correcting any deficiency, at no cost to the City, within Seven (7) calendar days after the City notifies the vendor of such deficiency in writing. If the vendor fails to satisfy the warranty within the period specified in the notice, the City may(a) place the vendor in default of its contract, and/or(b) procure the products or services from another source and charge the vendor for any additional costs that are incurred by the City for this work or items, either through a credit memorandum or through invoicing. ITB 2016-149-ND 29 APPENDIX D A BEACHI Special Conditions ITB 2016- 149-ND LEASEOF GOLF COURSE TURF MAINTENANCE EQUIPMENT PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 30 1. TERM OF CONTRACT. This contract and approved lease agreement shall be for a period of 48-months to begin upon receipt of equipment, and all equipment shall be delivered complete. 2. RENEWAL TERM I FLEET REPLACEMENT. The City shall have the option to renew this contract and enter into a new lease agreement for an additional 48-month term. The bidder shall maintain, for the entirety of the stated additional period, the same prices, terms, and conditions included within the originally awarded contract. In the event the City exercises its option to renew beyond the initial 48-month term, the successful bidder must agree to replace the existing Fleet, accessories and attachments with the latest models. In the event that the equipment is held over beyond the term provided herein, it shall be on a month-to-month basis only and shall not constitute an implied renewal of the contract or lease agreement. Said month-to-month extension shall not exceed twelve (12) months. 3. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder on the Bid Form shall remain fixed and firm during the 48 month lease term; provided, however, the bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. 4. DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION. Bidders offering makes/models differing from those stated herein may be required to demonstrate their specifically offered equipment to City personnel at no additional cost. The purpose of this demonstration is to observe the equipment in an operational environment and to verify its capability, suitability, and adaptability in conjunction with the performance requirements stipulated in this solicitation. If a demonstration is required, the City will notify the vendor of such in writing and will specify the date, time and location of the demonstration. If the vendor fails to perform the demonstration on the specified date stipulated in the notice, the City may elect to reject that vendor's offer, or to re-schedule the demonstration, whichever action is determined to be in the best interest of the City. The City shall be the sole judge of the acceptability of the equipment in conformance with the specifications and its decision shall be final. The equipment used for the demonstration shall be the same as the manufacturer's model identified in the vendor's offer. Accordingly, the equipment used in the demonstration shall create an express warranty that the actual equipment to be provided by the vendor during the contract period shall conform to the equipment used in the demonstration. The vendor shall be required to provide adequate restitution to the City, in the manner prescribed by the City, if this warranty is violated during the term of the contract. 5. EQUIPMENT SHALL BE MOST RECENT MODEL AVAILABLE. The equipment being offered by the vendor shall be the most recent model available. Any optional components which are required in accordance with the contract specifications shall be considered standard equipment for purposes of this solicitation. Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable OSHA, State, and Federal safety requirements. All components (whether primary or ancillary) of the delivered equipment are to be in accordance with current SAE ITB 2016-149-ND 31 standards and recommended practices. The engineering, materials, and workmanship associated with effort performed hereunder shall exhibit a high level of quality and appearance consistent with or exceeding industry standards. 6. "EQUAL" PRODUCT CAN BE CONSIDERED UPON RECEIPT OF SPECIFIED DATA. The manufacturer's name, brand name and/or model number information contained in this solicitation are being used for the sole purpose of establishing the minimum requirement of level of quality, standard of performance, and design and is in no way intended to prohibit the offer of another manufacturer's items of equal material unless otherwise indicated on the Bid/Proposal Submission Form. This specific solicitation requires submission of product information sheets to enable City evaluation of"equal" products: If an "equal" product may be considered by the City in accordance with the Bid/Proposal Submission Form, the unit shall be equal in quality and standards of performance to the item specified in the solicitation. Where an "or equal" item is offered, and product information sheets are required, the initial offer must be accompanied with two (2) complete sets of product information sheets (such as factory specifications, standard manufacturer information sheets, catalogues, brochures and warranty information), and if required, two (2) copies of performance test results of the unit offered as an equal. Also for product information submittals, all supporting documentation submitted by the offeror must in total meet the required specifications set forth in this solicitation. Where the standard product literature submitted with the offer provides information that does not comply with the specifications, the offeror shall state, in an official letter on corporate letterhead as part of their initial offer, the differences between the item they are specifically offering, and the equipment described by the standard product literature, to substantiate compliance to all of the specifications set forth in this solicitation. In such cases, any offer submitted with standard product literature but without the letter explaining compliance will result in the rejection of the offer for not meeting the solicitation specifications. The City shall be sole judge of equality, based on the best interests of the City, and its decision in this regard shall be final. Items labeled "No Substitute" on the City's Bid/Proposal Submission Form are the only products that will be accepted under this solicitation. 7. PURCHASE OF OTHER PARTS/ EQUIPMENT NOT LISTED WITHIN THIS SOLICITATION BASED ON DISCOUNTS FROM PRICE LISTS. While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. For this reason, vendors are requested to quote the percentage discount that will be offered to the City for items which do not appear on this solicitation (Group VII, Additional Items). This discount shall be offered for all items listed in nationally established annual retail supply catalogs. The most recently published catalog shall serve as the basis for establishing the retail price to be discounted. 9. DELIVERY TIME. Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days). It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. ITB 2016-149-ND 32 If the Awardee of the Bid fails to deliver within the specified delivery time, it is understood that $25.00 per calendar day, per unit, will be deducted from the first months lease payment as liquidated damages for each day beyond the specified delivery time. Contractor shall notify agency personnel designated on purchase order no less than 24 hours prior to delivery. Deliveries will be accepted only between 8:00 A.M. and 4:00 P.M. on agency's normal workdays. Transport deliveries must be unloaded and ready for inspection prior to 4:00 P.M. Deliveries not complying with these requirements may be rejected and will have to be re-delivered at contractor's expense. 10. BACK ORDER DELAYS IN DELIVERY SHALL NOT BE ALLOWED. The City shall not allow any late deliveries attributed to product back order situations under this contract. Accordingly, the vendor is required to deliver all items to the City within the time(s) specified in this solicitation and resultant contract; and no grace period on account of back order situations shall be honored, unless written authorization is issued by the user department, and a new delivery date is mutually established. In the event that the vendor fails to deliver the products within the time specified, the City reserves the right to cancel the order, seek the items from another vendor, and charge the incumbent vendor for any re-procurement costs. If the vendor fails to honor these re-procurement costs, the City may terminate the contract for default. 11. FACILITY LOCATION. Materials will be delivered to the Miami Beach Golf Club — Maintenance facility located at 2800 Meridian Avenue, Miami Beach, Florida 33141 and Normandy Shores Golf Course Club, 2401 Biarritz Drive, Miami Beach, FL 33141 12. ACCEPTANCE. Delivery does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the Golf Course Turf Maintenance Equipment meets contract specifications and conditions. The equipment will be set up as specified inspected and accepted by the Parks and Recreation Department or its designee, as indicated on the purchase order. Unit(s) must be in conformance with the specifications and that the engineering materials and workmanship exhibit a level of quality and appearance consistent with or exceeding industry standards. It will be the responsibility of the successful bidder to pick up any unit(s) found unacceptable. After notification, the successful bidder will have two (2) working days to respond and make the necessary arrangement to pick up unit(s), and to redeliver same in two (2) working days after date of pick up. Units not in compliance with bid specifications are not eligible for, or considered delivered until corrections have been accomplished and in compliance. At the time of delivery, the contractor will be required to produce the following documents: A. Warranty certifications(including Rustproofing Warranty) B. Owner Manual C. All Shop Repair Manuals and Parts Lists called for in specifications. D. Golf Course Turf Maintenance Equipment data sheet. All documents mentioned above are to be delivered or hand carried to above address or other ITB 2016-149-ND 33 named agency as may appear on the purchase order. The Golf Course Turf Maintenance Equipment shall be carefully inspected by the vendor to make sure that it is complete in detail and all components and accessories called for are in accord with these specifications. All equipment set out in the manufacturer's literature as standard equipment shall be furnished. Omission of detail from these specifications does not relieve the vendor from furnishing a complete unit. 13. LEASE AGREEMENT. Prospective bidders shall submit their proposed Master Lease Agreement for review with their bid submission. The Lease shall be based on a fixed 48-month payment Fair-Market Value Lease price and shall include the cost for Tangible Personal Property Taxes if applicable by Lessor. The Master Lease Agreement shall be governed in accordance to the State of Florida Laws with a Venue in Miami-Dade County. (Note: The fiscal year for the City of Miami Beach is October1 st-September3Oth.) The City of Miami Beach is self-insured and will not be purchasing insurance for the leased equipment. A separate lease agreement shall be completed for each golf club. ITB 2016-149-ND 34 APPENDIX E M A BEACH Cost Proposal Form ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 35 APPENDIX A COST PROPOSAL FORM Failure to submit Cost Proposal Form in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The cost proposal form shall be completed mechanically or, if manually, in ink. Cost proposal forms completed in pencil shall be deemed non-responsive.All corrections on the cost proposal form shall be initialed. Group I Miami Beach Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Miami Beach Golf EST. Lease Monthly Unit Group I Club QTY. Term Lease Price1 Total Price John Deere,Bunker Rake, 1200 Hydro Rake, accessories 1)lights 2)front plow 3)standard equipment 1 rear rake serrated rear rake"or Approved Equal" 2 48 Months $ EA $ John Deere,Walk Behind Greens Mower,220E Cut Hybrid,accessories 1)lights 2)reels 3)groomer attachment 4)rotating groomer brush attachment 5)mow &go trailer 6)solid front roller and solid back roller 7)14 2 blade reel"or Approved Equal" 4 48 Months $ EA $ John Deere,Rough Mower,997 Z-Trac Commercial diesel 60 or 72 inch back discharge,accessories 1)mulch 3 kit"or Approved Equal" 3 48 Months $ EA $ Buffalo,Debris/Leaf Blower, Buffalo Tow Behind BT- 4 MEGA Debris/Leaf Blower"or Approved Equal" 1 48 Months $ EA $ John Deere,Utility Vehicle,John Deere Gator TX, accessories 1)lights 2)under coating rust protection 3)tow package 4)spray liner for dump body"or Approved 10 48 Months $ EA $ 5 Equal" Progressive,Pull Behind Mower, Progressive Pro-Flex 120 5 gang pull behind rotary mower,accessories 6 1)mulch kit"or Approved Equal" 1 48 Months $ EA $ John Deere,Greens Mower,Triplex 2500E hybrid gas, accessories 1)lights 2) 14 blade reel 3)baskets 4)scrapers on front solid roller and scrapers on back solid roller 5)1 set of yokes to attach reels to mower"or 7 Approved Equal" 6 48 Months $ EA $ John Deere, 1 set Verticut reels for Triplex 2500E Hybrid, accessories 1) 1 set of yokes to attach reels to mower 2)scrapers on front solid roller and scrapers on back 8 solid roller 3)weights "or Approved Equal" 1 set 48 Months $ EA $ John Deere, 1 set Greens Groomer reels for Triplex 2500E Hybrid,accessories 1)14 blade reel cutting units with green groomer kit 2)scrapers on front solid roller and scrapers on back solid roller 3)1 set of yokes to 9 attach reels to mower"or Approved Equal" 1 set 48 Months $ EA $ ITB 2016-149-ND 36 John Deere, 1 set Greens Grooming Reel Rotating Brushes for Triplex 2500 E Hybrid,accessories 1)scrapers on front solid roller and scrapers on back solid roller 2) 1 set of yokes to attach reels to mower 1 set 48 Months $ EA $ 10 3) 14 blade reel"or Approved Equal" Tru Turf,Greens Roller,Tru Turf Speed Roller, accessories 1)spiker attachment 2)light kit 3)brush kit 2 48 Months $ EA $ 11 "or Approved Equal" John Deere,Slope Mower,7200 Precision Cut Slope Mower,accessories 1)10 blade reel 2)roof"or Approved 2 48 Months $ EA $ 12 Equal" John Deere,Fairway Mower,7500A E-Cut Hybrid, accessories 1)11 blade reel 2)groomers 3)front and rear roller scrapers 4)scrapers on back rollers 5)roof 6)lights 2 48 Months $ EA $ 13 "or Approved Equal" John Deere, 1 set verticut reels for 7500A E-Cut Hybrid fairway mower,accessories 1)scrapers on front and back rollers 2)1 set of yokes to attach reels to mower 3)weight: 1 set 48 Months $ EA $ 14 "or Approved Equal" John Deere,Spray Rig, HD 200 Spray Rig,accessories 1)auto rate controller 2)electric foam marker 3)100'hose 4)electric hose reel 5)spray gun 6)covered boom 7)3 way teejet holder 8)nozzles 006,008,and raindrop 1 48 Months $ EA $ 15 9)under coating rust protection"or Approved Equal" John Deere,Utility vehicle, ProGator 2020A,accessories 1)Dakota,top dresser,turf tender 410 2)electronic multi- mode throttle/governor control kit 3)under coating rust EA $ 16 protection"or Approved Equal" 1 48 Months $ John Deere,Utility vehicle, ProGator 2020A,accessories 1)Vicon Spreader 2)electronic multi-mode throttle/governor control kit 3)under coating rust EA $ 17 protection"or Approved Equal" 1 48 Months $ Ryan,Sod Cutter, Ryan Sod Cutter Jr."or Approved EA $ 18 Equal" 48 Months $ Dakota,Top Dresser,Turf Tender 440,accessories 1 48 Months $ EA $ 19 1 sinner w/side conve or"or A..roved E.ual" TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bidllease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE (per ENGINE HOUR), if applicable: $ Our Leasing Agency will be: Name,Address, and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. ITB 2016-149-ND 37 Group II Normandy Shores Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Normandy Shores EST. Lease Monthly Unit Group II Golf Club QTY. Term Lease Price1 Total Price John Deere,Greens Mower,Triplex 2500E hybrid gas, accessories 1)lights 2)14 blade reel 3)baskets 4)scrapers on front solid roller and scrapers on back solid roller 5)1 set of yokes to attach reels to mower"or 5 48 Months $ EA $ 1 Approved Equal" John Deere, 1 set Verticut reels for Triplex 2500E Hybrid, accessories 1)1 set of yokes to attach reels to mower 2)scrapers on front solid roller and scrapers on back solid 2 roller 3)weights"or Approved Equal" 1 set 48 Months $ EA $ Tru-Turf,roller/spiker for triplex 2500E,Tru-Turf Triplex Roller/Spiker combo reels,accessories 1)1 set of yokes 3 to attach reels to mower"or Approved Equal" 1 set 48 Months $ EA $ John Deere, Groomer reels for Triplex 2500E with brush insert,accessories 1)scrapers on front solid roller and scrapers on back solid roller 2) 14 blade reel"or 4 Approved Equal" 1 set 48 Months $ EA $ John Deere,Utility Vehicle,John Deere Gator TX, accessories 1)lights 2)under coating rust protection 3)tow package 4)spray liner for dump body"or 5 Approved Equal" 5 48 Months $ EA $ John Deere,Fairway Mower,7500A E—Cut Hybrid, accessories 1)11 blade reel 2)groomers 3)front and rear roller scrapers 4)scrapers on back rollers 5)roof 6)lights 2 48 Months $ EA $ 6 "or Approved Equal" John Deere 1 set verticut reels for 7500A E—Cut Hybrid fairway mower,accessories 1)scrapers on front and back rollers 2)1 set of yokes to attach reels to mower 7 3)weights"or Approved Equal" 1 48 Months $ EA $ John Deere, Rough Mower,Terrain Cut 8800 5 Deck rotary rough mower,accessories 1)roof 2)lights 3)mulch 1 48 Months $ EA $ 8 kit"or Approved Equal" John Deere,Bunker Rake, 1200 Hydro Rake,accessories 1)lights 2)front plow 3)standard equipment rear rake 2 48 Months $ EA $ 9 serrated rear rake"or Approved Equal" John Deere,Utility Vehicle,ProGator 2020A Dump Bed, accessories 1)tow package 2)bed liner for dump body 1 48 Months $ EA $ 10 3)under coating rust protection"or Approved Equal" John Deere,Spray Rig, HD 300, accessories 1)auto rate controller 2)electric foam marker 3)100'hose 4)electric hose reel 5)spray gun 6)covered boom 7)3 way teejet holder 8)nozzles 006,008,and raindrop 9)under coating 11 rust protection"or Approved Equal" 1 48 Months $ EA $ John Deere, Utility vehicle, ProGator 2020A,accessories 1)Vicon Spreader 2)electronic multi-mode throttle/governor control kit 3)under coating rust EA $ 12 protection"or Approved Equal" 1 48 Months $ Dakota,Top Dresser,Turf Tender 410 pull behind"or EA $ 13 Approved Equal" 1 48 Months $ Buffalo,Debris/Leaf Blower, Buffalo Tow Behind BT- 14 MEGA Debris/Leaf Blower"or Approved Equal" 1 48 Months $ EA $ ITB 2016-149-ND 38 Dakota,Top Dresser, Turf Tender 440,accessories 15 1)spinner wl side conveyor"or Approved Equal" 1 48 Months $ EA $ Tru Turf,Greens roller,Tru Turf Speed Roller, accessories 1)spiker attachment 2)light kit 3)brush kit 1 48 Months $ EA $ 16 "or Approved Equal" Ryan,Sod Cutter,Ryan Sod Cutter Jr."or Approved 1 48 Months $ EA $ 17 Dual" TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bidllease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE(per ENGINE HOUR), if applicable: $ Our Leasing Agency will be: Name,Address, and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. Group III Miami Beach Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Miami Beach Golf EST. Lease Monthly Unit Total Price Group Ill Club QTY. Term Lease Price1 Toro,Aerator, Pro Core 648,accessories 1)lights 2) pull behind harvester 3)needle tine holders with turf guard 4)quad tine holders with turf guard"No 1 48 Months $ EA $ 1 Substitutes" TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bid/lease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE (per ENGINE HOUR), if applicable: $ Our Leasing Agency will be: Name,Address, and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. ITB 2016-149-ND 39 Group IV Miami Beach Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Miami Beach Golf EST. Lease Monthly Unit Total Price Group IV Club QTY. Term Lease Price1 Wiedenmann,Sweeper,Wiedenmann Super 500 multi- purpose sweeper,accessories 1)golf course package 1 "No Substitutes" 1 48 Months $ EA $ TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bid/lease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE(per ENGINE HOUR), if applicable: $ Our Leasing Agency will be: Name,Address, and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. Group V Normandy Shores Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Normandy Shores EST. Lease Monthly Unit Total Price Group V Golf Club QTY. Term Lease Price1 Toro,Aerator,Pro Core 648,accessories 1)lights 2)pull behind harvester 3)needle tine holders with turf guard 4)quad tine holders with turf guard"No 1 Substitutes" 1 48 Months $ EA $ TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bidllease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE(per ENGINE HOUR), if applicable: $ Our Leasing Agency will be: Name,Address, and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. ITB 2016-149-ND 40 Group VI Normandy Shores Golf Club Equipment (A) (B) (C) (D)=AXBXC Group VI Equipment Description for the Normandy Shores EST. Lease Monthly Unit Total Price Golf Club QTY. Term Lease Price1 Wiedenmann,Sweeper,Wiedenmann Super 500 multi-purpose sweeper,accessories 1)golf course 1 package"No Substitutes" 1 48 Months $ EA $ TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bid/lease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE (per ENGINE HOUR), if applicable: $ Our Leasing Agency will be: Name, Address, and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. Group VII Additional Items Group VII ADDITIONAL ITEMS Equipment Purchase Parts Purchase John Deere % +/- % +/- Toro % +/- % +l- Tru Turf % +/- % +/- Ryan % +l- % +/- Buffalo % +/- % +/- Caterpillar % +/- % +/- Wiedenmann % +/- % +/- Specify Other Brands % +/- % +/- Specify Other Brands % +/- % +/- Specify Other Brands % +/- % +/- Address of the nearest Repair Facility for each manufacturer brand bid: Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: ITB 2016-149-ND 41 APPENDIX F BEACH Insurance Requirements ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 42 M A ! BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability- $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 _Fire Legal Liability $ .00 _Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 —Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2016-149-ND 43 ATTACHMENT C CONSULTANTS RESPONSE TO THE (ITB) ',/\ BEACH INVITATION TO BID (ITB) LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT 2016-149-ND HECTOR TURF 1301 N.W.THIRD STREET DEERFIELD BEACH,FL 33442-1648 • BID ISSUANCE DATE: SEPTEMBER 1, 2016 BID DUE: OCTOBER 3, 2016 @ 3:00 PM ISSUED BY: 111 MIAMIBEACH NATALIA DELGADO, PROCUREMENT CONTRACTING OFFICER I PROCUREMENT DEPARTMENT 1755 Meridian Ave.3'd Floor, Miami Beach, FL 33139 305.673.7000 x6263 www.miamibeachll.gov APPENDIX A t, A1A Ai Rci ir% F.1 v d /-4„, 11 1 LeY Proposal Certification , Questionnaire & Requirements Affidavit ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT HECTOR TURF 1301 ft W.THIRD STREET' DEERFIELD BEACH,FL 334421648 PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 1TB 2016-149-ND 16 .........__................... ...___...._._. __..__... __....... Solicitation No: Solicitation Title: 2016-149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT Procurement Contact Tel: IEmail. Natalia Delgado 305-673-7000 x6263 I nataliadelgado@miamibeachfl.gav PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: TESCO SOUTH dba HECTOR TURF No of Years in Business: I No of Years in Business Locally: I No.of Employees: 100 YEARS 100 YEARS 52 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): 1301 NW THIRD STREET CITY: DEERFIELD BEACH STATE: I ZIP CODE: FL 33442 TELEPHONE NO.: 954-429-3200 TOLL FREE NO.: 800-432-5512 FAX NO.: 954-725-6701 FIRM LOCAL ADDRESS: 1301 NW THIRD STREET CITY: DEERFIELD BEACH STATE: I ZIP CODE: FL 33442 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: JOSEPH LIMBERG ACCOUNT REP TELEPHONE NO.: 954-429-3200 EXT.213 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: JLIMBERG@HECTORTURF.COM FEDERAL TAX IDENTIFICATION NO.: 59-2199514 The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2016-149-ND 17 1. Veteran Owned Business.Is Pro user claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https:l/Supp l ierportal.dnb.corn/webapp/wcs/storeslservlet/Suppl ierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR.It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer,director,agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 4. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an public sector agency? YES Q NO SUBMITTAL REQUIREMENT: If answer to above is"YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others,the conflict of interest, lobbying and ethics provision of the City of ITB 2016-149-ND 18 Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfil.gov/procurementl. 8. .. .. . •- 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach, A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? x I YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners"or to domestic partners of employees? X j YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified.Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health x x Sick Leave x X Family Medical Leave x x Bereavement Leave x x If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurementl. ITB 2416-149-ND 19 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,bid,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,bid,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,bids,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm ReceiptReceipt Receipt ,. 4- ? Addendum 1 Addendum 6 Addendum 11 v' Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2016-149-ND 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2016-14 -ND 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other pr''oposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: JOSEPH LIMBERG SALES MANAGER Signature of Proposer's Authorized Re resentative: Date: 9;42--1/ 0/0 State of / fd k) On this day of kg-,2011k personally ) appeared before me,2*h U"7' " who County of &War: ) stated that (s)he is tie ofle 'v ttt✓hc' lii4%�, corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: 6,714 Uf NotarryPtJplic /for the 1 of I My Commission Expires:/''R&M /11, . NICE" LE rso- t: w ' 11 ty 14201$- 'vea ver`-ion ruNotaryRublcUnd4riters 11-B 2016-149-ND 22 APPENDIX E S\ rF Ark! = v ‘ t Cost Proposal Form ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT HECTOR TURF 1301 N.W.THIRD STREET RFIELDBEACH, L32m1648 PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 35 APPENDIX A COST PROPOSAL FORM Failure to submit Cost Proposal Form in its entirety and fully executed by the deadline established for the receiat of .ro.osals will result in .ro•osal bein• deemed non-ressonsive and bein. re-ected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The cost proposal form shall be completed mechanically or, if manually, in ink. Cost proposal forms completed in pencil shall be deemed non-responsive.All corrections on the cost proposal form shall be initialed. Group I Miami Beach Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Miami Beach Golf EST. Lease Monthly Unit Group I Club QTY. Term Lease Price1 Total Price John Deere,Bunker Rake, 1200 Hydro Rake, accessories 1)lights 2)front plow 3)standard equipment 2 48 Months $ EA $ 1 rear rake serrated rear rake"or Approved Equal" John Deere,Walk Behind Greens Mower,220E Cut Hybrid,accessories 1)lights 2)reels 3)groomer attachment 4)rotating groomer brush attachment 5)mow &go trailer 6)solid front roller and solid back roller 7)14 4 48 Months $ EA $ 2 blade reel"or Approved Equal" John Deere,Rough Mower,997 Z-Trac Commercial diesel 60 or 72 inch back discharge,accessories 1)mulch 3 48 Months $ EA $ 3 kit"or Approved Equal" Buffalo,Debris/Leaf Blower,Buffalo Tow Behind BT- 4 MEGA Debris/Leaf Blower"or Approved Equal" 1 48 Months $ EA $ John Deere,Utility Vehicle,John Deere Gator TX, accessories 1)lights 2)under coating rust protection 3)tow package 4)spray liner for dump body"or Approved 10 48 Months $ EA 5 Equal" Progressive,Pull Behind Mower,Progressive Pro-Flex 120 5 gang pull behind rotary mower,accessories 1 48 Months $ EA $ 6 1)mulch kit"or Approved Equal" John Deere,Greens Mower,Triplex 2500E hybrid gas, accessories 1)lights 2)14 blade reel 3)baskets 4)scrapers on front solid roller and scrapers on back solid roller 5)1 set of yokes to attach reels to mower"or 6 48 Months $ EA $ 7 Approved Equal" John Deere,1 set Verticut reels for Triplex 2500E Hybrid, accessories 1)1 set of yokes to attach reels to mower 2)scrapers on front solid roller and scrapers on back 1 set 48 Months $ EA $ 8 solid roller 3)weights "or Approved Equal" John Deere,1 set Greens Groomer reels for Triplex 2500E Hybrid,accessories 1)14 blade reel cutting units with green groomer kit 2)scrapers on front solid roller and scrapers on back solid roller 3)1 set of yokes to 1 set 48 Months $ EA $ 9 attach reels to mower"or Approved Equal" ITB 2016-149-ND 36 John Deere,1 set Greens Grooming Reel Rotating Brushes for Triplex 2500 E Hybrid,accessories 1)scrapers on front solid roller and scrapers on back solid roller 2)1 set of yokes to attach reels to mower 1 set 48 Months $ EA $ 10 3)14 blade reel"or Approved Equal" Tru Turf,Greens Roller,Tru Turf Speed Roller, accessories 1)spiker attachment 2)light kit 3)brush kit 2 48 Months $ EA $ 11 "or Approved Equal" John Deere,Slope Mower,7200 Precision Cut Slope Mower,accessories 1)10 blade reel 2)roof"or Approved 2 48 Months $ EA $ 12 Equal" John Deere,Fairway Mower,7500A E-Cut Hybrid, accessories 1)11 blade reel 2)groomers 3)front and rear roller scrapers 4)scrapers on back rollers 5)roof 6)lights 2 48 Months $ EA $ 13 "or Approved Equal" John Deere,1 set verticut reels for 7500A E-Cut Hybrid fairway mower,accessories 1)scrapers on front and back rollers 2)1 set of yokes to attach reels to mower 3)weight! 1 14 "or Approved Equal" set 48 Months $ EA $ John Deere,Spray Rig,HD 200 Spray Rig,accessories 1)auto rate controller 2)electric foam marker 3)100'hose 4)electric hose reel 5)spray gun 6)covered boom 7)3 way teejet holder 8)nozzles 006,008,and raindrop 1 48 Months $ EA $ 15 9)under coating rust protection"or Approved Equal" John Deere,Utility vehicle,ProGator 2020A,accessories 1)Dakota,top dresser,turf tender 410 2)electronic multi- mode throttle/governor control kit 3)under coating rust 1 48 Months $ EA 16 protection"or Approved Equal" John Deere,Utility vehicle,ProGator 2020A,accessories 1)Vicon Spreader 2)electronic multi-mode throttle/governor control kit 3)under coating rust 1 48 Months $ EA $ 17 protection"or Approved Equal" Ryan,Sod Cutter,Ryan Sod Cutter Jr,"or Approved EA $ 18 Equal" 48 Months $ Dakota,Top Dresser,Turf Tender 440,accessories 1 48 Months $ EA $ 19 1 s*inner w/side conve or"or A•'roved Equal" TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bidllease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE(per ENGINE HOUR), if applicable:$ Our Leasing Agency will be: Name,Address, and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. ITB 2016-149-ND 37 Group II Normandy Shores Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Normandy Shores EST. Lease Monthly Unit Group 11 Golf Club QTY. Term Lease Price1 Total Price John Deere,Greens Mower,Triplex 2540E hybrid gas, accessories 1)lights 2)14 blade reel 3)baskets 4)scrapers on front solid roller and scrapers on back solid roller 5)1 set of yokes to attach reels to mower"or 5 48 Months $ EA $ 1 Approved Equal" John Deere,1 set Verticut reels for Triplex 2500E Hybrid, accessories 1)1 set of yokes to attach reels to mower 2)scrapers on front solid roller and scrapers on back solid 2 roller 3)weights"or Approved Equal" 1 set 48 Months $ EA $ Tru-Turf,rollerlspiker for triplex 2500E,Tru-Turf Triplex Roller/Spiker combo reels,accessories 1)1 set of yokes 1 set 48 Months $ EA $ 3 to attach reels to mower"or Approved Equal" John Deere,Groomer reels for Triplex 2500E with brush insert,accessories 1)scrapers on front solid roller and scrapers on back solid roller 2)14 blade reel"or 1 set 48 Months $ EA $ 4 Approved Equal" John Deere,Utility Vehicle,John Deere Gator TX, accessories 1)lights 2)under coating rust protection 3)tow package 4)spray liner for dump body"or 5 48 Months $ EA $ 5 Approved Equal" John Deere,Fairway Mower,7500A E—Cut Hybrid, accessories 1)11 blade reel 2)groomers 3)front and rear roller scrapers 4)scrapers on back rollers 5)roof 6)lights 2 48 Months $ EA $ 6 "or Approved Equal" John Deere 1 set verticut reels for 7500A E—Cut Hybrid fairway mower,accessories 1)scrapers on front and back rollers 2)1 set of yokes to attach reels to mower 1 48 Months $ EA $ 7 3)weights"or Approved Equal" John Deere,Rough Mower,Terrain Cut 8800 5 Deck rotary rough mower,accessories 1)roof 2)lights 3)mulch 1 48 Months $ EA $ 8 kit"or Approved Equal" John Deere,Bunker Rake,1200 Hydro Rake,accessories 1)lights 2)front plow 3)standard equipment rear rake 2 48 Months $ EA $ 9 serrated rear rake"or Approved Equal" John Deere,Utility Vehicle,ProGator 2020A Dump Bed, accessories 1)tow package 2)bed liner for dump body 1 48 Months $ EA $ 10 3)under coating rust protection"or Approved Equal" John Deere,Spray Rig,HD 300,accessories 1)auto rate controller 2)electric foam marker 3)100'hose 4)electric hose reel 5)spray gun 6)covered boom 7)3 way teejet holder 8)nozzles 006,008,and raindrop 9)under coating 1 48 Months $ EA 11 rust protection"or Approved Equal" John Deere,Utility vehicle,ProGator 2020A,accessories 1)Vicon Spreader 2)electronic multi-mode throttle/governor control kit 3)under coating rust EA $ 12 protection"or Approved Equal" 1 48 Months $ Dakota,Top Dresser,Turf Tender 410 pull behind"or EA $ 13 Approved Equal" 1 48 Months Buffalo,Debris/Leaf Blower,Buffalo Tow Behind BT- 14 MEGA Debris/Leaf Blower"or Approved Equal" 1 48 Months $ EA $ ITB 2016-149- D 38 i 11 I Dakota,Top Dresser, Turf Tender 440,accessories 15 1)spinner w/side conveyor"or Approved Equal" 1 48 Months $ EA $ Tru Turf,Greens roller,Tru Turf Speed Roller, accessories 1)spiker attachment 2)light kit 3)brush kit 16 "or Approved Equal" 1 48 Months $ EA $ Ryan,Sod Cutter,Ryan Sod Cutter Jr."or Approved 1 48 Months $ EA $ 17 E+ual" TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ Vendor's bidllease price must include a minimum 900-hour use time per unit,per year. EXCESS CHARGE(per ENGINE HOUR), if applicable: $ Our Leasing Agency will be: Name,Address,and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted,i.e.; 12-14 days. Delivery dates may be a determining factor in award. Group III Miami Beach Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Miami Beach Golf EST. Lease Monthly Unit Total Price Group III Club QTY. Term Lease Price1 Toro,Aerator,Pro Core 648,accessories 1)lights 2) pull behind harvester 3)needle tine holders with turf guard 4)quad tine holders with turf guard"No 1 48 Months $ 625.24 EA $30,011.52 1 Substitutes" TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 625.24 I Vendor's bidllease price must include a minimum 900-hour use time per unit,per year. EXCESS CHARGE (per ENGINE HOUR), if applicable:$ 7.00 an hour TCP Equipment Finance,1111 West San Marnan Drive,Suite A2 West,Waterloo,IA 50701-8926 Our Leasing Agency will be:Phone:866-258-1129 Name,Address,and Phone Number Guaranteed Delivery Time: 45 Days (in calendar days)from receipt of Purchase Order. It must be a firm delivery time; no ranges will be accepted,i.e.; 12-14 days. Delivery dates may be a determining factor in award. ITB.,_016-14;-N D ...,.. 39 Group IV Miami Beach Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Miami Beach Golf EST. Lease Monthly Unit Total Price Group IV Club QTY. Term Lease Pricer Wiedenmann,Sweeper,Wiedenmann Super 500 multi- purpose sweeper,accessories 1)golf course package 1 "No Substitutes' 1 48 Months $ EA $ TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bid/lease price must include a minimum 900-hour use time per unit,per year. EXCESS CHARGE(per ENGINE HOUR), if applicable:$ Our Leasing Agency will be: Name,Address,and Phone Number Guaranteed Delivery Time: (in calendar days)from receipt of Purchase Order. It must be a firm delivery time;no ranges will be accepted, i.e.;12-14 days. Delivery dates may be a determining factor in award. Group V Normandy Shores Golf Club Equipment (A) (B) (C) (D)=AXBXC Equipment Description for the Normandy Shores EST. Lease Monthly Unit Total Price Group V Golf Club QTY. Term Lease Pricer Toro,Aerator,Pro Core 648,accessories 1)lights 2)pull behind harvester 3)needle tine holders with turf guard 4)quad tine holders with turf guard"No 1 Substitutes" 1 48 Months $ 625.24 EA $30,011.52 TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 625.24 1 Vendor's bidllease price must include a minimum 900-hour use time per unit,per year. EXCESS CHARGE(per ENGINE HOUR), if applicable:$ 7.00 an hour TCP Equipment Finance,1111 West San Marnan Drive,Suite A2 West,Waterloo,IA 50701-8926 Our Leasing Agency will be: Phone:866-258-1129 Name,Address,and Phone Number 45 Days Guaranteed Delivery Time: (in calendar days)from receipt y of Purchase Order. It must be a firm delivery time; no ranges will be accepted, i.e.; 12-14 days. Delivery dates may be a determining factor in award. I B 016-149-ND 40 1 Group VI Normandy Shores Golf Club Equipment (A) (B) (C) (D)=AXBXC Group VI Equipment Description for the Normandy Shores EST. Lease Monthly Unit Total Price Golf Club QTY. Term Lease Pricer Wiedenmann,Sweeper,Wiedenmann Super 500 multi-purpose sweeper,accessories 1)golf course 1 package"No Substitutes" 1 48 Months $ EA $ TOTAL LEASE PAYMENT AMOUNT(to include tangible property tax,if applicable) $ 1 Vendor's bid/lease price must include a minimum 900-hour use time per unit, per year. EXCESS CHARGE(per ENGINE HOUR),if applicable:$ Our Leasing Agency will be: Name,Address,and Phone Number Guaranteed Delivery Time: 45 Days (in calendar days)from receipt of Purchase Order. It must be a firm delivery time;no ranges will be accepted,i.e.;12-14 days. Delivery dates may be a determining factor in award. Group VII Additional Items Group VII ADDITIONAL ITEMS Equipment Purchase Parts Purchase John Deere % +1- % +I Toro 21.8 % +1- 10 % +/- Tru Turf % +/- % +1- Ryan % +1- % +!- Buffalo % +1- % +1 Caterpillar % +1- % +1 Wiedenmann % +/- % +!- Specify Other Brands % +1- % +I- Specify Other Brands % +I- % +1- Specify Other Brands % +/- % +1- Address of the nearest Repair Facility for each manufacturer brand bid: Bidder's Affirmation Company: TESCO SOUTH dba HECTOR TURF Authorized Representative: JOSEPH LIMBERG Address: 1301 NW THIRD STREET,DEERFIELD BEACH,FL 33442 Telephone: 954-429-3200 Email: JLIMBERG@HECTORTURF.COM (..-/;e3-Authorized Representative's Signature::„ f ..,.ITB.,,016-1 9-ND 41 i APPENDIX F iteh , , „. A , Appie "„„ A 00 t iv I /4-% \I I 'N - Insurance Requirements ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT HECTOR TURF 1301 N.W.THIRD STREET DEESFEE D BEACH, FL 334421848 PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 42 coACC)RD CERTIFICATE OF LIABILITY INSURANCE 00AT2/26/20DIYYTY) E)01/6 fi THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CE OR CATEO F INSURANCEAND DOECERS NOT HOLDER. A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Sentry Customer Service DOUGLAS E HIGGINS PHONE FAX (A/C.No.Ext):800-295-6919 IA/C.Not: 800-514-7191 EMAIL ADDRESS:businessproducts direct@sentry.com INSURER(S)AFFORDING COVERAGE NAIL# INSURER A:PATRIOT GENERAL INSURANCE COMPANY 23442 INSURED INSURER B: TESCO SOUTH INC DBA INSURER C: HECTOR TURF 1301 NW 3RD ST INSURER!): DEERFIELD BEACH,FL 33442 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: 0180 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WWI (MMIDDIYYYYI IMMIOD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 D • CLAIMS-MADE E OCCUR PREMISES(EO s o5urrence) $500,000 MED EXP(Any one person) $15,000 A X 49-53113-01 04/16/2016 04/15/2017 PERSONAL&ADV INJURY $1,000000 GEN'L AGGREGATE LIMIT APPLIES PER; GENERALAGGREGATE $3,000,000 X 1 POLICY 0 PO- n LOC PRODUCTS-COMP/OP AGG $2,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY 2/aCOecc(deD SINGLE LIMIT -$1,000.000 X ANY AUTO BODILY INJURY(Per person) $ —A AUTOS NED _SCHAUTOSEDULED 49-53113-01 04/15/2016 04/15/2017 BODILY INJURY(Per accident) $ HIRED AUTOS NON-OWNED PPROPER,dDAMAGE $ _AUTOS — 1 $ X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $4,000,000 A X EXCESS LIAB CLAIMS-MADE 49-53113-01 04/15/2016 04/15/2017 AGGREGATE l $4,000,000 DED I ( RETENTION$ PRODUCTS-COMP/OPAGG $4,000,000 WORKERS COMPENSATION X PER OTH- STATUTE E AND EMPLOYERS'LIABILITY Y/N R ANY PROPRIETOR/PARTNER/EXECIJ 1VN/A 49-53113-03 10/27/2015 10/27/2016 (Mandatory NH) L = E L.EACH ACCIDENT $500,000 AOFFICER/MEMBEREXCLUDED7 N EDISEASEEA EMPLOYEE $500,000 (MaIn If yes,describe under EL DISEASE-POLICY LIMIT $500,000 DESCRIPTIONOF OPERATIONS below - 1 i 1 DESCRIPTION OF OPPERATIONS!LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) 1 1 1 i CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 3RD FL THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN • 1700 CONVENTION CENTER DR ACCORDANCE WITH THE POLICY PROVISIONS. MIAMI BEACH,FL 33139 AUTHORIZED REPRESENTATIVE/ Gt -tu/ A T7J j/ ACORD 25(2014/01) Page 1 of 2 ©1988-2014ACORD CORPORATION.All rights reserved. • 49531130180 The ACORD name and logo are registered marks of ACORD 02/26/2016 1 00001 0000000963 16058 0 N 59770768-7147-4049-8233-C4CC8604AD24 r • AGENCY CUSTOMER ID: ACS LOC#: ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED DOUGLAS E HIGGINS TESCO SOUTH INC DBA HECTOR TURF POLICY NUMBER 49-53113-01 CARRIER N4IC CODE EFFECTIVE DATE:D4/15/2016 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS ASCHEDULETO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of LIabir Insurance ACORD 101(2008/01) ©2008 ACORD CORPORATION. All rights reserved. 4953113 The ACORD name and logo are registered marks of ACORD 02/26/2016 1 PATRIOT GENERAL THE SENTRY PLAN STEVENS POINT, WISCONSIN POLICY (A PARTICIPATING STOCK COMPANY) A MEMBER OF THE SENTRY FAMILY OF INSURANCE COMPANIES • GENERAL LIABILITY DECLARATIONS POLICY NUMBER 49-53113-01 NAME INSURED: TESCO SOUTH INC DBA HECTOR TURF ADDITIONAL INSURED SCHEDULE The following information is required to complete the accompanying additional insured endorsement which forms a part of the Named Insured's COMMERCIAL GENERAL LIABILITY COVERAGE PART. • ADDITIONAL • INSURED ENDORSEMENT EFFECTIVE • CITY OF MIAMI BEACH CG 20 10 04 13 FROM APRIL 15, 2016 3RD FL TO APRIL 15, 2017 ; 1700 CONVENTION CENTER DR MIAMI BEACH, FL 33139 (CERTIFICATE NUMBER 0180) LOCATION(S) OF COVERED OPERATIONS 1700 CONVENTION CENTER DR MIAMI BEACH, FL 33139 FOR ENDORSEMENT TEXT, • SEE OVER. 1 • • • CG 89 01 11 85 (MECH) I ' HEC 49-53113-01 40 161 • 02-26-2016 (000 0180) 06575 OIT180RG • POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED ; OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to include as an additional insured the person(s)or organization(s) shown in the Schedule, but only with respect to liability for"bodily injury", "property damage" or 'personal and advertising injury" caused, in whole or in party by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional Insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or"property damage" occuring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs)to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of"your work"out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged In performing operations for a principal as a part of the same project. CG 2010 0413 ©Insurance Services Office,Inc.,2012 Page,1 of 2 01718NRS 1 1 ti POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 1010413 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III •Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 10 04 13 0 Insurance Services Office,Inc.,2012 Page 2 of 2 O1T18NR2 e i 4 zi \ <fi @' Est. 1912 1301 N.W.THIRD STREET• DEERFIELD BEACH,F1.33442 (954)429—320(1•FAX(954)725-6701 HECTOR TURF REFERENCES for Bid ITB #2016-149-ND -.Lease of Golf Course Turf Maintenance Equipment Dade County Golf Courses Mr. Robert Montesino Golf Course Superintendent 6801 Miami Gardens Drive Miami Gardens, FL 33015 Phone: (786) 512-6396 Rmonte@miamidade.Gov Providing Turf Equipment Miami Springs Golf Club Ms. Laurie Bland Golf Course Superintendent 650 Curtiss Parkway Miami Springs, FL 33166 blandl@miamisprings-fl.gov Phone: (786) 371-3146 Providing Turf Equipment Riviera Country Club Mr. PJ Salter Golf Course Superintendent 1155 Blue Road Coral Gables, FL 33146 pi salter@gmail.com Phone: (772) 538-8202 Providing Turf Equipment Serving South Florida for Over 100 Years MRThe Toro Company 4 8111 Lyndale Avenue South,Bloomington,Minnesota 55420-1196 •Phone 952-888-8801 •www.thetorocompany.com •Fax 952/887-8258 September 27, 2016 City of Miami Beach Procurement Department Attn: William Garviso, Procurement Contracting Officer II 1755 Meridian Avenue, 3rd Floor Miami Beach, FL 33139 RE: Bid ITB#2016-149-ND - Lease of Golf Course Turf Maintenance Equipment Dear William Garviso: This letter is to inform you that Hector Turf at 1301 N.W. 3rd Street in Deerfield Beach, FL (954-429-3200) is the sole source for Toro commercial turf equipment, Toro golf course irrigation products, Toro accessories and parts, and is the only authorized service center for Toro commercial products for your geographic area. If you have any questions regarding this, please contact me. Sincerely, at40444.4„6,0 Chris Anderson District Sales Manager The Toro Company Commercial Products Division CA:jo cc: Joe Limberg, Hector Turf TORO. ProCore® 648 The most productive walk greens aerator with a 48"swath,Innovative wheels-behind design eliminates crushed cores and hole damage. ` r` ; t , i .j, , R } i,m ,,c--- h-,- i4Ya ..1 ,. ;?-tr 0� ' ` 4. X14 1yis. r •` N } *�It r` • l �. f lyis { ' � F . ' ci iIt". t ti .ftp xl,',".'?-•.+tK '.i ,' - pi •t r . .$ a n^,a �h '4 r w' � ri, (,ajrr ,r y_• t T 'bj. a^"1.`..4•- _ - r „ t -'!Jr-, ..' ,•1 ' ! i . 4`1 c'-,.'..,„ '. ' 44"--.," -6•V IIII,- - • �r fi• s , r 4, ;'+"%) } ,ii. 3; j• 3 11,a.r/ ; �1 • .: Ar � 4 elL.1';','i 1 At, i ' •pyre 1, .. 4 i4,. ,141' �)�S 9 Ai�, `S Y• f ` i, • .�; ,5 -4,-..t .:,�' •. 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'ra- -r.Aryit'y �:r•.x, r sL '��r pa. 41. 1 , n-—s•- y 's•a,y v _ � s. •••io? • � -► ' ' sr,�L ,r_ �!�k• — fE. 4. -3 .aa •-- "!°t"-', •Jyj� as t .i; ' . .1' A.---.1•• aai.f.ttt • L * ' "rt BW a,a ` .- .am.A ' ,...4,0). _� ;� C .1....,i,„ .,: = . �. -, _r. Mri, . M t „,, x” ,.. ",•. _ ,t, ,,t 4e.t � .. '# ,, : ,.,..a.,.. e-.r!mrr• "•' „�'-- 4�f '{epi. .4' • + �n _ • M .f • • . . ti , - . - - • ' r 4' _„ ' lik 2015 Toro Commercial Equipment Gaide15-003T Rev.2/15 117 SAFELY TORO© ProCore® 648 Specifications* PROCORE 648,MODEL 09200 ENGINE Kohler',2-cylinder,air-cooled,23 hp(17.2 kW)gross,19 hp(14.2 kW)net @ 3000 rpm,41 cu-in.(674 cc)displacement.Dry,large capacity,replaceable element air fitter.External spin-on oil filter,2-quart(1.9-liter). FUEL CAPACITY 7.5-gallon(28.4-liter),gasoline. ELECTRICAL 12-volt,15 amp regulated charging alternalorlgenerator.BD Croup No.:Ul battery,300 cold cranking amp @ 0°F.Micro-processor logic control. DRIVETRAIN 3WD,Series-Parallel hydrostatic,closed loop.Variable displacement piston type pump.High-torque,low-speed wheel motor drive. HYDRAULIC SYSTEM Remote spin-on filter.3.0-gallon(13.2-liter),Mobilfluid 424(std.)or Mobil EAL biodegradable(opt.). CONSTRUCTION Traction unit:welded steel frame.Coring head:welded steel frame with cast crank and arm assembly. TIRES 20 x 10-10,2-ply rated,smooth tread,tubeless,inflated to 12 psi,de-mountable rims. BRAKES Dynamic braking through hydrostatic transmission service brake.Hand actuated parking brake. Transport: Aerating: Forward: 0-3.5 mph(D-6.4 km/h),variable Detent 1: 1.5'(3.8 cm)spacing(2 x 1.5'pattern) GROUND SPEED Reverse: 0-2.0 mph(0-3.2 km/h),variable Detent 2: 2.0'(5.1 cm)spacing(2 x 2.0'pattern) Aerating: .77-1.51 mph(1.23-2.42 km/h),variable Detest 3: 2.5"(6.4 cm)spacing(2 x 2.5"pattern) Detent 4: 3.0'(7.6 cm)spacing(2 x 3.0"pattern) INSTRUMENTATION Ha urm eter,tachometer. Hand controlled bail on handle,coring head lifts and de-clutches if control bail is released.Parking brake and transaxle shift on handle.Coring head raise/lower CONTROLS switch on handle console.Side console with ignition,aeration spacing,manual ground follow and system reset.Aeration depth adjustment on coring head.Throttle and choke on engine. INTERLOCKS Clutch latch,traction neutral,coring head raisellower. Length Width Height Wheelbase Track Width Weight(dry) Ground Clearance DIMENSIONS 104.5'(265.4 cm) 50.12'1127.3 cml Head Raised 45'(1143 cm) /4,5'1113 cm) 33.3'197.3 cm) 1,590 lbs.(722 kg) 4.75'(12.1 cm) Head Lowered 36.5'(92.7 cm) Top of Handle 41.0'(104.1 cm) CERTIFICATION ANSI 871.4-1999.CE&EU machinery directives. WARRANTY Two-year or 500 hour limited warranty.Refer to the Operator's Manual for further details. TINE HEADS Model Description Lateral Spacing Mount Diameter 09739 Needle Tine 1.6"(2.8 cm) NIA 09736 Mini-Tine(2 rows of 5) 1.6"(2.8 cm) 3/8" 09737 Mini Tine(1 row of 6) 1.3"(3.3 cm) 3/8" TINES 09794 3 Tine 314" 2.6"(6.8 cm) 3/4" 09796 4 Tine 3/4" 2"(5.1 cm) 314° 09797 3 Tine 7/8" 2.6"(6.8 cm) 718" 09711 QuickChangeTM 3-Tine 2.6"(6.8 cm) 314"or 718" 09719 QuickChangeTM 4-Tine 2"(5.1 cm) 314'or 718' ACCESSORIES Model Description 09220 Windrower Kit 09225 Tire Scrapers 09234 Rear Roller Kit 99-6166-01 Weight Kit 114-0590-01 QuickChangenMTool TINES Over 100 Titan Tines in multiple varieties available from Toro See the Tom Titan Tines Catalog or visit www.toro.comltitantines 1.1111111.111 'Specifications and design subject to change without notice.Products depicted in this literature are for cemonstration purposes only. Actual products offered for sale may vary it use,design,required attachments and safety features.See distributor for details on all warranties. The ProCom 648 is manufactured At.�A<m 2015 Toro Commercial Equipment Guide 15-003T Rev.2/15 118 in Tomah,WI ISO 9002Certified Plant. SAFELY Detail by FEI/EIN Number Page 1 of 3 Florida Department of State DIVISION OF CORPORATIONS , ) ✓ l a _�_,• J Department of State / Division of Corporations / Search Records / Detail By Document Number/ Detail by FEI/EIN Number Florida Profit Corporation TESCO SOUTH, INCORPORATED Filing Information Document Number F79921 FEI/EIN Number 59-2199514 Date Filed 05/14/1982 State FL Status ACTIVE Last Event EVENT CONVERTED TO NOTES Event Date Filed 12/30/1988 Event Effective Date NONE Principal Address 1301 N.W. 3RD STREET %JAMES R. MANTEY DEERFIELD BEACH, FL 33442 Changed: 03/02/1988 Mailing Address 1301 N.W. 3RD STREET JAMES R. MANTEY DEERFIELD BEACH, FL 33442 Changed:03/02/1988 Registered Agent Name&Address MANTEY, JAMES R 1301 N.W. 3RD STREET DEERFIELD BEACH, FL 33442 Address Changed: 03/02/1988 Officer/Director Detail Name&Address Title PTD MANTEY, JAMES R 1301 N.W.3RD STREET DEERFIELD BCH, FL 33432 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=FeiN... 12/16/2016 Detail by FEI/EIN Number Page 2 of 3 Title VDS MANTEY, SANDRA N 1301 N.W. 3RD STREET DEERFIELD BEACH, FL 33442 Title D MANTEY, PHILIP 29807 WOLF RD BAY VILLAGE, OH 44140 Title AS WEBER, LORI 1301 MW 3RD ST DEERFIELD BEACH, FL 33442 Annual Reports Report Year Filed Date 2014 02/27/2014 2015 01/13/2015 2016 02/08/2016 Document Images 02/08/2016--ANNUAL REPORT View image in PDF format 01/13/2015--ANNUAL REPORT View image in PDF format 02/27/2014--ANNUAL REPORT View image in PDF format 03125/2013--ANNUAL REPORT View image in PDF format 04/10/2012--ANNUAL REPORT View image in PDF format 01/04/2011--ANNUAL REPORT View image in PDF format 01/11/2010--ANNUAL REPORT View image in PDF format 03/31/2009--ANNUAL REPORT View image in PDF format 03/12/2008--ANNUAL REPORT View image in PDF format 04/30/2007--ANNUAL REPORT View image in PDF format 02/24/2006--ANNUAL REPORT View image in PDF format 05/20/2005--ANNUAL REPORT View image in PDF format 03/18/2004--ANNUAL REPORT View image in PDF format 02/24/2003--ANNUAL REPORT View image in PDF format 04/09/2002--ANNUAL REPORT View image in PDF format 05/17/2001--ANNUAL REPORT View image in PDF format 03/15/2000--ANNUAL REPORT View image in PDF format 02/19/1999--ANNUAL REPORT View image in PDF format 08/04/1998--ANNUAL REPORT View image in PDF format 01/28/1997--ANNUAL REPORT View image in PDF format 05/24/1996--ANNUAL REPORT View image in PDF format 01/25/1995--ANNUAL REPORT View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchRe sultDetail?inquirytype=FeiN... 12/16/2016 Detail by FEI/EIN Number Page 3 of 3 Florida Department of State Division of Corporations http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=FeiN... 12/16/2016 sunbiz.org - Florida Department of State Page 1 of 1 Florida Department of State DIVISION OF CORPORATIONS 33 Previous on List Next on List Return to List Fictitious Name Search Filing History Submit Fictitious Name Detail Fictitious Name HECTOR TURF Filing Information Registration Number G92147000123 Status ACTIVE Filed Date 05/26/1992 Expiration Date 12/31/2017 Current Owners 1 County BROWARD Total Pages 5 Events Filed 4 FEI/EIN Number 59-2199514 Mailing Address 1301 N.W.3RD STREET DEERFIELD, FL 33442 Owner Information TESCO SOUTH INCORPORATED 1301 N.W.3RD STREET DEERFIELD,FL 33442 US FEI/EIN Number:59-2199514 Document Number: F79921 Document Images G92147000123--No image available 06/20/2012--Fictitious Name Renewal Filing View image in PDF format 04/30/2007--RENEWAL View image in PDF format 01/16/2002--RENEWAL View image in PDF format 07/25/1997--RENEWAL View image in PDF format Previous on List Next on List Return to List Fictitious Name Search Filing History Submit Florida Department of State,Divis,on of Corporations http://dos.sunbiz.org/scripts/ficidet.exe?action=DETREG&docnum=G92147000123&rdo... 12/16/2016 ATTACHMENT D INSURANCE REQUIRMENTS APPENDIX F IA ' IBEACH Insurance Requirements ITB 2016- 149-ND LEASE OF GOLF COURSE TURF MAINTENANCE EQUIPMENT PROCUREMENT DEPARTMENT 1755 Meridian Ave. 3rd Floor Miami Beach, Florida 33139 ITB 2016-149-ND 42 I BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ ,00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 _Fire Legal Liability $ .00 Protection and Indemnity $ .00 _Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. ITB 2016-149-ND . . ., 43