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2017-29898 Reso RESOLUTION NO. 2017-29898 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIFTH AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2016/17. WHEREAS, the final Capital Improvement Plan for Fiscal Years 2016/17 — 2020/21 and the final Capital Budget for FY 2016/17 were adopted via Resolution No. 2016-29582 on September 27, 2016; and WHEREAS, the first amendment to the Miami Beach Capital Budget for FY 2016/17 was adopted on November 9, 2016 via Resolution No. 2016-29637; and WHEREAS, the second amendment to the Miami Beach Capital Budget for FY 2016/17 was adopted on January 11, 2017 via Resolution No. 2017-29717; and WHEREAS, the third amendment to the Miami Beach Capital Budget for FY 2016/17 was adopted on April 26, 2017 via Resolution No. 2017-29829; and WHEREAS, the fourth amendment to the Miami Beach Capital Budget for FY 2016/17 was adopted on May 17, 2017 via Resolution No. 2017-29864; and WHEREAS, City budget amendments pursuant to Section 166.241(4)(c) of the Florida Statutes must be adopted in the same manner as the original budget; and WHEREAS, the proposed amendments to the FY 2016/17 Capital Budget are included in Attachment A (Source of Funds), Attachment B (Programs), and Attachment C (Projects); and WHEREAS, it is recommended by the Administration that the FY 2016/17 Capital Budget be amended to appropriate $736,782.74 and re-appropriate $3,179,564.47 between existing projects as highlighted in Attachment C (Projects) and as further detailed in the attached Commission Memorandum. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopt the Fifth Amendment to the Capital Budget for Fiscal Year 2016/17 as set forth in Attachment A (Source of Funds), Attachment B (Programs), and Attachment C (Projects). PASSED AND ADOPTED this 7th day of June, 2017. ATTEST: ��•���� B 1�� .. ,"-'"�: ".Efi P- �1I •YOR APPROVED AS TO s ,SNC At ,„ c t //r ' ,. FORM & LANGUAGE '�y RAF L . RANA•O, ' �''�RK ' '' � � &FOR EXECUTION R •' H City Attor Dote ATTACHMENT A FY 2016/17 CAPITAL BUDGET SOURCE OF FUNDS Amended 6/7/17 Amended Capital Funding Source Budget Amended 6/7/17 Revised 97 Parking System Revenue Bd $ 54,405.00 $ 54,405.00 2001 Gulf Breeze-Normandy Golf 128,203.00 128,203.00 2003 GO Bonds-Neighborhood Improvement 1,509,738.00 (307,352.72) 1,202,385.28 2003 GO Bonds-Parks&Rec 197,838.00 197,838.00 2010 Parking Bonds Res o.2010-27491 3,259,331.00 3,259,331.00 3 Cent Local Option Gas Tax 1,300,000.00 1,300,000.00 7th Street Garage 2,563,569.00 2,563,569.00 Art in Public Places 7,060,797.00 7,060,797.00 Capital Projects Not Financed by Bonds - 15,978.00 15,978.00 Capital Reserve 1,254,972.00 1,254,972.00 Community Development Block Grant Fund 542,554.00 44,050.00 586,604.00 Concurrency Mitigation 5,000,000.00 5,000,000.00 Convention Center 1,622,173.68 1,622,173.68 Convention Center CDT Interlocal Fund(441 &442) 2,477,451.32 2,477,451.32 Gulf Breeze Bond - 381,109.72 381,109.72 Half Cent Transit Surtax-County 3,436,818.00 3,436,818.00 Housing Investment Partnership(HOME) - 128,755.74 128,755.74 Line of Credit 5,856,402.00 5,856,402.00 Parking Impact Fees 1,425,823.00 3,000,000.00 4,425,823.00 RDA City Center Projects 70,000.00 70,000.00 RDA South Pointe Capital - (20,938.54) (20,938.54) Parking Operations Fund (121.69) (121.69) Parks and Rec-Beautification - - Pay-As-You-Go 4,065,221.00 4,065,221.00 RDAAnchor Shoppe 6,000,000.00 6,000,000.00 South Pointe Capital 4,334,018.00 4,334,018.00 South Pointe Post Infrasturcture - 20,938.54 20,938.54 SP RDA Post RDA - (612,118.09) (612,118.09) Stormwater Bond 2011 - (1,495,067.44) (1,495,067.44) Stormwater Bond 2015 - (3,497,238.31) (3,497,238.31) Stormwater LOC 43,015,591.00 43,015,591.00 Transportation - 504,251.00 504,251.00 RDA Garage Fund 7,277,219.00 7,277,219.00 RDA-Non TIF 9,000,000.00 9,000,000.00 Realloc.Funds-Other Capital Projects 641,000.00 (73,757.00) 567,243.00 Renewal&Replacement Fund 1,289,000.00 43,148.00 1,332,148.00 Resort Tax-North Beach 4,213,000.00 4,213,000.00 Resort Tax Mid Beach 4,168,600.00 612,118.09 4,780,718.09 Resort Tax-South Beach 2,293,000.00 2,293,000.00 Resort Tax Fund-2% 13,000,000.00 (3,000,000.00) 10,000,000.00 Sanitation Fund 115,000.00 115,000.00 South Pointe Renewal&Replacement Fund 493,425.00 493,425.00 Stormwater Operations - 4,992,305.75 4,992,305.75 Water&Sewer 2000 Bond - 50,022.52 50,022.52 Water&Sewer LOC 22,606,631.00 22,606,631.00 Water&Sewer GBL 2010 - (4,244.59) (4,244.59) Water&Sewer Operations - (45,777.93) (45,777.93) Total Appropriation as of 6/7//17 $ 160,271,658.31 $ 736,182.74 $ 161,007,841.05 ATTACHMENT B FY 2016/17 CAPITAL BUDGET PROGRAMS Amended 6/7/17 Amended Capital Program Area Budget Amended 6/7/17 Revised Art in Public Places $ 7,060,797.00 $ 7,060,797.00 Bridges 150,000.00 150,000.00 Comm unity Centers 102,600.00 102,600.00 Convention Center 4,099,625.00 4,099,625.00 Environmental 1,622,264.53 1,622,264.53 Equipment 443,000.00 443,000.00 General Public Buildings 767,554.00 188,783.74 956,337.74 Golf Courses 65,000.00 65,000.00 Lighting 1,996,000.00 1,996,000.00 Parking 300,000.00 - 300,000.00 Parking Garages 12,531,823.00 12,531,823.00 Parking Lots (2,878,121.69) (2,878,121.69) Parks 7,347,201.00 - 7,347,201.00 Renewal&Replacement 3,501,524.00 43,148.00 3,544,672.00 Seawalls 1,428,972.00 1,428,972.00 Streets/Sidewalk Imps 76,551,730.47 76,551,730.47 Transit/Transportation 39,356,818.00 504,251.00 39,861,069.00 Utilities 5,824,871.00 5,824,871.00 Total Appropriation as of 6/7/17 $ 160,271,658.31 $ 736,182.74 $ 161,007,841.05 NOTE:$3,000,000 of funding for the 1623 West Avenue Intercept Garage project will be transferred from the Resort Tax funding source to the South Beach Parking Impact Fee funding source;The 555 Building Mold Remediation project will be partially funded by funds previously appropriated to the 555 Building Electrical Upgrade Replacement Switch Gear project in the amount of$40,798.28;the 555 Building Installation of Recirculation Fans project in the amount of$77,550;the 555 Building Main Electrical Service Replacement project in the amount of$41,685;the 555 Building HVAC Upgrade and Replacement project in the amount of$10,441.78;the South Shore Community Center Chilled Water Pump Replacement project in the amount of$1,045.41;and the City Hall Card Access System Replacement project in the amount of$8,044. ATTACHMENT C FY 2016/17 CAPITAL BUDGET PROJECTS Amended 6/7/17 Capital Project Name Amended Capital Budget Amended 6/7/17 Revised Capital Budget New Bus Shelter Designs $ - $ 504,251.00 $ 504,251.00 Lottie Apartment 542,554.00 128,755.74 671,309.74 Neptune Apartment - 60,028.00 60,028.00 555 Building Remediation - 222,712.47 222,712.47 555 Building Electrical Upgrade Replacement Switch Gear - (40,798.28) (40,798.28) 555 Building Installation of Recirculation Fans - (77,550.00) (77,550.00) 555 Building Main Electrical Service Replacement - (41,685.00) (41,685.00) 555 Building HVAC Upgrade and Replacement - (10,441.78) (10,441.78) South Shore Community Center Chilled Water Pump Replacement - (1,045.41) (1,045.41) City Hall Card Access System Replacement - (8,044.00) (8,044.00) Total $ 542,554.00 $ 736,182.74 $ 1,278,736.74 NOTE:$3,000,000 of funding for the 1623 West Avenue Intercept Garage project will be transferred from the Resort Tax funding source to the South Beach Parking Impact Fee funding source; The 555 Building Mold Remediation project will be partially funded by funds previously appropriated to the 555 Building Electrical Upgrade Replacement Switch Gear project in the amount of$40,798.28;the 555 Building Installation of Recirculation Fans project in the amount of$77,550;the 555 Building Main Electrical Service Replacement project in the amount of$41,685;the 555 Building HVAC Upgrade and Replacement project in the amount of$10,441.78;the South Shore Community Center Chilled Water Pump Replacement project in the amount of$1,045.41;and the City Hall Card Access System Replacement project in the amount of$8,044. Resolutions - R7 B MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: June 7, 2017 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIFTH AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2016/17. RECOMMENDATION See Memorandum attached. ANALYSIS Legislative Tracking Budget and Performance Improvement ATTACHMENTS: Description o Memo-5th Capital Budget Amendment ❑ Resolution Page 1278 of 1414 CA MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: June 7, 2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIFTH AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2016/17. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's capital improvement plan process begins in the spring when all departments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. Individual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. The CIP is updated annually and submitted to the City Commission for adoption. The FY 2016/17 — 2020/21 Capital Improvement Plan and FY 2016/17 Capital Budget was adopted on September 27, 2016 by Resolution No. 2016-29582. The First Amendment to the FY 2016/17 Capital Budget was approved on November 9, 2016 by Resolution No. 2016-29637. The Second Amendment to the FY 2016/17 Capital Budget was approved on January 11, 2017 by Resolution No. 2017-29717. The Third Amendment to the FY 2016/17 Capital Budget was approved on April 26, 2017 by Resolution No. 2017-29829. The Fourth Amendment to the FY 2016/17 Capital Budget was approved on May 17, 2017 by Resolution No. 2017-29864. Page 1279 of 1414 Resolution Adopting the Fifth Amendment to the Capital Budget for FY 2016/17 June 7, 2017 Page 2 of 4 Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. Administration recommends adopting the resolution for the fourth amendment to the FY 2016/17 Capital Budget. FIFTH AMENDMENT TO THE FY 2016/17 CAPITAL BUDGET The Fifth Amendment to the FY 2016/17 Capital Budget appropriates $736,782.74 and re- appropriates $3,179,564.47 in order to provide additional funding to the following capital projects. 1. New Bus Shelter Designs: In mid-2016, the City Commission approved the issuance of a Request for Qualifications for Architectural and Engineering Design Criteria Professional Services for New Bus Shelters. The City Commission authorized the Administration to enter into negotiations with the top ranked proposer, ACAI Associates, Inc.; and, should negotiations be unsuccessful, enter into negotiations with the second highest ranked proposer, Brooks + Scarpa Architects, Inc. Staff has been engaged in lengthy negotiations with the ACAI team for design services and development of construction documents for four (4) new bus shelter types. At the May 17, 2017 Commission meeting, Administration presented 3 options for moving forward with the bus shelter design. The Commission selected the option for the ACAI team to develop 100% design plans, specifications and construction cost estimates for construction of new bus shelters, inclusive of come fee concessions and scope reductions at an estimated cost of $504,251.This budget amendment would allow for the cost of design development and preparation of 100% construction documents, and would be funded by the Transportation Fund— 106. Prior Years'Appropriations $0 June 7, 2017 Budget Amendment 504,251 Proposed Total Appropriations $504,251 2. 1623 West Avenue Intercept Garage: The FY 20161/17 Capital Budget included an appropriation of $4,165,000 for the West Avenue Intercept garage. Of this amount, $3,000,000 was appropriated from the Resort Tax Fund. This budget amendment would transfer the funding of this portion of the project to the South Beach Parking Impact Fee Fund (South Beach) - 155, which is a more suitable funding source for this project. Prior Years'Appropriations $4,165,000 June 7, 2017 Budget Amendment 0 Proposed Total Appropriations $4,165,000 Page 1280 of 1414 Resolution Adopting the Fifth Amendment to the Capital Budget for FY 2016/17 June 7, 2017 Page 3 of 4 3. Lottie Apartments: This budget amendment would reallocate recaptured Housing Investment Partnership (HOME) grant dollars from the Meridian Place Apartment and London House Apartment projects, both of which have been completed, to the Lottie Apartments project. This property requires a full rehabilitation to address termites, water intrusion from roof and building envelope, mold and lead remediation and major systems replacements. Funds will be appropriated in the HOME Grant Funds - 151 and 182. Prior Years' Appropriations $542,554.00 June 7, 2017 Budget Amendment 128,755.74 Proposed Total Appropriations $671,309.74 4. Neptune Apartments: This budget amendment would reallocate recaptured grant dollars from the Food for Life Network, the Boys and Girls Club, and the H.O.P.E. (Fair Housing) Public Service activities to the Neptune Apartments Improvement project. This property requires shower replacements due to improper installation, which has led to water damage on the supporting floor, window and building envelope repair and replacement due to water intrusion within the elevator shaft, among other repairs. Funds will be appropriated in the Community Development Block Grant Funds - 139, 137, 133, as well as $15,978 from Fund 301 - Capital Projects Not Financed by Bonds. Prior Years'Appropriations $0 June 7, 2017 Budget Amendment 60,028 Proposed Total Appropriations $60,028 5. 555 Building Mold Remediation: On May 2, 2017, an indoor mold survey was performed in all three departments currently housed in the city's 555 Building. The site inspection revealed a need for the city to conduct immediate remediation work at this property to include roof work, exterior wall repair, window repair, new flooring, and drywall repair as needed. A trailer will be used temporarily during the remediation to accommodate for Homeless Outreach, mobilizing of the departments. Funding for this amendment would come from a transfer of dollars previously appropriated to the following projects, and well as a new appropriation of$43,148 from Fund 125- Capital Renewal & Replacement. • 555 Building Electrical Upgrade Replacement Switch Gear- $40,798.28 • 555 Building Installation of Recirculation Fans- $77,550 • 555 Building Main Electrical Service Replacement- $41,685 • 555 Building HVAC Upgrade and Replacement- $10,441.78 • South Shore Community Center Chilled Water Pump Replacement-$1,045.41 Page 1281 of 1414 Resolution Adopting the Fifth Amendment to the Capital Budget for FY 2016/17 June 7, 2017 Page 4 of 4 • City Hall Card Access System Replacement- $8,044 Prior Years'Appropriations $0 June 7, 2017 Budget Amendment 222,712.47 Proposed Total Appropriations $222,712.47 JLM/TOS Page 1282 of 1414