2017-29874 Reso 2017-29874
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE, SUBSTANTIALLY IN THE FORM ATTACHED TO
THIS RESOLUTION, AMENDMENT NO. 1 TO THE AGREEMENT, DATED
FEBRUARY 24, 2014, BETWEEN THE CITY AND UNITED SERVICES,INC. FOR
JANITORIAL SERVICES,CITY-WIDE; SAID AMENDMENT,IN MATERIAL PART,
RETROACTIVELY APPROVING THE ADDITION OF CERTAIN SITES AND
SERVICES, INCLUDING THE PAYMENT OF OUTSTANDING INVOICES,IN THE
AMOUNT OF $37,325.62; ADDING NEW SITES AND SERVICES; CLARIFYING
THAT THE CITY MANAGER MAY AMEND THE AGREEMENT, INCLUDING THE
REDUCTION OR ADDITION OF SITES OR SERVICES COVERED BY THE
AGREEMENT; AND INCREASING THE CONTRACT AMOUNT, BY AN AMOUNT
NOT TO EXCEED $544,163.20.
WHEREAS, on February 12, 2014, the Mayor and City Commission approved the award of
Invitation to Bid ("ITB") No. 269-2013-ME for Janitorial Services, City-wide,to United Services, Inc.
("Contractor") in an estimated annual amount of$1,879,139, and
WHEREAS, on February 24, 2014, the City and Contractor executed an agreement with
respect to Invitation to Bid No. 269-2013-ME for an initial term of three (3) years with two (2) one-
year renewal options, at the City's discretion (the "Agreement"); and
WHEREAS,the City has exercised the first renewal option,for one year,extending the term to
February 23, 2018; and
WHEREAS, the City is currently in the process of going out to bid for a new agreement for
these janitorial services and anticipates having a new agreement in place prior to the end of the
current term; and
WHEREAS, in order to improve and maintain sanitary conditions in the City, per the request of
the Administration, additional facilities needed to be added, and janitorial personnel, and service
days and hours needed to be increased; and
WHEREAS, pursuant to Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES OR
LOCATIONS", of Section 1.0 "SPECIAL CONDITIONS" of the Agreement was amended by the
execution of two(2)City Manager approvals on July 16, 2014 and August 13, 2014(collectively,the
"City Manager Approvals", in order to address the need for additional services; and
WHEREAS, Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES OR LOCATIONS", of
Section 1.0 "SPECIAL CONDITIONS" of the Agreement does not specifically allow for the
amendment of the Agreement or the addition of facilities by the City Manager; and
WHEREAS, the additional facilities, and increase in personnel and service days and hours
resulted in improved sanitary conditions and increased customer satisfaction; and
WHEREAS, the Department of Property Management is seeking not only to maintain these
changes to the janitorial services, but to further increase the number of facilities and hours of
service; and
WHEREAS,the Administration recommends that the Mayor and City Commission approve, in
substantial form, Amendment No. 1 to the Agreement, incorporated herein by referenced and
attached hereto as Exhibit"1"; said amendment retroactively approving the City Manager Approvals,
including the payment of outstanding invoices, in the total amount of $37,325.62, dating from
October 1, 2016 to May 31st, 2017; approving the increase in facilities and level of service through
the end of the current term; and further clarifying that the City Manager will have authority to modify
the level of service, as may be needed.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby approve and authorize the Mayor and City Clerk to execute, substantially in the form
attached to this Resolution,Amendment No. 1 to the Agreement,dated February 24,2014, between
the City and United Services, Inc.for janitorial services, city-wide; said amendment, in material part,
retroactively approving the addition of certain sites and services, including the payment of
outstanding invoices, in the amount of$37,325.62; adding new sites and services;clarifying that the
City Manager may amend the Agreement, including the reduction or addition of sites or services
covered by the Agreement; and increasing the contract amount, by an amount not to exceed
$544,163.20.
PASSED AND ADOPTED this 7 day of JWne 2017.
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
City Attorney Date
AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
UNITED SERVICES, INC.
This Amendment No. 1 (Amendment) to the Agreement, dated February 24,
2014, by and between the City of Miami Beach, Florida, a municipal corporation
organized and existing under the laws of the State of Florida, having its principal place of
business at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and
United Services, Inc., a domestic corporation, having its principal place of business at
462 Forest Street, Kearny, NJ 07032 (the "Contractor"), is entered into this day of
June, 2017.
RECITALS
WHEREAS, on February 12, 2014, the Mayor and City Commission approved the
award of Invitation to Bid ("ITB") No. 269-2013-ME for Janitorial Services, City-wide to
United Services, Inc. ("Contractor") in an estimated annual amount of$1,879,139, and
WHEREAS, on February 24, 2014, the City and Contractor executed an
agreement with respect to ITB No, 269-2013-ME for an initial term of three (3) years,
with two (2) one-year renewal options, at the City's discretion (the "Agreement); and
WHEREAS, the City has exercised the first one-year renewal option, extending
the term of the Agreement to February 23, 2018; and
WHEREAS, in order to improve and maintain sanitary conditions in the City, per
the request of the Administration, additional facilities needed to be added, and janitorial
personnel, and service days and hours needed to be increased; and
WHEREAS, pursuant to Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES
OR LOCATIONS", of Section 1.0 "SPECIAL CONDITIONS" of the Agreement was
amended by the execution of two (2) City Manager approvals on July 16, 2014 and
August 13,2014 (collectively, the "City Manager Approvals"); and
WHEREAS, Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES OR
LOCATIONS", of Section 1.0 "SPECIAL CONDITIONS" of the Agreement does not
specifically allow for the amendment of the Agreement or the addition of facilities by the
City Manager; and
WHEREAS, the additional facilities, and increase in personnel and service days
and hours resulted in improved sanitary conditions and increased customer satisfaction;
and
WHEREAS, the Department of Property Management, pursuant to this
Amendment, is seeking not only to maintain these changes to the janitorial services, but
to further increase the number of facilities and hours of service; and
EXHIBIT 1
Page 1 of 16
WHEREAS, on June 7, 2017, the Mayor and City Commission approved and
authorized the execution of this Amendment, retroactively approving the addition of
certain sites and services, including the payment of outstanding invoices, in the amount
of $37,325.62, and adding new sites and services, collectively for a total additional
contract amount not to exceed $544,163.20; and further clarifying that the City Manager
may amend the Agreement, including the reduction or addition of sites or services
covered by the Agreement.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Contractor hereby agree to amend the Agreement
as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck through and inserted
items underlined) as follows:
(a) The City Manager Approvals are hereby retroactively approved as of the date
of their execution; to wit: July 16, 2014 and August 13, 2014, respectively,
and incorporated herein by reference as if more fully set forth herein.
Additionally, the pending invoices, in the total sum not to exceed $37,325.62
are hereby approved for payment.
(b) Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES OR LOCATIONS",
of Section 1.0 "SPECIAL CONDITIONS", of the Agreement is hereby deleted
in its entirety and replaced with the following:
1.11 ADDITIONS/DELETIONS OF FACILITIES OR LOCATIONS;
ADDITIONS/DELETIONS OF SERVICES BY THE CITY.
• DELETION,OF SITES AND/OR REDUCTION OF SERVICES
BY THE CITY: The City Manager reserves the right to
temporarily or permanently delete existing sites and/or
services at existing sites (collectively, "Reduction of Services").
The payment adjustment in connection with a Reduction of
Services shall be calculated based on the per service rate set
forth in the Cost Proposal, attached hereto as Appendix C, or
the proration of said rate, as applicable. The City's Project
Manager shall initiate any requests for a Reduction of
Services, in writing, to the Contractor no later than 10 days
before effectiveness, with a copy to the Procurement Director.
The Reduction of Services shall be memorialized in writing, in
the form of an amendment to the Agreement, executed by the
City Manager, on behalf of the City, and the Contractor
• ADDITION OF SITES AND/OR SERVICES BY THE CITY:
The City Manager reserves the right to add new sites and/or
services to a site (collectively, "Addition of Services"), subject
to securing budgetary approvals The Addition of Services shall
Page 2 of 16
be evaluated by both the City and the Contractor for the
mutual determination of a fair unit cost, to be based upon
similar site receiving similar service and/or similar services
rendered at a similar site. Sites and/or services deleted and
later re-added shall be re-added at the original service rate,
plus any approved index adjustment. Except in time of
constraints, the Project Manager shall use reasonable efforts
to request the Addition of Services, in writing, to the
Contractor, with a copy to the Procurement Director. The
Addition of Services shall be memorialized in writing, in the
form of an amendment to the Agreement, executed by the City
Manager, on behalf of the City, and the Contractor.
(c) Numbers 1, 4, 6, 30, 34, 36 through 38, and 40 through 43, of Section 2.0
"LOCATIONS & HOURS OF OPERATION", of Appendix B "JANITORIAL
PROGRAM REQUIREMENTS" of the Agreement are hereby deleted in their
entirety and replaced with the following:
1. CITY HALL
Hours of Operation: Monday— Friday 8:00 a.m. - 6:00 p.m.
Occupancy load: 1,.500 per day
1700 Convention Center Drive
99,000 sq. ft.; 4-story Professional/Government Office Building
Restrooms: 24
Elevators: 4
Stairwells: 4
Water Fountains: 14
Level of Service:
SPECIAL REQIIRJ1ENT:
One (1) Porter 8:30 a.m. -5:00 p.m.; Monday— Friday
All areas, including restrooms, on a Monday— Friday cleaning cycle.
Daily Service: public bathrooms, common areas (hallways & lobby areas),
Mayors suite of offices, City Manager's Suite of offices, City Attorney's
suite of offices, Chamber, All other areas on a Tuesday and Friday
schedule.
City Departments are located on the following floors:
1st Floor(14,000 sq. ft.)
City Clerk
Central Services
Cashier/ Licensing
Pension
Employee Lounge/Outside Patio
1st Floor Conference Room
Security/ Building Engineer
Commissioner(Dade County)
Exterior Breezeway/ Handicap Ramps
Elevator Landings
Loading Dock
Page 3 of 16
2nd Floor (22,000 sq. ft.)
Building
Planning & Zoning
3rd Floor (28,500 sq. ft.)
Commission Chamber/ Exterior Covered Patio Area
Finance
Management & Budget
Procurement
Human Resources
Building
4th Floor (35,000 sq. ft)
Mayor & Commissioners City Manager
City Attorney
Public Works Administration
Labor Relations
4. 555 BUILDING
Hours of Operation:
Homeless Outreach - 7:30 a.m.to 3:30 p.m. Monday - Friday
Children's Affairs - 8:30 a.m. to 5:00 p.m. Monday - Friday
Code Compliance,—:6:00 a.m. - 1:00 p.m. Sunday — Wednesday, 6:00
a.m. - 3:00 a.m. on Thursdays, and 24 hours Friday— Saturday
Occupancy Load: 200
555 17th St.
10,725 sq.ft.; 1-story Commercial Office Building
Restrooms: ;5
The building is divided into two separate access areas and contains
open .floor space with work stations, private offices, kitchens and
conference rooms and an I.T. server room. The Code Compliance Office
and the Homeless Outreach Office both have public access information
counters. A continuous covered concrete tile terrace runs the length of
the building on the south side.
Level of Service: All areas on a Tuesday/Friday cleaning cycle. Public
lobbies and bathrooms cleaned daily. Additional Saturday/Sunday
cleaning cycle for Code Compliance Office. Additional Monday,
Wednesday, Thursday cleaning cycle for Homeless Outreach.
Building is utilized by the following city departments:
Homeless Outreach
Children's Affairs
Code Compliance
6. POLICE STATION & PARKING GARAGE
Hours of Operation: 24 hours a day; 7 days a week
Occupancy Load: 1,200 per day
1100 Washington Avenue
100,000 sq. ft.; 5-story Police Facility &Administrative Office Building
Restrooms: 31
Elevators: 3
Stairwells: 5
Page 4 of 16
Locker Rooms: 2
Water Fountains: 13
This is a high use 24-hour daily building consisting of professional office
space, including conference rooms, kitchens, employee lounge, secure
property & evidence areas, secure prisoner area, jail cells, gun range,
gunsmith cleaning & repair, and parking garage. Additionally there are
telephone and communications rooms, trash room, public and private
restrooms, gym, locker room and showers. Many Divisions have large
open floor spaces that consist of semi-private work stations (cubicles)
while other Divisions have numerous private offices.
Level of Service: All areas on a Monday - Friday (7:30am-3:30pm)
cleaning cycle. Lobbies, Jails (1st. floor & holding cells C.I.D.) and
bathrooms cleaned daily.
Police Divisions and Sections are located on the following floors:
1St Floor (24,000 sq. ft.)
Lobby & Public Restrooms
RCC (Secure Lobby Reception Office)
Community Room (Conference Room)
Property & Evidence Unit
Records Unit
Juvenile Processing Area
Roll Call Room
Jail
Elevator Landings
Crime Scene Unit
Restrooms
Garage
2nd Floor(24,000 sq. ft.)
Patrol Division
Gym
Restrooms/ Locker Rooms & Showers
Garage
3rd Floor (24,000 sq. ft.)
Services Division
Criminal Investigations Unit
Financial Management Unit
Support Services Division
Restrooms
Garage
4th Floor (24,000 sq. ft.)
Chief's Office
Public Safety Communications Unit (P.S.C.U. /911)
Information Technology Department (including Server Room)
Technical Service Division
Restrooms
Garage
5th Floor (4,000 sq. ft.)
Gun Range
Gunsmith Repair
Page 5 of 16
Range Admin Office
Restroom
Heliport (5th Floor Roof)
30. PUBLIC WORKS OPERATIONS BUILDING
Hours of Operation: 7:30 a.m. - 4:00 p.m. Monday — Friday and a 24
hour Control Room
Occupancy Load: 250
451 Dade Boulevard
19,900 sq. ft.; 2-story Building
Restrooms: 4
Stairways: 2
Building is utilized as an Operations Center for the Public Works
Department, complete with a large parts warehouse, valve repair shop,
administrative offices, locker rooms and showers, restrooms, utility
rooms, loading dock and 24 hr. per day staffed Control Room. Facility is
equipped with a long continuous elevated concrete apron running the
length of one side of the building that forms a large loading dock. Office
and restroom/locker rooms account for approximately 2,500 square feet
of area.
Level of Service: All areas on a Tuesday/Friday and Saturday/Sunday
cleaning cycle, bathrooms to be cleaned daily.
34. FIRE STATION TWO Support Services/E.O.C.
Building houses fire support services and recruitment on the second
floor. E.O.C. resides on the 3rd floor.
Hours of Operation: 7:00 a.m. to 4:00 a.m. Monday— Friday
Occupancy load is 50
2310 Pine Tree Drive
3,400 sf. (3-story garage/office buldinq).
Restrooms: 3
Elevator: 1
Stairwells: 1
Level of Service: All areas, including restrooms, on a Monday— Friday
cleaning cycle. E.O.G. to be cleaned on Friday.
36. FLEET MANAGEMENT
Hours of operation: 8:00am —5pm Monday— Friday
140 Macarthur Causeway
14,000 sf
Restrooms: 2
Administrative offices, storeroom and garage bays.
Level of Service: All areas, including bathrooms, on a Monday— Friday
cleaning cycle.
37. SANITATION
Hours of operation: 8:00a.m. —4:30p.m. Monday — Friday and 5:00 a.m.
— 3:00 p.m. Saturday—Sunday
140 Macarthur Causeway
20,000 sf
Two story
Page 6of16
20,000 sf
Restroom: two
Administrative offices, storeroom, lounge and garage bays.
Level of Service: All areas on a Tuesday/Friday and Saturday/Sunday
cleaning cycle. Bathrooms cleaned daily.
38. SOUTH POINTE PARK RESTROOM
Hours of Operation: 7:00 a.m. — 8:00 p.m. Monday — Friday and 8:00
a.m. — Midnight Saturday—Sunday
One Ocean Drive
800 sf.
Male/Female
Level of Service: 7:00 a.m. — 8:00 p.m: Monday — Friday at one hour
intervals; 8:00 am —Midnight; Saturday-Sunday (16 hour shift).
40. 6th STREET RESTROOM
Hours of Operation: 7:00 a.m.-10:00 p.m. Monday — Friday and 8:00
a.m. — Midnight Saturday -"Sunday
1,000 sf
Male/Female
Level of Service: 7:00 a.m.-10:00 p.m.; Monday — Friday at one hour
intervals; 8:00 a.m. -.Midnight; Saturday'-Sunday (16 hour shift).
41. 10th STREET RESTROOM
Hours of Operation: 7:00 a.m.-10:00 p.m. >.Monday — Friday and 8:00
a.m. —Midnight Saturday—Sunday
10T" &Ocean
Male/Female
520 sf.
Level of Service: 7:00 a.m.10:00 p.m.; Monday — Friday at one hour
intervals 8:00 a.m.—Midnight; Saturday—Sunday (16 hour shift).
42. 14 th'STREET RESTROOM
Hours of Operation: 7:00 a.m.-10:00 p.m. Monday — Friday and 8:00 a.m.
— Midnight Saturday—Sunday
14th & Ocean
1,500 sf
Male/Female
Level of Service: 7:00 a.m.-10:00 p.m.; Monday — Friday at one hour
intervals; 8:00 a.m. — Midnight; Saturday— Sunday (16 hour shift).
43. 21St STREET RESTROOM
Hours of Operation: 7:00 a.m. - 8:00 p.m. Monday — Friday and 8:00 a.m.
— Midnight Saturday—Sunday
21st Street & Collins Ave.
864 sf
Male/Female
Level of Service: 7:00 a.m. - 8:00 p.m.; Monday — Friday at one hour
intervals; 8:00 a.m. — Midnight; Saturday— Sunday (16 hour shift).
Page 7 of 16
(d) ITB No. 269-2013-ME, Appendix B, Janitorial Program Requirements,
Section 2.0 Locations & Hours of Operation, of the Agreement is hereby
modified to include:
58.1833 BAY ROAD— PROPERTY MANAGEMENT
Hours of Operation: 7:00 a.m. - 5:00 p.m. Monday— Friday
Occupancy Load: 30
1833 Bay Road
23,525 sq. ft.; 2-story
Restrooms: 4
Elevators: 1
Stairwells: 2
Warehouse Bays: 6
Level of Service: 5:00 p.m. - 9:00 p.m.; Monday/Wednesday/Friday
59. FLAMINGO PARK (P.A.L.) POLICE ATHLETIC LEAGUE BUILDING
Hours of Operation: 8:00 a.m..-8:00 p.m. Monday— Friday
Occupancy Load: 250
999 11th Street
13,367 sq. ft.; 2-story
Restrooms: 4
Elevators: 1
Stairwells: 2
Water Fountains: 5
Level of Service: 5:00 D.M. -5:30 p.m.; Monday— Friday
60. HISTORIC OLD CITY HALL
Hours of Operation: 8:00 a.m. -5:00 p.m. Monday— Friday
Occupancy Load: 500
1130 Washington Ave.
34,880 sq. ft.; 3 story
Restrooms: 16
Elevators: 2
Stairwells: 2
Water Fountains: 7
Level of Service: 6:00 p.m. - 10:00 p.m.; Monday — Friday; lobby, 7th and
8th floor only.
City Departments are located on the following floors: 7th and 8th floor
61. LOG CABIN
Hours of Operation: 6:30 a.m. - 3:00 p.m. Monday— Friday
Occupancy Load: 19
8129 Collins Avenue
4,000 sq. ft.; 1-story
Restrooms: 2
Level of Service: Monday through Friday cleaninq cycle (any time after
8:00 am and before Noon).
62. NORTH BEACH BUILDING DEPARTMENT
Hours of Operation: 7:30 a.m. -4:30 p.m. Monday— Friday
Occupancy Load:
Page 8 of 16
962 Normandy Drive
1,655 sq. ft.; 1-story
Restrooms: 1
Level of Service: 4:00 p.m. — 4:30 p.m; Monday/Wednesday/Thursday;
4:00 p.m. —6:00 p.m.; Tuesday/Friday
63. NORTH SHORE OPEN SPACE PARK
Hours of Operation: 7:00 a.m. - 8:00 p.m. Monday— Sunday
Occupancy Load: 500
501 72nd Street
32,000 sq. ft.; 2-story
Restrooms: 7
SPECIAL REQUIREMENT:
One (1) Porter 8:30 a.m. - 5:00 p.m.; Monday— Friday
One (1) Porter 2:00 p.m. - 9:00 p.m.: Monday- Friday
10:00 a.m. - 6:30 p.m.; Saturday
9:00 a.m. - 4:00 p.m.; Sunday
64. PARK RANGER FACILITY
Hours of Operation: 7:00 a.m. - 10:30 p.m. Monday—Sunday
Occupancy Load:
225 Washington Ave.
500 sq. ft.; 1-story
Restrooms: 2
Water Fountains: 1
Level of Service: Tuesday/Friday half hour each day.
65. PARKING METER SHOP NORTH BEACH
Hours of Operation: 6:00 a.m. -2:30 p.m. Monday— Sunday
Occupancy Load:
8300 Collins Avenue
1,600 sq. ft.; 1-story
Restrooms: 2
Level of Service: 12:00 p.m. — 12:20 a.m.; Monday - Friday
66. UNIDAD BUILDING PUBLIC RESTROOMS
Hours of Operation: 8:00 am —8:00pm (Monday through Friday)
7:00am —8:00pm (Weekends)
7275 Collins Avenue 555 sq. ft;
Restrooms: 1 men / 1 women
Water Fountains: 1
Level of Service: 8:00am — 8:00pm (Monday through Friday) (Roving
service
7:00am —8:00pm (Weekends) (1 dedicated porter)
(e) Section 2.1 "HOLIDAY & SPECIAL EVENTS EXTENDED SCHEDULE FOR
BEACHFRONT RESTROOMS", of Appendix B "JANITORIAL PROGRAM
REQUIREMENTS", of the Agreement is hereby deleted in its entirety and
replaced with the following:
Page 9 of 16
2.1 HOLIDAY & SPECIAL EVENTS EXTENDED SCHEDULE FOR
BEACHFRONT RESTROOMS. In addition to the regular hours noted in Section
2.0, the City Beachfront Restrooms (3rd Street, 6th Street, 10th Street, 14th Street,
and 21st Street, and South Pointe Park Restroom), will be open as follows:
S•ecial Event Extended Schedule*
4t of July
Memorial Day Weekend
Art Basel Week
Art Deco Weekend
_Food and Wine Festival 8:00 a.m. - Midnight on a sixteen (16)
Gay/Lesbian Pride hour shift.
Polo on the Beach
Sleepless Nights
Martin Luther King Weekend
Veteran's Day Weekend
Spring Break
New Year's Eve 8:00 a.m. — 3:00 a.m. on a nineteen
(19) hour shift
*Schedule may be adjusted per 1.0 Special Conditions, 1.11 Additional or Decreased
Compensation.
During the above events, contractor will be expected to provide staffing levels
suitable for the demands to upkeep these facilities. At a minimum, contractor will be
required to provide a porter at each City Beachfront Restroom and a supervisor,
responsible for all locations, during the above events.
Changes to the schedule stipulated above will be implemented per Section 1.11,
Additional or Decreased Compensation at an hourly rate of$21.67 per hour.
(f) Section 3.1.2 "SUPERVISION",; of Appendix B "JANITORIAL PROGRAM
REQUIREMENTS", of the Agreement is hereby modified to read as follows:
The Contractor will ensure that all work required by this contract be
satisfactorily supervised. The Contractor shall provide sufficient onsite
supervision as is essential to carry out all the terms and conditions of this
contract. At a minimum, per Section 2.0 "LOCATIONS & HOURS OF
OPERATION", Contractor will be required to provide a supervisor,
responsible for all City Beachfront Restrooms, during the specified events.
The Contractor shall provide the City's Contract Coordinator with the name,
location, and telephone number of the supervisor(s) specifically designated
for this contract. The supervisor(s) shall be available at all times while
contract work is in progress to receive notices, reports, or requests from
either the Contract Coordinator or the designated Contract Coordinator's
Representative. The project manager and supervisory employees must be
able to read, write, and speak English. No City employee is authorized to
exercise either direct or indirect supervision over the Contractor's employees.
(g) Section 3.1.5 "SERVICE CALLS", of Section 3.0 "TECHNICAL
SPECIFICATION", of Appendix B "JANITORIAL PROGRAM
REQUIREMENTS", of the Agreement is hereby modified to read as follows:
Page 10 of 16
A. A service call is a report by building occupants, City personnel, or other
interested parties, of a custodial problem and the Contractor's subsequent
response to, and correction of the problem. Service calls include any needed
maintenance requiring three (3) hours or less of labor.
B. The Contractor shall develop and implement a system to receive, respond
to, and track all service calls, trouble calls, or other operational problems, and
shall maintain a service call log containing, at a minimum, the following
information:
• Name and telephone number of the requester.
• A description and location of the problem.
• Time and date call was received.
• Description of the action taken to resolve the problem, the time, date and
method (in person, e-mail, telephone) of corrective actions that were
reported to the requestor.
C. The Contractor shall maintain the service call log and shall have an
updated copy (within the proceeding 8 days) of the service call log located at
the building site and be available for inspection by the Contract Coordinator
at all times.
D. For regular, non-emergency service calls, the Contractor shall respond
promptly (within 1 hour) to requests for service. If the service call cannot be
resolved within one (1) hour due to circumstances beyond the Contractor's
control, the Contractor shall immediately notify the Contract Coordinator of
the problem and of the estimated time and date that corrective action will be
corn pleted.
E. Emergency service calls are defined as those service calls required when
the work consists of correcting failures, which constitute an immediate danger
to personnel or property, or when the work consists of correcting failures,
which have interrupted or adversely impacted either City operations or
building occupant operations. The Contractor shall provide response,
including qualified personnel at the emergency site, within thirty (30) minutes
during normal operating hours and within 1 hour after normal building
operating hours and on weekends and holidays.
F. Contractor will be compensated for service calls at a rate of $21.67 per
hour.
(h) Section 3.1.11 "SUPPORT SERVICES", of Section 3.0 "TECHNICAL
SPECIFICATION", of Appendix B "Janitorial Program Requirements" of the
Agreement is hereby modified to read as follows:
Support Services - - - - . ' . . . - - -
• The Contractor shall furnish the man-hours per day to perform City-
requested support services.
• The man-hours shall be furnished to the location specified by the Contract
Coordinator.
• The Contract Coordinator shall specify the requirements for support
services.
Page 11 of 16
• The Contractor will furnish all equipment, supplies, and materials.
• The work shall include, but is not limited to, the following activities:
1. Servicing complaints and performing special cleaning required by
vacating of space by occupants; alterations, special conferences; cleanup
work made necessary by toilet floods, rain and similar occurrences.
2. Provide all cleaning and servicing required by the Contract
Coordinator.
• Support services recommendations by the Contract Coordinator must be
reviewed and approved by the Property Management Director, or
designee, prior to notifying the Contractor.
• Contractor will be compensated for support services at a rate of $21.67
per hour.
(i) Appendix C "COST PROPOSAL" of the Agreement is hereby modified to
read as follows:
GROUP 1
Bid Options Bidder is not required to bid on every group to be considered. However bidder must bid on every site within each
group to be considered. Failure to bid on one or more sites within any group will disqualify the bidder's bid for the entire group.As
deemed to be in its best interest.the City reserves the right to make an award by Group or Location to one or more bidders make
an award entirely to a single bidder or reject all bids received.Bidders should carefully consider this condition and bid accordingly.
NO CHANGES TO THIS FORM ARE ALLOWED
Item Location t: Quantity U I M Unit Cost Total Cost
City Hall $8;487-.44 $404,845.68
1 12 Month $15,999.41 $19i, 92,88_
2 City Hall Garage Offices 12 Month $5,673.81 $68,085.72
3 Historic Old City Hall 12 onth 5177.07 62124.84
34 777 Building 12 Month $1,605.09 $19,261.08
555 Building
$93349 $11,198.28
4 5 12 Month $2,247.84 $26`974.04
5 6 Fleet Management 12 Month $399.11 $4,789.32
Sanitation Building $544.24 $ 53858
67 12 Month 1,295.47$ $15,545.60
7B. Police Athletic League and Rec Center 12 Month $1,723.25 $20,679.00
Police Station and Parking Garage $10,773.31 $429 280...08
8 9 12 Month $14,529.47 $1744353.68_
910 Fire Station#2 Administration F 12 Month $261.29 $3,135.48
Fire Station 2 Support Services/EOC $682 69 $647546
4811 12 Month $682.69 $.8192.26
4412 North Beach Police Substation 12 Month $216.50 $2,598.00
4213 Property Mgmt Office&Maintenance 12 Month $394.91 } $4,738.92
14 North Beach Building 12 Month $516.47 $6197.64
1833 Bay Road—Property J
13 Management 12 Month $1,040.16 %12,481.92
4314 Public Works Operations Building 12 Month $1,0$38 0 $13,054.7040. 6
4
Marine Patrol Office and Public f J
4415 Restroom 12 Month i $262.01 $3,144.12
Police Internal Affairs(225
4516 Washington) 12 Month $217.70 $2,612.40
4517 S.Pointe Park Beach Public Restroom 12 Month $1,333.79 $16,005.48
3rd Street Beach Front Public
4718 Restroom 12 Month , $1,333.79 , $16,005.48
Page 12 of 16
6th Street Beach Front Public
4819 Restroom 12 Month $1,333.79 $16,005.48
10th Street Beach Front Public
4920 Restroom 12 Month $1,333.79 $16,005.48
14th Street Beach Front Public
20-21 Restroom 12 Month $1,333.79 $16,005.48
21st Street Beach Front Public
2422 Restroom 12 Month $1,333.79 $16,005.48
35th Street Beach Front Public
2-223 Restroom 12 Month $1,333.79 $16,005.48
46th Street Beach Front Public
2324 Restroom 12 Month $1,333.79 $16,005.48
53rd Street Beach Front Public
24 25 Restroom 12 Month $1,333.79 $16,005.48
26 26 64th Street Restrooms 12 Month $1,333.79 $16,005.48
26 27 Unidad Senior Ctr Public Restrooms 12 Month $1,333.79 $16,005.48
28 Unidad Building 12 Month $19 344.09 $232129.08
27 29 7th Street Parking Garage 12 Month $6,286.78 $75,441.36
28 30 City Hall Parking Garage 12 Month $6,288.28 $75,459.36
29 31 Pennsylvania Parking Garage 12 Month 18,384.00 $100,608.00
30 32 Sunset Harbor Parking Garage 12 Month $1,834.00 $22,008.00
Parking Department Operations
3433 Building 12 Month $261.29 ' $3,135.48
34Log Cabin t 12 Mgnth j $3
$328.66 , 43,92_
35 Parkin. Meter Sho,North Beach 1 +�,.,; ',140.85 ',1 690.20
$8407226A4
TOTAL ANNUAL COSTS GROUP 1 $1,588,707.40
••
Proposer Signature of Authorized
Representative Name and Title of Authorized
Representative
Bid Options. Bidder+s not required to bid on every group to bc-considered.—However,-bidder must bpi On every site within each
group to be considered Failure to bid on one or more sites within any group-will disqualify--the bidder s-bid for the entire grou-p.
As deemecl-to-be-in its best interest the City reserves the right to: make-an awardby-Group or Location to one of-more
bidders;-make an award entirely to-a single bidder Of reject all bids received. Bidders should caretu4+y consider4his-condition
and bid accordingly. NO CHANGES TO THIS FORM ARE ALLOWED.
Item Location Quantity 144-M Unit Cost Total-Cost
4 - - - - 490,009 mare-Feet $0;04 $500.00
2 - - 4490 Square-Feet $9.41- $33:69
3 • .•.- , -- - - 'et 4009 mare-Feet $494 $200
4 4,790 Square-Feet a $0.04 $32-90
g Elevators 1408 Square-Feet $0-04 $7,00
6 VCT Tile Cleaning 4-5T000
Square-Feet $9-94 . $900
7 Carpet-Shonvee 66,009 Square-Feet $043 $47959:00
8 27000 Square-Feet $0:84 . $48.90
g Outside Areas 407099
Square-Feet $0:00 .. $48.00
40 - - - -- - 79;000 Square-Feet $0416 $3;500.00
Page 13 of 16
44 : • - - -- -'^ - • 4440 Square-F-eet : $485 $200.00
i 4.2 Glass-&-Windew-Gleaning-4-st-F-100f 27000 Square Foot 4 $0,02 $4048
-
: 43 _ . : 4 '•:: - -.•••e 44400 Square-Feet .i $045 $5844
44 -: •e e .•.: ce? ". •: -. .e- 70TQ00 Square-Feet .1 $0414 $280.00
45 needed) 50 Menth-Rate-Per-Unit $50,41 $2750040
Proposer Signature of Authorized Representative Name and Title of Authorized
Representative
GROUP 2
Bid Options. Bidder is not required to bid on every group to be considered, However,bidder must bid on every site within each group
to be considered. Failure to bid on one or more sites within any group will disqualify the bidder's bid for the entire group As deemed
to be in its best interest,the City reserves the right to,make an award by Group or Location to one or more bidders make an award
entirely to a single bidder,or reject all bids received. Bidders should carefully consider this condition and bid accordingly. NO
CHANGES TO THIS FORM ARE ALLOWED.
Item Location ' Quantity U I M Unit Cost Total Cost
South Pointe Park Ocean Rescue
1 Facilities& Activity Room 12 Month $298-62 $3,583.44
2 Scott Rakow Youth Center Complex 12Month : $4 338 63 $52,063.56
- ,--—
3 Scott Rakow Youth Center Ice Rink 12 Month 1 $1,441.42 $17,297.04
4 South Shore Community Center12 Month : $3,603.56 $43,242.72
5 21st Street Recreation Center 12 Month $895.86 $10,750.32
6 North Shore Rec &Tennis Center 12 Month $6,265.80 $75,189.60
7 Normandy Shores Park L 12 Month $328.39 $3,940.68
8 Normandy Shores Guardhouse 12 J Month $90.92 $1,091.04
9 Normandy Isle Park&Pool 12 j Month $812.56 $9,750.72
10 Parks Maintenance Facility 12 J Month $251.31 $3,015.72
- -
11 Ocean Front Auditorium 12 Month $410.60 $4,927.20
12 Beach Patrol Office 12 Month $180.00 $2,160.00
13 Flamingo Park Pool 12 Month $400.00 $4,800.00
14 ,Flamingo Park Office • 12 Month 1234.76 12,817.12
Flamingo Tennis Center and
14 Restrooms 12 Month $485.98 $5,831.76
Flamingo Park Baseball,Football
15 Stadium&Softball Field Restrooms 12 Month $787.00 $9,444.00
North Shore Open Space Park 12 Month 110,517.17 1126,206.04
16 North Shore Open Space Offices 12 Month $155.00 $1,860.00
17 Muss Park Pavilion&Restroom 12 Month $267.42 $3,209.04
18 Crespi Park Center&Restroom 12 Month $311.10 $3,733.20
19 Tatum Park Center&Restroom 12 Month $213.94 $2,567.28
20 Stillwater Park Center&Restroom 12 Month $276.54 $3,318.48
21 Fairway Park Center&Restroom 12 Month $345.67 $4,148.04
22 12th Street Parking Garage 12 Month $1,834.08 $22,008.96
23 16th Street Parking Garage 12 Month $6,288.28 $75,459.36
24 17th Street Parking Garage 12 Month i $8,500.00 $102,000.00
Page 14 of 16
25 i 42nd Street Parking Garage 12 Month $2,620.12 $31,441.44
26 13th Street Parking Garage 12 Month $1,834.08 $22,008.96
Park Ranger Facility 12 Month 46.95 563.40
$548,842.56
TOTAL ANNUAL COSTS GROUP 2 '648429.12
Proposer Signature of Authorized Name and Title of Authorized
Representative Representative
Bid-Options-Bidder is not requ redo bid on-eve greu -to-be-c: - -�. Wever,bidder most• - y site wick i card group-to
be-n s - --Failure to-bid crone or more sites within}any-greup-will-d+squallfy-the bidder-s bid for the-en4+regroup /`,s deemed to-be in
Its best inter- _ - yes the right-to . - s . Location to one or MOM bidders:+make an award-entirely to a
single bidder or-reject all bids received-124dders-should carefully consider-bhiy-c a bid accordingl-y NO FIANO€�TO THIS
F=ORM ARE ALLOWED.
Item Location Quantity 114-14 nit-Gest Total-Gest
4 490,000 Square Feet $044- $50040
2 _ - . _ 47800 Square-Feet
$044 $33:50 .
3 Entrances,Lobbies&Corridors 47 $044. $2800
4400 quare Feet $0 $32,90
6 Elevators 1,400
mare Feef $044 $ 00
g VCT Tile Cleaning 45-900 r, $404 $9040
7
CarpetPo 65;000 mare-Feet $0:03 $ 95040
: 27309 Square-Feet $041- $4840
491-990 + Sq. €eet $040 $4000
40 ' - . - -. . 74900 mare-Feet $0d $3,500.00
44 - 4,999 Square-Feet $046 $200:00
42 ___ - '" - 2000 Square Feet $0:02 $49-09
- - $045 $5040
44 - 0880 Square-Feet $0:00 $28040
-- ��
46 60 $6040 $2,500-.00
46 42 per cevice event $36,27 $435,24
Proposer Signature-of Autberized
Representative Representative
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of
this Amendment shall govern.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 15 of 16
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:
Rafael E. Granado, City Clerk Philip Levine, Mayor
Date Date
FOR CONSULTANT: UNITED SERVICES, INC.
ATTEST:
By:
Secretary President
Print Name Print Name
Date Date
Page 16 of 16