2017-29897 Reso RESOLUTION NO. 2017-29897
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AT ITS JUNE 5,
2017 SPECIAL MEETING, AND APPROVING THE INSOURCING OF THE
NORTH SHORE PARK TENNIS CENTER, PURSUANT TO OPTION 1, AS
PRESENTED BY ADMINISTRATION; DIRECTING THE OFFICE OF BUDGET
AND PERFORMANCE IMPROVEMENT TO MAKE NECESSARY
ALLOCATIONS FOR THE OPERATIONAL COSTS ASSOCIATED WITH
OPTION 1 FOR THE REMAINING MONTHS OF FY 2016/2017 AND IN THE
CURRENT SERVICE LEVEL BUDGET FOR FY 2017/2018; AND
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AMENDMENT NO.
1 TO THE AGREEMENT BETWEEN THE CITY AND MIAMI BEACH TENNIS
MANAGEMENT, LLC FOR TENNIS MANAGEMENT AND OPERATIONS
SERVICES AT THE CITY'S FLAMINGO AND NORTH SHORE TENNIS
CENTERS; SAID AMENDMENT, IN MATERIAL PART, REMOVING THE
NORTH SHORE PARK TENNIS CENTER FROM THE SCOPE OF
SERVICES, IDENTIFYING A TURN-OVER DATE, AND PROVIDING FOR
THE EQUITABLE DISBURSEMENTS AND/OR REIMBURSEMENTS TO
EACH PARTY, AS APPLICABLE; AND FURTHER DIRECTING THE
ADMINISTRATION TO SUBMIT THE FINAL NEGOTIATED AMENDMENT
FOR APPROVAL BY THE CITY COMMISSION.
WHEREAS, on April 26, 2017, City Commission referred a discussion regarding the insourcing of the
North Shore Park Tennis Center ("the Center") to the Neighborhoods and Community Affairs Committee
("NCAC"), in light of several emails that the Administration and the City Commission received regarding the
use of the Center by teaching professionals; and
WHEREAS, at the May 19, 2017 NCAC meeting, the Committee moved to refer this item to the
Finance and Citywide Projects Committee ("FCWPC"), and directed staff to identify potential operating
models, outlining their financial implications for consideration as part of the budgeting process; and
WHEREAS, in the essence of time, with the start of summer programming less than two weeks away,
a special FCWPC meeting was noticed for June 5, 2017; and
WHEREAS, following direction from NCAC, Staff identified the outsourcing of programming and
instruction and the insourcing of the Center's operations as a potential operating model; and
WHEREAS, in this model, the Center's hours of operation would be 7:30 a.m. to 9:30 p.m., 7 days a
week and the City would be responsible for the front desk, reservation and software system, money
collection, maintenance of courts and overall facility and other tasks or duties as needed; and
WHEREAS, additionally, all membership and court fees would stay with the City and programming
instruction would be contracted out through either Professional Service Agreements or Independent
Contractor Agreements; and
WHEREAS, using this model, at the June 5, 2017 FCWPC meeting, the Administration presented the
financial implications of three options, based on three sample staffing schedules and estimated revenue
numbers based on Miami Beach Tennis Management's reported revenue, as follows:
• Option 1 (Proposes hiring two (2)full-time employees and five (5) part-time employees)
o Estimated Revenue: $440,813
o Estimated Expenses: $545,560
o Net Income: ($104,747);
• Option 2 (Proposes hiring one (1)full-time employees and six(6) part-time employees)
o Estimated Revenue: $440,813
o Estimated Expenses: $515,169
o Net Income: ($74,356); and
• Option 3 (Mirrors Miami Beach Tennis Management's current staffing schedule, which is not
feasible for the City; proposes hiring three (3) full-time employees)
o Estimated Revenue: $440,813
o Estimated Expenses: $546,059
o Net Income: ($105,246); and
WHEREAS, other factors considered in the cost analysis for the three proposed options included, but
are not limited to:
• Staff costs
• Operating costs
o Clay
o Lines
o Nets
o Balls
o Office supplies
• Supplemental costs
o Security alarm
o Security cameras
o Copy machine; and
WHEREAS, at the June 5, 2017 FCWPC meeting, the Committee recommended that the City
undertake the operation of the Center and outsourcing of the programming of the Center pursuant to Option
1; and
WHEREAS, the FCWPC further recommended that the Administration negotiate an amendment to the
Agreement, excluding the Center from the scope of the Agreement; and
WHEREAS, the appropriate funding and staff positions would need to be allocated to the Parks and
Recreation budget immediately, and integrated as part of the Parks and Recreation Department's for the
remaining months of FY 2016/2017 and at the current service level for FY 2017/2018.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the Finance and Citywide Projects Committee at its June 5, 2017 special
meeting, and approve the insourcing of the North Shore Park Tennis Center, pursuant to option 1,
as presented by the Administration; direct the Office of Budget and Performance Improvement to
make necessary allocations for the operational costs associated with Option 1 for the remaining
months of FY2016/2017 and in the current service level budget for FY 2017/2018; and authorize
the Administration to negotiate Amendment No. 1 to the Agreement between the City and Miami
Beach Tennis Management, LLC for Tennis Management and Operations Services at the City's
Flamingo and North Shore Tennis Centers; said amendment, in material part, removing the North
Shore Park Tennis Center from the scope of services, identifying a turn-over date, and providing
for the equitable disbursements and/or reimbursements to each party, as applicable; and further
direct the Administration to submit the final negotiated amendment for approval the City
Commission.
PASSED and ADOPTED this 7th day of June, 2017.
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City Attorney
Resolutions -C7 Y
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 7, 2017
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE AT ITS JUNE 5, 2017
SPECIAL MEETING, APPROVING THE INSOURCING OF THE NORTH SHORE
PARK TENNIS CENTER, PURSUANT TO OPTION 1, AS PRESENTED BY THE
ADMINISTRATION; DIRECTING THE OFFICE OF BUDGET AND
PERFORMANCE IMPROVEMENT TO MAKE THE NECESSARY ALLOCATIONS
FOR THE OPERATIONAL COSTS ASSOCIATED WITH OPTION 1 FOR THE
REMAINING MONTHS OF FY 2016/2017 AND IN THE CURRENT SERVICE LEVEL
BUDGET FOR FY 2017/2018; AND AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY
AND MIAMI BEACH TENNIS MANAGEMENT, LLC FOR TENNIS MANAGEMENT
AND OPERATIONS SERVICES AT THE CITY'S FLAMINGO AND NORTH SHORE
TENNIS CENTERS; SAID AMENDMENT, IN MATERIAL PART, REMOVING THE
NORTH SHORE PARK TENNIS CENTER FROM THE SCOPE OF SERVICES,
IDENTIFYING A TURN-OVER DATE, AND PROVIDING FOR THE EQUITABLE
DISBURSEMENTS AND/OR REIMBURSEMENTS TO EACH PARTY, AS
APPLICABLE; AND FURTHER DIRECTING THE ADMINISTRATION TO SUBMIT
THE FINAL NEGOTIATED AMENDMENT FOR APPROVAL BY THE CITY
COMMISSION.
RECOMMENDATION
Accept the recommendation of the Finance and Citywide Projects Committee at its June 5, 2017 Special
Meeting approving the insourcing of North Shore Park Tennis Center using Option 1 as presented by
Administration, directing the Office of Budget and Performance Improvement to make necessary allocations
for the remaining months of the FY 2016/17 and to include Option 1 in the Current Service Level Budget for
FY 2017/18, as well as amend and renegotiate the existing Tennis Management Agreement with Miami Beach
Tennis Management to exclude North Shore Park Tennis Center from the scope.
ANALYSIS
Background
On April 26, 2017, City Commission referred this item regarding insourcing of North Shore Tennis to the
Neighborhoods and Community Affairs Committee ("NCAC"), in light of several emails that Administration and
Commission received regarding the teaching professionals at North Shore Tennis Center("the Center").
At the May 19, 2017 NCAC meeting,the Committee moved to refer this item to the Finance and Citywide Projects
Page 893 of 1665
Committee("FCWPC"),and directed staff to identify potential operating models,outlining their financial implications
for consideration as part of the budgeting process.
In the essence of time, with the start of summer programming less than two weeks away, a special
FCWPC meeting was noticed for June 5, 2017. Following direction from NCAC, Staff identified the
outsourcing of programming and instruction and the insourcing of the Center's operations as a
potential operating model.
Model to Insource North Shore Park Tennis Center
Following direction from NCAC, Staff identified the outsourcing of programming and instruction and
the insourcing of the Center's operations as a potential operating model.
In this model, the Center's hours of operation would be 7:30 a.m. to 9:30 p.m., 7 days a week. The City would be
responsible for the front desk, reservation and software system, money collection, maintenance of courts and overall
facility and other tasks or duties as needed.
Additionally, all membership and court fees would stay with City. Programming instruction would be contracted out
through either Professional Service Agreements or Independent Contractor Agreements.
Using this model,the financial implications of three options, based on three sample staffing schedules are shown in
Exhibits A, B and C and estimated revenue numbers based on Miami Beach Tennis Management's reported
revenue.
Other factors considered in the cost analysis(Exhibit D)include,but are not limited,to:
• Staff costs
• Operating costs
o Clay
o Lines
o Nets
o Balls
o Office supplies
• Supplemental costs
o Security alarm
o Security cameras
o Copy machine
In order of preference, financial implications from the three proposed options, which are summarized in the table
below:
Option 1 Option 2 Option 3
Estimated Revenue $440,813 $440,813 $440,813
Estimated Expenses $545,560 $515,169 $546,059
Net Income ($104,747) ($74,356) ($105,246)
*Estimated Expenses include fringe assumption of additional 50%FT and 10%PT
Page 894 of 1665
If the ultimate direction of the City Commission is to proceed with this model, it is important to note that additional
City staff would need to be hired before implementation. Option 1 would have an impact of two full-time employees
and five part-time employees.Option 2 would have an impact of one full-time employee and six part-timers.Option 3
would have an impact of three full-time employees.
It is also important to note that while Option 3 mirrors Miami Beach Tennis Management's current staffing schedule,
this option is not feasible for the City because this scheduling is in violation of our collective bargaining agreement.
If direction is given,the appropriate funding and positions would need to be allocated to the Parks and Recreation
budget immediately,and integrated as part of the Department's current service level for FY 17/18 and future.
June 5.2017 FCWPC Special Meeting
At the June 5, 2017 FCWPC Special Meeting, Administration presented the insourcing model with 3 staffing
options.Commissioner John Elizabeth Aleman motioned to recommend Option 1 and Commission Ricky Arriola
seconded the motion. A second motion was made by Commissioner John Elizabeth Aleman to amend and
renegotiate the existing Tennis Management Agreement with Miami Beach Tennis Management to exclude North
Shore Park Tennis Center from their scope and was seconded by Commissioner Joy Malakoff.
FINANCIAL INFORMATION
This Resolution is directing the Office of Budget and Performance Improvement to make necessary
allocations for the remaining months of FY 2016/17 and to include Option 1 (Estimated Revenue:
$440,813 and Estimated Expenses: $545,560) in the Current Service Level budget for FY 2017/18.
Legislative Tracking
Parks and Recreation
Sponsor
Commissioner John Elizabeth Aleman
ATTACHMENTS:
Description
D Exhibit A- City Preferred Schedule Option 1 - NS Tennis
❑ Exhibit B - City Preferred Schedule Option 2- NS Tennis
❑ Exhibit C - City Preferred Schedule Option 3 - NS Tennis
• Exhibit D - City Staff Proposed Model- NS Tennis
Page 895 of 1665
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