Letter of Agreement for 85th Annual US Conference of Mayors 020 /7-02112
FY 2016/2017 CONTRACT
TOURISM ADVANCEMENT PROGRAM
LETTER OF AGREEMENT
Grantee Name City of Miami Beach
Contact Person Judy Hoanshelt
Contact Phone Number 305.673.7510
Grantee Address 1700 Convention Center Drive
Miami Beach, Florida 33139
Name of Project 85th Annual US Conference of Mayors
Project Date(s) June 23-26, 2017
Total Amount of MBVCA Grant $90,000.00
CONTRACT DEADLINE MAY 12, 2017
INTERIM REPORT DEADLINE JUNE 1, 2017
FINAL REPORT DEADLINE AUGUST 25, 2017
REQUEST FOR REIMBURSEMENT/EXPENDITURE DEADLINE SEPTEMBER 30, 2017
The MBVCA requires that you attach a resolution from your board authorizing the execution of
this agree ent by the - gnatory. Attach Hereto.
IN WITNESS WHERE►►F, the parties hereto have executed thi gree ent o is date ',130 I ii
Authorize�J ignat e Chairperson ofihe Miami Beach
For Grant- Organization Visitor and Convention Authority
APPROVED AS TO
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Rafael E. Granado,City Clerk
VISITOR AND FY 2016/2017 TOURISM ADVANCEMENT PROGRAM
CONVENTION PUBLIC RELATIONS ACKNOWLEDGMENT FORM
AUTHORITY
Grantee Name City of Miami Beach
Contact Person Judy Hoanshelt
Contact Phone Number 305.673.7510
Grantee Address 1700 Convention Center Drive
Miami Beach, Florida 33139
Name of Project 85th Annual US Conference of Mayors
Project Date(s) June 23-26, 2017
Total Amount of MBVCA Grant $90,000.00
The MBVCA has contracted with Hill and Knowlton (H&K) to promote the City of Miami Beach and the
MBVCA through a strategic plan based on the following primary "buckets":
1. Leisure Lifestyle Traveler
2. Arts and Culture Traveler
3. Sports/Celebrity/Entertainment Traveler
4. Global GBLT Traveler
H&K welcomes information from grant recipients about events that can be used to pitch Miami Beach
stories, embellish press releases or provide background information. The MBVCA works closely with
H&K to develop releases only featuring grants made.
Grant recipients who want to hire H&K for event-specific press releases or wire access are able to do
so. H&K expects to offer a special hourly rate for the development of releases, with wire access, (should
it be desire ) paid by th vent producers.
Received nd acknowl dged by:
Authorize Signat re
For Grant e Orga ization
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Title of Signatory
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Type or Print the above Signature
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Date •\���8 vii , PPROVED AS TO
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MI AM,I VISITOR AND FY 2016/2017 TOURISM ADVANCEMENT PROGRAM
EACH AUTHORITY CONVENTION GENERAL CONDITIONS
GENERAL CONDITIONS
Please initial each item and kee• a co• for our records
,.14 1. PROJECT AND BUDGET DESCRIPTION:
The Grantee may only use the award for the purposes that are specifically described in the Project Description and
Budget. The grantee must fulfill all the terms outlined in the motion approving the grant by the MBVCA Board.
All expenditures will be subject to the terms of this Agreement and the Revised Project Narrative and Revised Project
Budget attached hereto. The Grantee's expenditure of grant funds is to be used only for the specific items or any special
conditions set forth by the MBVCA Board and/or Grants Review Panel. Please review the MBVCA grant guidelines for
complete list of funding restrictions.
Any changes in project, i.e. budget, location, date,etc.must be reported to the MBVCA Administrator,at 1701
Meridian Avenue, Suite 403, Miami Beach, FL 33139, immediately in writing. Budget decreases or increases of
10%or more may require a re-evaluation and approval by the MBVCA Board.
jistr
. PAYMENT SCHEDULE:
The MBVCA pays its Tourism Advancement Program grants upon the performance and completion of the event. To be
reimbursed by the MBVCA for expenses approved by Board motion and application budget, please document all
applicable expenses on the request for reimbursement form,and provide the proper documentation for each request.
The MBVCA requires the following documentation:
✓ Each paid invoice must be stapled to the copy(front and back)of your proof of payment.
✓ Acceptable proofs of payment include canceled checks, replacement checks, as per the guidelines of the
Check Clearing for the 21st Century Act(Check 21 Act) if applicable, wire transfer confirmations, debit/credit
cards.All forms of payments,outside of a cancelled check,must show a link to the bank account indicated on
the Bank Account Verification Statement provided within the original signed grant contract.All documentation
is subject to approval by the MBVCA Administration.
I Enclose copies of all printed material, i.e. Ads, Brochures, Programs, etc., with the Reimbursement Form
attached to this contract.
✓ At the 50%point of expenditures,the Administrator must be contacted with an updated budget showing where
the project is mid-range compared to the original budget.
Bills Incurred prior to the beginning of the fiscal year or the grant approval date, whichever is later, are not
reimbursable. Bills incurred after the end of the fiscal year are not reimbursable unless previously approved in
writing by MBMBVCA administration.
The MBVCA assumes no obligation to provide financial support of any type in excess of the total grant amount. Cost
overruns are the sole responsibility of the Grantee. The Grant funds will be disbursed upon receipt and approval by the
Administrator of all reports, invoices, and documents due from the Grantee, as required through this Agreement. The
reimbursement cycle is approximately 30 days from when the request is submitted to the MBVCA Administrator,
providing that the information submitted is complete and accurate.
Please reference the MBVCA Grant Guidelines to determine which expenses are reimbursable.
5
3. REPORTS:
The Grantee must supply the MBVCA with interim reports documenting that the grantee has fulfilled all requirements.
Organizations that have been granted funds should supply Interim Reports to the MBVCA every period. Failure to
meet this requirement will result in a delay of payment or cancellation of funding.
The Final Report and Exit Interview Form, as supplied in this contract, must be completed accurately and according to
guidelines. The original reports should be sent to the MBVCA Administrator within sixty (60) days of project
completion. Final disbursement is dependent on completion and successful submission of the Final Report, including
the required Exit Interview Form and a Profit and Loss Statement for your event.
Final submission of all documentation, including but not limited to, final report, request for reimbursement and Exit
Interview Form must be completed before the end of the fiscal year. Any extensions must be requested in writing and
approved by MBVCA administration prior to the end of the fiscal year. The fiscal year is defined as October 1 —
September 30.
4. ACCOUNTING AND FINANCIAL REVIEW:
The Grantee must keep accurate and complete books and records of all receipts and expenditures of Grant funds in
conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to
payments received and made in conjunction with this Grant, such as vouchers, bills, invoices, receipts, bank
statements and canceled checks, shall be retained in Miami-Dade County in a secure place and in an orderly fashion
by the Grantee for at least two years after the expenditure deadline.
The MBVCA or its designee at the Grantee's offices may examine these books, records and documents during regular
business hours and upon reasonable notice. Furthermore, the MBVCA may, at its own expense, audit or have
audited, upon reasonable notice, all the financial records of the Grantee,whether or not purported to be related to this
Grant.
Please note that the MBVCA is unable to disburse funds unless all required documents pertaining to the grant have
been received and approved.
5. BANK ACCOUNTS:
Monies received pursuant to this Agreement shall be kept in accounts in established Miami-Dade County banks or
savings and loan associations,whose identities shall be disclosed in writing on the attached Bank Account Verification
Statement form. These accounts need not be accounts,which are segregated from other accounts maintained by the
Grantee. The identity and title of individuals whom the Grantee authorizes to withdraw or write checks on Grant funds
from the banking institutions shall be disclosed in writing on the Bank Account Verification Statement form.
(lAtt
6. PUBLICITY AND CREDITS:
You are required to prominently display the MBVCA logo in all marketing, publicity, and advertising materials related to
this grant. The Grantee must also include the following credit line in all public announcements, press releases,
programs, collateral material, print and broadcast media: WITH THE SUPPORT OF THE MIAMI BEACH VISITOR
AND CONVENTION AUTHORITY. The MBVCA logo and website link should also be displayed on the event-related
and/or organizational website. In addition, a promotional deal should be developed and submitted to the MBVCA at
least 30 days prior to the start of the event. The promotion may include a discounted ticket price, a 2-for-1 offer, or
anything you deem appropriate.The promotion will be included as part of the MBVCA App"Miami Beach Information",
with additional promotion through MBVCA social media accounts. Please note that failure to do so could result in a
Ismdiminution of MBVCA funding in current or future grant cycles.
7. PROMOTIONAL MATERIAL:
The following promotional materials are available upon request to all grant recipients: Full Color, Full Page and Half
Page ads for use in event program books. If you would like City of Miami Beach material for distribution at your event,
please contact Eva Silverstein, City of Miami Beach Director of Tourism and Convention.
6
8. INSURANCE REQUIREMENTS:
The City of Miami Beach aril"the Miami Beach Visitor and Convention Auority shall be held harmless by the
r--
Grantees who must meet all the insurance requirements of the City of Miami Beach. Proof of insurance must be shown
with endorsement to the City of Miami Beach. For information on insurance and other City Service requirements please
contact the Special Events Liaison for the City of Miami Beach at(305)673-7577.
9. REMEDIES AND EXPENDITURES DEADLINE/DEFAULT PROVISIONS:
In the event the Grantee shall fail to materially conform to any of the provisions of this Agreement, the MBVCA may
withhold or cancel all, or any, unpaid installments of the Grant. Further,in the event of a material breach of any term or
condition of this Agreement, upon five (5) calendar days written demand by the MBVCA, the Grantee shall repay all
portions of the Grant which have been received by the Grantee, and which were spent in violation of the Grant. The
Grantee will be liable to reimburse all unauthorized expenditures discovered after the expiration of the Grant period.
The Grantee will also be liable to reimburse the MBVCA for all lost or stolen grant funds. Grant funds which remain in
the possession or under the control of the Grantee as of the date of the Expenditure Deadline must be returned within
15 days after the Expenditure Deadline;if such funds have been committed but not expended,the Grantee must request
in writing from the Administrator an extension of the Expenditure Deadline for a period not to exceed one year.
Grantees failing to submit final paperwork during the fiscal year in which the grant was awarded(i.e.submission of final
report, request for reimbursement,exit interview,and profit and loss statement)will be ineligible to apply and/or receive
a grant during the subsequent fiscal year; however,the Grantee will be allowed to apply for future fiscal year's grants
programs.
Organizations whose grants have been rescinded due to non-performance or compliance,must wait a full fiscal
year in order to re-apply to the MBVCA.Fraudulent documentation and/or activity will suspend an organization
and/or event from returning to the MBVCA for funding. Re-instatement for funding ability is board determinant.
Note:Completed final reports and requests for reimbursement received after the end of the fiscal year in which the grant
is awarded, are not eligible for reimbursement. Events taking place during the month of September will be granted an
additional 30 days for the submission of final documentation as outlined above.
10. DEPOSIT TERMS:
Grants approved by the Board require that$500 be withheld from payment until a Final Report and Exit Interview Form
is turned in within 60 days of the completion of the project. This$500 is non-refundable after 60 days.If the Final Report
and Exit Interview Form are not forthcoming, projects will not be considered for future funding. THERE WILL BE NO
WAIVERS UNDER ANY CIRCUMSTANCES.
11. FISCAL YEAR:
The fiscal year shall be defined as October 1 through September 30. All conditions that must be met shall fall within
those dates.
12. POST PERFORMACE REPORTING:
Grant criteria must be met post-event through the following: Hotels: Submission of completed and signed hotel pick up
forms or group reservation pick up reports;Media Impressions: Post Performance report from media outlet stating post
media impressions; impressions report garnered from the organization's PR Firm, or from a media monitoring/press
clipping service such as BurrellesLuce; Television/Cable Contracts with audience delivery of adults 18+ as measured
by Nielsen Live+3. Nielsen Live+3 indicates the total viewership will calculate for up to 3 days after the initial showing
for those using a DVR. A post-performance report is required in order to be in compliance with the grant guidelines.
Broadcast Post Performance Report from a third party reporting delivery of Adult 18+ and Households (HH) in
Thousands(000). Nielsen, Over The Top(OTT),or Rentrak Post Performance Reports are acceptable.
silit
13. CONTRACT REPRESENTS TOTAL AGREEMENT:
This contract,including its general and special conditions,represents the whole and total agreement of the parties. No
representations, except those contained within this grant agreement and its attachments, are to be considered in
construing its terms. No modifications or amendments may be made to this Agreement unless made in writing
and signed by both parties,and approved by an appropriate action of the MBVCA Board.
7
SPECIAL CONDITIONS
The grant awarded to this organization is the result of an extensive public review process, which
found that the organization is performing a public purpose through the programs, projects, and services
recommended for support. As such, use of these funds for any program component not meeting this
condition will be considered a material breach of the terms of this grant agreement and will allow to seek
remedies including but not limited to those outlined in the Articles of this Grant Agreement.
The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d
et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex in any
program or activity receiving MBVCA support.
The MBVCA endorses the clear mandate of the American with Disabilities Act of 1990 (ADA) to
remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment
opportunities that are available to persons without disabilities.
The MBVCA also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that grant recipients provide equal access
and equal opportunity and services without discrimination on the basis of any disability.
Grantee shall include on all significant promotional materials, print and electronic media, and
programs, information regarding accessibility of programs and/or facilities to persons with disabilities. This
information may be in the form of practical language and/or universally acceptable disability access
symbols, which clearly define the availability and type of accommodation or service for persons with
disabilities.
8
VISITOR AND FY 2016/2017 TOURISM ADVANCEMENT PROGRAM
CONVENTION REVISED PROJECT REPORT
AUTHORITY
REVISED PROJECT REPORT
Grantee Name City of Miami Beach
Contact Person Judy Hoanshelt
Contact Phone Number 305.673.7510
Grantee Address 1700 Convention Center Drive
Miami Beach, Florida 33139
Name of Project 85th Annual US Conference of Mayors
Project Date(s) June 23 -26, 2017
Total Amount of MBVCA Grant
$90,000.00
MBVCA Board Action/Date: April 13, 2017
Grant$90,000 for the 85th Annual US Conference of Mayors with the caveat that the project budget and
organization's financials are provided.
The following REVISED PROJECT NARRATIVE must include a complete description of your proposed project as
submitted on your original application and any changes to your original proposal. These changes could have been
made necessary by the terms of the MBVCA Board motion as outlined above, or by the grant amount awarded
being less than the requested amount or other circumstances.
1. State any changes to the program since the original application was submitted.
No changes.
9
Revised Project Budget
List all expenses related to the project requesting funding. Round amounts to the nearest dollar(do not show cents). In-kind
contributions are the documented fair market value of non-cash contributions provided to the grantee by third parties, which
consist of real orooerty or the value of aoods and services.
CASH CASH
EXPENSES ACTUAL IN KIND REVENUE SECURED ANTICIPATED
PERSONNEL TOTAL (ADMINISTRATIVE+ARTISTIC+TECHNICAL) $319,550 ADMISSIONS
ADMINISTRATIVE VENDORS
ARTISTIC $319,550 CONTRACTED SERVICES
TECHNICAL PRIVATE CONTRIBUTIONS
OTHER ARTISTIC FEES CORPORATE SUPPORT $1,430,000 $281,473
1.
2.
MARKETING TOTAL(PRINT+DESIGN)
FEDERAL GRANTS
1.
FEES
2.
PRINT
DESIGN STATE GRANTS
1.
ADVERTISING TOTAL (PRINT+DESIGN)
2.
PRINT
DESIGN LOCAL GRANTS
PUBLIC RELATIONS (FEES+PRESS MATERIALS) $172,000 1. CITY OF MIAMI BEACH $100,000
2.
FEES $172,000
3.
PRESS MATERIALS
POSTAGE/COURIER FOUNDATION GRANTS
1.
TRAVEL
2.
EQUIPMENT RENTAL $502,283
SPACE RENTAL OTHER REVENUES
1.
CITY SERVICES $133,893
2.
INSURANCE •
SUPPLIES/MATERIALS 3.
$72,400
OTHER EXPENSES(ITEMIZE BELOW):
Transportation $231,500
Communications $36,700
Catering&Liquor $539,540 CASH ON HAND
MBVCA Amount
Sponsorship Fulfillment $27,500 Awarded $90,000
Total Revenues: $1,530,000 $371,473
Total Expenses: $1,901,473 $133,893
Total Secured + Anticipated Revenues $1,901,473
Please note: Total Actual Cash Expenses must equal Total Secured &Anticipated Revenues. Do not include In-Kind
Dollars in these Totals. Outdoor events should get an estimate for City Services from the City of Miami Beach Special
Events Office at 305-673-7577. All breakdowns for Personnel, Marketing, Advertising, and Public Relations
should be in dollars.
10
US Conference of Mayors
Corporate Support List
Presenting Sponsors
1. City of Miami Beach
2. FPL(Floria Power and Light)
3. Royal Caribbean Cruises LTD
4. Carnival Corporation& PLC.
5. Norwegian Cruise Line
6. Sprint
7. 1 Million Project
Underwriting Sponsors
1. Greater Miami Convention &Visitors Bureau
2. Llorente& Heckler, PA
3. WSP
4. LSN Partners (Local State National Partners)
5. AECOM
Host Sponsors
1. Seminole Hard Rock Hotel&Casino
2. Baptist Health South Florida
3. Fra port USA
4. Comcast NBCUniversal
5. Related
6. DFASS Group
7. DFA(Duty Free Americas)
8. AHLA(American Hotel &Lodging Assocation)
9. Hotwire Communications—Fision
10. Ch2m
11. U.S.Security Associates
Supporting Sponsors
1. Suez
2. DMSI (David Mancini &Sons, Inc.
3. Boucher Brothers
4. Bank of America
5. Vortex Infrastructures
6. Bergeron Family of Companies
7. Lanzo Companies
8. Cambi
9. Ric-Man Intl Inc.
10. Multiplan
11. AutoNation
12. New Flyer
13. Ryder
14. Atlantic Broadband
15. Outfront Media
16. Miami International Airport
17. Facebook
18. The Alfred Family Foundation
19. Coca-Cola
20. PortMiami
In-Kind Sponsors
1. Southern Glazer's Wine&Spirits
2. Perez Art Museum Miami
3. Shinola Detroit
4. Fontainebleau Miami Beach
5. LIV
6. National Geographic
7. Faena Hotel Miami Beach
8. Romero Britto
9. 1 Hotel South Beach
10. Coca-Cola
11. Funkshion
12. El Paseo Hotel
13. TropiColor Print Studio
14. Activision Blizzard
15. American Airlines
16. The Clay Hotel
17. The Edition
2016/2017 TOURISM ADVANCEMENT
VISITOR AND PROGRAM
CONVENTION BANK ACCOUNT VERIFICATION
AUTHORITY
STATEMENT
BANK ACCOUNT VERIFICATION STATEMENT
GRANTEE NAME:
City of Miami Beach
The following information is required as a condition of your contract.
Please complete and return.
DESIGNATED BANK AND ACCOUNT IN WHICH FUNDS WILL BE KEPT/WITHDRAWN FROM'
SunTrust Bank
ADDRESS
777 Brickell Avenue, Miami, FL 33131
ACCOUNT
NUMBER 0360002236568
PERSONS AUTHORIZED TO WITHDRAW FUNDS OR TO WRITE CHECKS:
NAME Jimmy L. Morales TITLE City Manager
NAME John Woodruff TITLE Chief Financial Officer
NAME TITLE
Submitted by Judy Hoanshelt
Date 05/24/2017
1 Please note if there are two separate accounts,one solely designated for deposits and one solely designated for disbursements,
two Bank Account Verification Statements must be submitted with the signed contract.
11
2016/2017 TOURISM 'VANCEMENT PROGRAM
A�,A VISITOR ANL...: INTERIM REPORT
BEA H AUTHORITY
NVENTION
3.443 t
INTERIM REPORT
Grantee Name City of Miami Beach
Contact Person Judy Hoanshelt
Contact Phone Number 305.673.7510
Grantee Address 1700 Convention Center Drive
Miami Beach, Florida 33139
Name of Project 85th Annual US Conference of Mayors
Project Date(s) June 23-26, 2017
Total Amount of MBVCA Grant $90,000.00
MBVCA Board Action/Date: April 13, 2017
Grant$90,000 for the 85th Annual US Conference of Mayors with the caveat that the project budget and
organization's financials are provided.
For funds awarded as a grant, this form must be submitted regularly to MBVCA Administration at 1701 Meridian
Avenue, Suite 403, Miami Beach, Florida 33139. This report must be filled out completely, and include a current
Interim Narrative Report and Interim Budget, as attached.
Any changes in the project(i.e. budget, location, date, etc.) must be reported to the MBVCA Administrator
immediately in writing. Any budget that has increased or decreased by 10% or more must return to the MBVCA for
re-evaluation and approval by the MBVCA Board. The MBVCA requests that grantees, in implementing projects,
adhere very closely to such key elements as date, site, talent and budget. Failure to meet these requirements may
result in a delay of payment or cancellation of funding.
The below signatory certifies that all information provided in this report is true and accurate.
IF THERE HAS BEEN A CHANGE TO ANY INFORMATION PROVIDED IN THE ORIGINAL GRANT
CONTRACT, PLEASE DETAIL THEM WITHIN THIS REPORT. ANY CHANGES INCURRED AND
NOT REPORTED, COULD IMPACT THE GRANT AWARD.
Submitted by Jilt( 00)(0 Date
12
VISITOR AND
CONVENTION 2016/2017 TOURISM ADVANCEMENT PROGRAM
AUTHORITY INTERIM REPORT
INTERIM NARRATIVE
Briefly describe the progress of the program/project/event
The current progress for the event is directly on schedule. We have secured additional sponsors and
are meeting all financial obligations. The tours have been secured and we are happy to announce that
the attendees have shown great interest in participating. As for all signature events that are scheduled
throughout the City of Miami Beach, all event spaces have been secured with finalized schedules,
activities and catering. The Host Hotel, the Fontainebleau has already sold out of their room block and
now the remainder of the attendees are booking rooms at the Confidante. We are very happy with the
progress of the event and it is unfolding as planned.
List specific methods used (since previous report) to promote this project regionally, nationally and/or
internationally.
This event has been promoted through the United States Conference of Mayor website as well as our
own website: www.usmayors.com and www.miamibeachuscm.com. It has also been promoted
internationally by directly communicating with 12 key Latin American and Caribbean mayors and
personally inviting them to the Conference. We are happy to report, that to date, 6 out of the 12 invited
mayors will be in attendance.
Explain how your marketing and promotion initiatives are improving Miami Beach's image as a superb
tourist destination. List articles, websites and advertisements involving your event. If press clips or
program materials are available, please provide them as an attachment.
Hosting the 85th Annual United States Conference of Mayors is a wonderful opportunity to promote
the City of Miami Beach on a national and international level to elected officials. It improves Miami
Beach's image as a wonderful destination to host prestigious conferences and events that attract a top
level clientele. For the articles listed below, you will see that the media coverage of this event has been
extremely positive and the local community is ready to welcome these prestigious mayors with open
arms.
a. Articles:
i. htt //www.miamiherald.com/news/local/community/miami-dade/miami-
beach/a rticle25351369.htm I
ii. https://www.local10.com/news/u-s-mayors-to-meet-in-miami-beach-for-2017-
conference
iii. http://www.washingtontimes.com/news/2015/iun/24/miami-beach-to-host-us-
conference-of-mayors-in-201/
13
Interim Project Budget
List all expenses related to the project requesting funding. Round amounts to the nearest dollar(do not show cents).
In-kind contributions are the documented fair market value of non-cash contributions provided to the grantee by third
parties,which consist of real property or the value of goods and services.
CASH CASH
EXPENSES ACTUAL IN KIND REVENUE SECURED ANTICIPATED
PERSONNEL TOTAL (ADMINISTRATIVE+ARTISTIC+TECHNICAL) $319,550 ADMISSIONS
ADMINISTRATIVE VENDORS
ARTISTIC $319,550 CONTRACTED SERVICES
TECHNICAL PRIVATE CONTRIBUTIONS
OTHER ARTISTIC FEES CORPORATE SUPPORT $1,430,000 $281,473
1.
2.
MARKETING TOTAL(PRINT+DESIGN)
FEDERAL GRANTS
1.
FEES
2.
PRINT
DESIGN STATE GRANTS
1.
ADVERTISING TOTAL (PRINT+DESIGN)
2.
PRINT
DESIGN LOCAL GRANTS
PUBLIC RELATIONS (FEES+PRESS MATERIALS) $172,000 1. CITY OF MIAMI BEACH $100,000
2.
FEES $172,000
3.
PRESS MATERIALS
POSTAGE/COURIER FOUNDATION GRANTS
1.
TRAVEL
2.
EQUIPMENT RENTAL $502,283
SPACE RENTAL OTHER REVENUES
1.
CITY SERVICES
2.
INSURANCE $133,893
SUPPLIES/MATERIALS 3.
$72,400
OTHER EXPENSES(ITEMIZE BELOW):
Transportation $231,500
Communications $36,700
Catering&Liquor $539,540 CASH ON HAND
MBVCA Amount
Sponsorship Fulfillment $27,500 Awarded $90,000
$1,901,473 $133,893 Total Revenues: $1,530,000 $371,473
Total Expenses:
Total Secured + Anticipated Revenues $1,901,473
Please note: Total Actual Cash Expenses must eaual Total Secured &Anticipated Revenues. Do not include In-Kind
Dollars in these Totals. Outdoor events should get an estimate for City Services from the City of Miami Beach Special
Events Office at 305-673-7577. All breakdowns for Personnel, Marketing, Advertising, and Public Relations
should be in dollars.
14
US Conference of Mayors
Corporate Support List
Presenting Sponsors
1. City of Miami Beach
2. FPL(Floria Power and Light)
3. Royal Caribbean Cruises LTD
4. Carnival Corporation & PLC.
5. Norwegian Cruise Line
6. Sprint
7. 1 Million Project
Underwriting Sponsors
Greater Miami Convention &Visitors Bureau
2. Llorente & Heckler, PA
3. WSP
4. LSN Partr_ers (Local State National Partners)
5. AECOM
C5 Sponsors
Seminole Hard Rock Hotel&Casino
2. Baptist Health South Florida
Fraport USA
Comcast ` SCUniversal
5. Related
b. DFASS Groap
DFA(vuty ;=ree Americas)
AhLA (Ar.,. rican Hotel & Lodging Assocation)
L.. `lotvn'i e 7::.imunications—Fision
O. Ch2-r.
_1. U.S. Sec.: _, Associates
Supt orting S.3or.,_, t s
Sue:
DMS ::d Mancini &Sons, Inc.
Boucher 1.others
:f 1 .erica
Vortex. ir.: _structures
6. Bergeron Family of Companies
7. Lanzo Companies
8. Cambi
9. Ric-Man int'l Inc.
10. Multiplan
11. AutoNatic
_2. New Flye
3. Ryder
14. Atlantic Bic.)adband
15. Outfront Media
6. Miami lrit.e.-national Airport
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USCM Media Impressions
SELECTED NEWS CLIPS — USCM 84th ANNUAL MEETING (Indianapolis)
MSNBC/Morning Joe
US Conference of Mayors convenes in Indianapolis
http://www.msnbc.com/morning-joe/watch/us-conference-of-mayors-convenes-in-
indianapolis-712078403670
NPR Here and Now
Oklahoma City Mayor Says Infrastructure Needs Are A Crisis For Every Mayor
http://www.wbur.org/hereandnow/2016/06/24/oklahoma-mayor-infrastructure
Wall Street Journal
Cities Regain Footing, But Growth Is Still Uneven Across the US
http://blogs.wsj.com/economics/2016/06/23/cities-regain-footing-but-growth-is-still-
u neven-across-the-u-s/
Indianapolis Business Journal
Report: Indy metro area accounts for 40 percent of state economy
http://www.ibj.com/articles/59118-report-indy-metro-area-accounts-for-40-percent-of-
state-economy
Indianapolis Star
Indianapolis area drives 40 percent of state's economy
http://www.indysta r.com/story/money/2016/06/23/indianapol is-area-drives-40-percent-
states-economy/86251898/
Rochester Business Journal
Rochester area ranks 55th in gross metropolitan product
http://www.rbj.net/article.asp?aID=230723
Portland Press Herald
Forecast calls for slow growth in state economy
http://www.bloomberg.com/research/markets/news/article.asp?docKey=600-
201606240001KRTRIB BUSNEWS 39208 2394-1
Hartford Business
Gr. Htfd jobs, economy recovering
http://www.hartfordbusiness.com/article/20160624/NEWS01/160629944
Durham Herald Sun
Area GMP expected to reach $50.3 billion by 2021
http://www.heraldsun.com/business/area-gmp-expected-to-reach-billion-
by/article bb110d8e-398f-11e6-b161-ebce86f06b2e.html
Lincoln Journal Star
Report: Lincoln's economy grew faster than most in '15
http://jou rnalstar.com/business/local/report-lincoln-s-economy-grew-faster-than-most-
in/article 1da89435-3509-5d3e-82e2-3e1a336f096e.html
STLtoday.com
Report predicts slower job growth in St. Louis
1
USCM Media Impressions
http://www.stltoday.com/business/columns/david-nicklaus/report-predicts-slower-job-
cjrowth-in-st-louis/article b23d5ad2-3459-5d 11-b5a2-3f4e97160c7b.html
Inside Indiana Business
Conference Offers Indiana Mayors 'Extraordinary Opportunity'
http://www.insideindianabusiness.com/story/32295444/conference-offers-indiana-mayors-
extraordinary-opportunity
Indianapolis Business Journal
BALLARD: Cities thrive when mayors share ideas
http://www.ibj.com/articles/59128-ballard-cities-thrive-when-mayors-share-ideas
Inside Indiana Business
Indy Ready for Monumental Weekend
http://www.insideindianabusiness.com/story/32301436/indy-ready-for-monumental-
weekend
Indianapolis Business Journal
Central Indiana showcased as 200 mayors come to town
http://www.ibj.com/articles/59157-central-indiana-showcased-as-200-mayors-come-to-
town
WTTV CBS4Indy
Gun violence topic number one at US Conference of Mayors
http://cbs4indy.com/2016/06/24/gun-violence-topic-number-one-at-us-conference-of-
mayors/
WBAA
Mayors Flex Economic Muscle, Call For Federal Support
http://wbaa.org/post/mayors-flex-economic-muscle-call-federal-support
93.1 WIBC Indianapolis
Mayors to Congress: Do "Something, Anything" on Guns
http://www.wibc.com/news/local-news/mayors-congress-do-something-anything-guns
Richmond.com
Richmond's environmental plan wins first-place mayors' award
http://www.richmond.cam/news/local/city-of-richmond/article c5c9343e-f2ec-53be-8e62-
cc01 b69875f4.html
Fox 59
Statistics rank Indiana low in gun violence prevention
http://fox59.com/2016/06/23/statistics-rank-indiana-low-in-gun-violence-prevention/
WISH-TV
More than politics: Mayors take part in firefighter training
http://wishtv.com/2016/06/24/more-than-politics-mayors-take-part-in-firefighter-training/
WISH-TV
Mayors meeting in Indy express concern over the Brexit vote
http://wishtv.com/2016/06/24/mayors-express-concern-over-the-brexit-vote/
93.1 WIBC Indianapolis
2
USCM Media Impressions
Economist Tells Mayors to Expect Small Economic Hit From Brexit
http://www.wibc.com/news/local-news/economist-tells-mayors-expect-small-economic-hit-
brexit
Inside Indiana Business
Dalai Lama, Lady Gaga to Speak in Indy
http://www.insideindianabusiness.com/story/32282676/dalai-lama-lady-gaga-to-speak-in-
indy
American City & County
Dalai Lama, Hillary Clinton to address US Conference of Mayors' 84th annual meeting
http://americancityandcounty.com/administration/dalai-lama-hillary-clinton-address-us-
conference-mayors-84th-annual-meetinq
WISH-TV
Lady Gaga, Dalai Lama to speak at U.S. mayor's conference in Indy
http://wishtv.com/2016/06/22/lady-gaga-and-the-dalai-lama-will-speak-at-mayors-
conference-in-indy/
WRTV Indianapolis
What a pairing: Dalai Lama and Lady Gaga meeting in Indy
http://www.theindychannel.com/news/local-news/what-a-pairing-dalai-lama-and-lady-
gaga-meeting-in-indy
FUSE-TV
LADY GAGA JOINING DALAI LAMA TO ADDRESS U.S. CONFERENCE OF MAYORS
http://www.fuse.tv/2016/06/lady-gaga-dalai-lama-address-u-s-conference-of-mayors
Fox 59
Lady Gaga, Dalai Lama to address U.S. Conference of Mayors in Indianapolis
http://fox59.com/2016/06/22/lady-gaga-dalai-lama-to-address-u-s-conference-of-mayors-
in-Indianapolis/
WTTV
Lady Gaga, Dalai Lama set to appear in Indianapolis at mayors conference
http://cbs4indy.com/2016/06/22/lady-gaga-dalai-lama-set-to-appear-in-indianapolis-at-
mayors-conference/
Entertainment Weekly
Lady Gaga, Dalai Lama to address U.S. Conference of Mayors together
http://www.ew.com/article/2016/06/22/lady-gaga-dalai-lama-us-conference-mayors
Indianapolis Star
Lady Gaga to join Dalai Lama in Indy this weekend
http://www.indystar.com/story/news/2016/06/22/hillary-clinton-dalai-lama-and-lady-
gaga/86235198/
Indiana Public Media
Lady Gaga To Join The Dalai Lama In Indianapolis
http://indianapublicmedia.org/news/lady-gaga-join-dalai-lama-indianapolis-101039/
Indianapolis Star
Hillary Clinton coming to Indy on Sunday for US Conference of Mayors
3
USCM Media Impressions
http://www.indystar.com/story/news/politics/2016/06/20/hillary-clinton-coming-indy-
sunday-us-conference-mayors/86136650/
Indianapolis Business Journal
Hillary Clinton to speak at mayors' conference in Indy
http://www.ibj.com/articles/59086-hillary-clinton-to-speak-at-mayors-conference-in-indy
Associated Press
Hillary Clinton to address mayors meeting in Indianapolis
http://www.thenewstribune.com/news/politics-government/national-
Dol itics/a rticle84819947.htm l
Christian Science Monitor
Clinton to address mayors' conference: Are mayors the new innovators?
http://www.csmonitor.com/USA/2O16/O62 1/Clinton-to-address-mayors-conference-Are-
mayors-the-new-innovators
The Courier-Journal
Mayors to hear Hillary Clinton in Indy Sunday
http://www.courier-journal.cam/story/news/local/indiana/2016/06/20/mayors-hear-hillarv-
clinton-indy-sunday/86141686/
Inside Indiana Business
Hillary Clinton to Speak in Indianapolis
http://www.insideindianabusiness.com/story/32262384/hillary-clinton-to-speak-in-
indianapolis
WTHR
Hillary Clinton to speak at U.S. Conference of Mayors in Indianapolis
http://www.wthr.com/story/32262095/hillary-clinton-to-speak-at-us-conference-of-mayors-
in-indianapolis-june-26
Tristatehomepage.com
Hillary Clinton to Address Conference of Mayors in Indianapolis
http://www.tristatehomepage.com/news/local-news/hillary-clinton-to-address-conference-
of-mayors-in-indianapolis
WRTV Indianapolis
Hillary Clinton to speak in Indianapolis on Sunday
http://www.theindychannel.com/news/local-news/hillary-clinton-to-speak-in-indianapolis-
on-sunday
Christian Science Monitor
Why the Dalai Lama will talk to US mayors about peace
http://www.csmonitor.com/USA/USA-Update/2016/0618/Why-the-Dalai-Lama-will-talk-to-
US-mayors-about-peace
Greensburg Daily News
The Dalai Lama to be keynote speaker for U.S. Conference of Mayors
http://www.greensburgdailynews.com/news/local news/the-dalai-lama-to-be-keynote-
speaker-for-u-s/article 69dbf746-c5d0-5fc7-866c-7427dab1b015.html
4
USCM Media Impressions
Indianapolis Star
Mayor Hogsett touts Indy's re-entry program to nation's mayors
http://www.indystar.com/story/news/politics/2016/06/24/mayor-hogsett-touts-indys-re-
entry-prog ram-nations-mayors/86289184/
OregonLive.com
City of Hillsboro wins recognition from Climate Protection Awards
http://www.oregonlive.com/hillsboro/index.ssf/2016/06/city of hillsboro wins recogni.htm
Maine News Online
7100 Cities from 119 Countries Launch New Coalition for Climate Change
http://mainenewsonline.com/content/29361-7100-cities-119-countries-launch-new-
coalition-climate-change
Fox 59
Hogsett calls on nation's mayors to seize potential for change
http://fox59.com/2016/06/25/hogsett-calls-on-nations-mayors-to-seize-potential-for-
change/
Indiana Public Media
Mayors Consider Collaboration For Economic Growth
http://indianaoublicmedia.org/news/mayors-work-collaborate-economic-growth-101133/
Indianapolis Star
Obama adviser: 'It is ridiculous to lock people up when there's an alternative'
http://www.indystar.com/story/news/crime/2016/06/25/obama-adviser-ridiculous-lock-
people-u p-when-theres-alternative/86299990/
Hartford Business
Gr. Htfd jobs, economy recovering
http://www.hartfordbusiness.com/article/20160624/NEWS01/160629944/gr-htfd-jobs-
economy-recovering
nwitimes.com
Hammond's College Bound wins national mayors' award — again
http://www.nwitimes.com/news/education/hammond-s-college-bound-wins-national-
mayors-award-again/article d222da73-28ed-55b0-8db0-a4171d9fd4fa.html
nwitimes.com
Nation's mayors focused on problem solving at Indianapolis meeting
http://www.nwitimes.com/news/local/govt-and-politics/nation-s-mayors-focused-on-
problem-solving-at-indianapolis-meeting/article e41494e7-4bb0-5a96-b2b6-
bb1776741de7.html
WBAA
At Mayors' Conference, A Familiar Focus On Regional Economies
http://wbaa.org/post/mayors-conference-familiar-focus-regional-economies
Business Record
More jobs, higher pay ahead from nation's metropolitan areas
5
USCM Media Impressions
http://www.businessrecord.com/Content/Default/-AlI-Latest-News/Article/-More jobs-
higher-pay-ahead-from-nation-s-metropolitan-areas/-3/248/73703
SouthCoastToday.com
New Bedford takes first place for energy efforts at national conference
http://www.southcoasttoday.com/article/20160624/NEWS/160629662
WAVE 3
Richmond wins top spot for sustainability and energy program
http://www.wave3.com/story/32301814/richmond-wins-top-spot-for-sustainability-and-
energy-program
Terre Haute Tribune Star
Nation's mayors take aim at Congress for inaction on gun control
http://www.tribstar.com/news/local news/nation-s-mayors-take-aim-at-congress-for-
inaction-on/article 73a3c951-1920-5d95-833e-4a5e6f100e80.html
WISH- TBV
Hillary Clinton, Dalai Lama to speak at Indy conference Sunday
http://wishtv.com/2016/06/25/hillary-clinton-dalai-lama-to-speak-at-indy-conference-
sunday/
Bloomberg
Clinton to Mayors: U.S.Will Weather Brexit Repercussions
http://www.bloomberg.com/politics/articles/2016-06-26/clinton-to-mayors-u-s-wi l l-weather-brexit-repercussions
Los Angeles Times
After'Brexit'vote, Clinton calls for'steady,experienced leadership'
http://www.latimes.com/pol itics/la-na-pol-cli nton-mayors-20160626-snap-story.html
NBCNews.com
Clinton Says'We Will Bounce Back' From U.K.'s Brexit Vote, Bashes Trump
http://www.nbcnews.com/politics/2016-election/clinton-says-we-will-bounce-back-u-k-s-brexit-n599311
CBS News
After Brexit, Clinton aims to allay American fears
http://www.cbsnews.com/news/hillary-clinton-donald-trump-brexit-allay-american-fears/
Fox News
Clinton says'experienced leadership'needed to avoid troubles Britain faces
http://www.foxnews.com/politics/2016/06/27/clinton-says-experienced-leadership-needed-to-avoid-troubles-
brita in-faces.html
International Business Times UK
Clinton says the US needs'steady, experienced leadership'following Brexit turmoil
http://www.i bti mes.co.uk/cli nton-says-us-needs-steady-experienced-leadership-followi nq-brexit-turmoil-
1567557
Fox 59
Seeking their support, Hillary Clinton praises mayors at onference in Indianapolis
http://fox59.com/2016/06/26/hi l lary-cl i nton-speaks-at-u-s-conference-of-manors-in-ind ianapol is/
Mint
Hillary Clinton swipes at Donald Trump over Brexit
http://www.livemint.com/Politics/iIGxBOnKy9030LXehcoByK/Hillary-Clinton-swipes-at-Donald-Trump-over-
Brexit.html
6
USCM Media Impressions
Current in Carmel
Clinton speaks at US Conference of Mayors in Indianapolis
http://currentincarmel.com/cli nton-speaks-at-u-s-conference-of-mavors-in-indianapolis
Current in Carmel
Carmel, New Orleans mayors lead energy, climate protection task force
http://currenti ncarmel.com/carmel-new-orleans-mayors-lead-energy-cl imate-protection-task-force
12news.com
Clinton: Cities are where things are'getting done'
http://www.12news.com/news/nation-now/cl inton-cities-are-where-things-are-getting-done/256669021
Fox 59
Orlando mayor recalls carnage at nightclub shooting
http://fox59.com/2016/06/26/orla ndo-mayor-recalls-ca rnacie-at-nightcl ub-shooting/
CNN/Local 10
Clinton nods to populist fervor in first response to Brexit
http://www.local10.com/news/politics/cli nton-nods-to-populist-fervor-i n-fi rst-response-to-brexit
Houston Chronicle
Clinton blames Republican leaders for a"paralyzed"Congress
http://www.houstonchronicle.com/news/politics/article/Clinton-blames-Republican-leaders-for-a-8326267.php
Indianapolis Business Journal
Clinton emphasizes federal-local collaboration in speech to mayors
http://www.ibi.com/articles/59171-clinton-emphasizes-federal-local-collaboration-in-speech-to-mayors
The Hill
Clinton in first post-Brexit appearance: We are resilient'
http://thehi I Isom/blogs/ballot-box/presidential-races/284960-c1 i nton-i n-first-post-brexit-appearance-we-will-
persevere
Raw Story
Clinton shames GOP Congress on gun gridlock: 'The American people deserve better'
https://www.rawstory.com/2016/06/clinton-shames-qop-congress-on-qun-gridlock-the-american-people-
deserve-better/
The Herald-Times
Clinton campaigns in Indy before the nation's mayors
http://www.heraldtimesonline.com/wire/clinton-campaigns-in-indy-before-the-nation-s-mavors/article 8ca0ebf6-
2795-5cea-8a a c-4a5af891154f.htm I
OCRegister
Dalai Lama, Lady Gaga talk of kindness at mayors conference
http://www.ocregister.com/articles/dalai-720675-lama-mayors.html
HNN Huntingtonnews.net
Mayor Williams Receives USCM Grant for West Edge Factory Solar Training
http://www.huntincitonnews.net/139175
The State
Mayor Benjamin elected a VP of U.S. Conference of Mayors
http://www.thestate.com/news/politics-government/state-politics/a rticle86306642.html
WRTV Indianapolis
7
USCM Media Impressions
Mayors conference has high praise for Indy
http://www.theindychannel.com/news/local-news/mayors-conference-has-high-praise-for-
indy
Quad City Times
Report: QC economy to grow, but slowly
http://gctimes.com/business/report-q-c-economy-to-grow-but-slowly/article 0f73cb30-
fde9-57ad-8782-8a8c3bc4a87f.html
Orlando Business Journal (blog)
Orlando's employment growth among best in U.S.
http://www.bizjournals.com/orlando/blog/2016/06/orlando-s-employment-growth-among-
best-in-u-s.html
Salisbury Post
Annual sculpture show recognized with national award
http://www.sa lisbu rypost.com/2016/06/27/a nnual-scul ptu re-show-recognized-with-
national-award/
Solar Industry
US Conference Of Mayors Crowns Climate Protection Leaders
http://solarindustrymag.com/u-s-conference-of-mayors-crowns-climate-protection-leaders
W CTI 12.corn
City of Kinston, Kinston Teens receive $50000 Grant
http://www.wcti12.com/news/City-of-Kinston-Kinston-Teens-receive-50-000-
Grant/40243068
The Courier-Journal
Fischer recognized for Cradle to Career plan
http://www.courier-journal.com/story/news/politics/metro-government/2016/06/27/fischer-
recognized-cradle-career-plan/86425842/
WDRB
Mayor Greg Fischer receives national education award
http://www.wdrb.com/story/32317219/mayor-greg-fischer-receives-national-education-
award
WITN
Teen group gets grant to kick off Adopt-a-Vacant Lot program
http://www.witn.com/content/news/Teen-g rou p-g ets-g ra nt-to-kick-off-Adopt-a-V-
384548691.html
93.1 WIBC Indianapolis
Mayors Call for Limits on Gun Purchases by Mentally Ill, No-Fly Names
http://www.wibc.com/news/local-news/mayors-call-limits-gun-purchases-mentally-ill-no-
fly-names
The Hendricks County Flyer -
Mayors call out Congress for inaction on gun control
http://www.flyergroup.com/news/local news/mayors-call-out-congress-for-inaction-on-
gun-control/article a3657596-bad3-575f-bd5e-c43011f4be40.html
8
USCM Media Impressions
Huffington Post
The Dalai Lama And Lady Gaga Joined Forces To Talk About This Essential Human Value
http://www.huffingtonpost.com/entry/dalai-lama-lady-gaga-
kindness us 57714fdae4b0f168323a38f4
Entertainment Weekly
Lady Gaga and Dalai Lama discuss self-esteem and peace
http://www.ew.comlarticle/2016/06/27/lady-gaga-dalai-lama
InStyle
Lady Gaga Meets the Dalai Lama to Discuss Kindness and the Importance of Compassion
http://www.instyle.com/news/lady-gaga-meets-dalai-lama-discuss-kindness
Billboard
Lady Gaga Discusses Mental Health, Tragedy & Compassion With the Dalai Lama
http://www.billboard.com/articles/news/7416675/lady-gaga-dalai-lama-facebook-live
Quartz
Lady Gaga and the Dalai Lama share tips for finding inner peace
http://gz.com/717355/Iady-gaga-and-the-dalai-lama-share-tips-for-finding-inner-peace/
93.1 WIBC Indianapolis
Gaga,Clinton, and the Dalai Lama at the US Conference of Mayors
http://www.wibc.com/news/local-news/gagaclinton-and-dalai-lama-us-conference-mayors
Indiana Public Media
Dalai Lama Promotes Compassion At Mayors Conference
http://indianapublicmedia.org/news/dalai-lama-promotes-compassion-mayors-conference-
101150/
Voice of America
Dalai Lama Addresses Conference of Mayors in Downtown Indianapolis
http://www.voatibetanenglish.com/a/3393862.html
Indianapolis Star
Libertarian candidate trying to win over Clinton, Trump haters
http://www.indystar.com/story/news/politics/2016/06/27/libertarian-candidate-trying-win-
over-cl i ntontru m p-haters/86419488/
The Statehouse File
US Conference of Mayors closes out with Libertarian Gary Johnson
http://thestatehousefile.com/u-s-conference-mayors-closes-libertarian-garv-
johnson/26602/
93.1 WIBC Indianapolis
Johnson Makes Libertarians' White House Case to Mayors' Conference in Indy
http://www.wibc.com/news/local-news/johnson-makes-libertarians-white-house-case-
mayors-conference-indv_
WBAA
At Indy Mayors Conference, Libertarian Candidate Revels In 'Spoiler' Label
http://wbaa.org/post/indy-mayors-conference-libertarian-candidate-revels-spoiler-label
9
USCM Media Impressions
WISH-TV
Libertarian Gary Johnson speaks in Indy
http://wishtv.com/2016/06/26/presidential-candidate-gary-johnson-to-address-u-s-
conference-of-mayors-monday/
nwitimes.com
A Libertarian for president?
http://www.nwitimes.com/news/local/govt-and-politics/elections/a-libertarian-for-
president/article 74152a15-d601-544d-b536-573dc17eea07.html
Indianapolis Star
Libertarian Gary Johnson to speak in Indy to nation's mayors
http://www.indystar.cam/story/news/2016/06/25/libertarian-gary-johnson-speak-indy-
nations-mayors/86386656/
10