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Letter of Agreement for 85th Annual US Conference of Mayors 020 /7-02112 FY 2016/2017 CONTRACT TOURISM ADVANCEMENT PROGRAM LETTER OF AGREEMENT Grantee Name City of Miami Beach Contact Person Judy Hoanshelt Contact Phone Number 305.673.7510 Grantee Address 1700 Convention Center Drive Miami Beach, Florida 33139 Name of Project 85th Annual US Conference of Mayors Project Date(s) June 23-26, 2017 Total Amount of MBVCA Grant $90,000.00 CONTRACT DEADLINE MAY 12, 2017 INTERIM REPORT DEADLINE JUNE 1, 2017 FINAL REPORT DEADLINE AUGUST 25, 2017 REQUEST FOR REIMBURSEMENT/EXPENDITURE DEADLINE SEPTEMBER 30, 2017 The MBVCA requires that you attach a resolution from your board authorizing the execution of this agree ent by the - gnatory. Attach Hereto. IN WITNESS WHERE►►F, the parties hereto have executed thi gree ent o is date ',130 I ii Authorize�J ignat e Chairperson ofihe Miami Beach For Grant- Organization Visitor and Convention Authority APPROVED AS TO --(-T---1 Iti1� i--� )c--.-e 2 FORM & LANGUAGE Title of Signatory &//FOR EXECUTION \1(1 3.4, ‘3-7(y-,A,_--, r'V`c-_,, 4,c)__e c City Attorney wv. Date Type or Print the above Signature 1 B N. \P Th above signatory certifies that all information provided in the Letter of Agre=( arid al _tt1�'1rPOn%, ar true and curate. ` )\4 ' 'I 1 "TaL0------ - C Lej( 0 *i' Notary Public Da -p te ' 'D• i (Notary is for the Grantee Organization Only) ATTEST: 4`�t� 'C.•.•• ,\� ;:a!."Y6... NAIMA DE PINEDO " ‘.% : MY COMMISSION tt FF 126641 »_ \- -'- W,,,-.1;,...W EXPIRES:September 26,2018 4 3 •. i4:1�. Bonded Thru Notary Public Underwriters Rafael E. Granado,City Clerk VISITOR AND FY 2016/2017 TOURISM ADVANCEMENT PROGRAM CONVENTION PUBLIC RELATIONS ACKNOWLEDGMENT FORM AUTHORITY Grantee Name City of Miami Beach Contact Person Judy Hoanshelt Contact Phone Number 305.673.7510 Grantee Address 1700 Convention Center Drive Miami Beach, Florida 33139 Name of Project 85th Annual US Conference of Mayors Project Date(s) June 23-26, 2017 Total Amount of MBVCA Grant $90,000.00 The MBVCA has contracted with Hill and Knowlton (H&K) to promote the City of Miami Beach and the MBVCA through a strategic plan based on the following primary "buckets": 1. Leisure Lifestyle Traveler 2. Arts and Culture Traveler 3. Sports/Celebrity/Entertainment Traveler 4. Global GBLT Traveler H&K welcomes information from grant recipients about events that can be used to pitch Miami Beach stories, embellish press releases or provide background information. The MBVCA works closely with H&K to develop releases only featuring grants made. Grant recipients who want to hire H&K for event-specific press releases or wire access are able to do so. H&K expects to offer a special hourly rate for the development of releases, with wire access, (should it be desire ) paid by th vent producers. Received nd acknowl dged by: Authorize Signat re For Grant e Orga ization 1(NA t H (✓ 11,A( )r2-0-1 S Title of Signatory CM-1 LA2(f)- 0fkGA Type or Print the above Signature 573 J(1' Date •\���8 vii , PPROVED AS TO 4+,\� 1 ac+��M & LANGUAGE „P�`.••' ob," °r. R E ECUTION ATTEST: r- .1/..... "` �) (R (7 .. ..�.._ :R t Att'ney Date Rafa t E. ranado,Ci Clcrk0\4-- .. '� r_ 4 MI AM,I VISITOR AND FY 2016/2017 TOURISM ADVANCEMENT PROGRAM EACH AUTHORITY CONVENTION GENERAL CONDITIONS GENERAL CONDITIONS Please initial each item and kee• a co• for our records ,.14 1. PROJECT AND BUDGET DESCRIPTION: The Grantee may only use the award for the purposes that are specifically described in the Project Description and Budget. The grantee must fulfill all the terms outlined in the motion approving the grant by the MBVCA Board. All expenditures will be subject to the terms of this Agreement and the Revised Project Narrative and Revised Project Budget attached hereto. The Grantee's expenditure of grant funds is to be used only for the specific items or any special conditions set forth by the MBVCA Board and/or Grants Review Panel. Please review the MBVCA grant guidelines for complete list of funding restrictions. Any changes in project, i.e. budget, location, date,etc.must be reported to the MBVCA Administrator,at 1701 Meridian Avenue, Suite 403, Miami Beach, FL 33139, immediately in writing. Budget decreases or increases of 10%or more may require a re-evaluation and approval by the MBVCA Board. jistr . PAYMENT SCHEDULE: The MBVCA pays its Tourism Advancement Program grants upon the performance and completion of the event. To be reimbursed by the MBVCA for expenses approved by Board motion and application budget, please document all applicable expenses on the request for reimbursement form,and provide the proper documentation for each request. The MBVCA requires the following documentation: ✓ Each paid invoice must be stapled to the copy(front and back)of your proof of payment. ✓ Acceptable proofs of payment include canceled checks, replacement checks, as per the guidelines of the Check Clearing for the 21st Century Act(Check 21 Act) if applicable, wire transfer confirmations, debit/credit cards.All forms of payments,outside of a cancelled check,must show a link to the bank account indicated on the Bank Account Verification Statement provided within the original signed grant contract.All documentation is subject to approval by the MBVCA Administration. I Enclose copies of all printed material, i.e. Ads, Brochures, Programs, etc., with the Reimbursement Form attached to this contract. ✓ At the 50%point of expenditures,the Administrator must be contacted with an updated budget showing where the project is mid-range compared to the original budget. Bills Incurred prior to the beginning of the fiscal year or the grant approval date, whichever is later, are not reimbursable. Bills incurred after the end of the fiscal year are not reimbursable unless previously approved in writing by MBMBVCA administration. The MBVCA assumes no obligation to provide financial support of any type in excess of the total grant amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will be disbursed upon receipt and approval by the Administrator of all reports, invoices, and documents due from the Grantee, as required through this Agreement. The reimbursement cycle is approximately 30 days from when the request is submitted to the MBVCA Administrator, providing that the information submitted is complete and accurate. Please reference the MBVCA Grant Guidelines to determine which expenses are reimbursable. 5 3. REPORTS: The Grantee must supply the MBVCA with interim reports documenting that the grantee has fulfilled all requirements. Organizations that have been granted funds should supply Interim Reports to the MBVCA every period. Failure to meet this requirement will result in a delay of payment or cancellation of funding. The Final Report and Exit Interview Form, as supplied in this contract, must be completed accurately and according to guidelines. The original reports should be sent to the MBVCA Administrator within sixty (60) days of project completion. Final disbursement is dependent on completion and successful submission of the Final Report, including the required Exit Interview Form and a Profit and Loss Statement for your event. Final submission of all documentation, including but not limited to, final report, request for reimbursement and Exit Interview Form must be completed before the end of the fiscal year. Any extensions must be requested in writing and approved by MBVCA administration prior to the end of the fiscal year. The fiscal year is defined as October 1 — September 30. 4. ACCOUNTING AND FINANCIAL REVIEW: The Grantee must keep accurate and complete books and records of all receipts and expenditures of Grant funds in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, such as vouchers, bills, invoices, receipts, bank statements and canceled checks, shall be retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two years after the expenditure deadline. The MBVCA or its designee at the Grantee's offices may examine these books, records and documents during regular business hours and upon reasonable notice. Furthermore, the MBVCA may, at its own expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee,whether or not purported to be related to this Grant. Please note that the MBVCA is unable to disburse funds unless all required documents pertaining to the grant have been received and approved. 5. BANK ACCOUNTS: Monies received pursuant to this Agreement shall be kept in accounts in established Miami-Dade County banks or savings and loan associations,whose identities shall be disclosed in writing on the attached Bank Account Verification Statement form. These accounts need not be accounts,which are segregated from other accounts maintained by the Grantee. The identity and title of individuals whom the Grantee authorizes to withdraw or write checks on Grant funds from the banking institutions shall be disclosed in writing on the Bank Account Verification Statement form. (lAtt 6. PUBLICITY AND CREDITS: You are required to prominently display the MBVCA logo in all marketing, publicity, and advertising materials related to this grant. The Grantee must also include the following credit line in all public announcements, press releases, programs, collateral material, print and broadcast media: WITH THE SUPPORT OF THE MIAMI BEACH VISITOR AND CONVENTION AUTHORITY. The MBVCA logo and website link should also be displayed on the event-related and/or organizational website. In addition, a promotional deal should be developed and submitted to the MBVCA at least 30 days prior to the start of the event. The promotion may include a discounted ticket price, a 2-for-1 offer, or anything you deem appropriate.The promotion will be included as part of the MBVCA App"Miami Beach Information", with additional promotion through MBVCA social media accounts. Please note that failure to do so could result in a Ismdiminution of MBVCA funding in current or future grant cycles. 7. PROMOTIONAL MATERIAL: The following promotional materials are available upon request to all grant recipients: Full Color, Full Page and Half Page ads for use in event program books. If you would like City of Miami Beach material for distribution at your event, please contact Eva Silverstein, City of Miami Beach Director of Tourism and Convention. 6 8. INSURANCE REQUIREMENTS: The City of Miami Beach aril"the Miami Beach Visitor and Convention Auority shall be held harmless by the r-- Grantees who must meet all the insurance requirements of the City of Miami Beach. Proof of insurance must be shown with endorsement to the City of Miami Beach. For information on insurance and other City Service requirements please contact the Special Events Liaison for the City of Miami Beach at(305)673-7577. 9. REMEDIES AND EXPENDITURES DEADLINE/DEFAULT PROVISIONS: In the event the Grantee shall fail to materially conform to any of the provisions of this Agreement, the MBVCA may withhold or cancel all, or any, unpaid installments of the Grant. Further,in the event of a material breach of any term or condition of this Agreement, upon five (5) calendar days written demand by the MBVCA, the Grantee shall repay all portions of the Grant which have been received by the Grantee, and which were spent in violation of the Grant. The Grantee will be liable to reimburse all unauthorized expenditures discovered after the expiration of the Grant period. The Grantee will also be liable to reimburse the MBVCA for all lost or stolen grant funds. Grant funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline must be returned within 15 days after the Expenditure Deadline;if such funds have been committed but not expended,the Grantee must request in writing from the Administrator an extension of the Expenditure Deadline for a period not to exceed one year. Grantees failing to submit final paperwork during the fiscal year in which the grant was awarded(i.e.submission of final report, request for reimbursement,exit interview,and profit and loss statement)will be ineligible to apply and/or receive a grant during the subsequent fiscal year; however,the Grantee will be allowed to apply for future fiscal year's grants programs. Organizations whose grants have been rescinded due to non-performance or compliance,must wait a full fiscal year in order to re-apply to the MBVCA.Fraudulent documentation and/or activity will suspend an organization and/or event from returning to the MBVCA for funding. Re-instatement for funding ability is board determinant. Note:Completed final reports and requests for reimbursement received after the end of the fiscal year in which the grant is awarded, are not eligible for reimbursement. Events taking place during the month of September will be granted an additional 30 days for the submission of final documentation as outlined above. 10. DEPOSIT TERMS: Grants approved by the Board require that$500 be withheld from payment until a Final Report and Exit Interview Form is turned in within 60 days of the completion of the project. This$500 is non-refundable after 60 days.If the Final Report and Exit Interview Form are not forthcoming, projects will not be considered for future funding. THERE WILL BE NO WAIVERS UNDER ANY CIRCUMSTANCES. 11. FISCAL YEAR: The fiscal year shall be defined as October 1 through September 30. All conditions that must be met shall fall within those dates. 12. POST PERFORMACE REPORTING: Grant criteria must be met post-event through the following: Hotels: Submission of completed and signed hotel pick up forms or group reservation pick up reports;Media Impressions: Post Performance report from media outlet stating post media impressions; impressions report garnered from the organization's PR Firm, or from a media monitoring/press clipping service such as BurrellesLuce; Television/Cable Contracts with audience delivery of adults 18+ as measured by Nielsen Live+3. Nielsen Live+3 indicates the total viewership will calculate for up to 3 days after the initial showing for those using a DVR. A post-performance report is required in order to be in compliance with the grant guidelines. Broadcast Post Performance Report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands(000). Nielsen, Over The Top(OTT),or Rentrak Post Performance Reports are acceptable. silit 13. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract,including its general and special conditions,represents the whole and total agreement of the parties. No representations, except those contained within this grant agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing and signed by both parties,and approved by an appropriate action of the MBVCA Board. 7 SPECIAL CONDITIONS The grant awarded to this organization is the result of an extensive public review process, which found that the organization is performing a public purpose through the programs, projects, and services recommended for support. As such, use of these funds for any program component not meeting this condition will be considered a material breach of the terms of this grant agreement and will allow to seek remedies including but not limited to those outlined in the Articles of this Grant Agreement. The Grantee also accepts and agrees to comply with the following Special Conditions: The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex in any program or activity receiving MBVCA support. The MBVCA endorses the clear mandate of the American with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. The MBVCA also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. Grantee shall include on all significant promotional materials, print and electronic media, and programs, information regarding accessibility of programs and/or facilities to persons with disabilities. This information may be in the form of practical language and/or universally acceptable disability access symbols, which clearly define the availability and type of accommodation or service for persons with disabilities. 8 VISITOR AND FY 2016/2017 TOURISM ADVANCEMENT PROGRAM CONVENTION REVISED PROJECT REPORT AUTHORITY REVISED PROJECT REPORT Grantee Name City of Miami Beach Contact Person Judy Hoanshelt Contact Phone Number 305.673.7510 Grantee Address 1700 Convention Center Drive Miami Beach, Florida 33139 Name of Project 85th Annual US Conference of Mayors Project Date(s) June 23 -26, 2017 Total Amount of MBVCA Grant $90,000.00 MBVCA Board Action/Date: April 13, 2017 Grant$90,000 for the 85th Annual US Conference of Mayors with the caveat that the project budget and organization's financials are provided. The following REVISED PROJECT NARRATIVE must include a complete description of your proposed project as submitted on your original application and any changes to your original proposal. These changes could have been made necessary by the terms of the MBVCA Board motion as outlined above, or by the grant amount awarded being less than the requested amount or other circumstances. 1. State any changes to the program since the original application was submitted. No changes. 9 Revised Project Budget List all expenses related to the project requesting funding. Round amounts to the nearest dollar(do not show cents). In-kind contributions are the documented fair market value of non-cash contributions provided to the grantee by third parties, which consist of real orooerty or the value of aoods and services. CASH CASH EXPENSES ACTUAL IN KIND REVENUE SECURED ANTICIPATED PERSONNEL TOTAL (ADMINISTRATIVE+ARTISTIC+TECHNICAL) $319,550 ADMISSIONS ADMINISTRATIVE VENDORS ARTISTIC $319,550 CONTRACTED SERVICES TECHNICAL PRIVATE CONTRIBUTIONS OTHER ARTISTIC FEES CORPORATE SUPPORT $1,430,000 $281,473 1. 2. MARKETING TOTAL(PRINT+DESIGN) FEDERAL GRANTS 1. FEES 2. PRINT DESIGN STATE GRANTS 1. ADVERTISING TOTAL (PRINT+DESIGN) 2. PRINT DESIGN LOCAL GRANTS PUBLIC RELATIONS (FEES+PRESS MATERIALS) $172,000 1. CITY OF MIAMI BEACH $100,000 2. FEES $172,000 3. PRESS MATERIALS POSTAGE/COURIER FOUNDATION GRANTS 1. TRAVEL 2. EQUIPMENT RENTAL $502,283 SPACE RENTAL OTHER REVENUES 1. CITY SERVICES $133,893 2. INSURANCE • SUPPLIES/MATERIALS 3. $72,400 OTHER EXPENSES(ITEMIZE BELOW): Transportation $231,500 Communications $36,700 Catering&Liquor $539,540 CASH ON HAND MBVCA Amount Sponsorship Fulfillment $27,500 Awarded $90,000 Total Revenues: $1,530,000 $371,473 Total Expenses: $1,901,473 $133,893 Total Secured + Anticipated Revenues $1,901,473 Please note: Total Actual Cash Expenses must equal Total Secured &Anticipated Revenues. Do not include In-Kind Dollars in these Totals. Outdoor events should get an estimate for City Services from the City of Miami Beach Special Events Office at 305-673-7577. All breakdowns for Personnel, Marketing, Advertising, and Public Relations should be in dollars. 10 US Conference of Mayors Corporate Support List Presenting Sponsors 1. City of Miami Beach 2. FPL(Floria Power and Light) 3. Royal Caribbean Cruises LTD 4. Carnival Corporation& PLC. 5. Norwegian Cruise Line 6. Sprint 7. 1 Million Project Underwriting Sponsors 1. Greater Miami Convention &Visitors Bureau 2. Llorente& Heckler, PA 3. WSP 4. LSN Partners (Local State National Partners) 5. AECOM Host Sponsors 1. Seminole Hard Rock Hotel&Casino 2. Baptist Health South Florida 3. Fra port USA 4. Comcast NBCUniversal 5. Related 6. DFASS Group 7. DFA(Duty Free Americas) 8. AHLA(American Hotel &Lodging Assocation) 9. Hotwire Communications—Fision 10. Ch2m 11. U.S.Security Associates Supporting Sponsors 1. Suez 2. DMSI (David Mancini &Sons, Inc. 3. Boucher Brothers 4. Bank of America 5. Vortex Infrastructures 6. Bergeron Family of Companies 7. Lanzo Companies 8. Cambi 9. Ric-Man Intl Inc. 10. Multiplan 11. AutoNation 12. New Flyer 13. Ryder 14. Atlantic Broadband 15. Outfront Media 16. Miami International Airport 17. Facebook 18. The Alfred Family Foundation 19. Coca-Cola 20. PortMiami In-Kind Sponsors 1. Southern Glazer's Wine&Spirits 2. Perez Art Museum Miami 3. Shinola Detroit 4. Fontainebleau Miami Beach 5. LIV 6. National Geographic 7. Faena Hotel Miami Beach 8. Romero Britto 9. 1 Hotel South Beach 10. Coca-Cola 11. Funkshion 12. El Paseo Hotel 13. TropiColor Print Studio 14. Activision Blizzard 15. American Airlines 16. The Clay Hotel 17. The Edition 2016/2017 TOURISM ADVANCEMENT VISITOR AND PROGRAM CONVENTION BANK ACCOUNT VERIFICATION AUTHORITY STATEMENT BANK ACCOUNT VERIFICATION STATEMENT GRANTEE NAME: City of Miami Beach The following information is required as a condition of your contract. Please complete and return. DESIGNATED BANK AND ACCOUNT IN WHICH FUNDS WILL BE KEPT/WITHDRAWN FROM' SunTrust Bank ADDRESS 777 Brickell Avenue, Miami, FL 33131 ACCOUNT NUMBER 0360002236568 PERSONS AUTHORIZED TO WITHDRAW FUNDS OR TO WRITE CHECKS: NAME Jimmy L. Morales TITLE City Manager NAME John Woodruff TITLE Chief Financial Officer NAME TITLE Submitted by Judy Hoanshelt Date 05/24/2017 1 Please note if there are two separate accounts,one solely designated for deposits and one solely designated for disbursements, two Bank Account Verification Statements must be submitted with the signed contract. 11 2016/2017 TOURISM 'VANCEMENT PROGRAM A�,A VISITOR ANL...: INTERIM REPORT BEA H AUTHORITY NVENTION 3.443 t INTERIM REPORT Grantee Name City of Miami Beach Contact Person Judy Hoanshelt Contact Phone Number 305.673.7510 Grantee Address 1700 Convention Center Drive Miami Beach, Florida 33139 Name of Project 85th Annual US Conference of Mayors Project Date(s) June 23-26, 2017 Total Amount of MBVCA Grant $90,000.00 MBVCA Board Action/Date: April 13, 2017 Grant$90,000 for the 85th Annual US Conference of Mayors with the caveat that the project budget and organization's financials are provided. For funds awarded as a grant, this form must be submitted regularly to MBVCA Administration at 1701 Meridian Avenue, Suite 403, Miami Beach, Florida 33139. This report must be filled out completely, and include a current Interim Narrative Report and Interim Budget, as attached. Any changes in the project(i.e. budget, location, date, etc.) must be reported to the MBVCA Administrator immediately in writing. Any budget that has increased or decreased by 10% or more must return to the MBVCA for re-evaluation and approval by the MBVCA Board. The MBVCA requests that grantees, in implementing projects, adhere very closely to such key elements as date, site, talent and budget. Failure to meet these requirements may result in a delay of payment or cancellation of funding. The below signatory certifies that all information provided in this report is true and accurate. IF THERE HAS BEEN A CHANGE TO ANY INFORMATION PROVIDED IN THE ORIGINAL GRANT CONTRACT, PLEASE DETAIL THEM WITHIN THIS REPORT. ANY CHANGES INCURRED AND NOT REPORTED, COULD IMPACT THE GRANT AWARD. Submitted by Jilt( 00)(0 Date 12 VISITOR AND CONVENTION 2016/2017 TOURISM ADVANCEMENT PROGRAM AUTHORITY INTERIM REPORT INTERIM NARRATIVE Briefly describe the progress of the program/project/event The current progress for the event is directly on schedule. We have secured additional sponsors and are meeting all financial obligations. The tours have been secured and we are happy to announce that the attendees have shown great interest in participating. As for all signature events that are scheduled throughout the City of Miami Beach, all event spaces have been secured with finalized schedules, activities and catering. The Host Hotel, the Fontainebleau has already sold out of their room block and now the remainder of the attendees are booking rooms at the Confidante. We are very happy with the progress of the event and it is unfolding as planned. List specific methods used (since previous report) to promote this project regionally, nationally and/or internationally. This event has been promoted through the United States Conference of Mayor website as well as our own website: www.usmayors.com and www.miamibeachuscm.com. It has also been promoted internationally by directly communicating with 12 key Latin American and Caribbean mayors and personally inviting them to the Conference. We are happy to report, that to date, 6 out of the 12 invited mayors will be in attendance. Explain how your marketing and promotion initiatives are improving Miami Beach's image as a superb tourist destination. List articles, websites and advertisements involving your event. If press clips or program materials are available, please provide them as an attachment. Hosting the 85th Annual United States Conference of Mayors is a wonderful opportunity to promote the City of Miami Beach on a national and international level to elected officials. It improves Miami Beach's image as a wonderful destination to host prestigious conferences and events that attract a top level clientele. For the articles listed below, you will see that the media coverage of this event has been extremely positive and the local community is ready to welcome these prestigious mayors with open arms. a. Articles: i. htt //www.miamiherald.com/news/local/community/miami-dade/miami- beach/a rticle25351369.htm I ii. https://www.local10.com/news/u-s-mayors-to-meet-in-miami-beach-for-2017- conference iii. http://www.washingtontimes.com/news/2015/iun/24/miami-beach-to-host-us- conference-of-mayors-in-201/ 13 Interim Project Budget List all expenses related to the project requesting funding. Round amounts to the nearest dollar(do not show cents). In-kind contributions are the documented fair market value of non-cash contributions provided to the grantee by third parties,which consist of real property or the value of goods and services. CASH CASH EXPENSES ACTUAL IN KIND REVENUE SECURED ANTICIPATED PERSONNEL TOTAL (ADMINISTRATIVE+ARTISTIC+TECHNICAL) $319,550 ADMISSIONS ADMINISTRATIVE VENDORS ARTISTIC $319,550 CONTRACTED SERVICES TECHNICAL PRIVATE CONTRIBUTIONS OTHER ARTISTIC FEES CORPORATE SUPPORT $1,430,000 $281,473 1. 2. MARKETING TOTAL(PRINT+DESIGN) FEDERAL GRANTS 1. FEES 2. PRINT DESIGN STATE GRANTS 1. ADVERTISING TOTAL (PRINT+DESIGN) 2. PRINT DESIGN LOCAL GRANTS PUBLIC RELATIONS (FEES+PRESS MATERIALS) $172,000 1. CITY OF MIAMI BEACH $100,000 2. FEES $172,000 3. PRESS MATERIALS POSTAGE/COURIER FOUNDATION GRANTS 1. TRAVEL 2. EQUIPMENT RENTAL $502,283 SPACE RENTAL OTHER REVENUES 1. CITY SERVICES 2. INSURANCE $133,893 SUPPLIES/MATERIALS 3. $72,400 OTHER EXPENSES(ITEMIZE BELOW): Transportation $231,500 Communications $36,700 Catering&Liquor $539,540 CASH ON HAND MBVCA Amount Sponsorship Fulfillment $27,500 Awarded $90,000 $1,901,473 $133,893 Total Revenues: $1,530,000 $371,473 Total Expenses: Total Secured + Anticipated Revenues $1,901,473 Please note: Total Actual Cash Expenses must eaual Total Secured &Anticipated Revenues. Do not include In-Kind Dollars in these Totals. Outdoor events should get an estimate for City Services from the City of Miami Beach Special Events Office at 305-673-7577. All breakdowns for Personnel, Marketing, Advertising, and Public Relations should be in dollars. 14 US Conference of Mayors Corporate Support List Presenting Sponsors 1. City of Miami Beach 2. FPL(Floria Power and Light) 3. Royal Caribbean Cruises LTD 4. Carnival Corporation & PLC. 5. Norwegian Cruise Line 6. Sprint 7. 1 Million Project Underwriting Sponsors Greater Miami Convention &Visitors Bureau 2. Llorente & Heckler, PA 3. WSP 4. LSN Partr_ers (Local State National Partners) 5. AECOM C5 Sponsors Seminole Hard Rock Hotel&Casino 2. Baptist Health South Florida Fraport USA Comcast ` SCUniversal 5. Related b. DFASS Groap DFA(vuty ;=ree Americas) AhLA (Ar.,. rican Hotel & Lodging Assocation) L.. `lotvn'i e 7::.imunications—Fision O. Ch2-r. _1. U.S. Sec.: _, Associates Supt orting S.3or.,_, t s Sue: DMS ::d Mancini &Sons, Inc. Boucher 1.others :f 1 .erica Vortex. ir.: _structures 6. Bergeron Family of Companies 7. Lanzo Companies 8. Cambi 9. Ric-Man int'l Inc. 10. Multiplan 11. AutoNatic _2. New Flye 3. Ryder 14. Atlantic Bic.)adband 15. Outfront Media 6. Miami lrit.e.-national Airport 37. accboc1. ...8. The /2,...1fred Family Foundation 9. Coca-CoH:. 10. PortMiant. In-Klnd Sper.sori. Sot err. :i'lazer's Wine&Spirits 2. Perez Art ,'Suseum Miami 2. Shin°la Detroit • teb ecu Miami Beach LIV 1. :\lat:oca! I.tDgraphic 5(.3.,H Miami Beach Romero 1‘. -:-Lto Hotel Beach ..0. :cca-co: . ..1. 7.t..sec.) .3. i=rint Studio .4. Aff,,*7jc: r':izzard 5. Act Airlines .6. -:hea :tel r USCM Media Impressions SELECTED NEWS CLIPS — USCM 84th ANNUAL MEETING (Indianapolis) MSNBC/Morning Joe US Conference of Mayors convenes in Indianapolis http://www.msnbc.com/morning-joe/watch/us-conference-of-mayors-convenes-in- indianapolis-712078403670 NPR Here and Now Oklahoma City Mayor Says Infrastructure Needs Are A Crisis For Every Mayor http://www.wbur.org/hereandnow/2016/06/24/oklahoma-mayor-infrastructure Wall Street Journal Cities Regain Footing, But Growth Is Still Uneven Across the US http://blogs.wsj.com/economics/2016/06/23/cities-regain-footing-but-growth-is-still- u neven-across-the-u-s/ Indianapolis Business Journal Report: Indy metro area accounts for 40 percent of state economy http://www.ibj.com/articles/59118-report-indy-metro-area-accounts-for-40-percent-of- state-economy Indianapolis Star Indianapolis area drives 40 percent of state's economy http://www.indysta r.com/story/money/2016/06/23/indianapol is-area-drives-40-percent- states-economy/86251898/ Rochester Business Journal Rochester area ranks 55th in gross metropolitan product http://www.rbj.net/article.asp?aID=230723 Portland Press Herald Forecast calls for slow growth in state economy http://www.bloomberg.com/research/markets/news/article.asp?docKey=600- 201606240001KRTRIB BUSNEWS 39208 2394-1 Hartford Business Gr. Htfd jobs, economy recovering http://www.hartfordbusiness.com/article/20160624/NEWS01/160629944 Durham Herald Sun Area GMP expected to reach $50.3 billion by 2021 http://www.heraldsun.com/business/area-gmp-expected-to-reach-billion- by/article bb110d8e-398f-11e6-b161-ebce86f06b2e.html Lincoln Journal Star Report: Lincoln's economy grew faster than most in '15 http://jou rnalstar.com/business/local/report-lincoln-s-economy-grew-faster-than-most- in/article 1da89435-3509-5d3e-82e2-3e1a336f096e.html STLtoday.com Report predicts slower job growth in St. Louis 1 USCM Media Impressions http://www.stltoday.com/business/columns/david-nicklaus/report-predicts-slower-job- cjrowth-in-st-louis/article b23d5ad2-3459-5d 11-b5a2-3f4e97160c7b.html Inside Indiana Business Conference Offers Indiana Mayors 'Extraordinary Opportunity' http://www.insideindianabusiness.com/story/32295444/conference-offers-indiana-mayors- extraordinary-opportunity Indianapolis Business Journal BALLARD: Cities thrive when mayors share ideas http://www.ibj.com/articles/59128-ballard-cities-thrive-when-mayors-share-ideas Inside Indiana Business Indy Ready for Monumental Weekend http://www.insideindianabusiness.com/story/32301436/indy-ready-for-monumental- weekend Indianapolis Business Journal Central Indiana showcased as 200 mayors come to town http://www.ibj.com/articles/59157-central-indiana-showcased-as-200-mayors-come-to- town WTTV CBS4Indy Gun violence topic number one at US Conference of Mayors http://cbs4indy.com/2016/06/24/gun-violence-topic-number-one-at-us-conference-of- mayors/ WBAA Mayors Flex Economic Muscle, Call For Federal Support http://wbaa.org/post/mayors-flex-economic-muscle-call-federal-support 93.1 WIBC Indianapolis Mayors to Congress: Do "Something, Anything" on Guns http://www.wibc.com/news/local-news/mayors-congress-do-something-anything-guns Richmond.com Richmond's environmental plan wins first-place mayors' award http://www.richmond.cam/news/local/city-of-richmond/article c5c9343e-f2ec-53be-8e62- cc01 b69875f4.html Fox 59 Statistics rank Indiana low in gun violence prevention http://fox59.com/2016/06/23/statistics-rank-indiana-low-in-gun-violence-prevention/ WISH-TV More than politics: Mayors take part in firefighter training http://wishtv.com/2016/06/24/more-than-politics-mayors-take-part-in-firefighter-training/ WISH-TV Mayors meeting in Indy express concern over the Brexit vote http://wishtv.com/2016/06/24/mayors-express-concern-over-the-brexit-vote/ 93.1 WIBC Indianapolis 2 USCM Media Impressions Economist Tells Mayors to Expect Small Economic Hit From Brexit http://www.wibc.com/news/local-news/economist-tells-mayors-expect-small-economic-hit- brexit Inside Indiana Business Dalai Lama, Lady Gaga to Speak in Indy http://www.insideindianabusiness.com/story/32282676/dalai-lama-lady-gaga-to-speak-in- indy American City & County Dalai Lama, Hillary Clinton to address US Conference of Mayors' 84th annual meeting http://americancityandcounty.com/administration/dalai-lama-hillary-clinton-address-us- conference-mayors-84th-annual-meetinq WISH-TV Lady Gaga, Dalai Lama to speak at U.S. mayor's conference in Indy http://wishtv.com/2016/06/22/lady-gaga-and-the-dalai-lama-will-speak-at-mayors- conference-in-indy/ WRTV Indianapolis What a pairing: Dalai Lama and Lady Gaga meeting in Indy http://www.theindychannel.com/news/local-news/what-a-pairing-dalai-lama-and-lady- gaga-meeting-in-indy FUSE-TV LADY GAGA JOINING DALAI LAMA TO ADDRESS U.S. CONFERENCE OF MAYORS http://www.fuse.tv/2016/06/lady-gaga-dalai-lama-address-u-s-conference-of-mayors Fox 59 Lady Gaga, Dalai Lama to address U.S. Conference of Mayors in Indianapolis http://fox59.com/2016/06/22/lady-gaga-dalai-lama-to-address-u-s-conference-of-mayors- in-Indianapolis/ WTTV Lady Gaga, Dalai Lama set to appear in Indianapolis at mayors conference http://cbs4indy.com/2016/06/22/lady-gaga-dalai-lama-set-to-appear-in-indianapolis-at- mayors-conference/ Entertainment Weekly Lady Gaga, Dalai Lama to address U.S. Conference of Mayors together http://www.ew.com/article/2016/06/22/lady-gaga-dalai-lama-us-conference-mayors Indianapolis Star Lady Gaga to join Dalai Lama in Indy this weekend http://www.indystar.com/story/news/2016/06/22/hillary-clinton-dalai-lama-and-lady- gaga/86235198/ Indiana Public Media Lady Gaga To Join The Dalai Lama In Indianapolis http://indianapublicmedia.org/news/lady-gaga-join-dalai-lama-indianapolis-101039/ Indianapolis Star Hillary Clinton coming to Indy on Sunday for US Conference of Mayors 3 USCM Media Impressions http://www.indystar.com/story/news/politics/2016/06/20/hillary-clinton-coming-indy- sunday-us-conference-mayors/86136650/ Indianapolis Business Journal Hillary Clinton to speak at mayors' conference in Indy http://www.ibj.com/articles/59086-hillary-clinton-to-speak-at-mayors-conference-in-indy Associated Press Hillary Clinton to address mayors meeting in Indianapolis http://www.thenewstribune.com/news/politics-government/national- Dol itics/a rticle84819947.htm l Christian Science Monitor Clinton to address mayors' conference: Are mayors the new innovators? http://www.csmonitor.com/USA/2O16/O62 1/Clinton-to-address-mayors-conference-Are- mayors-the-new-innovators The Courier-Journal Mayors to hear Hillary Clinton in Indy Sunday http://www.courier-journal.cam/story/news/local/indiana/2016/06/20/mayors-hear-hillarv- clinton-indy-sunday/86141686/ Inside Indiana Business Hillary Clinton to Speak in Indianapolis http://www.insideindianabusiness.com/story/32262384/hillary-clinton-to-speak-in- indianapolis WTHR Hillary Clinton to speak at U.S. Conference of Mayors in Indianapolis http://www.wthr.com/story/32262095/hillary-clinton-to-speak-at-us-conference-of-mayors- in-indianapolis-june-26 Tristatehomepage.com Hillary Clinton to Address Conference of Mayors in Indianapolis http://www.tristatehomepage.com/news/local-news/hillary-clinton-to-address-conference- of-mayors-in-indianapolis WRTV Indianapolis Hillary Clinton to speak in Indianapolis on Sunday http://www.theindychannel.com/news/local-news/hillary-clinton-to-speak-in-indianapolis- on-sunday Christian Science Monitor Why the Dalai Lama will talk to US mayors about peace http://www.csmonitor.com/USA/USA-Update/2016/0618/Why-the-Dalai-Lama-will-talk-to- US-mayors-about-peace Greensburg Daily News The Dalai Lama to be keynote speaker for U.S. Conference of Mayors http://www.greensburgdailynews.com/news/local news/the-dalai-lama-to-be-keynote- speaker-for-u-s/article 69dbf746-c5d0-5fc7-866c-7427dab1b015.html 4 USCM Media Impressions Indianapolis Star Mayor Hogsett touts Indy's re-entry program to nation's mayors http://www.indystar.com/story/news/politics/2016/06/24/mayor-hogsett-touts-indys-re- entry-prog ram-nations-mayors/86289184/ OregonLive.com City of Hillsboro wins recognition from Climate Protection Awards http://www.oregonlive.com/hillsboro/index.ssf/2016/06/city of hillsboro wins recogni.htm Maine News Online 7100 Cities from 119 Countries Launch New Coalition for Climate Change http://mainenewsonline.com/content/29361-7100-cities-119-countries-launch-new- coalition-climate-change Fox 59 Hogsett calls on nation's mayors to seize potential for change http://fox59.com/2016/06/25/hogsett-calls-on-nations-mayors-to-seize-potential-for- change/ Indiana Public Media Mayors Consider Collaboration For Economic Growth http://indianaoublicmedia.org/news/mayors-work-collaborate-economic-growth-101133/ Indianapolis Star Obama adviser: 'It is ridiculous to lock people up when there's an alternative' http://www.indystar.com/story/news/crime/2016/06/25/obama-adviser-ridiculous-lock- people-u p-when-theres-alternative/86299990/ Hartford Business Gr. Htfd jobs, economy recovering http://www.hartfordbusiness.com/article/20160624/NEWS01/160629944/gr-htfd-jobs- economy-recovering nwitimes.com Hammond's College Bound wins national mayors' award — again http://www.nwitimes.com/news/education/hammond-s-college-bound-wins-national- mayors-award-again/article d222da73-28ed-55b0-8db0-a4171d9fd4fa.html nwitimes.com Nation's mayors focused on problem solving at Indianapolis meeting http://www.nwitimes.com/news/local/govt-and-politics/nation-s-mayors-focused-on- problem-solving-at-indianapolis-meeting/article e41494e7-4bb0-5a96-b2b6- bb1776741de7.html WBAA At Mayors' Conference, A Familiar Focus On Regional Economies http://wbaa.org/post/mayors-conference-familiar-focus-regional-economies Business Record More jobs, higher pay ahead from nation's metropolitan areas 5 USCM Media Impressions http://www.businessrecord.com/Content/Default/-AlI-Latest-News/Article/-More jobs- higher-pay-ahead-from-nation-s-metropolitan-areas/-3/248/73703 SouthCoastToday.com New Bedford takes first place for energy efforts at national conference http://www.southcoasttoday.com/article/20160624/NEWS/160629662 WAVE 3 Richmond wins top spot for sustainability and energy program http://www.wave3.com/story/32301814/richmond-wins-top-spot-for-sustainability-and- energy-program Terre Haute Tribune Star Nation's mayors take aim at Congress for inaction on gun control http://www.tribstar.com/news/local news/nation-s-mayors-take-aim-at-congress-for- inaction-on/article 73a3c951-1920-5d95-833e-4a5e6f100e80.html WISH- TBV Hillary Clinton, Dalai Lama to speak at Indy conference Sunday http://wishtv.com/2016/06/25/hillary-clinton-dalai-lama-to-speak-at-indy-conference- sunday/ Bloomberg Clinton to Mayors: U.S.Will Weather Brexit Repercussions http://www.bloomberg.com/politics/articles/2016-06-26/clinton-to-mayors-u-s-wi l l-weather-brexit-repercussions Los Angeles Times After'Brexit'vote, Clinton calls for'steady,experienced leadership' http://www.latimes.com/pol itics/la-na-pol-cli nton-mayors-20160626-snap-story.html NBCNews.com Clinton Says'We Will Bounce Back' From U.K.'s Brexit Vote, Bashes Trump http://www.nbcnews.com/politics/2016-election/clinton-says-we-will-bounce-back-u-k-s-brexit-n599311 CBS News After Brexit, Clinton aims to allay American fears http://www.cbsnews.com/news/hillary-clinton-donald-trump-brexit-allay-american-fears/ Fox News Clinton says'experienced leadership'needed to avoid troubles Britain faces http://www.foxnews.com/politics/2016/06/27/clinton-says-experienced-leadership-needed-to-avoid-troubles- brita in-faces.html International Business Times UK Clinton says the US needs'steady, experienced leadership'following Brexit turmoil http://www.i bti mes.co.uk/cli nton-says-us-needs-steady-experienced-leadership-followi nq-brexit-turmoil- 1567557 Fox 59 Seeking their support, Hillary Clinton praises mayors at onference in Indianapolis http://fox59.com/2016/06/26/hi l lary-cl i nton-speaks-at-u-s-conference-of-manors-in-ind ianapol is/ Mint Hillary Clinton swipes at Donald Trump over Brexit http://www.livemint.com/Politics/iIGxBOnKy9030LXehcoByK/Hillary-Clinton-swipes-at-Donald-Trump-over- Brexit.html 6 USCM Media Impressions Current in Carmel Clinton speaks at US Conference of Mayors in Indianapolis http://currentincarmel.com/cli nton-speaks-at-u-s-conference-of-mavors-in-indianapolis Current in Carmel Carmel, New Orleans mayors lead energy, climate protection task force http://currenti ncarmel.com/carmel-new-orleans-mayors-lead-energy-cl imate-protection-task-force 12news.com Clinton: Cities are where things are'getting done' http://www.12news.com/news/nation-now/cl inton-cities-are-where-things-are-getting-done/256669021 Fox 59 Orlando mayor recalls carnage at nightclub shooting http://fox59.com/2016/06/26/orla ndo-mayor-recalls-ca rnacie-at-nightcl ub-shooting/ CNN/Local 10 Clinton nods to populist fervor in first response to Brexit http://www.local10.com/news/politics/cli nton-nods-to-populist-fervor-i n-fi rst-response-to-brexit Houston Chronicle Clinton blames Republican leaders for a"paralyzed"Congress http://www.houstonchronicle.com/news/politics/article/Clinton-blames-Republican-leaders-for-a-8326267.php Indianapolis Business Journal Clinton emphasizes federal-local collaboration in speech to mayors http://www.ibi.com/articles/59171-clinton-emphasizes-federal-local-collaboration-in-speech-to-mayors The Hill Clinton in first post-Brexit appearance: We are resilient' http://thehi I Isom/blogs/ballot-box/presidential-races/284960-c1 i nton-i n-first-post-brexit-appearance-we-will- persevere Raw Story Clinton shames GOP Congress on gun gridlock: 'The American people deserve better' https://www.rawstory.com/2016/06/clinton-shames-qop-congress-on-qun-gridlock-the-american-people- deserve-better/ The Herald-Times Clinton campaigns in Indy before the nation's mayors http://www.heraldtimesonline.com/wire/clinton-campaigns-in-indy-before-the-nation-s-mavors/article 8ca0ebf6- 2795-5cea-8a a c-4a5af891154f.htm I OCRegister Dalai Lama, Lady Gaga talk of kindness at mayors conference http://www.ocregister.com/articles/dalai-720675-lama-mayors.html HNN Huntingtonnews.net Mayor Williams Receives USCM Grant for West Edge Factory Solar Training http://www.huntincitonnews.net/139175 The State Mayor Benjamin elected a VP of U.S. Conference of Mayors http://www.thestate.com/news/politics-government/state-politics/a rticle86306642.html WRTV Indianapolis 7 USCM Media Impressions Mayors conference has high praise for Indy http://www.theindychannel.com/news/local-news/mayors-conference-has-high-praise-for- indy Quad City Times Report: QC economy to grow, but slowly http://gctimes.com/business/report-q-c-economy-to-grow-but-slowly/article 0f73cb30- fde9-57ad-8782-8a8c3bc4a87f.html Orlando Business Journal (blog) Orlando's employment growth among best in U.S. http://www.bizjournals.com/orlando/blog/2016/06/orlando-s-employment-growth-among- best-in-u-s.html Salisbury Post Annual sculpture show recognized with national award http://www.sa lisbu rypost.com/2016/06/27/a nnual-scul ptu re-show-recognized-with- national-award/ Solar Industry US Conference Of Mayors Crowns Climate Protection Leaders http://solarindustrymag.com/u-s-conference-of-mayors-crowns-climate-protection-leaders W CTI 12.corn City of Kinston, Kinston Teens receive $50000 Grant http://www.wcti12.com/news/City-of-Kinston-Kinston-Teens-receive-50-000- Grant/40243068 The Courier-Journal Fischer recognized for Cradle to Career plan http://www.courier-journal.com/story/news/politics/metro-government/2016/06/27/fischer- recognized-cradle-career-plan/86425842/ WDRB Mayor Greg Fischer receives national education award http://www.wdrb.com/story/32317219/mayor-greg-fischer-receives-national-education- award WITN Teen group gets grant to kick off Adopt-a-Vacant Lot program http://www.witn.com/content/news/Teen-g rou p-g ets-g ra nt-to-kick-off-Adopt-a-V- 384548691.html 93.1 WIBC Indianapolis Mayors Call for Limits on Gun Purchases by Mentally Ill, No-Fly Names http://www.wibc.com/news/local-news/mayors-call-limits-gun-purchases-mentally-ill-no- fly-names The Hendricks County Flyer - Mayors call out Congress for inaction on gun control http://www.flyergroup.com/news/local news/mayors-call-out-congress-for-inaction-on- gun-control/article a3657596-bad3-575f-bd5e-c43011f4be40.html 8 USCM Media Impressions Huffington Post The Dalai Lama And Lady Gaga Joined Forces To Talk About This Essential Human Value http://www.huffingtonpost.com/entry/dalai-lama-lady-gaga- kindness us 57714fdae4b0f168323a38f4 Entertainment Weekly Lady Gaga and Dalai Lama discuss self-esteem and peace http://www.ew.comlarticle/2016/06/27/lady-gaga-dalai-lama InStyle Lady Gaga Meets the Dalai Lama to Discuss Kindness and the Importance of Compassion http://www.instyle.com/news/lady-gaga-meets-dalai-lama-discuss-kindness Billboard Lady Gaga Discusses Mental Health, Tragedy & Compassion With the Dalai Lama http://www.billboard.com/articles/news/7416675/lady-gaga-dalai-lama-facebook-live Quartz Lady Gaga and the Dalai Lama share tips for finding inner peace http://gz.com/717355/Iady-gaga-and-the-dalai-lama-share-tips-for-finding-inner-peace/ 93.1 WIBC Indianapolis Gaga,Clinton, and the Dalai Lama at the US Conference of Mayors http://www.wibc.com/news/local-news/gagaclinton-and-dalai-lama-us-conference-mayors Indiana Public Media Dalai Lama Promotes Compassion At Mayors Conference http://indianapublicmedia.org/news/dalai-lama-promotes-compassion-mayors-conference- 101150/ Voice of America Dalai Lama Addresses Conference of Mayors in Downtown Indianapolis http://www.voatibetanenglish.com/a/3393862.html Indianapolis Star Libertarian candidate trying to win over Clinton, Trump haters http://www.indystar.com/story/news/politics/2016/06/27/libertarian-candidate-trying-win- over-cl i ntontru m p-haters/86419488/ The Statehouse File US Conference of Mayors closes out with Libertarian Gary Johnson http://thestatehousefile.com/u-s-conference-mayors-closes-libertarian-garv- johnson/26602/ 93.1 WIBC Indianapolis Johnson Makes Libertarians' White House Case to Mayors' Conference in Indy http://www.wibc.com/news/local-news/johnson-makes-libertarians-white-house-case- mayors-conference-indv_ WBAA At Indy Mayors Conference, Libertarian Candidate Revels In 'Spoiler' Label http://wbaa.org/post/indy-mayors-conference-libertarian-candidate-revels-spoiler-label 9 USCM Media Impressions WISH-TV Libertarian Gary Johnson speaks in Indy http://wishtv.com/2016/06/26/presidential-candidate-gary-johnson-to-address-u-s- conference-of-mayors-monday/ nwitimes.com A Libertarian for president? http://www.nwitimes.com/news/local/govt-and-politics/elections/a-libertarian-for- president/article 74152a15-d601-544d-b536-573dc17eea07.html Indianapolis Star Libertarian Gary Johnson to speak in Indy to nation's mayors http://www.indystar.cam/story/news/2016/06/25/libertarian-gary-johnson-speak-indy- nations-mayors/86386656/ 10