98-22853 RESO
RESOLUTION NO. 98-22853
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS FOR A TWO-YEAR CONTRACT WITH
MONTENAY POWER CORPORATION, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 53-97/99, FOR PROVIDING RESIDENTIAL SOLID
WASTE AND YARD TRASH COLLECTION AND DISPOSAL; AND IF
NEGOTIATIONS ARE NOT SUCCESSFUL, AUTHORIZE NEGOTIATIONS
WITH WASTE MANAGEMENT, INC. OF FLORIDA.
WHEREAS, the City issued a Request for Proposals (RFP) No. 53-97/99 for providing
residential solid waste and yard trash collection and disposal; and
WHEREAS, twenty-six (26) specifications for RFP No. 53-97/99 were issued, resulting in
seven (7) timely responses; and
WHEREAS, an Evaluation Committee recommended by the City Manager and approved
by the Mayor and City Commission met on July 7, 1998; and
WHEREAS, the Evaluation Committee unanimously voted to recommend Waste
Management, Inc. of Florida as the top-ranked firm and BFI Waste Systems of North America, Inc.
as the second-ranked firm; and the City Manager concurred with this recommendation; and
WHEREAS, the Mayor and City Commission has reviewed the recommendations of the
City Manager and the Evaluation Committee and rejects said recommendations, and would further
authorize the Administration to enter into negotiations for a two-year contract with Montenay Power
Corporation, and if negotiations are not successful, authorize negotiations with the second lowest
bidder Waste Management, Inc. of Florida.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the Administration to enter into negotiations for a two-year contract
with Montenay Power Corporation, pursuant to Request For Proposal (RFP) No. 53-97/99, for
providing residential solid waste and yard trash collection and disposal; and if negotiations are not
successful, authorize negotiations with Waste Management, Inc. of Florida.
PASSED and ADOPTED this 15th day of July, 1998.
ATTEST:
APPROVED A.S TO
FOrt'''' & LANGUAGE
& fOR EXECUTION
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MAYOR
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CITY CLERK
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RFP 53-97/99
RESIDENTIAL SOLID WASTE AND YARD TRASH COLLECTION & DISPOSAL
Reference Check
Waste Management
Citv of Florida City- Darren Baldwin
Rates Waste Management highly
Very responsive to any problems.
Would renew existing contract.
Minimal missed pick-ups
Well maintained equipment
City of Pompano Beach - Jim Pavlick
Rates Waste Management highly
Has had problems with personnel changes in supervisory level
Very responsive to problems
Minimal missed pick-ups
Well maintained equipment
City of Coral Sprin~s- Rich Machod
Rates Waste Management highly
No major problems
Minimal missed pick-ups
Has renewed existing contract several times
Well maintained equipment
Eastern Environmental ( listed 1 Florida reference for solid waste collection)
City of Hollvwood- Randy Bates
Problems with damage of public/private property, did not want to make repairs
Problems with missed pick-ups
Responsive to problems other than damages
Well maintained equipment
Would recommend renewal of existing contract
Montenay Power Corp. (no U.S. references listed for solid waste collection)
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
COMMISSION MEMORANDUM NO. S /2 - 9Z
TO:
Mayor Neisen O. Kasdin and
Members of the City C ission
DATE: July 15, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
A Resolutio of the Mayor and City Commission of the City of Miami Beach,
Florida, Accepting the Ranking of Responses Received and Authorizing the
Administration to Enter into Negotiations for a Two-Year Contract with the
Top-Ranked Firm of Waste Management, Inc. of Florida, Pursuant to Request
for Proposals (RFP) No. 53-97/99 for Providing Residential Solid Waste and
Yard Trash Collection and Disposal; and if Negotiations Are Not Successful, to
Negotiate with the Second-Ranked Firm of BFI Waste Systems of North
America, Inc.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding is available from Sanitation Department Budget Account No. 435,0430.000334.
BACKGROUND:
The City of Miami Beach currently contracts with Browning-Ferris Industries (BFI) for these
services at a rate of $15.84 per residential unit per month, pursuant to RFP No. 63-96/98, The
residential service agreement is due to expire October 18, 1998, and the City has the option to renew
the agreement until April!3, 2000. Written notice of such renewal must be given to BFI at least
sixty (60) days prior to the end of the initial term. Additionally, the City has the option of canceling
the agreement with thirty (30) days written notice to the contractor.
At its meeting of May 6, 1998, the City Commission authorized the issuance of an RFP for
residential solid waste and yard trash collection and disposal. RFP No. 53-97/99 was issued on May
8, 1998, with twenty-six (26) specifications being mailed. A pre-proposal meeting was held on May
19, 1998, and representatives of eight firms attended. Amendment No.1 was issued on May 28,
1998, changing the deadline for proposals to June 18, 1998, answering questions from prospective
proposers, and adding the operation of the Stash Area located at 28th Street and Meridian Avenue
to the scope of services, Amendment No.2 was issued on June 12, 1998, responding to additional
questions from prospective proposers.
Budget
AGENDAITEM f<2-~ ~
DATE']-{ 5-~V
RFP No. 53-97/99
Page Two
July 15, 1998
BACKGROUND: (Continued)
Proposals were received from the following seven firms:
Proposer Price Proposal
Montenay Power Corp. A. $11.611month
B. $10.44/month
Waste Management, Inc. A. $13.42/month
, B. $ 9.78/month
Eastern Environmental Services, Inc. A. $15.68/month
B. $15.68/month
BFI A. $16.12/month
B. $16. 12/month
Clean- Tec Waste Services A. $16.85/month
B. $16.85/month
Kimmins Recycling Corp. A. $20.18/month
B. $17.18/month
All Services Refuse A. $22.19/month
B. $19.60/month
A. Single Family, Townhouses and Duplexes (Approx. 5,473 - 5,353 single family; 120 other)
B. Multiple Dwelling Buildings - 8 units or less (Approx. 1,004 units)
An Evaluation Committee for this project, consisting of the following persons, was recommended
by the City Manager and approved by the Mayor and Commission:
Betty Capote, resident of Miami Beach
Charles Holiday, Chief of Performance Auditing, Miami-Dade County Solid Waste Mgmt.
Michele Puldy-Burger, resident of Miami Beach
Ronnie Singer, Executive Assistant to the City Manager, Miami Beach
Robert Thomas, Director, Sanitation Department, Miami Beach
RFP No. 53-97/99
Page Three
July 15, 1998
ANALYSIS:
The Evaluation Committee met on July 7, 1998, and each proposal was evaluated in accordance with
the criteria listed in the Request for Proposals:
Cost to the City.
Ability to provide high-quality service to the City's residents, as evidenced by type and
amount of equipment, personnel, and procedures.
Prior experience in the industry, and prior service to City or to other groups of residents in
a high-quality manner.
,
Financial condition and stability of the proposer, and financial outlook for the proposer for
the term of the contract.
A motion was made, and unanimously accepted, to eliminate the three proposers with the highest
prices from further consideration. Those firms were Clean- Tec Waste Services, Kimmins Recycling
Corp., and All Services Refuse. Upon further discussion it was also determined that Eastern
Environmental Services, Inc. would not be given further consideration based on the firm providing
only one local reference, the City of Hollywood, which reported problems with the firm paying for
damage of public/private property and with missed pick-ups.
Several committee members voiced their concern about Montenay Power Corporation, which
proposed the lowest cost to the City, not having any experience in residential pick-up in the United
States. Montenay Power Corporation is part of the VIVENDI group, a Paris-based group whose
stock is publicly traded on the Paris stock exchange. Its parent company, CGEA, is the umbrella
organization for solid waste activities worldwide, and is the largest solid waste management
company in the United Kingdom and France. While Montenay expressed an interest in the City's
RFP as "a strategically important opportunity to provide 'showcase' quality service" to Miami
Beach, committee members expressed a fear of being a "test site" for this firm.
The committee unanimously agreed to recommend Waste Management, Inc. of Florida as the top-
ranked firm, based on its price proposal, its local experience, its excellent references, and its
financial strength. Additionally, the committee agreed that if negotiations with Waste Management
are not successful, to recommend BFI Waste Systems of North America, Inc. as the second-ranked
firm.
RFP No. 53-97/99
Page Four
July 15, 1998
ANAL YSIS: (Continued)
If this agreement is awarded to Waste Management at the proposed prices, the City will realize a
savings of over $230,000 yearly when compared to the current prices ($15.84/mo.) paid to BFI for
residential pick-ups, and approximately $200,000 yearly for the operation of the Stash Site. The
savings to the City are more than $250,000 yearly when comparing Waste Management's proposed
prices to BFI's proposed prices in response to this RFP, which includes the operation of the Stash
Site.
In accordance with the terms of the RFP, the City Manager has reviewed the Evaluation Committee's
recommendation and concurs with its ranking of proposals.
CONCLUSION:
The Mayor and Commission should accept the ranking recommended by the City Manager, and
authorize the Administration to negotiate a contract with the top-ranked firm of Waste Management,
Inc. of Florida; and if negotiations are not successful, authorize negotiations with the second-ranked
firm ofBFI Waste Systems of North America, Inc.
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