13268 ■
RESOLUTION NO. 13268
A RESOLUTION AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS AFTER THE LAPSE OF
SPECIFIED PERIODS OF TIME, AND AUTHORIZING
THE DESTRUCTION OF CERTAIN OTHER RECORDS
AFTER THE LAPSE OF SPECIFIED PERIODS OF
TIME PROVIDING SAID RECORDS HAVE BEEN
REPRODUCED ON MICROFILM, AND PROVIDING
FURTHER THAT THE CITY BUILDING OFFICIAL
MAY RETAIN SAME FOR A LONGER PERIOD WHEN
DEEMED NECESSARY OR ADVISABLE .
WHEREAS, detailed records of the City have
accumulated for many years to the extent that it is becoming
difficult to keep them properly stored and indexed, and
WHEREAS, it has become customary practice to
destroy records after reasonable periods of time, preserving
certain of same on microfilm from which photographic
reproductions can be made if, as and when needed in the
future, and which reproductions are now recognized and
admitted in our courts as evidence to the same effect as
though they were the originals, and
WHEREAS, investigation has shown that the periods
of retention shown below for the described records are
sufficient for all practical purposes;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That the City Building Official, or his duly
authorized assistants, be and they are hereby
authorized to destroy the following named original records
after the lapse of at least a period of time set opposite
each item; provided, however, that a description of such
records destroyed shall first be made and certified and
retained in the City' s files, and provided further that no
such records shall be destroyed until and unless they have been
verified against said certificates by the City Building Official
or his duly authorized assistants.
TYPE OF RECORD PERIOD TO LAPSE BEFORE DESTRUCTION
Approved Building Plans 1 Year after issuance of Certificate
of Record of Occupancy, and having been
microfilmed
Building Inspection Reports 1 Year after microfilming
Certificate of Occupancy 1 Year after microfilming
All tests relating to 1 Year after microfilming
Building such as Pile Log,
Concrete, Soil
Special Inspector Reports 1 Year after microfilming
Surveys 1 Year after microfilming
Building, Electric, Plumbing, 1 Year after microfilming
and Mechanical Permits
Building, Electric, Plumbing, 1 Year after microfilming
and Violation Notices
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OFFICE OF CITY ATTORNEY-1130 WASHINGTON AVENUE-MIAMI BEACH, FLORIDA 33139
4
SECTION 2 . That all of the City Building Official active
and current Building Cards be kept indefinitely,
but that they may be microfilmed as they accumulate from year to
year, said films to be preserved as a precaution against
disintegration or loss of original cards.
PASSED and ADOPTED this 5th day of MaY , 1971.
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M)or
Attest :
" 4211e..."..+Gr......" ,....._.
ity Clerk-Finance Director
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OFFICE OF CITY ATTORNEY-1130 WASHINGTON AVENUE-MIAMI BEACH, FLORIDA 33139
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•
RESOLUTION NO. 13268
A RESOLUTION AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS AFTER THE LAPSE OF
SPECIFIED PERIODS OF TIME, AND AUTHORIZING
THE DESTRUCTION OF CERTAIN OTHER RECORDS
AFTER THE LAPSE OF SPECIFIED PERIODS OF
TIME PROVIDING SAID RECORDS HAVE BEEN
REPRODUCED ON MICROFILM, AND PROVIDING
FURTHER THAT THE CITY BUILDING OFFICIAL
MAY RETAIN SAME FOR A LONGER PERIOD WHEN
DEEMED NECESSARY OR ADVISABLE.
7
WHEREAS, detailed records of the City have
accumulated for many years to the extent that it is becoming
difficult to keep them properly stored and indexed, and
WHEREAS, it has become customary practice to
destroy records after reasonable periods of time, preserving
certain of same on microfilm from which photographic
reproductions can be made if, as and when needed in the
future, and which reproductions are now recognized and
admitted in our courts as evidence to the same effect as
though they were the originals, and
WHEREAS, investigation has shown that the periods
of retention shown below for the described records are
sufficient for all practical purposes;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That the City Building Official, or his duly
authorized assistants, be and they are hereby
authorized to destroy the following named original records
after the lapse of at least a period of time set opposite
each item; provided, however, that a description of such
records destroyed shall first be made and certified and
retained in the City' s files, and provided further that no
such records shall be destroyed until and unless they have been
verified against said certificates by the City Building Official
or his duly authorized assistants.
TYPE OF RECORD PERIOD TO LAPSE BEFORE DESTRUCTION
Approved Building Plans 1 Year after issuance of Certificate
of Record of Occupancy, and having been
microfilmed
Building Inspection Reports 1 Year after microfilming
Certificate of Occupancy 1 Year after microfilming
All tests relating to 1 Year after microfilming
Building such as Pile Log,
Concrete, Soil
Special Inspector Reports 1 Year after microfilming
Surveys 1 Year after microfilming
Building, Electric, Plumbing, 1 Year after microfilming
and Mechanical Permits
Building, Electric, Plumbing, 1 Year after microfilming
and Violation Notices
-1-
OFFICE OF CITY ATTORNEY 1130 WASHINGTON AVENUE MIAMI BEACH, FLORIDA 33139
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SECTION 2. That all of the City Building Official active
and current Building Cards be kept indefinitely,
but that they may be microfilmed as they accumulate from year to
year, said films` to be preserved as a precaution against
disintegration or loss of original cards.
PASSED and ADOPTED this 5th day of May , 1971.
(Signed) Jay Dermer
Mayor • / •
Attest :
(Signed) Ruth B. Rouleau
City Clerk-Finance Director
(SEAL)
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OFFICR OF CITY ATTORNEY-r 1130 WASHINGTON AVENUE...MIAMI BEACH, FLORIDA 33139