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13426 • • • RESOLUTION NO. 13426 A RESOLUTION CREATING A CITY OF MIAMI BEACH BUDGET COMMISSION AND PRESCRIBING ITS DUTIES, POWERS AND AUTHORITY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. That a City of Miami Beach Budget Commission, composed of seven (7) duly qualified and registered voters of the City, qualified to carry out and execute the responsibilities conferred upon them hereby, and having a recognized reputation in the community for knowledge, skill and ability in the fields of finance, banking, business, accountancy and law, is hereby created. Two (2) members shall be from the legal profession, two (2) from general business, and one (1) member from each of the finance, banking and accountancy categories. Each Councilman shall nominate and designate one member thereof. The term of office of each member shall expire with that of the City Councilman who has appointed the particular member to said Commission. SECTION 2 . That said Budget Commission shall elect one of its members as Chairman, who shall serve for a term of years. The City Clerk-Finance Director of the City of Miami Beach shall serve as Secretary ex officio. All members of the Budget Commission shall serve without pay, but they shall be entitled to be reimbursed by the City for their actual expenses. SECTION 3 . It shall be the duty of the City Clerk-Finance Director, on or before June 1st of each year, to furnish the Budget Commission with estimates of the valuations of all real and personal property within the City, based upon the assessment thereof for ad valorem tax purposes, as prepared by the County Tax Assessor. SECTION 4. It shall be the duty of the City Clerk-Finance Director, on or before June 1st of each year, to make an estimate of the cash balance which shall be on hand at the beginning of the next fiscal year and of the revenues and receipts (other than from current ad valorem taxes) which may reasonably be expected during the next fiscal year. Such estimates shall be delivered to the Commission for its use in the preparation of an Advisory Budget and the same shall also be available to the public at reasonable hours. It shall be the duty of the City Clerk-Finance Director to furnish to the Budget Commission all information in her possession or control that it may require in the discharge of its duties, and to attend its meetings whenever required by it. SECTION 5. It shall be the duty of the City Clerk-Finance Director to file with the Budget Commission, on or before June 1st of each year, the following information, grouped by funds and classified by the uniform system of accounts used in making the annual reports of receipts and expenditures for the various funds : (1) An estimate of all ordinary and extraordinary receipts (including cash balances to be carried over, current ad valorem taxes and the proceeds of the sale or exchange of bonds or other public obligations) which may reasonably be anticipated during their ensuing respective fiscal years. Five percent shall be deducted from the total anticipated receipts, and computations shall be made so that the anticipated disbursements shall not exceed the net total of ninety-five percent. -1- OFFICE OF CITY ATTORNEY-1130 WASHINGTON AVENUE-MIAMI BEACH, FLORIDA 33139 (2) An estimate of all ordinary and special and extraordinary expenditures (including principal and interest on outstanding bonds or obligations) which are contemplated and are deemed necessary to be made during their ensuing respective fiscal years . (3) Opposite each item of the estimated revenues and receipts and each of the proposed expenditures there shall be the following information in separate parallel columns : (a) The amounts of anticipated receipts and disbursements in the budget for the present fiscal year (the anticipated disbursements to be adjusted balances if any budget transfers or increases have been authorized. ) (b) Actual receipts and disbursements for the past fiscal year. SECTION 6 : It shall be the duty of the Budget Commission to advise the City Council, on or before July 1st of each year, as to the amount of millage which it will recommend the City Council to levy for the current tax year. SECTION 7 : It shall be the duty of the Budget Commission to examine, study and consider all the estimates submitted to it as aforesaid. For that purpose, the Budget Commission shall have the power itself or through any of its members or its auditors or other employees , to investigate, pass upon and determine the public necessity or propriety of any proposed expenditures and the amount which should be appropriated for that purpose, the probable amount of estimated revenues and receipts and all other facts necessary or convenient to be known in order to prepare a recommended budget for the ensuing fiscal year. SECTION 8 : When required by the Budget Commission, it shall be duty of each officer and employee and every member or employee of any Board to appear before the Commission at a time and place to be fixed by it and to supply such further information as may be had by or available to him and as may be determined by the Commission to be necessary for the intelligent and proper discharge of its duties . SECTION 9 : The Secretary is required to publish one time in a newspaper of general circulation a summary of the fund totals of the budgets proposed by the Budget Commission and a notice of the time and place for discussion thereof by the public. The notice shall show in parallel columns opposite each fund total a summary of the information herein provided for. The notice shall precede the date for the said meeting by not less than one week. It shall be the duty of all department heads to be present at the public hearing for the purpose of answering questions regarding their proposed departmental budgets . After having given the public an opportunity for discussion in open session at the time and place set, the Board is hereby authorized and empowered to recommend to the City Council any change, alteration, amendment, increase or decrease of and to any item, and the total amount or amounts of any estimates of receipts or expenditures set forth therein. SECTION 10 : It shall be the duty of the Budget Commission, on or before September 1st of each year, to certify to the City Council and to the City Manager its proposed recommended Budget of estimated receipts and expenditures of the City for the ensuing fiscal year. -2- OFFICE OF CITY ATTORNEY-1130 WASHINGTON AVENUE--MIAMI BEACH, FLORIDA 33139 • • • SECTION 11: The proposed budget so submitted to the City Council shall be purely recommendatory and advisory and shall not have the force of law, and its duties shall in nowise ' be deemed a delegation or transfer of the duties of any officer or Councilman of the City. PASSED AND ADOPTED this 20th day of October 1971. Vico-Mayor ATTEST: led City Clerk-Finance Director • • -3- OFFICE OF CITY ATTORNEY-1130 WASHINGTON AVENUE MIAMI BEACH, FLORIDA 33139