13756 RESOLUTION NO. 13 756
WHEREAS, pursuant to the provisions of Ordinance
No. 1779, adopted by the City Council of the City of Miami
Beach, Florida, on the 17th day of September, 1969, the
Miami Beach Tourist Development Authority, created by said
Ordinance No. 1779, prepared and submitted to the City Council
a "Proposed Budget" for the said Miami Beach Tourist Develop-
ment Authority; and
WHEREAS, the City Council has examined and does
hereby approve said "Proposed Budget" ;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF MIAMI BEACH, FLORIDA, that the said
budget, in the amount of $ 1 ,921 ,296.00 be and the same
is hereby adopted, subject, however, to any changes or
amendments which may be required thereto in consequence of
any revision which Council may adopt in regard to the existing
method of allocating costs of collection.
PASSED and ADOPTED this 25th day of September, 1972.
Mayor
ATTEST:
City Clerk-Finance Director
OFFICE OF CITY ATTORNEY-1130 WASHINGTON AVENUE-MIAMI BEACH, FLORIDA 33139
{
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August 22, 1972
4
Mr. Clifford W. O'Key
City Manager
City Hall
1130 Washington Avenue •
Miami Beach, Fla.
Dear Mr. O'Key:
On behalf of the Miami Beach Tourist Development Authority,
I am transmitting the enclosed 1972-73 fiscalyear budget,
for ratification by the City Council.
This budget reflects the 50 percent formula which the City
plans to utilize in the division of the Resort Tax with the
TDA. However, for TDA planning purposes, the budget is based
on a 45 percent share for the TDA, leaving 5 percent for
contingency.
With our carry-over from the current fiscal year, our budget is
based on a total revenue of $1,921, 296, using the 45 percent
,formula, and $2, 138, 796 at the 50 percent level.
While these sums may be considered substantial, it should be
understood that the TDA, in fact, has standing commitments and
fixed expenses which must be met before any money can be
allocated toward a program. Our fixed commitments total $1,454,235,
leaving $467,061, based on the 45 percent formula, for Advertising,
Collateral Material, Special Promotion, Special Events and,
possibly, Publicity.
If one considers -the annual appropriations dd our major
competitors -- for example, the Bahamas, with a promotional
budget of $4,200,000, or Jamaica, $3,000,000 -- the challenge
to the TDA it apparent.
This challenge can only be met by a maximum use of resources,
we have reorganized our infrastructure so as to make existing
personnel more directly responsible for successful program.
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page 2
Mr. Clifford O'Key
It is also our objective to serve as a catalyst in the community
to initiate, support and offer to coordinate whatever public
or private programs are necessary to enhance the tourist-
oriented economy of Miami Beach.
We are presently in negotiation, through the City Manager,
for the transfer of the Miami Beach Publicity Department from
City jurisdiction to that of the TDA. While these figures
are not reflected in the budget, I anticipate that we will
utilize five members of theeexisting Publicity staff. These
are the Director, and Administrative Assistant II, a News
Reporter II, and News Photographer and a Secretary.
Based on the anticipated transfer of these City employees,
we would have to allocate, from contingency and ether funds,
an additional $160,792 in the 1.972-73 budget. The budget
can be amdnded prior to the start of the fiscal year if such
transfer is worked out.
It is our fettling that clue to the heavy commitments by the TDA
in this new budget year to the two political conventions and
to the City's Capital Improvement program at the Convention
Center, a contribution by the City of $75,000 toward defraying
the budget sof the Publicity Department is a reasonable request.
The TDA also is in need of aid from the City Council in
regularizing employment practices. We are in the peculiar
position of having some employees rece9A - full City benefits
while others, some hired through the CI :y Personnel. Department,
do not. This disparity is mord disruptive o morale and cannot
be rationalized.
We would hope the City Council would give final approval to a
penBeing. ordinance to allow all TDA employees to enjoy the same
benefits as City employees and make it possible to bring TDA
salary schedules in line with City schedules.
Given a strong boars and then an objective-oriented staff and a
cooperateve relation hip with the City, I am convinced we
will be well ecruipped to meet the challenges ahead.
page 3
Mr. Clifford O'Key
We intend in the near future to address ourselves to the major
problems of Miami Beach and to come forward with an action
plan for the new fiscal year and with programs that will
project over the next five years.
Hopefully, we will be in a position before the end of the
present fiscal year, September 30, to present to the TDA
Board, and then to the City, this five-year action ;lan.
Y feel certain that, working together, the City Council
and the TDA are entering a new era of cooperation and progressive
thinking that will move Miami Beach forward to the benefit
of its tourist economy and the entire community.
•
Respectfully submitted,
Gui L. P. Govaert
Executive Director
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GLPG/ms
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MIAMI BEACH TOURIST DEVELOPMENT AUTHORITY
-.` FUNDS AVAILABLE
Cash in Banks as at July 1, 1972 665,095
Anticipated Resort Tax Revenue (40%) to year end 303,000
Accounts Receivable 35,356
Anticipated Interest on Savings/CDs 3,957
Anticipated additional 10% revenue for year 328,400
1,335,808
Less estimated expenditures to 9/30/72 787,012
Anticipated Carryover 548,796
•
City's estimate 1972/73 Resort Tax Revenue 3,180,000
TDA Portion -- 50% 1,590,000
Anticipated carryover 548,796
Total Budget based on 50% 2,138,796
In the event the Resort Tax Revenue falls below •
3,050,000
TDA Portion -- 45% 1,372,500
Anticipated carryover • 548,796
Total Budget Based on 45`-. 1,921,296
1
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"'ONVENTION DIVISION
Salaries 111,524
Director 33,400
Administrative Secy 9,311
Sales I 15,850
Sales II 18,400
* Trade Show / Group, etc 16,000
Secy 9,502
Secy 9,061
Fringe Benefits 34,572
Promotion - Local 10,000
- Special (Blitz, etc) 15,000 35,000
- " Lions Internatl 20,000
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Travel - Out of City 30,000
- Local 4,200
Dues/Memberships 1,000
Subscriptions 650
226,946
* New position
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PROPOSED 1972/73 BUDGET
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ADVERTISING/COOPERATIVE FUNDS/SPECIAL EVENTS
Salaries 51,372
Director 18,400
* Secretary 7,541
Housing Administrator 10,996
Clerk/Typist 6,836
Mail Inquiry Clerk/Typist 7,599
Overtime 1,500
Outside Help - Registration/Housing 35,000
Fringe Benefits 18,279
Promotion - Local 3,000
- Events Committed 61,500
Luncheon for Natl. Council of State
Legislative Leaders 10,000
Orange Bowl Jamboree 17,000
M.B. Cultural Soc. 2,000
1 Sunshine Tennis T.rn. 8,000 •
Shrine Game 2,500
TV - Sunshine Trn. 12,500 •
Orange Bowl Float 10,000
Travel - Local 900
Equipment Rental (Registration/Housing) 5,000
176,551
* New Position
-, L xuevolAJ 1J/G/ /J ✓i/iv- +
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TRAVEL iNDUST12Y/INFoRM1 TION/RLSEARC:II LATIN LONDON
AMERICA
Salaries
* Director 25,000 10,520
Assistant 5,260
* Secy 7,863 ( 3,288)
ales 16,890 ( 7,890)
Fringe Benefits 10,188 5,235 255
Promotion - Local 2,000 1,000 5,260
Travel- Out of City 3,425 4,575 9,862
- Local 900 900 658
rues Memberships 50
Subscriptions
526
Postage •
1,315
Telephone/Telegraph 2,630
Repairs/Maintenance 920
Stationery/Printing
supplies
1,578
hdvertising - Non Media 2,235
Capital Outlay 789
Misc/Rent/Rates, etc 6,840
`•49,376 28,650 49,248=" (11,178)
* New Position
N
127,274
PROPOSED 1972/73 BUDGET ,
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AI)MiN7 ST1a71'f'TON DT715T011
salaries 86,299
Executive Director 36,000
Administrative secy 8,934
Recording Secy 8,494
Treasurer 11,1.85
Administrative Aide 8,184
Mail Clerk 6,751
Receptionist/Bi Lingual 6,751
)vertime 2,000
'utside Help 3,000
Eri.ngc Benefits 16,870
\djustnierits (Tncl. Pririgc) 20,000
\dvertising - Media 333,961
- Non Media
Promotion - Local 9,000
- Special (Blitz, etc) 15,000
- Events Not Committed 178,000
Travel - out of city 14,000
- local 2,000
equipment Rental 1,500
)ues/Memberships 1,500
,ubsc riptions 300 •
Postage 12,000
Pelephone/Telegraph 14,000
!repairs/Maintenance 2,000
;tationery/Printing 3,500
supplies 3,500
rofessional Services 27,000
Attorney 1),000 •
• Auditor 8,000 •
Consultant 12,000
Other 1,000
:collection Charges 64,450
:'ommitments 475,645
Convention Hall North 100,000
Debt Service 200,645
Democrats 75,000
GOP 100,000
:apital Outlay 5,000
ontingency 1.00,000
1,390,525
New Position •
RESOLUTION NO. 13756
WHEREAS , pursuant to the provisions of Ordinance
No. 1779, adopted by the City Council of the City of Miami
Beach, Florida, on the 17th day of September, 1969, the
Miami Beach Tourist Development Authority, created by said
Ordinance No. 1779, prepared and submitted to the City Council
a "Proposed Budget" for the said Miami Beach ,Tourist Develop-
ment Authority; and
WHEREAS, the City Council has examined and does
hereby approve said "Proposed Budget" ;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF MIAMI BEACH, FLORIDA, that the said
budget, in the amount of $ 1 ,921 ,296.00 be and the same
is hereby adopted, subject, however, to any changes or
amendments which may be required thereto in consequence of
any revision which Council may adopt in regard to the existing
method of allocating costs of collection.
PASSED and ADOPTED this 25th day of September , 1972.
(Signed) Chuck Hall
Mayor
ATTEST:
(Signed) Ruth B. Rouleau
City Clerk-Finance Director
(SEAL)
OFFICE OF CITY ATTORNEY--1130 WASHINGTON AVENUE-MIAMI BEACH, FLORIDA 33139