Amendment No. 28 to the Agreement with Fentress Architects. Amount $2,585 020 111-AC5(g
AMENDMENT NO.28
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF$2,5855
This Amendment No. 27 to the Agreement made and entered this3 Oday of , 2017, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado(hereinafter referred to as"Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project(the"Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses;and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90%completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom,junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21,2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project;and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400 (part of Resolution
No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project(part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
to provide for completion of Construction Documents and all construction administration services required
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of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925);and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of $36,875;
and
WHEREAS, on March 29, 2016,Amendment No. 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the amount of$34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of$173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of$148,999; and
WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated
with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338;and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of$70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of$49,360;and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by
members of the design team for a weekly presence through approximately September 30,2016, and for the
implementation of alternative designs requested by the Construction Manager, in the amount of$112,649;
and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes
associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress
travel distances of show layouts, in the amount of 220,291;and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of
steel submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel
2016; this Amendment is to be funded from a deductive change order to the Agreement with Clark
Construction, in the amount of$96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design
services associated with the incorporation of additional security cameras, revisions to vaults requested by
FPL, additional structural engineering resulting from unforeseen site conditions (RFIs), construction details
for the temporary transition slab required for Art Basel 2016, and renovation of the east kitchen not included
in the original scope of work, in the amount of$80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the
construction documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen
Harvey,selected as part of the Art in Public Places Program, in the amount of$17,121; and
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WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural
engineering services due to non-conformances by Clark Construction, in the amount of$10,000; and
WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design,
permitting and construction administration services related to a new sanitary sewer lateral for the Carl
Fisher Clubhouse, in the amount of$18,625; and
WHEREAS, on May 5, 2017, Amendment No. 25 was executed for revisions to the signage
package, in the amount of$12,030; and
WHEREAS, on May 5, 2017, Amendment No. 26 was executed for additional reviews of structural
submittals and for design revisions associated with non-conforming field conditions, funded from a
deductive change order to the Agreement with Clark Construction, in the amount of$15,580; and
WHEREAS, on May 5, 2017, Amendment No. 27 was executed for design services to incorporate
a new vertical circulation connection between the north side of the Exhibit Hall D and the Grand Ballroom
on Level 2, in the amount of 124,240, as approved by the City Commission on April 26, 2017 (Agenda Item
R7T); and
WHEREAS, this Amendment No. 28 is for design revisions associated with the relocation of the
19th Street pump station;and
NOW, THEREFORE,the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 28.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-28", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
28.
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IN WITNESS WHEREOF,the parties hereto have caused this Amendment No. 28 to be executed
in their names by their duly authorized officials as of the date firs set forth a..ve.
ATTE..S.),� CITY • MIAMI B ACH
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Appendix"A-28"
1. SCOPE OF SERVICES
Refer to proposal dated May 31, 2017 attached herein.
2. TIME OF COMPLETION
2 weeks
3. PAYMENT AND COMPENSATION
Lump Sum
Summary
AGREEMENT TOTAL
Added
Project Contingency Total
Scope
Original Agreement $10,967,200 $1,096,720 $12,063,920
Amendment-Reso 2015-28925 (5,6&8)
Amendments $ 2,442,400 $ 2,442,400
Amendment 6 $(3,129,259) $(3,129,259)
Amendment 8 $15,156,359' $15,156,359
Contingency reduction $ (96,720) $ (96,720)
Total $25,436,700 $1,000,000 $26,436,700
Amendment 2-Civil $ 41,079
Amendment 3-Ballrm change $ 179,982
Amendment 4-Stormwater/website $ 76,605
Amendment 7-Wind study/roof survey $ 117,200
Amendment 9-Commissioning $ 302,876
Amendment 10-Parapet Analysis $ 15,000
Amendment 11-Event Plans $ 36,875
Amendment 12-Stormwater Revisions $ 34,073
Amendment 13-Smoke Control Removal $ 173,790
Amendment 14-Site Visits&Alternative Design $ - $ 148,999
Amendment 15-Streets Regrading $ 22,520 $ 88,818
Amendment 16-Culvert and Cony Ctr Dr redesign $ 70,270
Amendment 17-GMP Reconciliation-add'I $ 49,360
Amendment 18-Additional Site Visits $ 112,649
Amendment 19-East Bridge Retention $ 220,291
Amendment 20-Steel submittals and Truss loading analysis $ 96,710
Amendment 21-Cameras,vaults,RFIs,kitchen,transition slab $ 80,330
Amendment 22-AIPP(Morris,Ackermann&Harvey) $ 17,121
Amendment 23-NCRs* $ 10,000
Amendment 24-Sanitary Sewer Lateral -Carl Fisher Clubhouse $ 18,625
Amendment 25-Signage Package Revisions $ 12,030
Amendment 26-Structural submittals&NCRs $ 15,580
Amendment 27-Exhibit hall/Ballroom Vertical Circulation $ 124,240
Amendment 28-19th Street Pump Station Relocation $ 2,585
Total $25,436,700 $1,000,000 $1,067,608 $27,504,308
1. Amendments 14, 18,20,23&26 totaling$383,938,funded from Clark's contract via deductive change orders.
2. Amendment 22 funded from AIPP fund.
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FENTRESS
fentressarchitects.com
April 19,2017
April 20,2017 revised
May 1,2017 revised
May 30,2017 revised
May 31,2017 revised
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 46—19th St Pump Station Civil Coordination
Project 20140021.001 A43
Dear Mr.Morales:
This proposal is to provide design services for a revised box culvert structure location in 19th Street based on design
concept information from the City's Public Works Department. It is also to revise the location of the backflow
preventer for the Carl Fisher Clubhouse. This work constitutes an additional service, as redesign of previously
approved conditions is outside of the Design Team's current scope of work.
SCOPE OF SERVICES:
The City has requested these revisions to construction documents as noted below. This scope request is due to
the pump station(designed by others)being placed at the median on 19th Street instead of within the Holocaust
Memorial parking area.
• 19th St Pump Station Coordination:
o Evaluate the alternate location indicated on PS-01 and make necessary adjustments in the
design;
o Prepare revised drawings for drainage plan and roadway plan drainage components in the
project package;
o Finalize package for City review and Link and CCD issuance.
EXCLUSIONS
• This proposal does not include permitting and the design content is not expected to require it of the
AJH's;
• This proposal does not included any permits related to environmental concerns;
• This proposal does not include permit fees or impact fees;
• This proposal does not include pad layout coordination with P Lot Park or any above-grade structure
components;
• This proposal does not include Construction Administration. This service will be performed under
Amendment 8 CA Service approval.
SCHEDULE
• Three weeks after Notice to Proceed to City review package,plus timing to await City comments and
implement revisions prior to CCD. This schedule is to combine both items into one CCD package.
DEN DC LA SF LON SH 421 Broadway 1 Denver CO 80203 1 303 .722 .5000
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 46—19th St Pump Station Civil Coordination
April 19,2017
April 20,2017 revised
May 1,2017 revised
May 30,2017 revised
May 31,2017 revised
Page 2
FEE
Fees for all services will be a total proposed amount of Two Thousand Five Hundred Eighty-Five Dollars
($2,585.00).Reimbursable costs for printing,telephone,delivery and travel are included in the lump sum portion
of this fee. Billings for these services will be invoiced under the heading#20140021.001,A43.
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Jo Kudrycki,AIA, EED BD+C
Principal
encl: Design Fee Summary dated May 31,2017 rev
City Of Miami Beach Public Works sketch PS-01 dated February 14,2017
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Jones Lang LaSalle
Steven DiBartolo,Heidi Wigand,Hill International,Inc.
Holly Carson,David Burkey,Anne McNeely,Mikala Casillas,Fentress Architects
Project: 19th St Pump Station Civil Coordination
& Carl Fisher Backflow Preventer Relocation
Miami Beach Convention Center Renovation & Expansion
5/31/2017 rev
Study & Design
Firm
Discipline Firm Name Number Fee
Architecture Fentress Architects 1 $500
Architecture Arquitectonica 4 $0
Fire/Life Safety/Code Consulting Jensen Hughes 13 $0
Civil/Utility Engineering (Lump Si Kimley-Horn 6 $2,085
Landscape West 8 7 $0
Structural Engineering Wallace 8 $0
Vertical Transportation Lerch Bates 12 $0
Plumb, Mech, Elec, Lighting ME Engineers 14-18 $0
IT, Security,AV,Acoustics DL Adams 20 $0
Food Service Caruso 25 $0
Traffic Corradino 27 $0
Graphics and Signage TKD 28 $0
Parking Consultation Walker Parking 29 $0
Wind Analysis RWDI 35 $0
Design Fees(Lump Sum) $2,585
Expenses 0%
Total Total $2,585
19th St Pump Station Civil Coordination & Carl Fisher BFP Relocation
Fentress Architects
Hours
Job Title Hourly Rate Hours Extension
Task 1:Task Management,Coordination and Oversight
Architect III $175.00 1 $175.00
Intern Architect II $100.00 1 $100.00
John Kudrycki $225.00 1 $225.00
Totals this activity: Hours 3.0 $500.00
Total,Sub 2 3.0 $500.00
Hours Total 3.0 $500.00
19th St Pump Station Civil Coordination
Miami Beach Convention Center
Fentress Project No:20140021
Page 2 of 3 May 31,2017 rev
19th St Pump Station Civil Coordination & Carl Fisher BFP
Kimley-Horn & Associates
Hours
Amendment No. 18 Hourly Rate Hours Extension
19th St Pump Station Civil Engineering
Principal $280.00 0.0 $0.00
Senior Professional $200.00 0.0 $0.00
Professional $120.00 2.0 $240.00
Analyst/Junior Professional $105.00 8.0 $840.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 8.0 $840.00
Support Staff $82.50 2.0 $165.00
Totals this activity: Hours 20.0 $2,085.00
Hours Total 20.0 $2,085.00
19th St Pump Station Civil Coordination
Miami Beach Convention Center
Fentress Project No:20140021
Page 3 of 3 May 31,2017 rev
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