Amendment No. 1 to the Agreement with United Services, Inc. caN
AMENDMENT NO. 1 TO THE CONTRACT 49'-P
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
UNITED SERVICES, INC.
This Amendment No. 1 (Amendment) to the Contract, dated February 24, 2014,
by and between the City of Miami Beach, Florida, a municipal corporation organized and
existing under the laws of the State of Florida, having its principal place of business at
1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and United
Services, Inc., a New Jersey corporation, authorized to do business in Florida, having its
principal place of business at 462 Forest Street, Kearny, NJ 07032 (the "Contractor"), is
entered into this 23 day of June, 2017.
RECITALS
WHEREAS, on February 12, 2014, the Mayor and City Commission approved the
award of Invitation to Bid ("ITB") No. 269-2013-ME for Janitorial Services, City-wide (the
"ITB") to United Services, Inc. ("Contractor") in an estimated annual amount of
$1,879,139, and
WHEREAS, on February 24, 2014, the City and Contractor executed a contract,
which incorporated the ITB and Contractor's bid, for an initial term of three (3) years,
with two (2) one-year renewal options, at the City's discretion (the "Contract, the ITB and
Contractor's bid shall be collectively referred to herein as the "Contract"); and
WHEREAS, the City has exercised the first one-year renewal option, extending
the term of the Contract to February 23, 2018; and
WHEREAS, in order to improve and maintain sanitary conditions in the City, per
the request of the Administration, additional facilities needed to be added, and janitorial
personnel, and service days and hours needed to be increased; and
WHEREAS, pursuant to Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES
OR LOCATIONS", of Section 1.0 "SPECIAL CONDITIONS" of the Contract was
amended by the execution of two (2) City Manager approvals on July 16, 2014 and
August 13, 2014 (collectively, the "City Manager Approvals"); and
WHEREAS, Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES OR
LOCATIONS", of Section 1.0 "SPECIAL CONDITIONS" of the ITB does not specifically
allow for the amendment of the Contract or the addition of facilities by the City Manager;
and
WHEREAS, the additional facilities, and increase in personnel and service days
and hours resulted in improved sanitary conditions and increased customer satisfaction;
and
WHEREAS, the Administration, pursuant to this Amendment, is seeking not only to
maintain these changes to the janitorial services, but to further increase the number of
facilities and hours of service; and
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WHEREAS, on June 7, 2017, the Mayor and City Commission approved and
authorized the execution of this Amendment, retroactively approving the addition of
certain sites and services, including the payment of outstanding invoices, in the amount
of $37,325.62, and adding new sites and services, collectively for a total additional
contract amount not to exceed $544,163.20; and further clarifying that the City Manager
may amend the Agreement, including the reduction or addition of sites or services
covered by the Agreement.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Contractor hereby agree to amend the Agreement
as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck through and inserted
items underlined) as follows:
(a) The City Manager Approvals are hereby retroactively approved as of the date
of their execution; to wit: July 16, 2014 and August 13, 2014, respectively,
and incorporated herein by reference, as if more fully set forth herein, and
attached hereto as Exhibit "1". Additionally, the pending invoices, in the total
sum not to exceed $37,325.62, are hereby approved for payment.
(b) Section 1.11 "ADDITIONS/DELETIONS OF FACILITIES OR LOCATIONS",
of Section 1.0 "SPECIAL CONDITIONS", of the ITB is hereby deleted in its
entirety and replaced with the following:
1.11 ADDITIONS/DELETIONS OF FACILITIES OR LOCATIONS;
ADDITIONS/DELETIONS OF SERVICES BY THE CITY.
• DELETION OF SITES AND/OR REDUCTION OF SERVICES
BY THE CITY: The City Manager reserves the right to
temporarily or permanently delete existing sites and/or
services at existing sites (collectively, "Reduction of Services").
The payment adjustment in connection with a Reduction of
Services shall be calculated based on the per service rate set
forth in the Cost Proposal, attached hereto as Appendix C, or
the proration of said rate, as applicable. The City's Project
Manager shall initiate any requests for a Reduction of
Services, in writing, to the Contractor no later than 10 days
before effectiveness, with a copy to the Procurement Director.
The Reduction of Services shall be memorialized in writing, in
the form of an amendment to the Agreement, executed by the
City Manager, on behalf of the City, and the Contractor
• ADDITION OF SITES AND/OR SERVICES BY THE CITY:
The City Manager reserves the right to add new sites and/or
services to a site (collectively, "Addition of Services"), subject
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to securing budgetary approvals. The Addition of Services
shall be evaluated by both the City and the Contractor for the
mutual determination of a fair unit cost, to be based upon a
similar site receiving similar service and/or similar services
rendered at a similar site. Sites and/or services deleted and
later re-added shall be re-added at the original service rate,
plus any approved index adjustment. Except in the event of
emergency, the Project Manager shall request the Addition of
Services, in writing, to the Contractor, with a copy to the
Procurement Director. The Addition of Services shall be
memorialized in writing, in the form of an amendment to the
Agreement, executed by the City Manager, on behalf of the
City, and the Contractor.
(c) The locations, numbered 1, 4, 6, 30, 34, 36 through 38, and 40 through 43, of
Section 2.0 "LOCATIONS & HOURS OF OPERATION", of Appendix B
"JANITORIAL PROGRAM REQUIREMENTS" of the ITB are hereby deleted
in their entirety and replaced with the following:
1. CITY HALL
Hours of Operation: Monday— Friday 8:00 a.m. - 6:00 p.m.
Occupancy load: 1,500 per day
1700 Convention Center Drive
99,000 sq. ft.; 4-story Professional/Government Office Building
Restrooms: 24
Elevators: 4
Stairwells: 4
Water Fountains: 14
Level of Service:
SPECIAL REQUIREMENT:
One (1) Porter 8:30 a.m. - 5:00 p.m.; Monday— Friday
All areas, including restrooms, on a Monday— Friday cleaning cycle.
Daily Service: public bathrooms, common areas (hallways & lobby areas),
Mayors suite of offices, City Manager's Suite of offices, City Attorney's
suite of offices, Chamber, All other areas on a Tuesday and Friday
schedule.
City Departments are located on the following floors:
1St Floor(14,000 sq. ft.)
City Clerk
Central Services
Cashier/ Licensing
Pension
Employee Lounge/Outside Patio
1St Floor Conference Room
Security/ Building Engineer
Commissioner(Dade County)
Exterior Breezeway/ Handicap Ramps
Elevator Landings
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Loading Dock
2nd Floor(22,000 sq. ft.)
Building
Planning &Zoning
3rd Floor (28,500 sq. ft.)
Commission Chamber/ Exterior Covered Patio Area
Finance
Management & Budget
Procurement
Human Resources
Building
4th Floor (35,000 sq. ft.)
Mayor& Commissioners City Manager
City Attorney
Public Works Administration
Labor Relations
4. 555 BUILDING
Hours of Operation:
Homeless Outreach - 7:30 a.m. to 3:30 p.m. Monday- Friday
Children's Affairs - 8:30 a.m. to 5:00 p.m. Monday- Friday
Code Compliance — 6:00 a.m. - 1:00 p.m. Sunday — Wednesday, 6:00
a.m. - 3:00 a.m. on Thursdays, and 24 hours Friday—Saturday
Occupancy Load: 200
555 17th St.
10,725 sq. ft.; 1-story Commercial Office Building
Restrooms: 5
The building is divided into two separate access areas and contains
open floor space with work stations, private offices, kitchens and
conference rooms and an I.T. server room. The Code Compliance Office
and the Homeless Outreach Office both have public access information
counters. A continuous covered concrete tile terrace runs the length of
the building on the south side.
Level of Service: All areas on a Tuesday/Friday cleaning cycle. Public
lobbies and bathrooms cleaned daily. Additional Saturday/Sunday
cleaning cycle for Code Compliance Office. Additional Monday,
Wednesday, Thursday cleaning cycle for Homeless Outreach.
Building is utilized by the following city departments:
Homeless Outreach
Children's Affairs
Code Compliance
6. POLICE STATION & PARKING GARAGE
Hours of Operation: 24 hours a day; 7 days a week
Occupancy Load: 1,200 per day
1100 Washington Avenue
100,000 sq. ft.; 5-story Police Facility & Administrative Office Building
Restrooms: 31
Elevators: 3
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Stairwells: 5
Locker Rooms: 2
Water Fountains: 13
This is a high use 24-hour daily building consisting of professional office
space, including conference rooms, kitchens, employee lounge, secure
property & evidence areas, secure prisoner area, iail cells, gun range,
gunsmith cleaning & repair, and parking garage. Additionally there are
telephone and communications rooms, trash room, public and private
restrooms, gym, locker room and showers. Many Divisions have large
open floor spaces that consist of semi-private work stations (cubicles)
while other Divisions have numerous private offices.
Level of Service: All areas on a Monday - Friday (7:30am-3:30pm)
cleaning cycle. Lobbies, Jails (1st. floor & holding cells C.I.D.) and
bathrooms cleaned daily.
Police Divisions and Sections are located on the following floors:
1St Floor(24,000 sq. ft.)
Lobby & Public Restrooms
RCC (Secure Lobby Reception Office)
Community Room (Conference Room)
Property&Evidence Unit
Records Unit
Juvenile Processing Area
Roll Call Room
Jail
Elevator Landings
Crime Scene Unit
Restrooms
Garage
2nd Floor(24,000 sq. ft.)
Patrol Division
Gym
Restrooms/ Locker Rooms & Showers
Garage
3rd Floor (24,000 sq. ft.)
Services Division
Criminal Investigations Unit
Financial Management Unit
Support Services Division
Restrooms
Garage
4th Floor(24,000 sq. ft.)
Chief's Office
Public Safety Communications Unit (P.S.C.U. /911)
Information Technology Department(including Server Room)
Technical Service Division
Restrooms
Garage
5th Floor(4,000 sq. ft.)
Gun Range
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Gunsmith Repair
Range Admin Office
Restroom
Heliport (5th Floor Roof)
30. PUBLIC WORKS OPERATIONS BUILDING
Hours of Operation: 7:30 a.m. - 4:00 p.m. Monday — Friday and a 24
hour Control Room
Occupancy Load: 250
451 Dade Boulevard
19,900 sq. ft.; 2-story Building
Restrooms: 4
Stairways: 2
Building is utilized as an Operations Center for the Public Works
Department, complete with a large parts warehouse, valve repair shop,
administrative offices, locker rooms and showers, restrooms, utility
rooms, loading dock and 24 hr. per day staffed Control Room. Facility is
equipped with a long continuous elevated concrete apron running the
length of one side of the building that forms a large loading dock. Office
and restroom/locker rooms account for approximately 2,500 square feet
of area.
Level of Service: All areas on a Tuesday/Friday and Saturday/Sunday
cleaning cycle, bathrooms to be cleaned daily.
34. FIRE STATION TWO Support Services/E.O.C.
Building houses fire support services and recruitment on the second
floor. E.O.C. resides on the 31d floor.
Hours of Operation: 7:00 a.m. to 4:00 a.m. Monday— Friday
Occupancy load is 50
2310 Pine Tree Drive
3,400 s.f. (3-story garage/office building).
Restrooms: 3
Elevator: 1
Stairwells: 1
Level of Service: All areas, including restrooms, on a Monday— Friday
cleaning cycle. E.O.C. to be cleaned on Friday.
36. FLEET MANAGEMENT
Hours of operation: 8:00am —5pm Monday— Friday
140 Macarthur Causeway
14,000 sf
Restrooms: 2
Administrative offices, storeroom and garage bays.
Level of Service: All areas, including bathrooms, on a Monday— Friday
cleaning cycle.
37. SANITATION
Hours of operation: 8:00a.m. — 4:30p.m. Monday —Friday and 5:00 a.m.
— 3:00 p.m. Saturday—Sunday
140 Macarthur Causeway
20.000 sf
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Two story
20,000 sf
Restroom: two
Administrative offices, storeroom, lounge and garage bays.
Level of Service: All areas on a Tuesday/Friday and Saturday/Sunday
cleaning cycle. Bathrooms cleaned daily.
38. SOUTH POINTE PARK RESTROOM
Hours of Operation: 7:00 a.m. — 8:00 p.m. Monday — Friday and 8:00
a.m. — Midnight Saturday—Sunday
One Ocean Drive
800 sf.
Male/Female
Level of Service: 7:00 a.m. — 8:00 p.m.; Monday — Friday at one hour
intervals; 8:00 am — Midnight; Saturday— Sunday(16 hour shift).
40. 6th STREET RESTROOM
Hours of Operation: 7:00 a.m.-10:00 p.m. Monday — Friday and 8:00
a.m. — Midnight Saturday- Sunday
1,000 sf
Male/Female
Level of Service: 7:00 a.m.-10:00 p.m.; Monday — Friday at one hour
intervals; 8:00 a.m. — Midnight; Saturday—Sunday(16 hour shift).
41. 10th STREET RESTROOM
Hours of Operation: 7:00 a.m.-10:00 p.m. Monday — Friday and 8:00
a.m. — Midnight Saturday—Sunday
10TH & Ocean
Male/Female
520 sf
Level of Service: 7:00 a.m.-10:00 p.m.; Monday — Friday at one hour
intervals; 8:00 a.m. — Midnight; Saturday— Sunday (16 hour shift).
42. 14th STREET RESTROOM
Hours of Operation: 7:00 a.m.-10:00 p.m. Monday— Friday and 8:00 a.m.
— Midnight Saturday— Sunday
14th & Ocean
1,500 sf
Male/Female
Level of Service: 7:00 a.m.-10:00 p.m.; Monday — Friday at one hour
intervals; 8:00 a.m. — Midnight; Saturday—Sunday(16 hour shift).
43. 215t STREET RESTROOM
Hours of Operation: 7:00 a.m. - 8:00 p.m. Monday— Friday and 8:00 a.m.
— Midnight Saturday—Sunday
21st Street & Collins Ave.
864 sf
Male/Female
Level of Service: 7:00 a.m. - 8:00 p.m.; Monday — Friday at one hour
intervals; 8:00 a.m. — Midnight; Saturday—Sunday(16 hour shift).
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(d) Section 2.0 "LOCATIONS & HOURS OF OPERATION" of Appendix B,
"JANITORIAL PROGRAM REQUIREMENTS", of the ITB is hereby modified
to include the following new locations, numbered 58 through 66:
58.1833 BAY ROAD— PROPERTY MANAGEMENT
Hours of Operation: 7:00 a.m. - 5:00 p.m. Monday— Friday
Occupancy Load: 30
1833 Bay Road
23,525 sq. ft.; 2-story
Restrooms: 4
Elevators: 1
Stairwells: 2
Warehouse Bays: 6
Level of Service: 5:00 p.m. - 9:00 p.m.; Monday/Wednesday/Friday
59. FLAMINGO PARK(P.A.L.) POLICE ATHLETIC LEAGUE BUILDING
Hours of Operation: 8:00 a.m. - 8:00 p.m. Monday— Friday
Occupancy Load: 250
999 11th Street
13,367 sq. ft.; 2-story
Restrooms: 4
Elevators: 1
Stairwells: 2
Water Fountains: 5
Level of Service: 5:00 p.m. - 5:30 p.m.; Monday—Friday
60. HISTORIC OLD CITY HALL
Hours of Operation: 8:00 a.m. - 5:00 p.m. Monday— Friday
Occupancy Load: 500
1130 Washington Ave.
34,880 sq. ft.; 3 story
Restrooms: 16
Elevators: 2
Stairwells: 2
Water Fountains: 7
Level of Service: 6:00 p.m. - 10:00 p.m.; Monday — Friday; lobby, 7th and
8th floor only.
City Departments are located on the following floors: 7th and 8th floor
61. LOG CABIN
Hours of Operation: 6:30 a.m. - 3:00 p.m. Monday— Friday
Occupancy Load: 19
8129 Collins Avenue
4,000 sq. ft.; 1-story
Restrooms: 2
Level of Service: Monday through Friday cleaning cycle (any time after
8:00 am and before Noon).
62. NORTH BEACH BUILDING DEPARTMENT
Hours of Operation: 7:30 a.m. - 4:30 p.m. Monday— Friday
Occupancy Load:
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962 Normandy Drive
1,655 sq. ft.; 1-story
Restrooms: 1
Level of Service: 4:00 p.m. — 4:30 p.m.; Monday/Wednesday/Thursday;
4:00 p.m. —6:00 p.m.; Tuesday/Friday
-63. NORTH SHORE OPEN SPACE PARK
Hours of Operation: 7:00 a.m. - 8:00 p.m. Monday—Sunday
Occupancy Load: 500
501 72nd Street
32,000 sq. ft.; 2-story
Restrooms: 7
SPECIAL REQUIREMENT:
One (1) Porter 8:30 a.m. - 5:00 p.m.; Monday— Friday
One (1) Porter 2:00 p.m. - 9:00 p.m.; Monday— Friday
10:00 a.m. - 6:30 p.m.; Saturday
9:00 a.m. - 4:00 p.m.; Sunday
64. PARK RANGER FACILITY
Hours of Operation: 7:00 a.m. - 10:30 p.m. Monday— Sunday
Occupancy Load:
225 Washington Ave.
500 sq. ft.; 1-story
Restrooms: 2
Water Fountains: 1
Level of Service: Tuesday/Friday half hour each day.
65. PARKING METER SHOP NORTH BEACH
Hours of Operation: 6:00 a.m. - 2:30 p.m. Monday—Sunday
Occupancy Load:
8300 Collins Avenue
1,600 sq. ft.; 1-story
Restrooms: 2
Level of Service: 12:00 p.m. — 12:20 a.m.; Monday- Friday
66. UNIDAD BUILDING PUBLIC RESTROOMS
Hours of Operation: 8:00 am — 8:00pm (Monday through Friday)
7:00am —8:00pm (Weekends)
7275 Collins Avenue 555 sq. ft.;
Restrooms: 1 men / 1 women
Water Fountains: 1
Level of Service: 8:00am — 8:00pm (Monday through Friday) (Roving
service
7:00am — 8:00pm (Weekends) (1 dedicated porter)
(e) Section 2.1 "HOLIDAY & SPECIAL EVENTS EXTENDED SCHEDULE FOR
BEACHFRONT RESTROOMS", of Section 2.0 "LOCATIONS & HOURS OF
OEPRATION" of Appendix B "JANITORIAL PROGRAM REQUIREMENTS",
of the ITB is hereby deleted in its entirety and replaced with the following:
2.1 HOLIDAY & SPECIAL EVENTS EXTENDED SCHEDULE FOR
BEACHFRONT RESTROOMS. In addition to the regular hours noted in Section
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2.0, the City Beachfront Restrooms (3rd Street, 6th Street, 10th Street, 14th Street,
and 21st Street, and South Pointe Park Restroom), will be open as follows:
Special Event Extended Schedule*
4th of July
Memorial Day Weekend
Art Basel Week
Art Deco Weekend
Food and Wine Festival 8:00 a.m. — Midnight on a sixteen (16)
Gay/Lesbian Pride
Polo on the Beach hour shift.
Sleepless Nights
Martin Luther King Weekend
Veteran's Day Weekend
Spring Break
New Year's Eve 8:00 a.m. — 3:00 a.m. on a nineteen
(19) hour shift
*Schedule may be adjusted per 1.0 Special Conditions, 1.11 Additional or Decreased
Compensation.
During the above events, contractor will be expected to provide staffing levels
suitable for the demands to upkeep these facilities. At a minimum, contractor will be
required to provide a porter at each City Beachfront Restroom and a supervisor,
responsible for all locations, during the above events.
Changes to the schedule stipulated above will be implemented per Section 1.11,
Additional or Decreased Compensation at an hourly rate of$21.67 per hour.
(f) Section 3.1.2 "Supervision", of Section 3.0 "TECHNICAL SPECIFICATION",
of Appendix B "JANITORIAL PROGRAM REQUIREMENTS", of the ITB is
hereby modified to read as follows:
The Contractor will ensure that all work required by this contract be
satisfactorily supervised. The Contractor shall provide sufficient onsite
supervision as is essential to carry out all the terms and conditions of this
contract. At a minimum, per Section 2.0 "LOCATIONS & HOURS OF
OPERATION", Contractor will be required to provide a supervisor,
responsible for all City Beachfront Restrooms, during the specified events.
The Contractor shall provide the City's Contract Coordinator with the name,
location, and telephone number of the supervisor(s) specifically designated
for this contract. The supervisor(s) shall be available at all times while
contract work is in progress to receive notices, reports, or requests from
either the Contract Coordinator or the designated Contract Coordinator's
Representative. The project manager and supervisory employees must be
able to read, write, and speak English. No City employee is authorized to
exercise either direct or indirect supervision over the Contractor's employees.
(g) Section 3.1.5 "Service Calls", of Section 3.0 "TECHNICAL SPECIFICATION",
of Appendix B "JANITORIAL PROGRAM REQUIREMENTS", of the ITB is
hereby modified to add a new subsection F, as follows:
Page 10 of i7
A. A service call is a report by building occupants, City personnel, or other
interested parties, of a custodial problem and the Contractor's subsequent
response to, and correction of the problem. Service calls include any needed
maintenance requiring three (3) hours or less of labor.
B. The Contractor shall develop and implement a system to receive, respond
to, and track all service calls, trouble calls, or other operational problems, and
shall maintain a service call log containing, at a minimum, the following
information:
• Name and telephone number of the requester.
• A description and location of the problem.
• Time and date call was received.
• Description of the action taken to resolve the problem, the time, date and
method (in person, e-mail, telephone) of corrective actions that were
reported to the requestor.
C. The Contractor shall maintain the service call log and shall have an
updated copy (within the proceeding 8 days) of the service call log located at
the building site and be available for inspection by the Contract Coordinator
at all times.
D. For regular, non-emergency service calls, the Contractor shall respond
promptly (within 1 hour) to requests for service. If the service call cannot be
resolved within one (1) hour due to circumstances beyond the Contractor's
control, the Contractor shall immediately notify the Contract Coordinator of
the problem and of the estimated time and date that corrective action will be
completed.
E. Emergency service calls are defined as those service calls required when
the work consists of correcting failures, which constitute an immediate danger
to personnel or property, or when the work consists of correcting failures,
which have interrupted or adversely impacted either City operations or
building occupant operations. The Contractor shall provide response,
including qualified personnel at the emergency site, within thirty (30) minutes
during normal operating hours and within 1 hour after normal building
operating hours and on weekends and holidays.
F. Contractor will be compensated for service calls at a rate of $21.67 per
hour.
(h) Section 3.1.11 "Support Services" (to be covered under "Additional
Services"), of Section 3.0 "TECHNICAL SPECIFICATION", of Appendix B
"JANITORIAL PROGRAM REQUIREMENTS"" of the ITB is hereby modified
to read as follows:
Support Services e - - - - - • - - - • - -
• The Contractor shall furnish the man-hours per day to perform City-
requested support services.
• The man-hours shall be furnished to the location specified by the Contract
Coordinator.
• The Contract Coordinator shall specify the requirements for support
services.
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• The Contractor will furnish all equipment, supplies, and materials.
• The work shall include, but is not limited to, the following activities:
1. Servicing complaints and performing special cleaning required by
vacating of space by occupants; alterations, special conferences; cleanup
work made necessary by toilet floods, rain and similar occurrences.
2. Provide all cleaning and servicing required by the Contract
Coordinator.
• Support services recommendations by the Contract Coordinator must be
reviewed and approved by the Property Management Director, or
designee, prior to notifying the Contractor.
• Contractor will be compensated for support services at a rate of $21.67
per hour.
(i) Appendix C "COST PROPOSAL" of the Contract is hereby modified to read
as follows:
r
GROUP 1
Bid Options.Bidder is not required to bid on every group to be considered. However,bidder must bid on every site within each
group to be considered.Failure to bid on one or more sites within any group will disqualify the bidder's bid for the entire group.As
deemed to be in its best interest,the City reserves the right to:make an award by Group or Location to one or more bidders:make
an award entirely to a single bidder;or reject all bids received. Bidders should carefully consider this condition and bid accordingly.
NO CHANGES TO THIS FORM ARE ALLOWED.
Item Location Quantity U I M Unit Cost Total Cost
City Hall $8 487..1-4, $404845`68
1 12 Month $15,999.41 $19t992.88
2 City Hall Garage Offices 12 Month $5,673.81 $68,085.72
3 Historic Old City Hall 12 Month $5,177.07 $62,124,84_
34 777 Building 12 Month $1,605.09 $19,261.08
555 Building $933.19 $11,198.28
4 5 12 Month $2,247.84 $26,974.04
5 6 Fleet Management 12 Month $399.11 $4,789.32
$544,24 $653088
Sanitation 81444+1g
6 712 Month $1295.47 $15545.60_
7 8 Police Athletic League and Rec Center 12 Month $1,723.25 $20,679.00
Police Station and Parking Garage $10,773.34 $428 2808
8 9 12 Month $14,529.47 $174,353.68
910 Fire Station#2 Administration 12 Month $261.29 $3,135.48
Fire Station 2 Support Services/EOC $493 $ 6
4911 12 Month $68Z69 $8,192.26
44 12 North Beach Police Substation 12 Month $216.50 $2,598.00
4213 Property Mgmt Office&Maintenance 12 Month $394.91 $4,738.92
____14 North Beach Building 12 Month $516.47 $6,197.64
1833 Bay Road—Property
13 Management 12 Month $1,040.16 $12,481.92
Public Works Operations Building $ 7 $4,040.04
4314 12 Month $1,087.90 $13,054.76
Marine Patrol Office and Public
4415 ` Restroom 12 Month $262.01 $3,144.12
Police Internal Affairs(225
4516 Washington) 12 Month $217.70 $2,612.40
4&17 S.Pointe Park Beach Public Restroom 12 Month $1,333.79 $16,005.48
f ,
3rd Street Beach Front Public
4718 Restroom 12 Month , $1,333.79 $16,005.48
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. ,
6th Street Beach Front Public
48 19
Restroom 12 Month . $1,333.79
$16,005.48
10th Street Beach Front Public
49 20
..- — Restroom 12 Month : $1,333.79 $16,005.48
14th Street Beach Front Public
20-21
Restroom 12 Month ,. $1,333.79
$16,005.48
21st Street Beach Front Public
24 22
Restroom 12 Month : $1,333.79
$16,005.48
35th Street Beach Front Public
22 23 Restroom 12 Month : $1,333.79 $16,005.48
46th Street Beach Front Public
23 24 Restroom 12 Month $1,333.79 $16,005.48
53rd Street Beach Front Public
24 25 Restroom 12 Month j $1,333.79 $16,005.48
25 26 64th Street Restrooms 12 Month $1,333.79 $16,005.48
€v Unidad Senior Ctr Public Restrooms 12 Month $1,333.79 $16,005.48
28 Unidad Building 12 Month $19,344.09 $232,129.08
2729 7th Street Parking Garage 12 Month $6,286.78 $75,441.36
28 30 City Hall Parking Garage 12 Month $6,288.28 $75,459.36
2-9 31 Pennsylvania Parking Garage 12 Month $8,384.00 $100,608.00
30 32 Sunset Harbor Parking Garage 12 Month $1,834.00 $22,008.00
Parking Department Operations
:,. 34 33 Building 12 Month : $261.29 $3,135.48
34 Log Cabin i_ 12 Month :: $328.66 $3,943.92
35 Parkin. Meter Sho•North Beach : 12 Month : '140.85 '.169Q.20
$840702664
TOTAL ANNUAL COSTS GROUP 1 $1,588,707.40
. . .
Proposer Signature of Authorized '
Representative Name and Title of Authorized
Representative
. .
ADDITIONAL—SERVICES-GROUP-1-
Bid Options. Bidder4s not required to bid on every group to be considered. However, bidder must bid on every site within each
group to be considered. Failure to bid on one or more sites within any group will disqualify the bidder's bid for the entire group.
e.ee- ; ... - .• . . . e -• . - e . .•e - e'le- : e -.- . e.e - -..-e. Z.ee- •e. e . - . e• .e- •. e•e—e•
and bid accordingly. NO CHANGES TO THIS FORM ARE ALLOWED.
Item : Location Quantity 114-M :, Unit Cost : Total Coct
4°07000 Square Feet i $044 i $500.00
2 : General Meeting Area Cleaning 4400 SquareFeet ., $33
:i $0.01 : ,50
3 • .•.- , 47000 Square Feet 1 $0-04 i $28,40
47790 Square Feet 'i $0-04 :, $3290
5 Elevators 4400 SquareFeet :i $4131- $740
6 VCT Tile Cleaning 45,000 Square Feet $441- $9040
Gafpet•-•Sihiamiase 85,000 SquareFeet $0-03 $1,950.00
g Food Service Ar as 27088 Square Feet $0=44 $4-848
9 Outsidc Ar as 40,000 Square Feet i $0-00 $4040
707009 Square-Feet I $0,05 $3750040
Page 13 of 17
, .
i 44 i Pressure Clean Garage Stairs 4441 Square Foot : $0415 ' $200,00
, -
4.2 _ _ : , •e e - -.• ..t. maser 2400 Square Feet $042 $48,88
-
4.3 _ . : "ee - -.•••e ee
4,000 &Juace-F-eet $0,85 $50430
44I Hosing of Ramps @ Parking Garages 74,000 SquareFeetWOG $280.00
4-5 needed) 58 Month-Rate-Per-U4it $.58,00 $27500:00
Proposer Signature of Authorized Representative Name and Title of Authorized
Representative
GROUP 2 .
Bid Options.Bidder is not required to bid on every group to be considered.However,bidder must bid on every site within each group
to be considered.Failure to bid on one or more sites within any group will disqualify the bidder's bid for the entire group.As deemed
to be in its best interest,the City reserves the right to:make an award by Group or Location to one or more bidders;make an award
entirely to a single bidder;or reject all bids received.Bidders should carefully consider this condition and bid accordingly.NO
CHANGES TO THIS FORM ARE ALLOWED.
Item Location Quantity U I M Unit Cost Total Cost
South Pointe Park Ocean Rescue
1 Facilities& Activity Room 12 Month $298.62 $3,583.44
-
2 Scott Rakow Youth Center Complex 12 Month $4,338.63 $52,063.56
3 Scott Rakow Youth Center Ice Rink 12 Month $1,441.42 $17,297.04
,
4 South Shore Community Center L 12 Month : $3,603.56 $43,242.72
..
5 21st Street Recreation Center 12 : Month : $895.86 $10,750.32
._
6 North Shore Rec &Tennis Center : 12 : Month : $6,265.80 $75,189.60
,.
7 Normandy Shores Park 12 Month $328.39 $3,940.68
8 Normandy Shores Guardhouse 12 Month [ $90.92 $1,091.04
9 Normandy Isle Park&Pool 12 J Month L $812.56 $9,750.72
._
10 Parks Maintenance Facility 12 Month L $251.31 $3,015.72
11 Ocean Front Auditorium 12 j Month : $410.60 $4,927.20
12 Beach Patrol Office 12 Month L $180.00 $2,160.00
13 Flamingo Park Pool 12 Month : $400.00 $4,800.00
14 Flamingo Park Office 12 Month $234.76 $2,817.12
Flamingo Tennis Center and
14 Restrooms 12 Month $485.98 $5,831.76
Flamingo Park Baseball,Football
15 Stadium&Softball Field Restrooms 12 Month : $787.00 $9,444.00
North Shore Open Space Park 12 Month i $10,517.17 $126,206.04
16 North Shore Open Space Offices 12 Month : $155.00 $1,860.00
17 Muss Park Pavilion&Restroom 12 Month : $267.42 $3,209.04
18 Crespi Park Center&Restroom 12 Month : $311.10 $3,733.20
,
19 Tatum Park Center&Restroom 12 Month : $213.94 $2,567.28
,
20 Stillwater Park Center&Restroom 12 Month : $276.54 $3,318.48
r
21 Fairway Park Center&Restroom 12 Month : $345.67 $4,148.04
r
,
22 12th Street Parking Garage 12 Month : $1,834.08 $22,008.96
.
r r
23 16th Street Parking Garage 12 Month : $6,288.28 $75,459.36
24 17th Street Parking Garage 12 . Month i $8,500.00 $102,000.00
Page 14 of 17
. . ,
,
25 42"Street Parking Garage 12 : Month : $2,620.12 $31,441.44 :
26 i 130 Street Parking Garage 12 : Month : $1,834.08 $22,008.96
' .
Park Ranger Facility 12
i Month ',46.95563.40
$5487842,56
TOTAL ANNUAL COSTS GROUP 2 $648,429.12
. .
. . '
Proposer Signature of Authorized Name and Title of Authorized
Representative Representative
ADDITIONAL—SERVICES-GROWL2
Bid Options.Bidder is not required to bid on every group to be considered.However,bidder must bid on every cite within each group to
be considered.Failure to bid on one or more sites within any group will disqualify the bidder's-bid for the entire group.As deemed to be in
its best interest,the City reserves the right to:make an award by Group or Location to one or more bidders;make an award entirely to a
.•: - e ee- ;e -- . e e - - -e :et- •e. e - e• :- •• e•e. e• •: e: . e e •: 1 9 --,t - - e - _
FORM ARE ALLOWED.
item Location Quantity U-/-M UnitCost Total Cost
4 100,000 Square Feet $0,04 $500,00
2 General Meeting Area Cleaning 080 Square Feet a04 $33,40
3 Entrances,Lobbies&Corridors 4,08A Square Feet $0,04 $28,9g
4 4,790 Square-Feet $0,04 $32,90
5 Elevators 47490 Square-Feet $001 $7,00
6 VCT Tile Cleaning 1-574; Square-Feet $0,04 $90,00
7
Carpet Shampoo 654;49 , Square Feet $0,03 $4,950,00
g Food Service Areas 2,000 Square Feet
9 Outside Areas 40088 Square Foot $9,99 540,90
40 Pressure Cleaning Garage Ramps i gyogg Square Feet $(45 $3,500.00
44. Pressure Cl an Garage Stairs : 47000 Square Foot $13,05 $200.00
i 4.2 Glass&Window Cleaning 1st Floor i 2,0og Square Feet $0=02 540,00
4.3
- ,
Glass&Window Cleaning Floors 2+ 4,000 Square Feet $0,85 $5849
: 44 Hosing of Ramps @ Parking Garages : 44;4 Square Feet $0,90 $280,00
.. ,
Menth-Rate-Pef
45 50 Unit $5043 $2,500,08
i 44 Narth-S,hare-Banslsllell 1-2 . per sevice event $36,2; $435,24
, 1
Proposer Signature-of-Autherize€1
Representative Representative
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of
this Amendment shall govern.
Page 15 of 17
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, LO•IDA
ATTEST: %/�
/ ., ./ if/
Rafael E. Granado, City Clerk Philip L �� in r
_ /
Date —_o`erCP .23 ii \ B L phi,...............-.:!(-) .Da r i /
A.‘47/ ....' \10.00'.. /S1.. °i l..
FOR CONSULTANT: 1 * MNCORP ORATED:. U %TED SERVICES, INC.
ATTEST: ' '
;�_� ?o y
By: Jai,.-
cauff4j, I 1,1_ 101 l, 1' /Id()
Secretary •resif nt
i
cuJr� �,{`4 L NWC/ r,,'
rint.Name v Prin Na e
6 - at -- i.� a 2-/ /r
Date Date
APPROVED AS TO
& LANGUAGE
FORM
&FOR ECUTION 1
Page 16 of 17 Dote
City Attorney
Exhibit "1"
CITY MANAGER APPROVALS
rage 17 of/.7
. .
(-14
I\A 1 AM I B EACH 'REQUEST FOR CITY MANAGER APPROVAL
DEPARTMENT OF PROCUREMENT
MANAGEMENT
•
• Requested Action
I
Pig9vback Approval Award of ITQ
Contract Execution Request for Contract Term Renews!
Change Order Approval x Other
Request approval to add locations and services to Contract#269-2013 for Citywide Janitorial Services.
yi rqu- :d •y v :Ft-• ?
On February 12,2014,upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach,Florida,the authority to
approve an award for citywide janitorial services with United Services, inc. (USI),was given. The contract,executed on February 24, 2014,
shall remain In effect for three(3)years and may be renewed,at the sole discretion of the City,through its City Manager for two(2)additional
years,on a year-to-year basis,upon mutual agreement between the two parties.
Upon award of Contract#269-2013,USI performed walkthroughs of all numerous City facilities in an effort to establish an initial plan in taking
over the cleaning of the buildings within the contract. In addition,USI worked with the City Representative to assess the cleaning schedules
assigned to each building in an effort to ensure that the specifications of the contract were consistent with the expectations of the Property
Management Department regarding the cleanliness of City facilities.
During these walkthroughs,the care and cleanliness of the beach front bathrooms and North Shore Open Space bathrooms were discussed
as there is great concern regarding their present deplorable conditions. The Initial transition date for the awarded contractor,USI, to begin
services is May 1, 2014. However, due to the current conditions of the aforementioned locations it is imperative that services begin
immediately. In addition to services needing to start immediately,the Department of Property Management and USI agree that there needs
to be a porter on site to ensure that cleanliness is maintained throughout the high traffic hours. These restrooms facilities are in located in
areas that tourists utilize frequently,therefore the sanitary conditions must be addressed immediately.
Per Section 1.0,Special Conditions, 1.11,Additions/Deletions of Facilities or Locations,the contract allows for additional locations. Sec 1.11
specifically states,"at any time during the term of this contract the City may add or delete sites as deemed in the best interest of the City.In
adding or deleting sites,the City may award to the vendor with the lowest total price,may seek quotes from one or mere contract vendors or
may make any other determination deemed to be in the best interest of the City".
Therefore,the following Beachfront locations, as currently listed in the contract,without porters In attendance and specified hours are being
deleted:
• THIRD STREET RESTROOM
Hours of Operation:7am—8pm;Monday—Sunday
3R0&Ocean
600 sf.
Male/Female
Level of Service;Daily lam-8pm;Monday—Friday frequency levels at one hour intervals;Saturday/Sunday @ 30 minute intervals.
6TH STREET RESTROOM
Hours of Operation 7am-10pm
1,000 sf
Male/Female
Level of Service:Daily 7am-10pm;Monday—Friday frequency levels at one hour intervals;Saturday/Sunday c 30 minute intervals.
10TH STREET RESTROOM
Hours of Operation 7am-10pm
10TH&Ocean
Male/Female
520 sf
Level of Service:Daily 7am-12am;Monday—Friday frequency levels at one hour intervals;Saturday/Sunday @ 30 minute intervals.
14th STREET RESTROOM
14TH&Ocean
1,500 square feet
Male/Female
Level of Service:Daily 7am-10pm;Monday—Friday frequency levels at one hour Intervals;Saturday/Sunday @ 30 minute intervals.
21st STREET RESTROOM
21st Street&Collins Ave.
864 square feet
Male/Female
Level of Service:Daily 7am-8pm;Monday—Friday frequency levels at one hour intervals;Saturday/Sunday @ 30 minute intervals, fi
Upon deletion, tee following Beachfront locations,inclusive of a supervisor and porters, are being added for Special Everts,Holidays and
Weekends only at the following beachfront bathrooms in addition to their of regular hours.
3rd STREET RESTROOM •
Level of Service: Daily 7am-8pm;Monday—Friday frequency levels at one hour Intervals;
6TH STREET RESTROOM
Level of Service: Daily 7am-10pm;Monday—Friday frequency levels at one hour intervals
10TH STREET RESTROOM
Level of Service:Daily 7am-12am;Monday—Friday frequency levels at one hour intervals;
14°1 STREET RESTROOM
Level of Service: Daily 7am-10pm;Monday—Friday frequency levels at one hour intervals;
2151 STREET RESTROOM
Level of Service: Daily 7am-8pm;Monday—Friday frequency levels at one hour intervals;
• Additional Work hours are from 8:00AM to 12:00 Midnight(shift of 16.0 hours,)beginning Saturday morning until Sunday at
midnight,during the weekends.The holidays to be worked are:
M Basel week,Art Deco weekend,Food and Wine Festival,Gay/Lesbian Pride,Martin Luther King weekend
Memorial Day weekend,New Year's Eve,Polo on the Beach,Sleepless Nights,Veterans Day weekend,4th of July
• United Services will have one dedicated worker/day Porter for each one of the four Locations above.
• United Services will have one of the cleaners acting as working Supervisor responsible for the cleanliness of tie five(5)Locations,
• Total of the cleaners and working Supervisor are four(one for each location.)
• Rate for the Cleaners of the above locations is$21.67 per hour.
• Rate for the working Supervisor of the above locations is$26,99 per hour.
Services beginning Immediately upon approval.
In addition,the following locations are being added without a porter or supervisor:
NORTH SHORE OPEN SPACE PARK
Bathroom Locations#8051,8301 and 8491
3 locations
Full cleaning service per the specifications of the contract seven (7) days per week, every hour for 12 hours Monday through
Friday, and for 16 hours Saturday & Sunday, the staring time being determined by Property Management(will advise awarded
contractor),
Monthly Cost: $ 10,517.17
Annual Cost $126,206.08
Services beginning immediately upon approval.
HISTORIC OLD CITY HALL
Full cleaning services as per the specifications of the contract cn Tuesdays and Fridays only,with all common areas(Lobby areas,
hallways and bathrooms,)being completed on a daily basis(Monday—Friday),
Monthly Cost: $3,229.00
Annual Cost $38,748.00
Services will begin on May 1,2014.
Previous Actions) . •
Services were previously provided under Contract#ITB-05-10-11 which expired.
Authority •
Pursuant to ITB #269-2013, Section 1.0, Special Conditions, 1.11, Additions/Deletions of Facilities or Locations, the contract allows for
additional locations. Sec 1.11 specifically states,"at any lime during the term of this contract the City may add or delete sites as deemed In
the best interest of the City. In adding or deleting sites,the City may award to the vendor with the lowest total price,may seek quotes from
one or more contract vendors or may make any other determination deemed to be in the best interest of the City.
.. Fiscal Impact .
( The cost for the additional locations is estimated at$164,954.08 annually.All expenditures associated with the provision of this service,such
as additional locations,are subject to funds availability approved through the budgeting and requisition process.
Contract#269.2013 shall remain in effect for an initial year term of three(3)years,wit an option to renew for an additional two(2)one-year
periods, to be exercised at the City Manager's sole discretion;from executed contrail date of Februarv24,2014.
. Approval` • . ..
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1
Janitorial-Beach Restrooms Additional Services
Restrooms
Memorial Day&
July 4th #hrs #Days Hrly Rate Total
3rd St 32 2 26.99 1,727.36
6th St 32 2 21.67 1,386.88
10th St 32 2 21.67 1,386.88
14th St 32 2 21,67 1,386.88
21st St 32 2 21.67 1,386.88
Total Holidays 7,274.88
#Weeks-
#Hrs per April 21-
Weekends Week Sept 30th Hrly Rate Total
3rd St 32 23 26.99 19,864.64
6th St 32 19 21.67 13,175.36
10th St 32 23 21.67 15,949.12
14th St 32 23 21.67 15,949.12
21st St 32 23 21.67 15,949.12
64th St 1 1 21.67 21.67
Total Weekends 80,909.03
Grand Total Additional Services 88,183.91
,S So 1.o 1 — T 44 r z 95,000)4
f\'\/V\IAMIBEACH REQUEST FOR CITY MANAGER APPROVAL
PROCUREMENT DEPARTMENT
Requested Action
Piggyback Approval Award of ITQ
Contract Execution Request for Contract Term Renewal
Change Order Approval x Other
Request approval to add locations and services to Contract#269-2013 for Citywide Janitorial Services.
Why is requested action necessary?
On February 12, 2014, upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, the authority to
approve an award for citywide janitorial services with United Services, Inc.(USI),:144,s given. The contract,executed on February 24,2014, shall
remain in effect for three(3)years and may be renewed,at the sole discretion of,tht pity;through its City Manager for two(2)additional years,on
a year-to-year basis,upon mutual agreement between the two parties.
After Contract#269-2013 was awarded, the City Manager directed the Public Works Director to add a Day Porter to City Hall and the Police
Station,as well as Weekend cleanup at other locations which are in operation 7 days a week and the weekend services were not included in the
original contract proposal. It was determined that the level of service had to be increased in these locations due to the amount of people
frequenting and working in the facilities. In addition,the Public Works Department was directed to provide daily garbage pick-up at the City Half
site. All of the above services were implemented immediately per the City Managers directive.
Per Section 1.0, Special Conditions, 1.11, Additions/Deletions of Facilities or Locations, the contract allows for additional locations. Sec 1.11
specifically states, "at any time during the term of this contract the City may add or delete sites as deemed in the best interest of the City. In
adding or deleting sites,the City may award to the vendor with the lowest total price,may seek quotes from one or more contract vendors or may
make any other determination deemed to be in the best interest of the City".
The locations and services being added are as follows:
Facility Job Assignment Hours/Week HourslYear Rate$IHour Yearly Rate
Sanitation Weekend Cleanup 8 416 $21.67 $9,014.72
Public Works—Maintenance Weekend Cleanup 8 416 $21.67 $9,014.72
Code Compliance Weekend Cleanup 4 208 $21.67 $4,507.36
City Hall/New Floor Weekend Cleanup 20 1,040 $21.67 $22,536.80
Monthly Cost I3,566.._13 Yearly Cost $45,073.60
Additionally,it has been determined that additional services are required at locations already services by the contractor. The contract,pursuant to
section 3.1.11 Support Services (to be ordered under Additional Services), states as follows; 1. Provide all cleaning servicing required by the
Contract Coordinator, 2. Support services recommendations by the Contract coordinator must be reviewed and approved by the Property
Management Director,or designee,prior to notifying the Contractor."allows for additional services to be engaged.
The following indicates the additional services requested at this time;
Facility Job Assignment Hours/Week Hours/Year Rate$/Hour Yearly Rate
City Hall Building Evening Cleaner 40 2,080 $21.67 $45,073.60
City Hall Porter Day Porter 40 2,080 $21.67 $45,073.60
Miami Beach Police Dept. Day Porter 40 2,080 $21.67 $45,073.60
Historic Old City Hall Day Cleaner 20 1,040 $21.67 $22,536.80
} Monthly Cost 1(13,146.46 Yearly Cost $157,757.60
Total Additional Services Cost: $202,831.20
Previous Action(s)
These services are in addition to the services provided under the current contract by the City Managers directive.
Authority
Pursuant to ITB#269-2013, Section 1.0, Special Conditions, 1.11,Additions/Deletions of Facilities or Locations,the contract allows for additional
locations. Sec 1.11 specifically states,"at any time during the term of this contract the City may add or delete sites as deemed in the best interest
of the City. In adding or deleting sites, the City may award to the vendor with the lowest total price, may seek quotes from one or more contract
vendors or may make any other determination deemed to be in the best interest of the City"and Section 3.1.11 Support Services(To be ordered
under Additional Services), states as follows, '1. Provide all cleaning servicing required by the Contract Coordinator, 2. Support services
recommendations by the Contract coordinator must be reviewed and approved by the Property Management Director, or designee, prior to
notifying the Contractor."
)
Fiscal Impact
The cost for the additional locations is estimated at$202,831.20 annually.All expenditures associated with the provision of this service,such as
additional locations,are subject to funds availability approved through the budgeting and requisition process.
Term
Contract#269-2013 shall remain in effect for an initial year term of three (3) years, with an option to renew for an additional two (2) one-year
periods,to be exercised at the City Manager's sole discretion;from executed contract date of February 24,2014.
Attachments
Approval
Dept)Head: Wad ACM(sY Procurrirffirer Aanager. *ilm"
Da' Date: r Date: D
Rodriguez, Joe
From: Gonzalez,Yusbel
Sent: Friday, August 01, 2014 11:49 AM
To: Rodriguez,Joe
Subject: FW: REMINDER: PLEASE SEND ME THE REQUEST TO ADD THE PORTER AND THE NIGHT
SHIFT AND THE PORTER AT POLICE
Attachments: Request for CM Approval 2013-269-ITB ME For Citwide Janitorial Services.docx
^" i\ `i A E ►-
Si i ti <
Yusbel Gonzalez,CPPB
Senior Procurement Specialist
Procurement Department
1700 Convention Center Drive,Miami Beach,FL 33139
Tel:(305)673-7000,ext.6230,fax:786-394-4073
email:YusbelGonzalez@miamibeachfi.aov
We ore committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical,historic
community.
From: Williams, Steven - Procurement
Sent:Tuesday,July 08, 2014 4:17 PM
To: Gonzalez, Yusbel
Subject: FW: REMINDER: PLEASE SEND ME THE REQUEST TO ADD THE PORTER AND THE NIGHT SHIFT AND THE
PORTER AT POLICE
Yusbel,
Please see the locations that Tony needs to add,as an amendment,to the contract.
Please see attached a memo I did previously to add and/or delete locations.
Any questions, please contact me.
Regards,
iyAt, ,r\'iI BEACH
Steven Williams
Procurement Coordinator
Department of Procurement Management
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7497/Fax: 786-394-4330 hlto://vvvivr.miamibeachfl.aov
We are committed to oroviding excellent public service and safety to all who live, work and play in our vibrant tropical, historic
community.
From: Zapata, Edgard
Sent:Tuesday,July 01, 2014 8:33 AM
1
To: Williams, Steven - Procurement; Estevez, Maria
Cc: Reisler, Maddy; Kaniewski, Anthony
Subject: RE: REMINDER: PLEASE SEND ME THE REQUEST TO ADD THE PORTER AND THE NIGHT SHIFT AND THE
PORTER AT POLICE
Good Morning Steven;
Here is the detail requested:
Facility Job Assignment Hours/Week Hours/Year Rate
$/hour
City Hall Building Evening Cleaner 40 2088 21.67
City Hall Building Day Porter 40 2088 21.67
MB Police Dept Day Porter 40 2088 21.67
Historic Old CH Day Cleaner 20 1044 21.67
Sanitation Weekend Cleanup 8 418 21.67
Public Works—Maint Weekend Cleanup 8 418 21.67
Code Compliance Weekend Cleanup 4 209 21.67
City Hall/New floor Weekend Cleanup 20 1044 21.67
Please let me know about it since I have to ask Maddy for Request of PO to pay United Services May Invoices.
Thank you for all your help.
Respectfully
Mi.LMIBIACH:
Edgar Zapata,Contract Coordinator
PUBLIC WORKS/Property Management Division
1245 Michigan Avenue, Miami Beach,FL 33139
Tel: 305-673-7000 Ext.2964
Cel: 786-299-0118
edgardzapata,c miamibeachfl.gov
JVc are committed to providing excellent public ser ice and safety to all who live, work and play in our vibrant, tropical,
historic cotnmuinty
From: Williams, Steven - Procurement
Sent: Monday,June 23, 2014 9:21 AM
To: Zapata, Edgard
Cc: Kaniewski,Anthony
Subject: FW: REMINDER: PLEASE SEND ME THE REQUEST TO ADD THE PORTER AND THE NIGHT SHIFT AND THE
PORTER AT POLICE •
Good Morning Edgard,
Tony has sent the email requesting the additional hours and/or positions.
In the same manner in which the previous request were sent I am in need of the same detail.
If the hours and pay will be the same as a specific location in the contract please advise.
Again, I need the hours, pay rate,etc.
Call me if necessary.
Thanks,
2
MIAMI C I
Steven Williams
Procurement Coordinator
Department of Procurement Management
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7497/Fax: 786-394-4330 http://www.miamibeachil_gaE
We ore committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic
community.
From: Kaniewski,Anthony
Sent: Friday, June 20, 2014 8:57 AM
To: Williams, Steven - Procurement •
Subject: RE: REMINDER: PLEASE SEND ME THE REQUEST TO ADD THE PORTER AND THE NIGHT SHIFT AND THE
PORTER AT POLICE
Sorry for the delay........
Steven as discussed,the addition of a day porter at City Hall and the Police Station is a result of a directive given to me
by the City Manager. It was determined that the level of service had to be increased in these two locations due to the
amount of people frequenting and working in the facilities, In addition, I was directed to provide daily garbage pick-up
at the City Hall site. All of the above services were implemented immediately.......
From: Williams, Steven - Procurement— ���-���y� —_ _...._.._. ---.– –•.•--------
Sent: Tuesday,June 17, 2014 5:32 PM
To: Kaniewski, Anthony
Subject: REMINDER: PLEASE SEND ME THE REQUEST TO ADD THE PORTER AND THE NIGHT SHIFT AND THE PORTER
AT POLICE
BE ACH
Steven Williams
Procurement Coordinator
Department of Procurement Management
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7497/Fax: 786-394-4330 htto://vrv,.w.miamibeachFl.aov
We ore committed to providing excellent public service and safe/to all who live, work and play in our vibrant, tropical, historic
community.
3