2017-29946 ResolutionRESOLUTION NO. 2017-29946
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, CALLING FOR A GENERAL ELECTION TO BE HELD
ON NOVEMBER 7, 2017 IN THE CITY OF MIAMI BEACH FOR THE PURPOSE OF
ELECTING A MAYOR AND THREE CITY COMMISSIONERS (GROUPS I, II, and
Ill); FURTHER PROVIDING FOR A RUN-OFF ELECTION, IF REQUIRED, TO BE
HELD ON NOVEMBER 21, 2017; PROVIDING FOR CONDUCT OF SAID
ELECTIONS BY THE MIAMI-DADE COUNTY ELECTIONS DEPARTMENT;
PROVIDING THAT VOTING PRECINCTS FOR SAID ELECTIONS SHALL BE
THOSE AS ESTABLISHED BY MIAMI-DADE COUNTY; PROVIDING FOR NOTICE
OF SAID ELECTIONS; PROVIDING FOR THE FORMS OF BALLOT AND
REGISTRATION OF VOTERS IN ACCORDANCE WITH STATE LAW; AND
PROVIDING FOR PAYMENT FOR CONDUCTING ELECTIONS TO MIAMI-DADE
COUNTY.
BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH:
SECTION 1.
In accordance with provisions of the Charter of the City of Miami Beach, Florida, a General
Election is hereby called and directed to be held in the City of Miami Beach, Florida, from 7:00 a.m.
to 7:00 p.m. on November 7, 2017, for the purpose of electing a Mayor and three City
Commissioners in Groups I, II, and Ill, respectively, each of whom shall hold office for the terms as
provided by law. If required, pursuant to provisions of the City Charter, a Run-Off Election shall be
held from 7:00 a.m. to 7:00 p.m. on November 21, 2017.
SECTION 2.
That the appropriate and proper Miami-Dade County election officials shall conduct this
General Election and Run-Off Election hereby called, with acceptance of the certification of the
results of the Elections to be performed by the City Commission. The official returns for each
precinct shall be furnished to the City Clerk of the City of Miami Beach as soon as the ballots from all
precincts have been tabulated.
SECTION 3.
That the voting precincts in the City of this General Election and Run-Off Election shall be as
established by the proper and appropriate Miami-Dade County election officials. All electors shall
vote at the polling places and the voting precincts as determined by the Miami-Dade County election
officials.1
SECTION 4.
No fewer than thirty days notice of the adoption of this Resolution and of its provisions calling
this General Election and Run-Off Election shall be given by publication in the Miami Herald, a
newspaper of general circulation in Miami Beach, Miami-Dade County, Florida. Such publication
shall be made in accordance with the provisions of Section 100.342, Florida Statutes, and Section
38-3 of the Code of the City of Miami Beach.
1 Pursuant to City Code section 38-3(b): "The City Clerk shall further publish, in a newspaper
meeting the requirements set forth in Florida Statute§ 50.031 and on the City's website, the polling
places for the election twice, once in the third week and once in the first week prior to the week in
which the election is to be held."
1
SECTION 5.
The Notice of Elections shall be substantially in the following form:
THE CITY OF MIAMI BEACH, FLORIDA
NOTICE OF GENERAL ELECTION
(AND RUN-OFF ELECTION, IF REQUIRED)
NOTICE IS HEREBY GIVEN THAT A GENERAL ELECTION HAS BEEN CALLED
BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AND WILL BE HELD IN SAID CITY FROM 7:00 AM. UNTIL 7:00 P.M.
ON NOVEMBER 7, 2017, FOR THE PURPOSE OF ELECTING A MAYOR AND
THREE (3) CITY COMMISSIONERS IN GROUPS I, II, AND 111, RESPECTIVELY,
EACH OF WHOM SHALL HOLD OFFICE FOR THE TERMS AS PROVIDED BY
LAW. A RUN-OFF ELECTION, IF REQUIRED, SHALL BE HELD FROM 7:00 AM.
TO 7:00 P.M. ON NOVEMBER 21, 2017.
The Notice shall further set forth pertinent information regarding eligibility of electors to
participate in these Elections.
SECTION 6.
That the official ballot to be used in the General Election to be held on November 7, 2017,
hereby called, shall be in substantially the following form, to wit:
"OFFICIAL BALLOT"
GENERAL ELECTION
FOR ELECTING THE MAYOR
AND THREE (3) CITY COMMISSIONERS (GROUPS I, II and Ill)
OF THE CITY OF MIAMI BEACH, FLORIDA
ON NOVEMBER 7, 2017
Vote for one (1) only:
FOR MAYOR
(Insert names)
FOR CITY COMMISSIONER GROUP I
(Insert names)
2
FOR CITY COMMISSIONER GROUP II
(Insert names)
FOR CITY COMMISSIONER GROUP Ill
(Insert names)
SECTION 7.
In the event a Run-Off Election is required to be held on Tuesday, November 21, 2017, the
official ballot to be used at such Run-Off Election shall be in substantially the same form as the
official ballot for the General Election in Section 6 above, except that the heading of the ballot for the
Run-Off Election shall be in substantially the following form, to wit:
SECTION 8.
"OFFICIAL BALLOT"
RUN-OFF ELECTION
FOR ELECTING [THE MAYOR AND]
[Insert #_J CITY COMMISSIONERS (GROUPS_, and_)
OF THE CITY OF MIAMI BEACH, FLORIDA
ON NOVEMBER 21, 2017
The City Clerk shall prepare the ballots for the General Election and the Run-Off Election so
that the names of qualified candidates will appear on the ballots in alphabetical order according to
surname; provided, however, the form of the ballots to be used in the Elections and their preparation
shall be in compliance with all statutory requirements relating to the use of mechanical or other
approved voting machines or devices.
SECTION 9.
Registration of persons desiring to vote in the General and Run-Off Elections shall be in
accordance with the general law of the State of Florida governing voter registration. Qualified
persons may obtain registration forms to vote at the Office of the City Clerk, City Hall, 1700
Convention Center Drive, First Floor, Miami Beach, Florida 33139, during normal business hours,
and at such other voter registration centers and during such times as may be provided by the
Supervisor of Elections of Miami-Dade County. The Miami-Dade County Supervisor of Elections will
register voters for the General Election until 5:00 p.m. on Tuesday, October 10, 2017; and will
register voters for the Run-Off Election until 5:00 p.m. on Monday, October 23, 2017. All persons
eligible to vote in the Elections must be registered before the times and dates set forth herein or
have registered previously, as provided by law. Each person desiring to become a registered voter
shall be responsible for properly filling out the registration form and returning it to the Miami-Dade
3
County Elections Department. All questions concerning voter registration should be directed to the
Miami-Dade County Elections Department, 2700 NW 87 Avenue, Doral, Florida 33172; Telephone:
(305) 499-VOTE (8683).
SECTION 10.
That voters participating via a Vote-by-Mail ballot in this General Election and/or Run-Off
Election shall be entitled to cast their ballots in accordance with the provisions of the Laws of the
State of Florida with respect to such voting.
SECTION 11.
That the City of Miami Beach shall pay all expenses for conducting this General Election
and, if required, the Run-Off Election and will pay to Miami-Dade County or directly to all persons or
firms, upon receipt of invoice or statement approved by the Supervisor of Elections of Miami-Dade
County, Florida.
SECTION 12.
If any section, sentence, clause or phrase of this Resolution is held to be invalid or
unconstitutional by any court of competent jurisdiction, then the holding shall in no way affect the
validity of the remaining portions of this Resolution.
SECTION 13.
This Resolution shall be effective immediately upon its passage.
PASSED and ADOPTED this~ day of July 2017.
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR E~ECUTION
&...Q__,On,\--'1f(3f(1
City Attorney ~
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F:\CLER\$ALL\REG\ELECTIONS\2017 -11072017 General & Run-Off Election\Resolutions\Reso Calling General Election FINAL.doc
4
MIAMI··
ESTIMATE
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305-499-VOTE F 305-499-8547
TTY: 305-499-8480
miamidade.gov
Miami Beach Election· November 2017 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Dr., #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Pol/Ing Place Rentals
Supplies and Services
51,345
24
22
7,239
Election Supplies, Communication Charges, Absentee Ballots Set Up
Truclcs and Vehicles
Truck Rentals, GSA Velllcles
Printing and Advertising
Estimate N°:
Estimate Date:
Early Voting Days:
Early Voting Sites:
Absentee, Early Voting & Precinct Ballots, Temporary Polling Place Cl1ange Notices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, Temporary Pol/Ing Place Cflange Notices, Letters
Ballot Creation
In-House & Outside Contractual Services, Translations • Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post-Elect/on Audits
Early Voting
Estimated at $3,200 per requested number of sites and days
• Please note these costs are estimates and are subject to change. This estimate
does Include the cost of ballot printing; however, If your questlon(s)lrace(s)
creates an additional ballot page. t/Je cost wlll be adjusted accordingly.
For more Information, you may contact:
Rena A. Salter
Assistant Deputy SOE • Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499·8424 E·mall: RAS@mlamldade.gov
EXHIBIT A
*TOTAL
MB-110717
August 12, 2016
$
~
14
2
123,991.37
10,700.00
2,647.69
7,308.00
27,212.85
12,495.55
2,410.00
18,676.55
89,600.00
295,042.0Q
MIAMI··
ESTIMATE
Elections
2700 NW 87th Avenue
Miami, Florida 33 ·j 72
T 305-499-VOTE F 305-499-8547
TTY: 305-499-8480
miamidade.gov
Miami Beach Run Off Election M November 21. 2017 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Dr., #200
Miami Beach, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Pol//ng Place Rentals
Supplies and Services
51,345
24
22
7,239
Election Supplies, Communication Charges, Absentee Ballots Set Up
Trncks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
Estimate N°:
Estimate Date:
Early Voting Days:
Early Voting Sites:
Absentee, Early Voting & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
Absentee Ballots Sent and Business Reply, Temporary Pol/Ing Place Change Notices, Letters
Ballot Ct·eatlon
In-House & Outside Contractual Services, Translations • Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post-Election Audits
Early Voting
Estimated at $3,200 per requested number of sites and days
• Please note these costs are estimates and are subject to change. This estimate
does Include the cost of ballot printing; however, if your question(s)lrace(s)
creates an additional ballot page, the cost will be adjusted accordingly.
For more Information, you may contact:
Rena A. Salter
Assistant Deputy SOE • Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499-8424 E-mail: RAS@mlamldade.gov
EXHIBIT B
*TOTAL
MB-112117
August 12, 2016
$
al
2
2
123,991.37
10,700.00
2,647.69
7,308.00
27,212.86
12,495.55
2,410.00
18,676.55
12,800.00
218,242.0Q
Resolutions • R7 L
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk and Raul J. Aguila, City Attorney
DATE: July 26, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, CALLING FOR A GENERAL ELECTION TO BE HELD
ON NOVEMBER 7, 2017 IN THE CITY OF MIAMI BEACH FOR THE PURPOSE OF
ELECTING A MAYOR AND THREE CITY COMMISSIONERS (GROUPS I, 11, and
111); FURTHER PROVIDING FOR A RUN-OFF ELECTION, IF REQUIRED, TO BE
HELD ON NOVEMBER 21, 2017; PROVIDING FOR CONDUCT OF SAID
ELECTIONS BY THE MIAMI-DADE COUNTY ELECTIONS DEPARTMENT;
PROVIDING THAT VOTING PRECINCTS FOR SAID ELECTIONS SHALL BE
THOSE AS ESTABLISHED BY MIAMI-DADE COUNTY; PROVIDING FOR NOTICE
OF SAID ELECTIONS; PROVIDING FOR THE FORMS OF BALLOT AND
REGISTRATION OF VOTERS IN ACCORDANCE WITH STATE LAW; AND
PROVIDING FOR PAYMENT FOR CONDUCTING ELECTIONS TO MIAMI-DADE
COUNTY.
ANALYSIS
In accordance with Miami Beach City Charter Section 2.01, and City Code Section 38-3, a General
Election (and, if required, a Run-Off Election, in the event that no candidate in one or more of the
seats up for election receives a majority of votes cast) is being called pursuant to the attached
Resolution for the purpose of electing a Mayor and three City Commissioners in Groups I, II and Ill,
on November 7, 2017 in the City of Miami Beach. The Resolution also provides for the conducting of
the General Election (and, if required, a Run-Off Election) by the Miami-Dade County ("County")
Elections Department; that the voting precincts shall be those as established by the County; that
notices of the Election(s) shall be given; the form of the notices of Election(s); the form of the ballots
for the Election(s); the registration of voters in accordance with state law; and for payment to the
County for conducting the Election(s).
The results of the November 7, 2017 General Election will be accepted by the Miami Beach City
Commission on November 14, 2017. In the event that a Run-Off election is required and held, the
Run-Off Election results will be accepted by the Miami Beach City commission on November 28,
2017. Should no Run-Off Election be necessary, new officers shall be installed on November 14,
2017; if a Run-Off Election is necessary, all new officers shall be installed on November 28, 2017.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$295,042* for the City's November 7, 2017 General Election and Special Election, which includes
the costs of 14 Early Voting days at two Early Voting sites (See Estimate -General Election -
Page 1815 of 2495
November 7, 2017).
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$218,242* for the City's November 21, 2017 Run-Off Election, if required, which includes the costs of
2 Early Voting days at two Early Voting sites (See Estimate -Run-Off Election -November 21,
2017).
*Subject to adoption of funding in the FY 17/18 Budget.
Amount 1 $295,042
Amount
2 $218,242
Legislative Tracking
Account 1 011-9322-000312 (General -FY 18)
Account
2 011-9322-000312 (Run-Off, if necessary -
FY 18)
Office of the City Clerk/Office of the City Attorney
ATTACHMENTS:
Description
D Estimate -General Election -November 7, 2017
D Estimate -Run-Off Election -November 21, 2017
D Resolution
Page 1816 of 2495
MIAMI··
ESTIMATE
Elections
2700 NW 87th Avenue
Miami, Florida 33'172
T 305-499-VOTE F 305-499-8547
TTY: 305-499-8480
minmidade.gov
Miami Beach Election ·November 2017 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Dr., #200
Miami Beach, FL 33139
Registered Voters:
Pr&cincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Salaries & Fringe 8e11ef/ts, overtime, Poll Workers
Polling Places
Securrty, Po//fng Place Rentals
Supplies and Services
51,345
24
22
7,239
Erection suppl/es, communication Charges, Absimtee Ballots Sot Up
Trucks and Vehicles
Truck Rentals, GSA Ve/lie/es
Printing and Advertising
EstimateW:
Estimate Data:
Early Voting Days:
Early Voting Sites;
Absentee, Early Voting & Precl11ct Ballots, Temporary Po/li11g Place C/Jange Notices, Newspaper Ads
Postage
Absetttee Ballots Settt a11d Businl)ss Reply, Tempotary Po/1111g Place Cliange Notices, Letters
Ballot Creation
Jn.House & outside Contracwal Services, Transfatlo11s • Based on one quest/on
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post-13/ectlon Audits
Early Voting
Ssl/mated at $3,200 per requested 11umber of sites and days
* Please note these costs am estimates and are s11b}ect to change. Tiiis estimate
does /11ctude tl1e cost of ballot printing; l10weve1~ if your questicm(s)lrace(s)
creatos an gddltlona/ ballot pago, tile cost w/11 be adjusted accordlng/y,
For more lnfor1n11tlo11, you may contact:
Rena A. Salter
Assistant Deputy SOE!· Finance <ind Adminlstrntlon
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami; Florida 33172
Office: 305·499·8424 t:•mall: RAS@mlamldade.gov
Page 1817 of 2495
*TOTAL
MB·110717
August 12, 2(}10
$
Ill
14
2
123,991.37
10,700.00
2,647.69
7,306.00
27,212.85
12,495.66
2,410.00
1Bi676.65
89,600.00
296,042.0Q
MIAMI··
ESTIMATE
Elections
2700 NW ll7th Avenue
Miami, Florida 33172
T 305-499-VOTE F 305-'199·8547
TTY: 305-499-8480
miamidade.gov
Miami Beach Run Off Election .. November 21, 2017 (Stand Alone)
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Or., #200
Miami Beaoh, FL 33139
Registered Voters:
Precincts:
Polling Places:
Permanent Absentee Ballots:
Personnel
Salaries & Fringe Seneflts, overtime, Poll workers
Polling Places
Securfty, Po/lfng Place Rentals
Supplies and Services
51,345
24
22
7,239
Efectlon S11ppl/es, Communlcatfon Gl1arges, Absentee Ballots Set Up
Trucks and Vehicles
Truell Renta/1;, GSA Velllcles
Printing and Advertising
Estimate N°:
Estimate Date:
early Voting Days:
Early Voting Sites:
Abse11tee, Early Voting & Precinct Balfots, Temporary Pol/Ing Place Clumge Notices, Newspaper Ads
Postage
Absetltee Ballots Slll!t and S11slness Reply, Temporary Pollln(J Place C/1a11go Notices, /..otters
Ballot Creation
ln·House & Outside Contractual Services, Translations " Sa11ed 011 one question
Administrative Overhead
Indirect Cost111 Logic & Accuracy, Post./Electlon Aud/ls
Early Voting
estimated llt $3,WO per requested number of sites and days
* Please note tlleso costs are estimates and aro subject to c/1ange, This estimate
does lnotude t/1e cost of ballot printing: nowever, If your quostlon(s)lraco(s)
creates an afl.dlt{onal ballot (},age1 the cost wlll be adjusted accordingly,
For moro information, you may contact:
Rona A. Salter
Assistant D&puty $01: •Finance and Admlnlstrallon
Mlaml·Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305·499·6424 E·man: RAS@mlamidade.gov
Page 1818 of 2495
"'TOTAL
MB-112111
August 12, 2016
$
~
2
2
123,991.37
10,700.00
2,647.69
7,308.00
27,212.86
12,495.56
2,410.00
18,676.66
12,800.00
218,242.00