2017-29934 Resolution RESOLUTION NO. 2017-29934
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE
CONSTRUCTION CONTRACT BETWEEN THE CITY OF MIAMI BEACH,
FLORIDA AND GEC ASSOCIATES, INC., FOR CONSTRUCTION SERVICES
AT ALLISON PARK, WHICH CHANGE ORDER INCLUDES: 1)ADDITIONAL
CONSTRUCTION SERVICES ASSOCIATED WITH CHANGING THE
PLAYGROUND SURFACE FROM ENGINEERED WOOD FIBER TO A
POURED-IN-PLACE RUBBERIZED SURFACE; 2) PROVIDING ADDITIONAL
LANDSCAPING TO INCLUDE LARGER SHADE TREES; AT A COST NOT-
TO-EXCEED $354,982; 3) INCREASING THE OWNER'S CONTINGENCY BY
THE AMOUNT OF $17,749; RESULTING IN A TOTAL CHANGE ORDER
AMOUNT OF $372,731; AND 4) PROVIDING THE CONTRACTOR A TIME
EXTENSION OF 137 CALENDAR DAYS TO ACCOMMODATE THE
CHANGE IN SCOPE; AND FUNDING THE CHANGE ORDER THROUGH
PREVIOUSLY APPROPRIATED FUNDS IN THE CURRENT FISCAL YEAR
BUDGET.
WHEREAS, on September 14th, 2016, the City Commission, pursuant to
Invitation to Bid (ITB) No. 2016-153-KB, approved the award of a contract, for the
construction services for Allison Park to GEC Associates, Inc.; and
WHEREAS, the contract amount was $709,835.50, including contingency; and
WHEREAS, on June 8, 2017, the City Commission adopted Resolution 2017-
29896, approving changing the playground surface contemplated in the contract from
engineered wood fiber to a poured-in-place rubberized surface; and
WHEREAS, the City Commission also approved adding more landscaping to
include larger shade trees, and opening the park once all the changes are complete; and
WHEREAS, all the proposed modifications to the design plans have been
reviewed by the Planning Department and have been administratively approved,
therefore, the modifications do not require Design Review Board action; and
WHEREAS, following the directive from the City Commission the Parks and
Recreation Department and the Office of Capital Improvement Projects coordinated
efforts to make the necessary changes in the design and obtained a negotiated proposal
from GEC in the amount of$354,982; and
WHEREAS, the change order includes the change to the playground surface
from engineered wood fiber to a poured-in-place rubberized surface; additional
landscaping to include larger shade trees; a contingency in the amount of $17,749; and
a time extension of 137 days to accommodate the modifications to the plans, with a new
substantial completion date of September 29, 2017; and
WHEREAS, the proposal was reviewed by staff and the architect of record,
Bruce Howard and Associates (BHA); and
WHEREAS, BHA has issued a letter to the City confirming that the cost is fair
and reasonable.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA to approve and authorize
the City Manager to execute Change Order No. 1 to the construction contract between
the City Of Miami Beach, Florida and GEC Associates, Inc., for construction services at
Allison Park, which change order includes: 1) additional construction services associated
with changing the playground surface from engineered wood fiber to a poured-in-place
rubberized surface; 2) providing additional landscaping to include larger shade trees; at
a cost not-to-exceed $354,982; 3) increasing the owner's contingency by the amount of
$17,749; resulting in a total Change Order amount of $372,731; and 4) providing the
contractor a time extension of 137 calendar days to accommodate the change in scope;
and funding the change order through previously appropriated funds in the current fiscal
year budget.
PASSED and ADOPTED this 4 day of /Ny , 2017.
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Resolutions-C7 Z
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 26, 2017
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 TO THE CONSTRUCTION CONTRACT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDAAND GEC ASSOCIATES, INC.,
FOR CONSTRUCTION SERVICES AT ALLISON PARK, WHICH CHANGE ORDER
INCLUDES: 1) ADDITIONAL CONSTRUCTION SERVICES ASSOCIATED WITH
CHANGING THE PLAYGROUND SURFACE FROM ENGINEERED WOOD FIBER
TO A POURED-IN-PLACE RUBBERIZED SURFACE; 2) PROVIDING ADDITIONAL
LANDSCAPING TO INCLUDE LARGER SHADE TREES; AT A COST NOT-TO-
EXCEED $354,982; 3) INCREASING THE OWNER'S CONTINGENCY BY THE
AMOUNT OF $17,749; RESULTING IN A TOTAL CHANGE ORDER AMOUNT OF
$372,731; AND 4) PROVIDING THE CONTRACTOR A TIME EXTENSION OF 137
CALENDAR DAYS TO ACCOMMODATE THE CHANGE IN SCOPE; AND
FUNDING THE CHANGE ORDER THROUGH PREVIOUSLY APPROPRIATED
FUNDS IN THE CURRENT FISCAL YEAR BUDGET.
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
On September 14th, 2016, the City Commission, pursuant to Invitation to Bid (ITB) No. 2016-153-
KB, approved to award a contract, for the construction services for Allison Park to GEC Associates,
Inc., The contract amount was$709,835.50, including contingency.
On June 8, 2017, the City Commission adopted Resolution 2017-29896, approving the replacement
of the playground surface from engineered wood fiber to a poured-in-place rubberized surface,
adding more landscaping to include larger shade trees, and opening the park once all the changes
are complete. The colors of the poured-in place rubberized surface will consist of light green, green,
tan and brown. All changes have been reviewed by the Planning Department and have been
administratively approved, therefore, not requiring Design Review Board action.
Following the directive from the City Commission, the Parks and Recreation Department and the
Office of Capital Improvement Projects coordinated efforts to make the necessary changes in the
design and obtained a negotiated proposal from GEC (Exhibit A) in the amount of $354,982. The
proposal was reviewed by staff and Bruce Howard and Associates (BHA), the architect of record.
BHA has issued a letter(Exhibit B), which states that the cost is fair and reasonable.
Page 1117 of 2495
The change order includes a contingency in the amount of$17,749 and a time extension of 137 days
to accommodate the changes. The new substantial completion date is September 29, 2017.
CONCLUSION
The Administration recommends approval of the Resolution.
Amount 1 $354,982 Account 1 307-0820-069357-26-410-546-00-00-00-
29620- Construction
Amount 2 $ 17,749 Account 2 307-0820-069357-26-410-546-00-00-00-
29620—Contingency
Total $372,731
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
❑ Exhibit A. GEC Proposal
❑ Exhibit B.BHA Ltr of Rec.
o Resolution
Page 1118 of 2495
Attachment A
July 14, 2017
Mr. Jose Velez
Capital Project Coordinator
Office of Capital Improvement Projects
1700 Convention Center Drive
Miami Beach, FL 33139
RE:Allison Park Upgrades
REVISED V
Proposal for
New rubber surface at playground
Dear Mr. Velez:
In accordance with our negotiations on July 13, 2017 at your offices.
We hereby submit a revised proposal that incorporates our discussion and agreement. The work involves the
installation of base course of clean fill and new poured in place rubber surfacing with concrete curbs per sketch
LH3 dated 6112117.
The breakdown of work includes the following:
Remove existing EWF: $ 24,000.00(delivered to CMB storage yard)
Site prep and grade: $ 2,500.00
Clean fill plus 4"rock on top: $ 49,100.00
Rock base at curbs: $ 2,740.00
Concrete Curbs: $ 16,400.00
Survey: $ 1,600.00
Tree anchors: $ 4,000.00
PIP Rubber: $187,000.00
Temp.fencing: $ 1,900.00
New sod and irrigation $ 4,200.00
16 New Trees and relocate 8 $ 30,000.00(estimate)
General Conditions: $ 0.00
Subtotal: $323,440.00
Bond 2%: $ 6,468.80
Ohl/P 7.6%: $ 25,073.07
TOTAL; $354,981.87
General Contractors—Construction Managers
9487 N.W.12th Street,Doral,Florida 33172
Page 1119 of 2495
Three Hundred Fifty-four Thousand, Nine Hundred Eighty-one Dollars and Eighty-seven cents
in the spirit of cooperation to assist the CMB to meet their budget, GEC has willingly reduced their allowed
Overhead and Profit from 10%to 7.6% as calculated in this proposal.
Please note the following:
1. The price of the trees shown are for based on a 16'to 18' height. At the time of this proposal, 20' trees
were not available in the species specified.
Sincerely, --7
•
Gres Tai
GEC
n.`.S�Cu 4 rES
Project Executive
General Contractors—Construction Managers
9487 N.W.12th Street, Doral,Florida 33172
Page 1120 of 2495
Allison Park
Rubber Surface
Unit Cost Breakdown V
7/14/2017
Remove and deliver EWF
Unit Qty Time rate deliv/tax/ins Total
Skid steer 2 2 weeks 1027.3/wk $726 $4,835.20
Equip oper. 2 2 weeks 32.45/hr 0 $5,192.00
Back hoe 1 2 weeks 445/day $79.6 $7,026.00
Labor 2 3 weeks 19.92/hr 0 $3,187.20
Trucking 22 170.90/load I $3,759.80 Haul 346 cy only
$24,000.00
SITE PREP/GRADE
Area _Unit Total
12,067 sf 0.21 $2,500.00
SURVEY
Qty Rate Total
2 ea $800 ea. $1,600.00
IMPORT AND INSTALL FILL AND ROCK
Unit Qty Time Rate deliv/tax/ins. Total
Back hoe 1 1 week $445/day 796 $3,911.00
Equip.oper. 1 1 week 32.45/hr 0 $1,298.00
Skid steer 2 2 weeks 1027.30/wk 726 $4,835.20
Roller 1 2 weeks 839/wk 640 $2,318.00
Compactor 2 2 weeks 401/wk 567 $2,171.00
Trucks 33 $131.50/truci� 0 $4,340.00
Labor 3-2 weeks 19.92/hr 0 $4,780.80
Fill 447cy $56.93/cy $25,446.00
$49,100.00
CURBS
Mat. Qty Rate Total
Rock base 7761f $3.53 $2,740.00
•Concrete 7761f $21.13 $16,400.00
$19,140.00
Page 1121 of 2495
July 18,2017
Mr.Jose Velez
Capital Project Coordinator
Office of Capital Improvement Projects
1700 Convention Center Drive
Miami Beach, FL 33139
RE:Allison Park Upgrades
PIP Material Cost
Dear Mr.Velez:
With regard to the submitted PIP proposal dated July 14,2017,this letter will confirm the revised cost of the
actual poured in place material.
In the spirit of cooperation,GEC offers a reduced cost for the said material in order to assist the CMB in
meeting their available budget:
Original Cost: $227,704.29
Revised Cost I: $190,000.00
Credit offered: f$ 3.000.001
Revised Cost H: $187,000.00
Sincerely,
Gre' Tai
GEC
Project Executive
General Contractors—Construction Managers
9487 N.W.12th Street,Doral,Florida 33172
Page 1122 of 2495
& ace Savices
3113 Sk;:way Circle
Solutions �tellxxarne,Fl.32934
tilt+:-?illPlay ,t(;) Innovative Solutions Phone 1-321-775-0600 Fax 1-321-242-2_216
Toll]Free•888.653-7329
Date: 6;19/2017 PROPOSAL Proposal# 15704
Prepared for: Greg Tai Payment Terms: Net 45
Customer Phone:
Customer Fax Proposal Valid Until: 7/19/2017
Organization: GEC Associates Project:
9487 NW I2th Street
Doral,FL 33172 Ship To Allison Pork
6500 Collins Ave
Miami Beach,FL 33141
Sales Rep AC
Scope of Services:
DESCRIPTION
Supply,Delivery and installation of EPDM Poured In Place Rubber Surfacing to Cover an Area of 12067 sq.11,at Varying Depths and Colors as
per Plans
-948 sq.It.era Depth ol'2"-50%'Pan 50%Brown
- 1043 sq.ft.at a Depth a 3.5"-50%Tan/50%Brown
-2923 sq.ft.at a Depth of 3.5"•50!t Light Greerzr50%Green
•1872 sq.fl.at rt Depth of 3.5"- 100%Ten
-2836 sq.ti..at a Depth of 3.5"-50%Tan/50%Brown
-207 sq. R.nt a DJ ' -100%Tan
•1394 :q.4.--At s Depth of 4"--..5.0%Light Green/50%Green
•]-3';'4 aq.tl,at a Depth of 4"-10%)Tan/50%[Sr vn
y`I'UTAL-$227,704.20 �.—_. 1qr(T ) fes/ .
\..P.cQpossaL.iuekidesiite following:labor and insurance in accordance with manufacturer specifications.
Proposal does not include the following:prevailing wage differences,performance bonds,site damages for sprinkler systems and sod,and access
to construction site.
Items to be managed by customer unless otherwise stated in proposal:
She security and safely requirements while job is in progress,
Customer to provide 110 electrical power and Iv'aler required!or proper installation
All underground utilities ho marked prior to installelion,
Provide waste receptacle us acconn nodale construction debris.
Provide benchmark for required elevation to he established.
Complete site preparations,excavation and disposal of spoil.
Subtotal
Sales Tax (0.001
TOTAL
Signature: Print'Name:'Nile: Dale ._- P.D.r.
The aiot quoin ion is based upon she access for henyequipment and soil conditions uf2000 PSI. If during excavation of Inundations
necessary ler iiutnuhmntireres specifications conditions exceed normal,our contractor shalt not Ifi the nn ner immcdintely. 'Ibis shell include all
typo:of rock vegetui ion and any u-sforseen hnrards. I here will additional charges incurred to clear the area and or the ebutemcm hole so
Ilan installation can he completed.
Page 2
Page 1123 of 2495
Attachment B
July 14th,2017
1311
Attention: Jose Velez
6)4Capital Projects Coordinator
Office of Capital Improvement Projects
1700 Convention Center Drive
Miami Beach,FL 33139
1312t1C1 1iOWADD C5
AS&7ClATt&, INC.
landscape AM-Accts.chit,:.Plaroets
Golf
r`UCAC 'C'a RE: Recommendation for the Change Order to Install PIP Rubber Surface
at Allison Park(RFQ#01-09/1 0-Allison Park)
Dear Mr.Velez:
We have reviewed the proposal by GEC Associates dated July 14th, 2017 and titled"REVISED
V Proposal for New rubber surface at playground".Based on our cost estimates from several different
vendors, the costs given are equal to the current market prices. We are in agreement with the price given
by GEC. Also,with GEC having performed the construction of the site to date,having them continue the
process will allow for their warranty for all materials on site to remain in effect.
As such,we would like to recommend the approval of this change order.
Sincerely yours,
1b460(.21:4)Vitte
Bruce Howard
4872 S.W.72nd Avenue—Miami,-FL 33155 —(305)66$-3196—Fax(305)668-2871 •
Page 1124 of 2495