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Amendment No. 30 to the Agreement with Fentress Architects in the Amount of $349,076 ao/y ass3g AMENDMENT NO.30 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND FENTRESS ARCHITECTS, DATED MAY 14, 2014, FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION CENTER RENOVATION PROJECT, IN THE AMOUNT OF$349,076 This Amendment No. 30 to the Agreement made and entered this 18 day of A J L3`7 , 2017, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421 Broadway, Denver, Colorado(hereinafter referred to as"Consultant"or"Architect-Engineer"). RECITALS WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services for the Miami Beach Convention Center Renovation Project(the"Agreement"); and WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including reimbursable expenses; and WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 - Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage systems in lieu of 90%completion; and WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil engineering services in the amount of$41,079; and WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in the amount of$179,982; and WHEREAS,on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump station location analysis, and for the development of a 3D animation and custom website for the Project in the amount of$76,605; and WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925, authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to complete all design and construction administration services for the Project;and WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design development documents and preparation of Bid Package 1, in the amount of$2,442,400(part of Resolution No. 2015-28925); and WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be superseded by a subsequent amendment with regard to the construction documentation and administration services required for the Project(part of Resolution No. 2015-28925); and WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to wind loading and micro-climate services, in the amount of$117,200; WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and to provide for completion of Construction Documents and all construction administration services required 1 of the Architect-Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015- 28925); and WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of Commissioning Services, in the total amount of$302,876; and WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis and consultation services to reduce the applicable wind pressures on the curtain wall for potential construction cost reductions, in the amount of$15,000; and WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event plans background drawings to be used by event planners during construction, in the amount of $36,875; and WHEREAS, on March 29, 2016, Amendment No. 12 was executed for stormwater design revisions related to Public Works Department's pump stations design, in the amount of$34,073; and WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated with the removal of the smoke control system, in the amount of$173,790; and WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by members of the design team for a weekly presence through July 28, 2016, and for the implementation of alternative designs requested by the Construction Manager, in the amount of$148,999; and WHEREAS, on July 18, 2016, Amendment No. 15 was executed for design changes associated with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the raising of Meridian Avenue and 17th Street in the future, in the amount of$111,338; and WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works; and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of the Convention Center Hotel Project, in the amount of$70,270; and WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation services beyond what was originally contemplated in the basic construction administration services, in the amount of$49,360; and WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by members of the design team for a weekly presence through approximately September 30, 2016, and for the implementation of alternative designs requested by the Construction Manager, in the amount of$112,649; and WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress travel distances of show layouts, in the amount of 220,291; and WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of steel submittals and for revisions of levels two and five truss loading for temporary conditions for Art Basel 2016; this Amendment is to be funded from a deductive change order to the Agreement with Clark Construction, in the amount of$96,710; and WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design services associated with the incorporation of additional security cameras, revisions to vaults requested by FPL, additional structural engineering resulting from unforeseen site conditions (RFIs), construction details for the temporary transition slab required for Art Basel 2016, and renovation of the east kitchen not included in the original scope of work, in the amount of$80,330; and WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the construction documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen Harvey, selected as part of the Art in Public Places Program, in the amount of$17,121; and 2 WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural engineering services due to non-conformances by Clark Construction, in the amount of$10,000;and WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design, permitting and construction administration services related to a new sanitary sewer lateral for the Carl Fisher Clubhouse, in the amount of$18,625; and WHEREAS, on May 5, 2017, Amendment No. 25 was executed for revisions to the signage package, in the amount of$12,030; and WHEREAS, on May 5, 2017, Amendment No. 26 was executed for additional reviews of structural submittals and for design revisions associated with non-conforming field conditions, funded from a deductive change order to the Agreement with Clark Construction, in the amount of$15,580; and WHEREAS, on May 5, 2017, Amendment No. 27 was executed for design services to incorporate a new vertical circulation connection between the north side of the Exhibit Hall D and the Grand Ballroom on Level 2, in the amount of 124,240, as approved by the City Commission on April 26, 2017 (Agenda Item R7T); and WHEREAS, on June 30, 2017, Amendment No. 28 was executed for design revisions associated with the relocation of the 19th Street pump station, in the amount of$2,585; and WHEREAS, on , 2017, Amendment No. 29 was executed for design solutions for contractor-requested items related to closing non-conforming conditions related to RFI 3251, and for additional reviews of structural submittals, funded from a deductive change order to the Agreement with Clark Construction; and WHEREAS, this Amendment No. 30 was executed for additional services associated with revisions to the P-Lot Park design, as approved by the City Commission on July 26, 2017; and NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as a part of this Amendment No. 30. 2. MODIFICATIONS. The Agreement is amended as provided in Appendix"A-30", attached herein. 3. OTHER PROVISIONS. All other provisions of the Agreement, as amended, are unchanged and in full force and effect. 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No. 30. • 3 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 30 to be executed in their names by their duly authorized officials as of the date f``st set forth a7ove. ATTEST: CITY'OF MIAMI : ACH fkf ivcjLOn `/'' Rafael ranado Jim L. Mor ;" City Clerk City-nager ATTEST: 41. CON' UL A ►T: F a CT �-- Signpure: n ignature MA:I&An e Re_y(ri/ch. , (ide.2•!7 ILA. teN 1(V..55,rrellded. Print Name/Title eC S�j__„ Print Name/Title 1. liactwaviik PROVED AS TO II*(...;/\/...r •+� FORM &LANGUAGE RP ORATES= &FOR EXECUTION • \ 0, ...•-......... 0:\ ,1_0e;%\-- ciiii_ Lr, 6J City Attorney p1) Dat 4 Appendix"A-30" 1. SCOPE OF SERVICES a) P-Lot Park Redesign: Revisions to the P-Lot Park as outlined in the attached proposals dated July 3, 2017 and July 25, 2017. Construction Budget: $4,000,000 The Architect-Engineer must redesign the park to a maximum construction budget of$4,000,000. Should the cost estimate exceed the established budget by 10% the Architect-Engineer shall revise the contract documents accordingly to reflect necessary revisions to meet budget parameters at no additional cost. 2. TIME OF COMPLETION Refer to the schedule attached herein. 3. PAYMENT AND COMPENSATION Lump Sum based on percentage completion. City Commission Presentation $ 44,440 Amendment 8 balance $ (40,121) Total Commission Presentation $ 4,319 Schematic Design $ 92,407 Construction Documents/Permitting $ 237,350 Reimbursables $ 15,000 Total Amendment30 $ 349,076 5 Summary Added Project Contingency Total Scope Original Agreement $10,967,200 $1,096,720 $12,063,920 Amendment-Reso 2015-28925 (5,6&8) Amendment 5 $ 2,442,400 $ 2,442,400 Amendment 6 $(3,129,259) $(3,129,259) Amendment 8 $15,156,359' $15,156,359 Contingency reduction $ (96,720) $ (96,720) Total $25,436,700 $1,000,000 $26,436,700 Amendment 2-Civil $ 41,079 Amendment 3-Ballrm change $ 179,982 Amendment 4-Stormwater/website $ 76,605 Amendment 7-Wind study/roof survey $ 117,200 Amendment 9-Commissioning $ 302,876 Amendment 10-Parapet Analysis $ 15,000 Amendment 11-Event Plans $ 36,875 Amendment 12-Stormwater Revisions $ 34,073 Amendment 13-Smoke Control Removal $ 173,790 Amendment 14-Site Visits&Alternative Design $ - $ 148,999 Amendment 15 Streets Regrading $ 22,520 $ 88,818 Amendment 16 Culvert and Cony Ctr Dr redesign $ 70,270 Amendment 17-GMP Reconciliation-add'I $ 49,360 Amendment 18-Additional Site Visits $ 112,649 Amendment 19-East Bridge Retention $ 220,291 Amendment 20-Steel submittals and Truss loading analysis $ 96,710 Amendment 21-Cameras,vaults,RFIs,kitchen,transition slab $ 80,330 Amendment 22-AIPP(Morris,Ackermann&Harvey) $ 17,121 Amendment 23-NCRs* $ 10,000 Amendment 24-Sanitary Sewer Lateral -Carl Fisher Clubhouse $ 18,625 Amendment 25-Signage Package Revisions $ 12,030 Amendment 26-Structural submittals&NCRs $ 15,580 Amendment 27-Exhibit hall/Ballroom Vertical Circulation $ 124,240 Amendment 28-19th Street Pump Station Relocation $ 2,585 Amendment 29-RFI 3251&Structural Submittals $ 30,875 Amendment 30-P-Lot Park Revision $ 349,076 Total $25,436,700 $1,000,000 $1,447,559 $27,884,259 1. Amendments 14,18,20,23,26&29 totaling$414,813,funded from Clark's contract via deductive change orders. 2. Amendments 22 funded from AIPP fund. 6 FENTRESS tentressarchitects.corn April 7,2017 April 19,2017 revised July 3,2017 revised Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach,FL 33139 Re: Miami Beach Convention Center Renovation Resolution No.2014-28538 Proposal 45—P Lot Park Redesign Project 20140021.001 A46 Dear Mr.Morales: This proposal is to provide additional design services associated with the City's request to revise the P Lot Park program elements. The City would like to remove the Park Pavilion Building,reduce the Veteran's Plaza elements, provide restroom facilities, food truck service area and exercise equipment, and revise the open lawn space to accommodate large tent, temporary structures such as Design Miami. Below is our understanding of the scope of services requested for this initial design phase. SCOPE OF SERVICES 1. General: a. Management of project team to develop an early conceptual design; b. Prepare initial concept graphics(plan,section,model)and present to City; c. Re-establish park program and interface with the following stakeholders: 1) City Commissioners; 2) Design Miami; d. Prepare and issue a deliverable package for presentation to City Commission; e. Attendance at Commission meeting by West 8 to present concept design to City Commission. 2. Development Park Scope: a. Prepare electronic sketch presentations for project team; b. Develop and manage design work sessions and review meetings for internal coordination and updates to the City; 12 focused meetings have been facilitated to date: 1) January 4,2017—Scope concept review meeting with City project team. 2) February 1,2017—Review cost information from Clark with West 8 and develop ideas for presentation to City. 3) February 7,2017—Presentation to City and Design Miami of research and overall design approach. 4) February 23,2017—Presentation to City Manager of modified 2/7 presentation. 5) February 28,2017—Review meeting with West 8 to review previous DRB package and establish deliverables for new design scope. 6) March 22,2017—Review meeting with City and Hill on US Cost's GMP estimate. 7) April 14,2017—Meeting with City and Hill to review proposal and DRB package content. 8) May 17,2017—Revised scope review meeting with West 8 based on City's direction during 5/16 Design meeting. DEN DC LA SF LON SH 1 421 Broadway 1 Denver CO 80203 1 303 722 .5000 Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach Proposal 45—P Lot Park Redesign April 7,2017 April 19,2017 revised July 3,2017 revised Page 2 9) June 7,2017—Meeting with City to review City commissioner comments and new program requests. 10) June 9,2017—Review meeting with West 8 of additional program components to provide alternate fee proposal and breakdowns. 11) June 21,2017—Meeting with City to review alternate presentation materials for Commission meeting and rough budget review. 12) June 30,2017—Meeting with City to modify concept sketch for Commission presentation. c. Provide program cost estimate values and areas; d. Manage team for development of scope discussion points. SCHEDULE Preparation of Presentation: 2 weeks History of scope development: 6 months TOTAL: 2 weeks going forward EXCLUSIONS 1. Detailed evaluation of design solutions for the purposes of cost estimating is not included in this value. Cost estimate research to date is at a programmatic level. 2. Additional community meetings or public input collection beyond those described in this scope are not included. 3. Design,engineering and detailing of the 19th St Pump Station elements as issued by Public Works are not included in this proposed value. Coordination with components within the park is included. 4. Engineering design by civil,mechanical,electrical,plumbing,structural and low voltage design consultants. FEE Fees for all base services will be a total proposed lump sum amount of Forty-Seven Thousand Four Hundred Forty Dollars($47,440.00).The value including the deduct for the remaining unbilled amount from Amendment 8 is Seven Thousand Three Hundred Nineteen Dollars($7,319.00). Expense costs for printing,telephone,delivery,and travel are included in the lump sum portion of this fee. Billings for these services will be invoiced under the heading #20140021.001,A46. Attached is the breakdown of hours and associated fee for this additional effort. Further design service proposals will be forthcoming upon the City Commission's determined action at their meeting to be held July 26,2017. Your assistance in facilitating the request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with any further questions or comments you may have. If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are very happy to be of service to the City and continue our successful relationship. Mr.Jimmy Morales,City Manager City Manager's Office City of Miami Beach Proposal 45—P Lot Park Redesign April 7,2017 April 19,2017 revised July 3,2017 revised Page 3 Sincerely, Fentress Architects Jo Kudrycki,AIA, EED BD+C Principal encl: Design Fee Summary dated July 3,2017 Design Issues Meeting Report Summary content of P Lot Park redesign topic item 95.2 initiated January 10,2017 c: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Jones Lang LaSalle Hotels&Hospitality Group Steven DiBartolo,Heidi Wigand,Hill International, Inc. Holly Carson,David Burkey,Anne McNeely,Mikala Casillas,Fentress Architects Meeting Report FENTRESS ARCHITECTS Meeting: Design Issues Meeting Date: June 27,2017 fentressarchitects.com Location: Conference Call/Web-based Project: Miami Beach Convention Meeting Center Organizer: Holly Carson Project#: 20140021 Author: Holly Carson Meeting#: 107 Present: Name: Company: Email: Thais Vieira City of Miami Beach(MB) thaisvieira@a miamibeachfl.gov Steven DiBartolo Hill International stevendibartolo@hillintl.com Heidi Wigand Hill International heidiwigand a,hillintl.com John Kudrycki Fentress Architects kudrycki@fentressarchitects.com Zach Munoz Fentress Architects munoz(a@fentressarchitects.com Holly Carson Fentress Architects carson(aHentressarchitects.com Old Business: I Priority: I Action By: Design Decisions 95.2 P Lot Park redesign I See previous reports for earlier history on this topic. MB and Fentress held an initial meeting last week to review other tented fairs Information in parks research. Fentress will meet with West 8 this week to develop a design concept strategy and schedule. 1/26/2017 Fentress met with West 8 to review initial design and cost direction. West 8 Team for would like to present concept options to MB in an upcoming visit. The team 2/7/2017 will plan this meeting for February. MB advised the team of the reduced budget for this area to$5M. The team will research cost breakdown information. 1/31/2017 The team reviewed bid award alternates fee assignments as a potential tool for Team for redesign budget awareness. Fentress will have a preview for next week's 2/7/2017 meeting with West 8 later this week. 2/28/2017 Fentress and West 8 are defining the design schedule and scope of work for Team for the proposal. The first highlighted item for a deliverable is the DRB meeting 3/14/2017 First Submittal,needed for 6/20/2017. Fentress requested whether the 19th St lift station design had any timing that could incorporate possible median design changes into this package. MB will check. 3/14/2017 In early development of the proposal,Fentress considered that the budget is a Fentress for key piece of information in order to design within it. The team reviewed the 3/28/2017 info provided by Clark on 1/17. Hill also recommended reviewing US Cost's GMP estimate from September 2015. MB highlighted that the budget identified as$5M includes all soft costs.Fentress expects to submit the proposal by 3/27. 3/31/2017 Fentress provided a draft of the proposal value on 3/28. MB requested a list Team for of scope items to provide comment. 4/3/2017 4/11/2017 Based on last week's meeting with Planning,this effort does require a formal Team for submittal to DRB. MB requested a scope-confirming charrette in order to 4/14/2017 DEN DC LA SJ SF LON SH 1421 Broadway I Denver CO 80203 1303.722.5000 The above represents our understanding of subjects discussed_decisions reached, Project:Miami Beach Convention Center and actions to be taken. If any items are not to your understanding,please advise Meeting# 107 this office in writing within seven(7)days. Page 1 of 2 FENTRESS Meeting Report ARCHITECTS review the proposal. Fentress will schedule with West 8. Fentress requested input on cost estimator companies the City may have used in order to finalize a more accurate value for that scope. Fentress also requested confirmation on the method to communicate with Design Miami if necessary. 5/2/2017 Fentress provided an alternate schedule to submit for DRB in October(initial Team for package in July)and requested an acceptance of the fee by 5/5 in order to 5/5/2017 begin full team implementation of the work. The first workshop is scheduled for 5/10. MB will continue to review the proposal in detail,Fentress will confirm the assumption for no DRER permitting. 5/16/2017 MB has determined this project will go before City Commission in their Fentress for meeting on June 7. Design direction will be given after results of that 5/23/2017 meeting. MB requested that West 8 be available to present. Fentress will see if this is feasible for their schedule. 6/7/2017 A presentation to Commission was not pursued after all. MB reviewed plan Fentress for with Commissioners and presented additional program ideas to the team. 6/16/2017 These include restroom facilities,food truck hook ups,fitness equipment,FPL solar canopy installation. Fentress will discuss the alternate approach with West 8 and schedule a workshop. Fentress will also revisit the proposal, project schedule and rough cost estimate. 6/27/2017 West 8 provided a more detailed sketch of program areas for MB's use MB for with the City Manager and Commissioner one-on-ones. MB will review 7/11/2017 the proposal ROM and develop a method of approval so that the team may move forward. Date of Report issuance: June 28,2017 Date of next meeting: Click here to enter a date. Project: P Lot Park Redesign 7/3/2017 rev2 ik MCityiami BeachCommission ConventionPresentatCenteron RenovationandPreparatoryS ExpaWornsion Discipline Firm Name Firm Complete Project Fee Number Architecture Fentress Architects 1 $14,860 Fire/Life Safe !Code Consultin. Jensen Hushes 13 rs Civil/Utility Engineering(Lump S Kimley-Horn 6 ^ °°° '' �� Landscape West 8 7 $29,580 Structural Engineering Martin/Martin 8 ' Vertical Transportation Lerch Bates 12 � ° � °° Plumb,Mech,Elec,Lighting ME Engineers 14 18 ' , IT,Security,AV,Acoustics DL Adams 20 Food Service Caruso 25 F, � Traffic Corradino 27 Graphics and Si.nage TKD 28 ° Parking Consultation Walker Parking 29 Cost Estimate Bosch Group 35 � Design Fees(Lump Sum) $44,440 Expenses 0% $3,000 Total Total -$40,121 $47,440 Deduct from CD fee Total for Paperwork Approval $7,319 P Lot Park Redesign City Commission and Preparatory Work Fentress Architects Hours Job Title Hourly Rate Hours Extension Scope Development and Concept Management Architect III $200.00 46 $9,200.00 Architect II $130.00 2 $260.00 Intern Architect I $110.00 0 $0.00 John Kudrycki $225.00 24 $5,400.00 Totals this activity: Hours 72.0 $14,860.00 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 April 7,2017 April 21,2017 rev July 3,2017 rev Page 2 of 3 P Lot Park Redesign City Commission and Preparatory Work West 8 Hours Job Title Hourly Rate Hours Extension Landscape Design Concept(Meetings to Date) Project Director $185.00 4.0 $740.00 Project Manager $165.00 8.0 $1,320.00 Totals this activity: Hours 12.0 $2,060.00 Landscape Design Concept(Drawings&Studies) Design Director $375.00 4.0 $1,500.00 Principal/Director $250.00 0.0 $0.00 Project Director $185.00 40.0 $7,400.00 Project Manager $165.00 24.0 $3,960.00 Landscape Designer $115.00 80.0 $9,200.00 Staff Designer $85.00 40.0 $3,400.00 Administrative $85.00 0.0 $0.00 Totals this activity: Hours 188.0 $25,460.00 City Commision Meeting Prep and Attendance Design Director $375.00 0.0 $0.00 Principal/Director $250.00 0.0 $0.00 Project Director $185.00 4.0 $740.00 Project Manager $165.00 8.0 $1,320.00 Landscape Designer $115.00 0.0 $0.00 Staff Designer $85.00 0.0 $0.00 Administrative $85.00 0.0 $0.00 Totals this activity: Hours 12.0 $2,060.00 Total,Sub 1 12.0 $2,060.00 Total,Sub 2 188.0 $25,460.00 Total,Sub 4 12.0 $2,060.00 Hours Total 212.0 $29,580.00 Expenses $2,000.00 Fee Total $31,580.00 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 April 7,2017 April 21,2017 rev Page 3 of 3 July 3,2017 rev .FENTRE ..' ARCHil CIS lentressa .i;i; ct -_. April 7.2017 April 19,2017 Revised July 25,2017 Revised Mr.Jimmy Morales.City Manager City Manager's Office City of Miami Beach 1700 Convention Center Drive 4th Floor Miami Beach,FL 33139 Re: Miami Beach Convention Center Renovation Resolution No. 2014-28538 Proposal 51 —P Lot Park Redesign Detail Project 20140021.001 A53 Dear Mr. Morales: This proposal is to provide additional design services associated with the City's request to revise the P Lot Park program and components. The City would like to remove the Park Pavilion Building, reduce the Veteran's Plaza elements and revise the open lawn space to accommodate large tent,temporary structures. The City would also like to add programming elements of public restrooms,a fully defined loading area for tent structures,a food truck staging area, concept location for a solar collection canopy by FP&L and an exercise equipment pocket. Below is our understanding of the scope of services necessary. SCOPE OF SERI ICES 1. General: a. Management of project team to develop a design for all sy stems within the specified time frame; b. Prepare initial concept graphics(plan.section,model)and present to City: c. Re-establish park program and interface with the following stakeholders: 1) Design Miami; 2) City of Miami Beach Planning Department; 3) City of Miami Beach Public Works Department; d. Prepare and issue three deliverable packages for progress design confirmation,permit and construction. 2. Design Development Park Layout: a. Prepare electronic backgrounds for project team; h. Develop and manage regular design work sessions and review meetings for internal coordination and updates to the City; c. Confirm package structure for integration to existing documentation; d. Manage QA process for holistic development of design. 3. Prepare,present and follow-up for Design Review Board: a. Preliminary technical and illustrative package; b. Receive and respond to initial comments; c. Final technical and illustrative package; d. Presentation with development of physical materials board. 4. Coordination of all systems: a. Landscape Irrigation: 1) Review program criteria for project's redesign concept and budget; 2) Participate in design team meetings throughout design phase as required: 3) Revise layout of heads and profiles as required for revised design; 4) Prepare QA review and deliverable documentation for Construction Package. GEN C, C L 15 B1 L _ I 421 Bro.,awa I tdryr C 0 a _ 203 I 303.722 5 . Y0 Mr.Jimmy Morales,City Manager City Manager''-s-Office-- - ---- City of Miami Beach Proposal 51—P Lot Park Redesign April 7,2017 April 19,2017 revised July 25,2017 revised Page 2 b. Fire protection documentation: 1) Update fire protection system site plan contract documents to remove the sprinkler system water supply for the Pavilion building. 2) Coordinate revisions with fire protection system and fire alarm system installers and Miami Beach Fire Department comments. c. Civil: 1) Review program criteria for project's redesign concept,budget,schedule and other unique specifications. 2) Participate in design team meetings throughout design phase as required; 3) Re-establish design criteria for erosion control,utility routing,grading and drainage based on redesign; 4) Revise drainage analysis,model and calculations to ensure design meets storm water criteria. 5) Revise layout of utilities and profiles as required for revised design; 6) Revise layout of roadways,curbs,pavement markings as required for revised design; 7) Prepare packages for City Public Works reviews. Respond and prepare required revisions based on review comments. 8) Coordinate with DRER and SFWMD to prepare permit modification documentation; 9) Prepare QA reviews and deliverable documentation for DD and Construction Packages. d. Structural: 1) Review program criteria for project's redesign concept,budget,schedule,space requirements and other unique specifications. 2) Participate in design team meetings throughout design phase as required; 3) Re-establish design criteria for building size and configuration based on budget reductions; 4) Coordinate foundations for exercise equipment based on new layout; 5) Prepare QA reviews and deliverable documentation for three phases. e. Electrical: 1) Review program criteria for project's redesign concept,budget,schedule,space requirements and other unique specifications. 2) Participate in design team meetings throughout design phase as required; 3) Re-establish design criteria for lighting and power based on budget reductions; 4) Coordinate locations of electrical transformers,switches and cabinets as required for new layout; 5) Revise layout of underground cabling as required for revised design; 6) Revise layout of light fixtures and power outlet locations; 7) Prepare QA reviews and deliverable documentation for three phases. f. Plumbing: 1) Review program criteria for project's redesign concept,budget,schedule,space requirements and other unique specifications. 2) Participate in design team meetings throughout design phase as required; 3) Re-establish design criteria for plumbing information based on budget reductions; 4) Coordinate locations of water supply and sewer as required for new layout; 5) Revise layout of plumbing fixtures and supply as required for revised design; 6) Prepare QA reviews and deliverable documentation for three phases. g. Low voltage/Security: 1) Review program criteria for project's redesign concept,budget,schedule,space requirements and other unique specifications; 2) Participate in design team meetings throughout design phase as required; 3) Re-establish design criteria for IT support and security cameras based on budget reductions; Mr.Jimmy Morales,City Manager City Manager's Office— City fficeCity of Miami Beach Proposal 51—P Lot Park Redesign April 7,2017 April 19,2017 revised July 25,2017 revised Page 3 4) Coordinate location of network equipment in environmentally cooled and powered cabinets to act as a Terminal Room; 5) Revise layout of underground cabling as required for revised design; 6) Revise layout of IT support locations; 7) Prepare QA reviews and deliverable documentation for three phases. SCHEDULE See attached schedule chart. EXCLUSIONS 1. Design,engineering and detailing of the 19th St Pump Station elements as issued by Public Works are not included in this proposed value. Coordination with components within the park is included. 2. Design and engineering of revised security content. FEE Fees for all base services will be a total proposed lump sum amount of Three Hundred Forty-Two Thousand Seven Hundred Fifty-Seven Dollars($342,757.00).Expense costs for printing,telephone,delivery,and travel are included in the lump sum portion of this fee. Billings for these services will be invoiced under the heading#20140021.001, A53. Attached is the breakdown of hours and associated fee for this additional effort including a separated value for the Schematic Design phase and summary costs of the City Commission presentation. Your assistance in facilitating the request of this additional effort as a modification to our contract is appreciated. Please feel free to contact me with any further questions or comments you may have. If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are very happy to be of service to the City and continue our successful relationship. Sincerely, Fentress Architects Jo Kudrycki,AIA, EED BD+C Principal enol: Design Fee Summary dated July 18,2017 Design Schedule dated July 25,2017 Concept Plan sketch dated July 17,2017 c: Maria Hernandez,Thais Vieira,City of Miami Beach Jeff Sachs,Jones Lang LaSalle Hotels&Hospitality Group Steven DiBartolo,Heidi Wigand,Hill International,Inc. Holly Carson,David Burkey,Anne McNeely,Mikala Casillas,Fentress Architects MEMMEMOIMINIMMEM 8 8 53 C)) C)) CC)) O N N C) Cp N O — 0 .- on •:t N cc co 41. 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U 0 0 c c . a) as � r �, u 5, d . m W W v j, c m w Lt L c 4/ 1- 5576 N X L O V > c i 7 co O a K O 0. 5 2 _ O W N U F- Q. ir.. t) J V) E 1.= U 8 W h- P Lot Park Redesign Fentress Architects Hours Job Title Hourly Rate Hours Extension Task Management,Coordtnatini and Oversight SD Architect III $200.00 30 $6,000.00 Architect II $130.00 24 $3,120.00 Intern Architect I $110.00 16 $1,760.00 John Kudrycki $225.00 12 $2,700.00 Totals this activity: Hours 82.0 $13,580.00 Task Management,Coordination and,O versight CD Architect III $200.00 124 $24,800.00 • Architect II $130.00 54 $7,020.00 Intern Architect I $110.00 24 $2,640.00 John Kudrycki $225.00 28 $6,300.00 Totals this activity: Hours 230.0 $40,760.00 Total,Sub 1 82.0 $13,580.00 Total,Sub 2 230.0 $40,760.00 Hours Total 312.0 $54,340.00 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 March 28,2017 July 14,2017 Page 2 of 8 P-Lot Park Redesign Kimley-Horn & Associates Hours Amendment No. 18 Hourly Rate Hours Extension TASK 1-P LOT PARK SCHEMATIC DESIGN Principal $280.00 0.0 $0.00 Senior Professional $200.00 2.0 $400.00 Professional $120.00 8.0 $960.00 Analyst/Junior Professional $105.00 16.0 51,680.00 Senior Technical Support $125.00 8.0 $1,000.00 Technical Support $105.00 40.0 $4,200.00 Support Staff $82.50 4.0 $330.00 Totals this activity: Hours 78.0 $8,570.00 TASK 2-P LOT PARK CONTRACT DOCUMENTS Principal $280.00 0.0 $0.00 Senior Professional $200.00 12.0 $2,400.00 Professional $120.00 48.0 55.760.00 Analyst/Junior Professional $105.00 60.0 $6,300.00 Senior Technical Support $125.00 18.0 52.250.00 Technical Support $105.00 130.0 513,650.00 Support Staff $82.50 8.0 $660.00 Totals this activity: Hours 276.0 $31,020.00 TASK 3-P LOT PARK PERMITTING ASSISTANCE Principal $280.00 0.0 $0.00 Senior Professional $200.00 4.0 $800.00 Professional $120.00 20.0 $2,400.00 Analyst/Junior Professional $105.00 60.0 $6,300.00 Senior Technical Support $125.00 8.0 $1,000.00 Technical Support $105.00 20.0 $2,100.00 Support Staff $82.50 8.0 $660.00 Totals this activity: Hours 120.0 $13,260.00 Total,Sub 1 78.0 $8.570.00 Total,Sub 2 276.0 $31,020.00 Total,Sub 3 120.0 $13260.00 Hours Total 474.0 $52,850.00 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 March 28 201 Page 3 of 8 July 14.2017 P Lot Park Redesign West 8 'Hours Job Title Hourly Rate Hours Extension Landscape Design SD Design Director $375.00 12.0 $4,500.00 Principal/Director $250.00 44.0 $11,000.00 Project Director $185.00 30.0 $5,550.00 Project Manager $165.00 34.0 $5,610.00 Landscape Designer $115.00 156.0 $17,940.00 Staff Designer $85.00 40.0 $3,400.00 Administrative $85.00 20.9 $1,776.50 Totals this activity: Hours 336.9 $49,776.50 Landscape Design CD Design Director S375.00 12.0 $4,500.00 Principal/Director $250.00 4.0 $1,000.00 Project Director $185.00 80.0 $14,800.00 Project Manager $165.00 216.0 $35,640.00 Landscape Designer $115.00 340.0 $39,100.00 Staff Designer $85.00 140.0 $11,900.00 Administrative $85.00 0.0 $0.00 Totals this activity: Hours 792.0 $106,940.00 Total,Sub 1 336.9 $49,776.50 Total,Sub 2 336.9 $106,940.00 Hours Total 673.8 $156,716.50 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 March 28,2017 Page 4 of 8 July 14,2017 P-Lot Park Redesign Jensen Hughes Hours Job Title Hourly Rate Hours Extension TASK 1-SCHEMATICDES1GN Vice President $250.00 0.0 $0.00 Operations manager/Director $230.00 0.0 $0.00 Senior Consultant/Associate Manager $205.00 0.0 $0.00 Consultant $175.00 0.0 $0.00 Associate II $150.00 0.0 $0.00 Associate I $135.00 0.0 $0.00 Project Administrator $75.00 0.0 $0.00 Totals this activity: Hours 0.0 $0.00 TASk 2-CONTRACT DOCUMENTS Vice President $250.00 0.0 $0.00 Operations manager/Director $230.00 0.0 $0.00 Senior Consultant/Associate Manager $205.00 7.0 $1,435.00 Consultant $175.00 0.0 $0.00 Associate II $150.00 0.0 $0.00 Associate I $135.00 25.0 $3,375.00 Project Administrator $75.00 2.0 $150.00 Totals this activity: Hours 34.0 $4,960.00 Total,Sub 1 0.0 $0.00 Total,Sub 2 34.0 $4,960.00 Hours Total 34.0 $4,960.00 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 Page 5 of 8 July 21 2017 P-Lot Park Redesign Wallace Engineers Hours Job Title Hourly Rate Hours Extension TASK 1-SCHEMATIC DESIGN Principal $280.00 0.0 $0.00 Senior Professional $200.00 1.0 $200.00 Professional $120.00 4.0 $480.00 Analyst/Junior Professional $105.00 8.0 $840.00 Senior Technical Support $125.00 2.0 $250.00 Technical Support $105.00 20.0 $2,100.00 Support Staff $82.50 2.0 $165.00 Totals this activity: Hours 37.0 $4,035.00 TASK 2=CONTRACT DOCUMENTS: Principal $280.00 0.0 $0.00 Senior Professional $200.00 9.0 $1,800.00 Professional $120.00 20.0 $2,400.00 Analyst/Junior Professional $105.00 38.0 $3,990.00 Senior Technical Support $125.00 4.0 $500.00 Technical Support $105.00 48.0 $5,040.00 Support Staff $82.50 4.0 $330.00 Totals this activity: Hours 123.0 $14,060.00 Total,Sub 1 37.0 $4,035.00 Total,Sub 2 123.0 $14,060.00 Hours Total 160.0 $18,095.00 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 Page6of8 July 212017 P Lot Park Redesign M-E Engineers Hours Job Title Hourly Rate Hours Extension Task 1 Plumbing and Electrical Engineering SD Principal $200.00 5.0 $1,000.00 Associate $160.00 8.0 $1,280.00 Project Manager $140.00 $0.00 Senior Project Manager $150.00 0.0 $0.00 Project Engineer $120.00 2.0 $240.00 Designer $110.00 9.0 $990.00 CAD Operator $95.00 4.0 $380.00 Administrative Staff $80.00 $0.00 Totals this activity: Hours 28.0 $3,890.00 Task 2 Plumbing and Electrical Engineering CD Principal $200.00 10.0 $2,000.00 Associate $160.00 31.0 $4,960.00 Project Manager $140.00 $0.00 Project Engineer $120.00 9.0 $1,080.00 Designer $110.00 30.0 $3,300.00 CAD Operator $95.00 20.0 $1,900.00 Administrative Staff $80.00 $0.00 Totals this activity: Hours 100.0 $13,240.00 Total,Sub 1 28.0 $3,890.00 Total,Sub 2 100.0 $13,240.00 Hours Total 128.0 $17,130.00 P Lot Park Redesign Miami Beach Convention Center Fentress Project No:20140021 March 28,2017 Page 7 of 8 July 21,2017 P Lot Park Redesign DL Adams Associates Hours Job Title Hourly Rate Hours Extension Task 1 Low Voltage/Security Engineering SR:, Principal $210.00 2.0 $420.00 Associate Principal $190.00 0.0 $0.00 Project Manager $155.00 4.0 $620.00 Senior Consultant $135.00 8.0 $1,080.00 Project Consultant $100.00 16.0 $1,600.00 Staff Consultant $90.00 0.0 $0.00 Technician $75.00 9.0 $675.00 Totals this activity: Hours 39.0 $4,395.00 Task 2 Low Voltage/Security Engineering CD Principal $210.00 2.0 $420.00 Associate Principal $190.00 0.0 $0.00 Project Manager $155.00 10.0 $1,550.00 Senior Consultant $135.00 16.0 $2,160.00 Project Consultant $100.00 16.0 $1,600.00 Staff Consultant $90.00 0.0 $0.00 Technician $75.00 16.0 $1,200.00 Totals this activity: Hours 60.0 $6,930.00 Total,Sub 1 39.0 $4,395.00 Total,Sub 2 60.0 $6,930.00 Hours Total 99.0 $11,325.00 P Lot Park 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