Grant Agreement with Unidad of Miami Beach, Inc. -voi , .9.-7 (75
z.�. i.7
` IN1 BEACH
Grant Agreement between the City of Miami Beach, Florida and
UNIDAD of MIAMI BEACH, INC.
to Ensure the Ongoing Operation of the North Beach Oceanfront Center
This Grant Agreement is entered into this 00day of /Iillf�Licr , 2017, between the
City of Miami Beach, Florida (the "City") and Grantee, as defined herein.
Article I/Grant Description
1. Grantee: UNIDAD of MIAMI BEACH, INC.
Grant Contact: Victor M. Diaz, President
Address: 7251 Collins Avenue
City, State, Zip: Miami Beach, Florida 33141
Phone, fax, e-mail : 305-867-0051, 305-867-0052, victoradiazpartners.com
2. Grant amount: $50,000
3. Project Description: See Exhibit 1 hereto
4. Grant Project Budget: See Exhibit 2 hereto
5. Expenditure deadline: September 30, 2017
6. Project completion date: September 30, 2017
7. Final Report deadline: Must be postmarked or delivered no later than 15 days after
Project completion date.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Page 1 of 8
IN VKITNESS WHEREOF, the parties hereto have executed this Agreement this le day of
r ki3 r , 2017.
��,�� B E ha4
•
Philip Levine, Mayor % ;-
0
,tNCORP Obrolica�iare•
s y I
Attest: _ t
V �? '•. c 6/TA�� LORIDA, COUNTY OF MIAMI-DADE
7-00( Pt
H >:regoing instrument was acknowledged before
Rafael Granado, City Clerk
me this tc day of Qvcs\I34 2011
(Grantee's Corporate Seal Here)
by qt Gthot t•'l• 0%ca2 Sc. of
V MPip of t-tG, tit C , a not-for-
profit corporation. He/She is personally known to me
or has produced
as identification.
GRANTEE:
Federal ID#: a57- e -",y VCU"Se...t..L_*.3
BY: '440k iZ' kg-7, r9Notary
Si nature of Public
Printed Name of Organization's Authorized
Representative
Notary Name: Ps1 �l Q s•;
(City Attorney Approval Here) t
Notary Public, State of Florida
APPROVED AS TO
FORM & LANGUAGE
& FOR EXE UTIONry My Commission
gw ; D (? Expires:
City Attorney pc.. Dote
, NIYN POPOW9IQ
I�: WN COAYIYSSION#FF 2323E4
�r� , EXPIRES:May 18,2019
Raided Um Nobly Public Underedems
Page 2 of 8
Article If/General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (the "City"). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit 1. All of the Grantee's expenditures shall be subject to the
terms of this Agreement, as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2. Line
item changes to said Budget shall not exceed ten percent(10%) per category, and shall, in no event, exceed the
total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the Grant Project Budget
in Exhibit 2 shall not be permitted without the prior written consent of the City Manager or his designee. Said
requests shall be made in writing, detailing and justifying the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the activities and services
contemplated in the described Project will mutually contribute to the enhancement of services available to City
residents, businesses, and visitors. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the
Grantee must supply the City Manager with a written Final Report documenting that the Grantee has fulfilled all
requirements set forth in this Agreement. This report must be received by the City within 15 days of the Project's
completion date. Grantees completing their Project by the end of the Fiscal Year, or September 30, 2017, must
submit their final reports no later than October 15th of that year). New Grant awards will not be released to the
Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future
payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be
submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be
disseminated by the City without the prior written consent of the Grantee. Notwithstanding the preceding, and as
a condition of disbursement of the Grant funds, the City Manager or his designee may require Grantee to submit
an interim written report, detailing Grantee's compliance at the time of a partial reimbursement request.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions set forth herein). In awarding this Grant, the City assumes no obligation to provide
financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole
responsibility of the Grantee. Grant Funds will only be remitted to the Grantee once the Mayor and City
Commission have approved the Grant award, and once all parties have executed this Agreement.
5. No guarantee of future funding: The Grantee acknowledges that the receipt of this Grant does not imply
a commitment on behalf of the City to continue or provide funding beyond the terms specified in this Agreement.
6. Program Monitoring and Evaluation: The City Manager or the City Manager's designee may monitor and
conduct an evaluation of the Project funded by this Grant, which may include, without limitation, visits by City
representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel. The City Manager or the City Manager's designee may also
request, and Grantee agrees to submit, additional documentation or written reports, prior to the Project
completion date, evidencing Grantee's progress on the Project.
7. Bank Accounts and Bonding: Grantee shall maintain all monies received pursuant to this Agreement in
an account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall
provide the City with the name of the bank or savings and loan association, as well as the name and title of all
individuals authorized to withdraw or write checks on Grant Funds.
8. Accounting and Financial Review: Any activities funded by this Grant must take place during the City's
fiscal year for which the Grant is approved (October 1 - September 30). The Grantee shall keep accurate and
complete books and records of all receipts and expenditures of Grant Funds, in accordance with reasonable
accounting standards, and shall retain such books and records for at least four(4) years after completion of the
Project. These books and records, as well as all documents pertaining to payments received and made in
conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts, and canceled checks,
shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure
place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified
in Article 1-5. At the request of the City, Grantee shall provide the City (and/or its designated representatives)
Page3of8 11/1.
reasonable access to its files, records and personnel during regular business hours for the purpose of making
financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Grant, as
the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial
records of the Grantee, whether or not purported to be related to this Grant.
9. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit
line in all publications (where appropriate) that are related to this Grant: "This Project is funded in whole or in
part by a grant from the City of Miami Beach." Grantee's failure to comply with this paragraph may preclude
future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement, pursuant
to Article 11-13.
10. Liability and Indemnification: Grantee shall indemnify and hold harmless the City and its officers,
employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims,
liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for
personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its
officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of action or
proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement
by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay
all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any
kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any
insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set
forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors
as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person
which exceeds the sum of$200,000, or any claim or judgment or portions thereof, which, when totaled with all
other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed
the sum of$300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
11. Assignment: The Grantee shall not be permitted to assign this Grant to any other party. Any purported
assignment will be void, and shall be treated as an event of default pursuant to Article 11-13.
12. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and
Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as
if fully set forth herein.
13. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions
of this Agreement, the City may terminate this Agreement and withhold or cancel all or any unpaid installments
of the Grant, after giving five (5) calendar days written notice to the Grantee, and the City shall have no further
obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be
required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as
of the date that the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request
in writing from the City Manager an extension of the Expenditure Deadline which, if approved, shall be for a
period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the City Manager a certified check for the total amount due, payable to the City of Miami Beach,
Florida.
Page 4 of 8
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
Notwithstanding the provisions of this Section, and without regard to whether City has exercised the
Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding
of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In
the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be
immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the
unused/unexpended Grant Funds.
14. No Waiver: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or
other provisions of this Agreement by City at any time shall in any way affect, limit, modify or waive City's right
thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof.
15. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of
this Agreement, and to the City when addressed as follows: City Manager's Office, 1700 Convention Center
Drive, 4th Floor, Miami Beach, Florida 33139.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Page 5 of 8
Article Ill/Miscellaneous Provisions
17. The Grant awarded herein is the result of a finding by the City, based on representatives, documents,
materials and other information supplied by Grantee, that the Grantee is performing a public purpose through
the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program
component not meeting this condition will be considered a breach of the terms of this Agreement and will allow
the City to seek remedies including, but not limited to, those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in
employment, housing and public accommodations on account of actual or perceived race, color, national origin,
religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability,
ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political
affiliation.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
Page 6 of 8 61;)
Exhibit 1 /Project Description
Project Description
Grant monies will be used to provide operating support for the UNIDAD Senior Center. The following expenses
will be incurred in the delivery of these services:
• Audit Costs
• Bank Charges
• Financial Services
• General Liability Insurance
• Directors & Officers Insurance
• Janitorial Supplies
• Repairs& Maintenance— Building
• Repairs and Maintenance—Equipment
• Utilities- Electricity
• Utilities—Water& Sewer
See Exhibit 2 for a complete budget break-down.
The Grantee will support the following City Key Intended Outcomes and provide documentation of such:
• Build and Maintain Priority Infrastructure with Full Accountability
Grantee Responsibilities
1. The Grantee's funded services will support the following Citywide Key Intended Outcomes:
• Build and Maintain Priority Infrastructure with Full Accountability
2. The Grantee will document progress and support of the Citywide Key Intended Outcome above by
providing the following:
a. Total Number of Miami Beach income-eligible elder residents served daily
b. Number and type of service referrals completed on behalf of Miami Beach income-
eligible elder residents
3. The Grantee will maintain the following as evidence of expenses incurred with City funds.
a. Professional services (insurance binders/policies, service invoices and cancelled
checks.)
b. Program supplies purchase (with cancelled checks)
c. Utilities(monthly invoices and cancelled checks)
4. The Grantee will submit a final report no later than October 15, 2017 which documents the efforts
undertaken to support the Key Intended Outcome and including:
a. Summary of overall project and its impact on the identified key intended outcome
b. Final project budget
Page 7 of 8 ('//�
Exhibit 2/Project Budget
Page 8 of 8
UNIDAD of Miami Beach,Inc.
Comprehensive Project Year to date Expenses
7/1/2016-6/30/2017
10/1/2016-09/30/2017 10/1/201609/30/2017
UOMB Coral DOEA VCA Project Link CMB Other TOTAL
Acct B Acct Name Staff Name House Total Total so/Ol/2015.09/30/2016 Funding FUNDED
Staff Salaries
Senior Services Staff
Director of Operations Raymond Adrian 56,409.16 35,756.36 17,573.80 3,079.00 56,409.16
Personnel Services Catalina Castellon 37,003.20 34,508.58 2494.62 37,003.20
5000 Total Staff Salaries 93,412.36 70,264.94 17,573.80 5,573.62 - 93,412.36
Staff Fringe Benefits
-
5005 FICA @ 6.2% 5,791.57 4,356.43 1,089.58 345.56 5,791.57
5010 MICA @ 1.45% 1,354.48 1,018.84 254.82 80.82 1,354.48
5015 SUTA @ 5.4% 1,851.47 902.48 948.99 1,851.47
5020 W/C @ 1.78% 1,981.08 864.00 312.81 804.27 1,176.81
5025 Staff Health Insurance @$388 pp,pm -
_
5030 Staff Life Insurance @$8.40 pp,pm - _
Total Staff Fringe Benefits 10,978.60 7,141.75 2,606.20 426.38 - 804.27 10,978 60
Participant Salaries and Benefits
5035 Participant Wages 424,546.11 424,546.11 424,546.11
5040 Participant Payroll Taxes-FICA 26,321.86 26,321.86 26,321.86
5045 Participant Payroll Taxes-MICA 6,155.92 6,155.92 6,155.92
5050 Participant Workers'Comp Ins. 7,556.92 7,556.92 7,556.92
Participants Physical 450.00 450.00
participants payroll fees 744.19 744.19 450.00
775.00
Total Participant Salaries and Benefits 465,775.00 465,775.00 - 465,775.00
Operating Costs
-
7005 Advertising and Promotion
-
7010 Alarm Service -
-
-
7012 Indirect Cost
-
7015 Audit/990 8,000.00 1,000.00 $ 5,000.00 2,000.00 6,000.00
7020 Background Checks-Staff 150,00 150.00
7021 Background Checks-Other
7025 Bank Charges 750.00 600 400.00 600.00
7026 Equipment Purchases
7035 Common Area Maintenance Fee 1200 1,200.00 -
7040 Computer Equipment and Server
-
-
7045 Consulting
-
7048 Legal Fees
7060 Financial Services 30,000.00 11,500.00 18200.27 299.73 29,700.27
7070 Garbage Fees
7085 General Liability Insurance 5,925.91 4,863.05 1062.86 - 5,925.91
-
7086 Property Insurance
7087 Crime Insurance(E&O)
7088 Flood Insurance _ - -
-
7089 Bonding(Directors&Officers Insurance) 7,551.36 4,007.89 3263.16 280.31 7,271.05
7090 Interest Expense
-
-
7091 Wind Insurance
-
7095 Janitorial Services - -
7100 Janitorial Supplies 1,000.00 350.00 650 - 1,000.00
7110 Licenses&Fees 500.00 500.00
7115 Meeting Costs -
-
- -
7120 Memberships&Dues
-
7130 Office Supplies 1,500.00 2,723.54 (1,223.54) 2,723.54
7140 Payroll Processing Fees 7,500.00 2,000.00 5,500.00 2,000.00
7141 Retirement Admix Fees
-
7145 Postage&Delivery 300.00 400.00 (100.00) 400.00
7150 Printing Costs 600.00 600.00
7160 Professional Fees
7165 Program Supplies 196.00 196 - 196.00
7175 Rent Expense-Equipment -
7185 Repairs&Maintenance-Building 6,485.54 2,184.13 4151.87 149.54 6,336,00
7190 Repairs&Maintenance-Equipment 650.00 561.12 938.88 (850.00) 1,500.00
7210 Storage Expense
7215 Telephone&Communications _ 5,000.00 5,068.00 68.00) 5,068.00
7222 Participant Year End Activities
7223 Training-Participarts 9,624.00 9,624.00 - 9,624.00
7225 Training-Staff-Local
7230 Training Expense-Staff-Out Of Town -
_
7235 Travel Expense-Local 1,000.00 1,179.54 (179.54) 1,179.54
7240 Travel Expense-Out of Town
7250 Utilities-Electricity 2160 15,000.00 11,079.04 6080.96 - 17,160.00
7255 Utilities-Water&Sewer 1920 12,000.00 1,000.00 _ 10052.00 2,868.00 11,052.00
Rent taxes 1,500.00
Toy Drive 1,500.00 -
1,000.00 1,000.00
Event Coordinator 4,500.00 4,500.00
Total Operating Costs 5,280.00 120,732.81 47,916.31 9,820.00 - 50,000.00 18,526.50 107,736.31
9000 Unallowable Costs
TOTAL COSTS 5,280.00 690,898.77 591,098.00 30,000,00 6,000.00 50,000.00 19,330.77 677,902.27
//1