Amendment No. 2 to the Agreement with Empowering Youth, Inc. 2C) Ib - 2992o
AMENDMENT NO. 2
TO COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND
EMPOWERING YOUTH, INC.
This Amendment No. 2 ("Amendment") to the Community Development Block Grant
Agreement, dated December 22, 2016 ("Agreement"), by and between the CITY OF MIAMI BEACH,
FLORIDA, a Florida municipal corporation having its principal office at 1700 Convention Center Drive,
Miami Beach, Florida, 33139, (hereinafter referred to as the "City"), and EMPOWERING YOUTH,
INC., a Florida not-for profit corporation, having its principal office at 1031 Ives Dairy Road, Suite 22
Miami, Florida 33179 (hereinafter referred to as"Sub-Recipient") is entered into this 2c day of T.1�7
2017, but effective retroactively as of June 30, 2017 (Effective Date).
WHEREAS, on June 8, 2016, the City Commission approved Resolution No. 2016-29420,
approving the One-Year Action Plan for Federal Funds for FY 2016/2017, and providing CDBG funds
in the amount of EIGHTEEN THOUSAND NINE HUNDRED AND FIFTY-FIVE DOLLARS ($18,955)
for youth counseling to be provided by the Sub-Recipient as a Public Service ("Program"); and
WHEREAS, this amount was revised by HUD as part of the Action Plan and it was requested
from the City to rounded down instead of up; and
WHEREAS, the updated amount to be allocated for the Program is Eighteen Thousand Nine
Hundred and Fifty-Four Dollars ($18,954); and
WHEREAS, On May 2, 2017, the Sub-recipient requested via e-mail to withdraw from the
CDBG Agreement without being penalized due to the shortage of referrals made by the City's
Homeless Outreach Team; and
WHEREAS, the Sub-recipient proposed to continue providing services to the three (3) clients
that were being served under the terms of the Agreement; and
WHEREAS, the City Attorney stated that as per the Agreement, only the City has the right to
terminate the agreement for convenience; and
WHEREAS, the City acknowledges that at the time the request was made, only three (3)
youth had been referred due to the pattern of services affected by tax season; and
WHEREAS, the only way to fulfill the Sub-recipient's request without being penalized is to
amend the Agreement to reflect the number of beneficiaries to match the number of referrals and to
amend the budget to reflect this level of service; and
WHEREAS, on February 28, the City and Sub-Recipient executed the Amendment No. 1
amending Section 9. Timeliness of Reimbursement Request (The Agreement and Amendment No.1
shall be collectively referred to herein as the Agreement); and
NOW, THEREFORE, in consideration of the mutual benefits contained herein, the City and
Sub-Recipient agree to amend the Agreement as follows:
1. The above recitals are true and correct and are incorporated as part of this Amendment
No.2
2. Section 2. Statement of Work is hereby amended to read as follows:
2. Statement of Work: The Sub-recipient agrees to implement the Program in
accordance with Exhibits A and B, which Program is summarized as follows:
Youth Counseling Program:
Sub-recipient agrees to provide services to help youth cope with their homelessness
by providing additional support to their care plan. For that purpose:
• Sub-recipient agrees to provide up to 2-5-3 Mental Health Assessments to identify
youth, 18 or under, who due to recent household homelessness, would benefit
from counseling.
• Sub-recipient agrees to provide up to 12 counseling sessions for at least 46 3
youth currently residing in emergency shelter.
3. Section 3. Agreement Amount is hereby amended to read as follows:
3. Agreement Amount: The City agrees to make available Community Development
Block Grant (CDBG) funds, in the amount of EIGHTEEN THOUSAND NINE HUNDRED
' ' e- e ' '- .. :,•_A THREE THOUSAND SEVEN HUNDRED SIXTY
DOLLARS AND FIFTY-NINE CENTS (3,760.59) for use by the Sub-Recipient during the
Term of the Agreement to be spent as agreed on Exhibit C — Budget following the rules
for Financial Management for CDBG Funded Activities as stated in Exhibit D.
(hereinafter, the aforestated amount including, without limitation, any additional amounts
included thereto as a result of a subsequent amendment(s) to the Agreement, shall be
referred to as the"Funds").
4. The section entitled "Statement of Work" in Exhibit "A" "Scope of Services", is hereby
amended to read as follows:
Statement of Work:
In compliance with 24 CFR 570.503 (b)(1), Sub-Recipient agrees to provide the following:
Program: Youth Counseling Services for City-referred homeless households
currently residing at The Salvation Army.
Provide Mental Health Assessments to identify youth, 18 or under,
who due to recent household homelessness, would benefit from
Service: counseling.
Provide counseling sessions for at least 46 3 youth currently living at
The Salvation Army.
Units of • Up to 2-6 3 Mental Health Assessments
Service: • Up to 12 counseling sessions to at least 46 3 homeless youth
Limited
Clientele Homeless youth -five (5) to 18 years of age.
(Beneficiaries):
Budget: $44$3,760.59—as detailed in Exhibit C- Budget
Service • The Salvation Army Shelter-Miami Area Command located at
Locations: 1907 NW 38th St, Miami, FL 33142;
• Home or Home-School— if family has transitioned from shelter
Timeframe: Agreement execution date—September 30, 2017
• City's Homeless Outreach Team Forms— Exhibit G
Deliverables: • Curricula utilized
• Sign-in Forms for each one-hour session as denoted by
beginning and ending times. - Exhibit I
Benchmarks: • Care Plan resulting from the Mental Health Assessment
The City reserves the right to advertise the Youth Counseling
City Program in its literature for Continuum of Care and Department
Requirement: related advertisement. By executing this agreement, Sub-Recipient
expressly approves the use of the Program and the references to
the Sub-Recipient.
The Program is designed to provide additional support to homeless households Care
Plan by providing assistance and guidance in resolving personal, social, and
psychological problems of youth ages five to 18. Sub-Recipient agrees to provide these
counseling services to a minimum of 46 3 youth, through referrals provided by the City's
Homeless Outreach Team of households placed at The Salvation Army. Services will be
provided in Spanish and English, as appropriate.
Through counseling sessions, Sub-Recipient teaches beneficiaries salient skills needed
to succeed as family and community members, and as individuals. Care Coordination is a
central ongoing component of an effective system of care for youth as it engages the
family in the development of a Care Plan and links them with support services that
address their range of needs and concerns. The City's Homeless Outreach Team will
provide Sub-Recipient with the following Forms:
a. Referral Form for counseling services for families placed in shelter;
b. Authorization to release information; and
c. Release Form
Collectively named Homeless Outreach Team Forms provided in Exhibit G, attached
hereto. The Sub-Recipient will contact the parent/legal guardian to schedule the Mental
Health Assessment within 48 hours of receiving the Referral Form. In the event that the
48-hour period lands on a Saturday, Sunday or holiday, Sub-Recipient will contact
parent/legal guardian the following business day.
Mental Health Assessment: Once it has been provided, Counselor will determine if the
youth would benefit from counseling sessions as part of the Care Plan. A Licensed
Clinician shall approve it prior to providing services. A Care Plan delineating the amount
of Counseling Sessions to be provided shall be referred to the City's Homeless Outreach
Team for approval as the referral entity.
Counseling Sessions: Once the Counseling Sessions have been approved, Sub-
Recipient will provide up to 12 one-hour counseling sessions at The Salvation Army
Shelter mentioned above. Sessions are to be scheduled with the parent/legal guardian.
At each session, the Counselor, the youth, and parent/legal guardian must complete the
Sign-in Form clearly reflecting the beginning and ending time for the session. Parent/legal
guardian must initial right next to the beginning and ending time. The information
provided at these sessions is confidential and will not be disclosed to the City.
Initially, Counseling Sessions will be individualized. However, if deemed appropriate,
family sessions may be provided, as it would help the family understand a major life
change like facing homelessness. In any case, the family session rate of reimbursement
will be for the period of time served, limited to one hour per encounter. If more than one
sibling is receiving Counseling Sessions, the cost of the family session, must be pro-rated
3
among beneficiaries.
If the family, for any reason, leave the shelter while the Care Plan is in process, Sub-
Recipient will arrange to continue providing the remaining sessions either at their new
home or at their home-school after 3:00 p.m. City must be informed via e-mail of the
change of location prior to offering services.
Parent/legal guardian has the right to stop the Counseling Sessions at any time by
contacting the Counselor and the Case Manager at the shelter.
5. Exhibit"C" entitle "Budget" is hereby deleted in its entirety and replaced with the attached
Exhibit"C"
6. Except as amended herein, all other terms and conditions of the Agreement shall remain
unchanged and in full force and effect. In the event there is a conflict between the
provisions of this Amendment No. 2 and the Agreement, the provisions of the
Amendment No. 2 shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their
duly authorized officials on the day and date first above indicated.
EMPOWERING YOUTH, INC.
a Florida not-for-•rofit corporation
AT EST:
AV
IJI
ary, Signature r r.
1� L
501(4/ Andrea Wanza, Executive Director
Print Na a Print Name and Title
-7 7 / 1
Date
CITY OF MIAMI BE•CH, FLORIDA
a Florida Municipa %orporation
ATTEST: �� ..........
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Sig ature %...-1-1!, re
Rafael E. Granado Cit C - - :• QRATEU n L. Morales Cit Mana•er
Print Name ,, Pr `ame
7/2411 y1 ; ... ,�L�� APPROVED AS TO
• F•. ; ANGUAG E
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Date Fj G l> •�r XECUTION
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City Attorney -
FiRCITY1$ALL\HSG-CD\CDBDote
G\CDBG FY 2016 2017\Public Services\Empowering Youth CONTRACT Amend 2 FY 16.17.docx
4
BUDGET CDBG FY 16/17
Ll
EXHIBIT"C" Project Budget
1st Amendment
Sub-Recipient: Empowering Youth, Inc. Project: Youth Counseling
Please list all items that will be reimbursed by the City of Miami Beach.
Line Item
Personnel(Employees Only)-List Position Title Quantity Unit Cost Line Total
Program Assistant 65 $ 14 $ 910.00
Counselors 36 $ 42.5 $ 1,530.00
Fringe Benefits 7.65% $ 186.66
Workers Comp 3.25% $ 79.30
Personnel Expenses-Category Totals $ 2,705.96
Operating Expenses " Quantity Unit Cost Line Total
Office Supplies 1 $ 142.50 $ 142.50
Curriculum 1 $ 84.56 $ 84.56
Insurance Liability 1 $ 77.57 $ 77.57
Personnel Expenses-Category Totals $ 304.63
CapitdiEtpaipirlent Costs Quantity Unit Cost Line Total
Capital/Equipment Costs-Category Totals $ -
Professional Services Quantity Unit Cost Line Total
Mental Health Assessment 3 $ 250 $ 750.00
$
Professional Services-Cate•o Totals $ 750.00
Other Costs Quantity Unit Cost Line Total
Other Costs-Category Totals $ -
Project Total- $ 3,760.59