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2017-30023 ResolutionRESOLUTION NO. 2017 -30023 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2017/18. WHEREAS, the City Manager's adopted Fiscal Year (FY) 2017/18 General Fund operating budget totals $330,850,000 and the total adopted operating budget for FY 2017/18 net of transfers is $610,990,000 including the General Fund, General Obligation Debt Service Fund, Enterprise Funds, Transfers to the Redevelopment District, and Special Revenue Funds as shown in Composite Exhibit "A "; and WHEREAS, the Enterprise Fund budgets total $208,957,000; and WHEREAS, the budget for Internal Service Funds, which are wholly supported by transfers from the General Fund, Enterprise Funds, and the Redevelopment District, is $86,023,000; and WHEREAS, the Special Revenue Fund budgets total $107,635,000; and WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust Fund; and WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is authorized to be used for crime prevention, safe neighborhoods, drug abuse education and prevention programs, or for other law enforcement purposes; and WHEREAS, the Chief of Police is authorized to expend these funds following a request to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by the City of Miami Beach Commission; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification (attached as Exhibit "B ") which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement. Agencies; and WHEREAS, the Police Confiscation Trust Fund budgets for FY 2017/18 in the amount of $317,000 shall be funded from State Confiscated Funds in the amount of $217,000, and Federal Justice Confiscated Funds in the amount of $100,000, as reflected in the attached Exhibit "B "; and WHEREAS, funds in the amount of $317,000 are available in the Police Confiscation Trust Funds; and WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for criminal proceedings for expenditures for Criminal Justice Education degree programs and training courses for officers and support personnel of the Miami Beach Police Department pursuant to Section 938.15 of the Florida Statutes; and WHEREAS, the Police Training and School Resources Fund is currently funded with the assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section 938.15 of the Florida Statutes, in the amount of $22,000, as reflected in the attached Exhibit "C "; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification (attached as Exhibit "C ") which states that this request complies with the provisions of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the Division of Criminal Justice Standards and Training; and WHEREAS, the City of Miami Beach Police Department intends to utilize the $22,000 for those purposes as authorized pursuant to Section 938.15 of the Florida Statutes, and the $22,000 shall be expended from the Police Training and School Resources Fund for education degree programs and training courses for officers and support personnel of the Miami Beach Police Department; and WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for unclaimed evidence which is in the custody of the Miami Beach Police Department and permanently vests in the Miami Beach Police Department sixty (60) days after the conclusion of the criminal proceeding; and WHEREAS, $75,000 has been in the custody of the Miami Beach Police Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the Florida Statutes; and WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and have now been placed in the Police Special Revenue Account Fund, as provided by Resolution No. 90- 19931, adopted on March 7, 1990; and WHEREAS, the Miami Beach Police Department seeks to purchase those items identified on Exhibit "D" with the funds in the Unclaimed Property Account Fund; and WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor and City Commission on March 5, 1997; and WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment, and benefit of the residents of, and visitors to, the City of Miami Beach; and WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on June 3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing; facilities; advocacy and planning; and revenue development; and WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year shall be adopted by the Mayor and City Commission; and WHEREAS, accordingly, the CAC recommends a $1,359,000 budget allocation for FY 2017/18 to continue implementation of its programs; and WHEREAS, CAC was created to develop, coordinate, and promote the performing and visual arts of the City of Miami Beach for the enjoyment, education, cultural enrichment, and benefit of the residents of, and visitors to, the City; and WHEREAS, from January 2017 through June 2017, the Cultural Affairs staff and CAC conducted its application and review process for its FY 2017/18 Cultural Arts Grant Programs; and WHEREAS, grants panelists, comprised of the CAC members, yielded 48 viable applications; and WHEREAS, the CAC, at its regular meeting on July 12, 2017, reviewed the grant panelists' recommendations and unanimously supported the recommended Cultural Arts awards totaling $850,000 for FY 2017/18, as more specifically identified in the "Award Request" column on Exhibit "E," attached hereto; and WHEREAS, the City Manager has reviewed the recommended Cultural Arts awards and concurs with same; and WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created pursuant to Chapter 67 -930 of the Laws of Florida, and Sections 102 -246 through 102- 254 of the Code of the City of Miami Beach; and WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year shall be presented to the Mayor and Commission; and WHEREAS, the MBVCA has recommended approval of the proposed work plan and budget for FY 2017/18, in the amount of $2,908,000, to continue implementation of its programs as shown in Exhibit "F ". NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of Miami Beach, Florida hereby adopt final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2017/18 as shown in composite Exhibit "A" (Total Revenues and Expenditures by Fund and Department), Exhibit "B" (Confiscated Trust Funds), Exhibit "C" (Police Training & School Resources Fund), Exhibit "D" (police Special Revenue Account), Exhibit "E" (Cultural Arts Council Grants), and Exhibit "F" (MBVCA). PASSED and ADOPTED this 25th day of September, 2017. ATTEST: Rafael E. z ii rana•o, City Clerk INCORP ORATED: APPROVED AS TO FORM & LANGUAGE & FOR EXE . UTION • Dote COMPOSITE EXHIBIT A TOTAL EXPENDITURES BY FUND AND DEPARTMENT Fiscal Year 2017/18 G.O. DEBT FUNCTION /DEPARTMENT GENERAL SERVICE RDA SPECIAL INTERNAL ENTERPRISE REVENUES TOTALS SERVICE MAYOR & COMMISSION $2,310,000 ADMINISTRATIVE SUPPORT SERVICES CITY MANAGER 3,969,000 COMMUNICATIONS 2,136,000 BUDGET & PERFORMANCE IMPROV 1,708,000 INTERNAL AUDIT 848,000 ORG DEV & PERFORMANCE INITIATIVE 887,000 Education Compact FINANCE 6,059,000 PROCUREMENT 2,433,000 INFORMATION TECHNOLOGY IT Tech HUMAN RESOURCES /LABOR RELATIONS 2,807,000 Risk Management Medical & Dental Insurance CITY CLERK 1,730,000 Central Services CITY ATTORNEY 5,815,000 295,000 282,000 ECONOMIC DEV. & CULTURAL ARTS Economic Development HOUSING & COMM. DEV. 798,600 Homeless Services 1,737,950 Residential Housing 688,000 BUILDING 15,369,000 ENVIRONMENT & SUSTAINABILITY 1,265,000 346,000 Tree Preservation 184,000 Commemorative Tree Trust Fund 10,000 PLANNING 4,518,000 Cultural Arts TOURISM & CULTURAL & EC. DEV. 4,519,000 Tourism & Cultural Development CONVENTION CENTER 12,688,000 Resort Tax 83,233,000 Tourism & Hospitality Scholarships 184,000 Cultural Arts Council 1,359,000 OPERATIONS CODE COMPLIANCE 5,990,000 COMMUNITY SERVICES 700,450 PARKS & RECREATION 35,735,000 PROPERTY MANAGEMENT PUBLIC WORKS 15,268,000 Sanitation 21,221,000 Sewer 49,666,000 Stormwater 28,327,000 Water 38,321,000 Waste Hauler 70,000 Normandy Shores 277,000 CAPITAL IMPROVEMENT PROJECTS 5,090,000 PARKING 58,734,000 5th & Alton 635,000 7th Street Garage 2,589,000 FLEET MANAGEMENT TRANSPORTATION 11,825,000 People's Transportation Plan 3,701,000 PUBLIC SAFETY POLICE 108,654,000 Police Confiscations - Federal 100,000 Police Confiscations - State 217,000 Police Unclaimed Property 75,000 Police Training 22,000 Police Crash Report Sales 25,000 Red Light Camera 1,333,000 FIRE 82,468,000 E911 185,000 EMERGENCY MANAGEMENT 3,270,000 $2,310,000 $23,154,000 $5,815,000 $126,899,550 $278,149,450 $196,349,000 16,250,000 19,270,000 31,962,000 1,074,000 8,664,000 8,803,000 COMPOSITE EXHIBIT A TOTAL EXPENDITURES BY FUND AND DEPARTMENT Fiscal Year 2017/18 G.O. DEBT FUNCTION /DEPARTMENT GENERAL SERVICE CITYWIDE ACCOUNTS CITYWIDE ACCTS - Normandy Shores 277,000 CITYWIDE ACCTS - Operating Contingency 1,250,000 CITYWIDE ACCTS-Other 10,1 17,000 Transfers Capital Investment Upkeep Fund 0 Info & Comm Technology Fund 0 Building Reserve 0 Pay -as- you -go Capital 2,400,000 CAPITAL RENEWAL & REPLACEMENT 721,000 RDA G.O. DEBT SERVICE 5,914,000 RDA -City TIF Transfer only City Center 27,498,000 SPECIAL INTERNAL ENTERPRISE REVENUES TOTALS SERVICE $11,644,000 $3,121,000 $5,914,000 27,498,000 TOTAL - ALL FUNDS $330,850,000 $5,914,000 $27,498,000 $208,957,000 $107,635,000 $680,854,000 $86,023,000 Less Transfers (69,864,000) GRAND TOTAL - ALL FUNDS $610,990,000 COMPOSITE EXHIBIT A REVENUE SUMMARY BY FUND AND MAJOR CATEGORY Fiscal Year 2017/18 G.O. DEBT FUNCTION /DEPARTMENT GENERAL SERVICE RDA SPECIAL INTERNAL ENTERPRISE REVENUES TOTALS SERVICE GENERAL OPERATING REVENUES Ad Valorem Taxes $ 174,642,000 $ 174,642,000 Ad Valorem- South Pointe Costs 0 0 Ad Valorem- Capital Renewal & Repl. 721,000 721,000 Ad Valorem- Normandy Shores 181,000 181,000 Ober Taxes 22,856,000 22,856,000 Licenses and Permits 30,940,000 30,940,000 Intergovernmental 11,255,000 11,255,000 Charges for Services 12,246,000 12,246,000 Fines & Forfeits 1,351,000 1,351,000 Interest Earnings 692,000 692,000 Rents & Leases 5,947,000 5,947,000 Miscellaneous 13,635,000 13,635,000 Resort Tax Contribution 34,950,000 34,950,000 Other Non-Operating Revenue 21,434,000 21,434,000 Sub -Total $ 330,850,000 $ 330,850,000 G.O. DEBT SERVICE FUND Ad Valorem Taxes Sub -Total FUND TOTAL RDA FUND -CITY TIF Only AD VALOREM TAXES Property Taxes- RDA City Center (net) $ 5,914,000 $ 5,914,000 $ 330,850,000 $ 5,914,000 $ 336,764,000 27,498,000 $ 27,498,000 ENTERPRISE FUNDS Convention Center 12,688,000 Parking 58,734,000 Sanitation 21,221,000 Sewer Operations 49,666,000 Storm Water 28,327,000 Water Operations 38,321,000 FUND TOTAL $ 208,957,000 $ 208,957,000 INTERNAL SERVICE FUNDS Central Services 1,074,000 Fleet Management 8,803,000 Information Technology 16,250,000 Property Management 8,664,000 Risk Management 19,270,000 Medical & Dental Insurance 31,962,000 FUND TOTAL $ 86,023,000 SPECIAL REVENUE FUNDS Education Compact 295,000 Resort Tax 83,233,000 Art in Public Places 0 Tourism & Hospitality Scholarships 184,000 Cultural Arts Council 1,359,000 Sustainability 346,000 Waste Hauler 70,000 Normandy Shores 277,000 5th & Alton Garage 635,000 7th St. Garage 2,589,000 Transportation 11,825,000 Tree Preservation 184,000 Commemorative Tree Trust Fund 10,000 People's Transportation Plan 3,701,000 Police Confiscations - Federal 100,000 Police Confiscations - State 217,000 Police Crash Report Sales 25,000 Police Unclaimed Property 75,000 Police Training 22,000 Red Light Camera 1,333,000 Residential Housing 688,000 E-911 185,000 Information & Technology Tech 282,000 FUND TOTAL $ 107,635,000 $ 107,635,000 TOTAL ALL FUNDS $ 330,850,000 $ 5,914,000 $ 27,498,000 $ 208,957,000 $ 107,635,000 $ 680,854,000 $ 86,023,000 Less Transfers (69,864,000) GRAND TOTAL - ALL FUNDS $ 610,990,000 EXHIBIT B Miami Beach Police Department Confiscations - Federal & State Funds FY 2017/18 Adopted Budget Federal Funds (603): FY 2017/18 Adopted Budget Organizational Development Travel & Off -site Testing 20,000 Bulletproof Vest Partnership 80,000 State Funds 607): FY 2017/18 Adopted Budget Costs connected with the prosecution /processing of forfeitures. $ 40,000 Crime Prevention initiatives & School Liaison Projects 20,000 AR Rifle Program /initiative- City's match for reimbursement of rifles at $500. 15,000 25% of State Funds collected in FY16 to be used for drug abuse treatment, drug and crime prevention education and non - profit community based programs. 12,000 GmE ui ment Training Supplement for Law Enforcement Training Trust Fund (LETTF) 10,000 120,000 T0t1 ear CO. EXHIBIT B CERTIFICATION 1, Daniel J. Oates, Chief of Police, City of Miami Beach, do hereby certify that the aforementioned proposed request for expenditures from the City of Miami Beach Police Confiscation Trust Fund, for the FY 2017/18 fiscal year providing funds for expenditures, complies with the provisions of Section 932.7055 (4) (a) , Florida Statutes, and the Guide to Equitable Sharing of Federally Forfeited Property for Law Enforcement Agencies. Daniel Iates Chi of Police M'' =mi Beach Police Department 9/5/17 Date EXHIBIT C Miami Beach Police Department Police Training and School Resources Fund FY 2017/18 Adopted Budget Police Training and School Resources Funds (608): FY 2017/18 Adopted Budget Education of police personnel at various schools, conferences, and workshops, as well as training and operational supplies $ 22,000 tdl _}F,r EXHIBIT C CERTIFICATION I, Daniel J. Oates, Chief of Police, City of Miami Beach, do hereby certify that the aforementioned proposed request for expenditures from the City of Miami Beach Police Training & School Resources Fund, for the FY 2017/18 fiscal year, to provide funds for the education of police personnel at various schools, conferences, and workshops and for the purchase of training and operational supplies, is in accordance with the guidelines established by the Division of Criminal Justice Standards and Training, as provided by Section 938.15 and 943.25, Florida Statutes. Dani- J. Oates of of Police iami Beach Police Department 9/5/17 Date EXHIBIT D Miami Beach Police Department Unclaimed Property Account FY 2017/18 Adopted Budget Special Revenue Funds: FY 2017/18 Adopted Budget Community Activities 50,000 Law Enforcement Equipment and Supplies 20,000 Facilities Maintenance 5,000 EXHIBIT E Cultural Grants Mfami Beach Culr raiAncliars Adapted FY 2017/18 Funding Florida International University- Miami Beach Urban Studios $ 22,652 Florida International University- Wolfsonian 27,318 Florida International UniversilyJewish Museum of Florida 23,415 Friends of the Bass Museum, Inc. 26,724 Friends of the Miami -Dade Public Library, Inc. 18,452 Miami Beach Film Society (Miami Beach Cinematheque) 19,301 Miami Beach Garden Conservancy 18,876 Miami City Ballet 27,318 Miami Design Preservation League 23,161 Miami New Drama 22,652 New World Symphony 28,506 O'Cinema 22,652 South Florida Art Center 22,143 The Holocaust Memorial Committee, Inc, 23,415 The Rhythm Foundation, Inc. 23,415 SUBTOrAL $ .. :8507000; OItGAIJiZA11ON A. espte FY 2017/15" Ft�ndn Center for the Advancement of Jewish Education, Inc. 20,000 Inffinito Brazilian Film Festival 20,000 Locust Pro ects, Inc. 10,000 Miami Ga and Lesbian Film Festival, Inc. 20,000 Miami Short Film Festival, Inc. 8,000 PO is , -in,--,4itiVilipi.-iiiillf4fiAilie.*ATE-11:47&AiIiiis-rz:iiii ' a Fg1 yyy' C41:1111 Universi of W nwood, Inc. $ 18,000 FUNDarte, Inc. 20,000 National Foundation for the Advancement in the Arts, Inc. Youn. Arts 20,000 OP 00' 19,000 Fantas Theatre Factor Mad Cat Theatre Com.an , Inc. 10,000 Tectonic Theater Pro'ect 25,000 The Pla Com.an 13,000 The Pro'ect Theatre 13,000 _.Rya e ,�a AIRIE, Inc. Artists in Residence in the Ever.lades $ 10,000 Bas Fisher Invitational, Inc. 25,000 MI. D.. C. II- .L- AAm.Yewr.1.31s.ugjk. a 25,000 SPAY, Al ..... _` Peter London Global Dance Com.an $ 7,000 The Dance Nowl Ensemble, Inc. 20,000 Cuban Classical Ballet of Miami, Inc. 13,000 Ballet Flamenco la Rosa 10,000 S$ii1eypym�y,.re 9,00 ��F+plarmenco, }0 C "^ ... L Global Arts Pro'ect $ 15,000 Nu Deco Ensemble, Inc. 25,000 Orchestra Miami 8,000 Patrons of Exce.tional Artists, Inc. 10,000 Sera.hic Fire 17,000 South Beach Chamber Ensemble, Inc. 8,000 Miami Children's Chorus, Inc. 10,000 Communi Arts and Culture 15,000 France Florida Foundation for the Arts 9,000 Florida O.era Prima 14,000 Miami L ric O.era, Inc. 17,000 South Florida Com.oser's Alliance 17,000 SHOT) AL Y 55a000 StJaTOIAL $ 500000 GRAND "TbTAL; 850,000 EXHIBIT F MIAMI BEACH VISITOR AND CONVENTION CENTER (MBVCA) FY 2017/18 WORKPLAN AND BUDGET ADMINISTRATION RECOMMENDATION Adopt the Budget ANALYSIS BACKGROUND The Miami Beach Visitor and Convention Authority (MBVCA) was created and exists pursuant to Chapter 67 -930 of the Laws of Florida and Sections 102 -246 through, and including 102 -254 of the Code of the City of Miami Beach (CMB). According to Sec. 102 -251, the MBVCA is to take "all necessary and proper action to promote the tourist industry for the city, including but not restricted to causing expert studies to be made, promotional programs, the recommendations and development of tourist attractions and facilities within the city, and to carry out programs of information, special events, convention sales and marketing, advertising designed to attract tourists, visitors and other interested persons." The MBVCA also has the duty of making all necessary rules and regulations for the efficient operations of the authority. The MBVCA is a seven- member authority. Each member is appointed by the City of Miami Beach Commission, with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities, and encouraging partnerships. The MBVCA is committed to a careful, long -term plan for allocation of resources to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations. A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based on 5% of the 2% Resort Tax, less 4% for administrative allowance. On an annual basis the MBVCA must provide the City with a budget, on City forms, based on this projection as outlined in Sec. 102 -252, before October 1st. The MBVCA normally budgets funding below the City's projection, as the collection of funds can differ substantially from projection, such as the result of unanticipated problems like an airline strike, terrorism, economic issues or storms. In 2008, revenue collections came in $48,000 under estimated projection, and in 2001 the revenue collection was down approximately $300,000 from projection. When and if there are unallocated funds remaining at the end of the budget year, those funds are either rolled over and allocated in the next budget year, or retained in MBVCA accounts for future reserves, endowment funding, to address any funding reductions in future years; in 2001, by statute, the MBVCA began investing into the creation on an endowment fund. The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with sufficient reserves to cover one year of funding, which it does. Reserves are maintained to pay grant recipients (contracted) for the previous program funding cycle, and to ensure that sufficient funds can be invested to stimulate tourism in the future. The level of reserves was modified in 2011 in order to maximize the value and impact of tourism directed funds. The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102 -281. FY 2016/2017 REVIEW /TOURISM ADVANCEMENT PROGRAM (TAP) The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated tourist destination by increasing the number of visitors; through enhancement of visitors' experiences; through the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB brand. In fiscal year 2016/2017, the MBVCA funded the TAP in eight categories, including: Film Incentive, Initiatives, Major One Time Special Event, North Beach Incentive, Special Events Recurring, Special Projects, Special Projects Recurring, and Tourism Partnerships. In 2016, the MBVCA continued to fund projects, utilizing 1 EXHIBIT F MBVCA FY 2017/2018 WORKPLAN AND BUDGET funds rolled over from several years past. A total of $1,493,000 was awarded in FY 2016/2017, compared to $1,807,357.50 in FY 2015/2016. The decrease in awards reflects rescinded events, due to non - compliance or cancellation, repeat events that could not meet the grant application criteria. Grants funded in partnership with the CMB are critical, branded tourism- related programs, such as the South Beach Wine & Food Festival and UNTITLED. Art Fair Miami Beach, both examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA; events which could easily be recruited by other destinations. FY 2017/2018 TOURISM ADVANCEMENT PROGRAM The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing on events and projects that generate significant publicity, strengthen brand and increase tourism (generating critical resort taxes for Miami Beach). The Board pays significant attention to marquee events. Review process: For over a decade, the MBVCA has used a multi -level review process for its grant program and the process is reviewed annually. The process includes a mandatory pre - proposal staff conference regarding MBVCA policies and procedures and TAP. During the interview, MBVCA administration advises each potential applicant regarding the eligibility and appropriateness of the proposed project and determines the grant category best suited to the potential applicant. Once it is determined that the project is eligible, the MBVCA administration provides further detail, including required attachments and relevant meeting dates and deadlines. The applicant is provided with an overview of the application submission process. All applications are submitted through the online Application Portal in a multi -step format. All grant formats and policies are available on the MBVCA website. By Florida law, all MBVCA meetings are advertised and open to the public; all records are public records. Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. In FY 2012/2013, the MBVCA implemented changes to its funding caps and declining scale. The new declining scale and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by the City administration and /or the Board. In FY 2016/2017 the MBVCA voted to maintain the criteria in place for the Major One Time Special Event and Special Events Recurring grant categories requiring a total of 350 hotel room nights to be contracted, along with the 1,000,000 contracted media impressions. The viewership criteria remained at 1,000,000. The grant criteria guidelines were further defined for clarity and accuracy, requiring fully executed contracts to be submitted prior to proceeding with the next step in the application process. The application requires contract confirmation for hotel room blocks; media contract agreements, and /or television /cable contracts to be attached to the completed application. The data must be confirmed before and after funding is awarded. Grant applicants must meet two of the three criteria in place for each of the MBVCA grant categories. MBVCA grants are paid upon performance; therefore, grantees are required to provide post - performance reports in the form of reservation or pick up reports from Miami Beach hotels; impressions reports garnered from the organization's PR Firm, or from a media monitoring /press clipping service such as BurrellesLuce to prove media impressions, and a broadcast post performance report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands (000) from Nielsen, Over The Top (OTT), or Comscore /Rentrak for viewership. The defined criteria and specific post - performance reporting structure will be continued in FY 2017/2018. The MBVCA guidelines and application process place emphasis on defining and measuring the economic impact of each event, as well as considering the impact and value of marketing, publicity, and television origination /viewership. Questions concerning the economic impact of the program, including requiring an explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated and where they are contracted, are also required as part of the application. The event's or organization's publicity plan, community and residential involvement, and /or special residents' considerations must also be provided. Standardized recap sheets and point systems have been developed to give each applicant a score that rates 2 EXHIBIT F MBVCA FY 2017/2018 WORKPLAN AND BUDGET potential success. In 2016/2017, a revamped point system was implemented to be more closely aligned with the MBVCA's grant criteria and will continue to be utilized in FY 2017/2018. Using this tool, the MBVCA can better evaluate the applicant's long -term commitment to the community; commitment to brand enhancement; value to tourism, and economic impact. The MBVCA votes on each specific and individual grant, and evaluates the grant request, funds available and possible extenuating circumstances after a formal presentation is made by the grant applicant. A question and answer period follows with further discussion as needed. RECURRING PROJECTS: The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale encourages recurring events to recruit corporate and private sponsorship and; therefore, not solely rely on MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps for recurring events, funding that can be reduced based on the maximum request for the specific grant category. Below is the current scale, implemented in FY 2012/2013; applicable to non- and for profit agencies. The declining scale will remain in place for FY 2017/2018. Year 1 Initial Grant Award Year 2 No more than 80% of Eligible Request Year 3 No more than 70% of Eligible Request Year 4 No more than 60% of Eligible Request Year 5 New Cycle Begins CATEGORIES: Tourism Advancement Program funds are currently awarded in seven categories, including: Initiatives, Major One Time Special Event, North Beach Incentive, Special Events Recurring, Special Projects, Special Projects Recurring, and Tourism Partnerships. The MBVCA has developed pre - eligibility criteria for grants within these categories. The criteria allow staff to determine eligibility and the appropriate grant category. Applicants must meet two of three of the criteria noted. The Cultural Tourism and Film Incentive grant programs have been retired. Grant Category Contracted Hotel Room Nights Contracted Media Impressions Contracted Television or Cable Broadcast Initiatives* N/A N/A N/A Major One Time Special Event 350 1,000,000 1,000,000 North Beach Incentive 75 200,000 500,000 Special Events Recurring 350 1,000,000 1,000,000 Special Projects 2,500 250,000,000 15,000,000 Special Projects Recurring 2,500 250,000,000 15,000,000 Tourism Partnerships 200 500,000 5,000 ( visitors /attendees /participants) * Initiatives are specifically targeted towards organizations chosen by the MBVCA to carry out the designated initiative Budget Budget (TAP) FY2017/2018: The MBVCA has budgeted $1,700,500 for FY 2017/2018 for its Tourism Advancement Program which reflects 60% of the total budget. This grant funding reflects a decrease of $21,500 from FY 2016/2017. This decrease is due to a reduction in the amount requested from repeat applicants due to the declining scale. 3 EXHIBIT F MBVCA FY 2017/2018 WORKPLAN AND BUDGET • The Tourism Partnerships category is budgeted at $120,000, reflecting 4% of the total budget for FY 2017/2018. The category currently includes applicants at the maximum request cap of $30,000. Four applications are anticipated to be received. • The Major One Time Special Event category, representing 6% of the total budget, is budgeted at $180,000 in FY 2017/2018, which reflects a 0% increase from FY 2016/2017. The MBVCA expects four new events to apply at a maximum request of $45,000. The MBVCA works tirelessly to stimulate and recruit new events and is willing and prepared to fund valuable tourism and brand related events. In fact, the MBVCA works with all partners, city leadership and media to solicit appropriate new projects. New applicants are expected to include the ITF Seniors Tennis Tournament, the Master's Karate Tournament and two additional projects. • The Special Events Recurring category, reflecting 31% of the total budget, has been calculated at $896,000 for FY 2017/2018 based on the established declining scale and the number of applicants anticipated to return. • The Special Projects category is budgeted at $180,000 with two applicants expected at the maximum request of $90,000 representing 6% of the total budget. • The Special Projects Recurring category is budgeted at $314,500 and represents 11% of the total budget. Anticipated applicants include the Orange Bowl Marketing Campaign; Lifetime Miami Marathon, Half Marathon, and Tropical 5K; the Food Network & Cooking Channel South Beach Wine & Food Festival; the Miami Film Festival; FUNKSHION Fashion Week Miami Beach; and Winter Music Conference. These events, recruited and sustained by the MBVCA, are all marquee events and annually fill the City's hotel rooms. • The North Beach Incentive category is budgeted at $10,000 for FY 2017/2018, representing less than 1% of the budget; in anticipation of 1 applicant at the maximum request of $10,000 each. • The Film Incentive category has been retired. Destination Marketing The Destination Marketing allocation reflects a 5% of the total budget for FY 2017/2018. This allocation provides for the additional placement of stories and press releases on the PR Newswire as well as the continuation of our Blogger Program that will be implemented in FY 2017/2018. New Initiatives The MBVCA expects to support new initiatives in FY 2017/2018. Strategic plans, goals and initiatives are developed through consultation, the result of ongoing communications with the Mayor, Commission and City Administration. One of these initiatives include the Forbes Travel Guide Hospitality Training and the implementation of the webinar based on the live training sessions; both offered free of charge to Miami Beach hospitality employees. Another initiative is the Visual Memoirs Project. In 2011/2012, the MBVCA issued an RFP for qualified entities to record, catalogue and warehouse personal and eyewitness accounts of the history of the City of Miami Beach. The deliverables included a recorded detailed history of Miami Beach through personal interviews, creating collateral materials about the history of Miami Beach and identifying comprehensive exhibit concepts that can be implemented to execute a comprehensive visual memoir library and promotional campaign. The Miami Design Preservation League (MDPL) in partnership with Close -Up Productions, was awarded a one year contract on October 1, 2011 in the amount of $21,000, and the contract was renewed in FY 2012/2013 for an additional $21,000, which represented 1% of the total budget. A total of forty interviews were conducted during the Project's first year. The exhibit opened to the public daily for its initial run from mid - October through late November 2012, free of charge from 10:OOam until 4:30pm and reopened during Art Deco Weekend 2013. The documentary played on a 4 EXHIBIT F MBVCA FY 2017/2018 WORKPLAN AND BUDGET loop in the lecture hall portion of the Art Deco Welcome Center. Seating was also placed near the screen and accommodated approximately 25 people at a time with standing room in the back. A total of twenty interviews were completed by September 2013. An educational component was developed for FY 2012/2013 that included a video and guide for Miami Beach Middle Schools. In FY 2013/2014, the videos were prepared for archival as part of a statewide university consortium. MDPL also collaborated with various institutions to create links to the online materials. At the end of FY 2014/2015, MDPL and Close -Up Productions had conducted and transcribed a total of 75 interviews. In FY 2015/2016 MDPL and Close -Up Productions conducted and transcribed an additional 15 interviews and coordinated and presented the Visual Memoirs material at the MDPL Art Deco Museum. In addition to their scheduled interviews, MDPL developed a digital promotional portal shqwcasing the video archive with links highlighting other Miami Beach historical resources, housed at institutions in Miami Beach and Miami Dade County. The "Windows on Miami Beach" portal generated local interest and support through school contests and online displays created by students and joint curating displays by portal partners; offered daily and weekly calendars of partners' events; developed social media linkages that drove people to the new website and its resources; provided easier access to the interviews, educational videos and curricula produced by the Visual Memoirs Project; increased patronization of museums and historic sites on Miami Beach, and promoted Miami Beach as a tourist destination through historic and artistic connections. In FY 2016/2017, the project developed a video on Barbara Baer Capitman, "Barbara's Crusade ", that premiered during Art Deco 2017. In addition, the project's website, miamibeachvisualmemoirs.com, was rebuilt for new and readily expandable internet access. The Project's archive of FIU's Digital Archive continued to expand through full - length interviews in an effort to stimulate interest in Miami Beach's history and historic venues. The social media exposure was also increased attracting nearly 500 followers on their Facebook page. An additional 15 interviews were scheduled with full transcripts, while completing an additional 25 transcripts from past interviews. The ON- MiamiBeach.com Portal added a separate "Learning and Teaching" section that included links to current videos and mini co- curations and videos about Miami Beach by the portal partners and students. In 2017/2018, the project is expected to continue to enhance its community and visitor awareness of the Portal through partner organizations' cross - promotional efforts and increased social media integration. A new set of interviews are also expected to augment the existing database. A total of 97 interviews have been transcribed and archived as of April 2017. The Initiatives category is budgeted for FY 2017/2018 at $140,000, representing 5% of the total budget. Public Relations Initiative In FY 2013/2014, the MBVCA issued a Request for Qualifications (RFQ) for a P.R. agency of record to enhance Miami Beach's image, after their initial Request for Proposals (RFP) issued in FY 2011/2012. The. MBVCA selected Hill & Knowlton /SAMCOR (H +K) to support the MBVCA efforts by continuing increasing brand awareness through strategic media outreach to consumer and travel trades, major event recruitment, and business and corporate communications programs. There is an allotment of $250,000, representing 9% of the total budget, towards this effort. The current contract with H +K runs through May 31, 2018 in FY 2017/2018. Objectives include increased public relations or tourism related activities in CM B, recruitment of new events and meetings, and improvement of CMB global reputation. CMB leaders have been active participants in planning and in oversight. H +K has an extensive 5 EXHIBIT F MBVCA FY 2017/2018 WORKPLAN AND BUDGET presence in the US and internationally. The agency's ability to network and leverage its, global relationships is crucial to the growth of the 'Miami Beach' brand. H +I< created and distributed a total of 15 press releases and pitches during their first year as agency of record, garnering 3,416,581,560 media impressions and 12 press releases during their second year, generating 3,913,341,910 media impressions. In their third year, H +K generated 2,783,369,818 media impressions through the issuance of 12 press releases and a Harris Poll Survey that was conducted to determine why people visit Miami Beach. During their fourth year, H +K developed and released a total of 12 press releases and 1 pitch, generating a total of 1,492,734,059 media impressions, valued at $15,615,214.75. During its fifth, and most recent, year H +Kwrote and released 15 press releases, generating 1,272,729,422 media impressions, valued at $14,353,222.76. To date, H +K has generated over 14 billion media impressions for the destination. IT /API Development The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach, its public and private attractions, services, hotels, businesses, and events in order to enhance visitors' (and residents') experiences. Visitors to Miami Beach - all visitors worldwide — are increasingly using technology to navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general. Worldwide, technology is king. Many visitors already use the free Miami Beach Wi -Fi service, CMBWiFi, to access the information they need at select public locations around town. Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information to make these kinds of decisions on- the -go. It is now critical for these visitors and residents to have access to mobile applications (Apps) that can help them obtain the information they need to make a timely and informed decisions. A new version of the App, Miami Beach Information (MBI), was released in fiscal year 2015/2016 for both Android and iOS platforms. The latest version of MBI included new and exciting features for the end -user. The newest features included a side -swipe feature; listing the information in an A -Z format; new categories were added that included Shopping, Nightlife, Art & Culture, and Restaurants, and the creation of "My Miami Beach" section where users can add events, photos, and itineraries as they navigate the App. In addition, the App features a "Deals" section that has special promotional rates or offers developed by MBVCA grantees. This cross promotional effort increases the number of downloads the App receives, while also assisting with the promotion of MBVCA- funded events. The promotions in the "Deals" section were also posted to the various MBVCA social media pages such as Facebook, Twitter, and Instagram. The App has now been downloaded over 9,300 times across both mobile platforms. Approximately half of all downloads come from European users seeking to learn about Miami Beach. The first version of the App was released in FY 2013/2014. The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The MBVCA released an RFP in January 2012 and awarded a one year contract to Just Program LLC dba Solodev on May 22, 2012. The purpose of the RFP was to develop a Miami Beach - focused web -based digital content management system (CMS) and modifiable database to support 3rd party mobile applications via an application programming interface (API). Currently, the API is fully functional with 250 different categories of businesses, each averaging 90 different services and amenities. Web and App developers are able to use these attributes to create new and exciting experiences for their end - users. A fully functional mobile App for the MBVCA API for both iPhone and Android platforms is also available, free of charge. We have allocated $30,000 or 1% of the overall budget in FY 2017/2018 towards IT development, to add additional categories to expand the API database to include local non - business information that can be useful in App 6 MIAMI BEACH Resolutions - R7 B COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 25, 2017 5:01 p.m. Second Reading Public Hearing SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2017/18. Legislative Tracking Budget and Performance Improvement ATTACHMENTS: Description CI 18 Second PH MEMOBudget wth Exhibits D Resolution Page 15 of 183 h ✓1 AM r 1 City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www,miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 25, 2017 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2017/18. ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission adopt the attached Resolution which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year (FY) 2017/18. PROCEDURE As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida Statutes specifies the manner in which budgets are adopted. First, the final millage rate for both the general operating and debt service is adopted, then immediately thereafter, final budgets, by fund are adopted. The attached Resolution adopting final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for FY 2017/18 is therefore presented to you at this time for adoption. Additional details are contained in my Budget Message included in the FY 2017/18 Proposed Budget document; however, highlights of that document are outlined below. GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT As in past years, the Proposed Work Plan and Budget was developed through an intensive review process with our City Commission. Preliminary budget information was provided at the Commission Retreat on June 22nd and in meetings with the Finance and Citywide Projects Committee (FCWPC) on June 16th, July 10th, and July 21st. The General Fund is the primary source of funding for the majority of City services. Revenues are derived from ad valorem property taxes, franchise and utility taxes, business license and permit fees, revenue sharing from various statewide taxes, user fees for services, fines, rents and concession fees and interest income. Additionally, intergovernmental revenues from Miami -Dade County and Resort Taxes contribute funding for tourist - related activities provided by General Fund departments. Page 16 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 2 The first step in preparing the FY 2017/18 budget was an evaluation of Current Service Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues that would be generated based on existing tax rate, fees and charges. CSL expenditures represent the expenditures associated with providing the same level of service next year as in the current budget year. At the June 16, 2017 FCWPC meeting, the Committee directed staff to transfer the 0.0132 mill reduction from the debt service millage rate to the operating millage rate, resulting in a zero mill increase in the overall combined millage rate. Property tax revenues comprise 53% of the total General Fund revenue and are a key driver of CSL revenues. The Property Appraiser provided the preliminary 2017 property values on June 1, 2017. At the Budget Retreat on June 22, 2017, the Commission was briefed regarding the preliminary General Fund Current Service Level (CSL) budget. The Commission was briefed regarding the updated CSL budget at the July 10, 2017 Finance & Citywide Projects Committee. The preliminary 2017 property values increased 7.78%, which resulted in an increase of $14.7 million in General Fund property tax revenues. CSL revenues were estimated to increase $15.5 million due to a $14.7 million increase in property tax revenues (assuming an operating millage rate increase of 0.0132 to offset the debt service millage rate reduction of 0.0132), and a $0.772 million increase in non - property tax revenues. CSL expenditures wdre estimated to increase $11.9 million due to the following personnel expenditures, the majority of which are contractually required: • 2 percent merit pay for all groups except Police and Fire : $2.2 million • 5 percent Step for Police and Fire: $2.9 million • 3 percent Cost of Living Adjustment effective, July 2018: $1 million • Increase in Citywide Health and Life Insurance: $2.56 million • Increase in Annual Required Contribution for Fire & Police Pension: $1.9 million • Increase in Annual Required Contribution for Non - Police & Fire Pension: $2.2 million In addition, the CSL budget includes: • Increase in Debt Service payments: $700,000 • $3 million decrease in funds set aside for pension mortality impact • Increase in operating expenditures: $875,000, which includes $343,000 in expenditures related to the insourcing of the North Shore Tennis Center; $133,000 related to the increased cost of shelter beds for the homeless; and $110,000 for the maintenance and repair of City sidewalks and light poles. The preliminary CSL based on July 1st property values had a revenue increase of $15.5 million and an expenditure increase of $11.9 million for a net projected surplus of $3.6 million. Page 17 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 3 The Committee directed that the following Education Initiatives totaling $324,000 continue to be included in the CSL budget: • Anti - Defamation League - $4,000 • Common Threads - $19,000 • FIU Dual Enrollment - $62,000 • Miami Dade County Dual Enrollment - $28,000 • Nurse Enhancement Initiative - $16,000 • Nurse Initiative- Behavioral Health - $54,000 • VPK Year 3 - $141,000 The $324,000 in additions above resulted in an updated net projected surplus of $3.26 million. APPROACHES TO BALANCE At the July 21, 2017 FCWPC meeting, direction was given regarding the FY 2017/18 proposed revenues, millage rate, enhancements and reductions for the Operating Budget, and changes to the Capital Budget. Revenues In an effort to move toward reducing the General Fund's reliance on the Parking subsidy, the Committee recommended reducing the Parking transfer into the General Fund by $2 million, fora FY 2017/18 transfer to the General Fund of $4.4 million. In order to offset the estimated increased administrative fees transfer from the Resort Tax Fund to the General Fund, the Committee also recommended reducing the Resort Tax contribution to the General Fund by $2,865,000. The actual calculated administrative fee increase was less, and as a result, the FY 2017/18 budget reflects this adjustment. Subsequent to the July 21, 2017 FCWPC meeting, the projected FY 2017/18 revenues were further refined, using more current FY 2016/17 revenue data. This resulted in a $2,734,000 increase in projected FY 2017/18 revenues, primarily due to a $1,314,000 million increase in projected building permit revenues, and a $1,750,000 increase in calculated administrative fees to the General Fund from Enterprise and Special Revenue Funds (the preliminary estimate presented at the July 21, 2017 FCWPC meeting was $1,457,000). Expenditures At the July 21, 2017 FCWPC meeting, the Committee accepted the recommended reductions presented by the Administration, which total $2,236,000 in savings. It also accepted the $486,000 in recommended enhancements presented by the Administration. In addition to the recommended line items above, the Committee recommended the following service enhancements listed below to be added to the FY 2017/18 budget: Page 18 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 4 • Add $68,000 for a Legal Secretary position in the City Attorney's Office to support the City Prosecutor position being recommended • Add $72,000 for two part -time Park Ranger positions in North Shore Park and Youth Center • Add $100,000 for the Miami Design Preservation League Art Deco Weekend • Add $250,000 for the University of Miami Wellness /PrEP Clinic on Miami Beach • Add funding to support Community Outreach related to the proposed 2018 General Obligation Bond program The Committee concluded with a recommendation that $1,355,000 in surplus dollars be set aside toward the potential revenue reduction related to the 2018 General Election vote to expand Homestead Exemptions. This amount has been included in the FY 2017/18 CSL. At the July 26, 2017 Commission Meeting, the Commission directed that the following adjustments be made to the FY 2017/18 budget: • Adjust the Education Compact Fund's budget to reflect 9 months of pro -rated revenues from parking garage advertising contract, and transferring $195,000 in expenditures from the General Fund to the Education Compact Fund (included in CSL budget) • Add $200,000 to subsidize a 40% discount to City employees for a healthy alternative lunch option; this item was added to the proposed enhancement list. Based on recent needs identified over the summer, the following items are additional staff- recommended increases to the FY 2017/18 CSL budget: • Add $779,000 to the General Fund budget for health insurance expenditures to provide a conservative estimate of potential premiums and claims, considering the changes to the City's plans being newly implemented in FY 2017/18. • Subsequent to the July 21, 2017 FCWPC meeting, the projected FY 2017/18 expenditures were further refined, primarily to finalize the FY 2017/18 internal service allocations. These refinements resulted in an overall decrease in the budget by $603,000. • Add $125,000 for miscellaneous changes including such as reducing the previously proposed security guard service reduction to match the revised level of service and the conversion of a Police Officer position to a Lieutenant position Based on recent needs identified over the summer, the following items are additional staff - recommended FY 2017/18 enhancements: • Additional funding for Beach Maintenance: $129,000 for enhanced maintenance for boardwalks and sand dunes; and $201,000 for a second unit to address maintenance associated with planned installations of sand interceptors at beach showers • Increase of $309,000 ($140,000 one -time) to a new total of $609,000 for enhanced holiday decorations throughout the City's tourism areas (Resort Tax Fund) • Add $12,000 for a part -time Media Assistant position in the Communication department in order to televise Special Master Hearings Page 19 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 5 Preliminary CSL Surplus (based on July 21 FCWPC Meeting 3,264,000 Revenue Adjustments Reduction in Parking Subsidy to the General Fund (2,000,000) Reduction in Resort Tax Transfer to the General Fund (2,733,000) Adjusted FY2017/18 Revenue Projections 2,734,000 Expenditure Adjustments Recommended CSL Increases Recommended Enhancements Recommended Reductions Increase in Reserve Set Aside (1,462,000) (1,718,000) 2,236,000 (321,000) The updated combined FY 2017/18 proposed General Fund budget of $330,455,000 includes $330,973,000 in CSL expenditures (a 4.3% increase), offset by proposed reductions totaling $2,236,000 and proposed enhancements totaling $1,718,000. The FY 2017/18 revenues are based on the certified July 15{ property values and projected increases in non -ad valorem revenues, totaling $330,776,000, for a net surplus of approximately $321,000. Based on the FCWPC's recommendation that surplus funds be set aside toward the potential revenue reduction related to the 2018 General Election vote to expand Homestead Exemptions, this amount has been included in the to the General Fund Reserves, which brings the total reserve set aside to $1,676,000. i;ner ll und,.FY 20 7/18 Bu Property Tax Revenues Non - Property Tax Revenues 175/544/000 155, 232, 000 General Fund Operating Budget 330,776,000 Reductions City departments continue to be proactive in identifying additional reductions to their current service level programs and services. As with the preparation of budgets for the last eight years, departments are continuing to analyze their budget from two perspectives: 1) reviewing for potential efficiencies, reorganizations to reduce cost, etc., without adversely impacting services; and 2) performing a modified zero -based analysis Page 20 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 6 of each department budget, identifying potential service reduction alternatives versus core functions. As part of the FY 2017/18 budget process, departments submitted lists of potential reductions totaling 5 percent of their FY 2016/17 budgets. The lists were reviewed extensively by the City Manager, Executive Team, Department Directors, and the Budget Office. Across all funds a total of $3,037,000 of reductions are recommended by staff. Of this amount, $2,236,000 impacts the General Fund. The recommended reductions include 13 full -time positions and 1 part -time position. A detailed list of the proposed reductions can be found in Attachment A. Service Enhancements The proposed enhancements found in Attachment B reflect services that our residents and businesses identified as important to them during the 2016 Community Satisfaction Survey or priorities identified at the three Budget Work Shops and City Commission retreat. Highlights of the $2.8 million of enhancements funded across all funds to address community priorities include: • Enhance the proper prosecution of criminal City Ordinance violations adding a City Prosecutor and associated Legal Secretary in the City Attorney's Office ($140,000) • Increase transparency through the addition of a part -time Media Assistant to televise Special Master Hearings in the Communications Department ($12,000) • Enhance the effectiveness of citywide pump station maintenance through additional training for Public Works -Water & Sewer personnel ($27,000) • Increase the level of security and lessen any potential acts of vandalism in and around the Normandy Shores neighborhood and golf course by the addition of a security guard rover split funded with the Normandy Shores District ($27,000) • Enhance holiday lighting throughout the tourist areas by $309,000 (of which $140,000 is one -time) for a new total of $609,000 • Provide $100,000 contribution for enhanced event festivities during Art Deco weekend. Art Deco weekend pays tribute to the art and culture of Miami Beach's Art Deco Historic District • Create a film incentive program to attract major productions to the city by providing reimbursements to qualified productions that meet target requirements ($100,000) • Enhance the Ocean Drive experience for both visitors and residents by adding $100,000 for Lummus Park Cultural Activation and Programming as recommended by the Mayor's Ocean Drive Task Force • Subsidize a 40% discount to City employees (up to $200,000 annually) for a healthy alternative lunch option, located conveniently next to City Hall at Taste Bakery Cafe • Phase -in over three years an increase to the Living Wage paid by certain contractors doing business with the City; FY 2017/18 would increase from $13.31 to $14.06 and thereafter 25 cents plus CPI depending on budget constraints Page 21 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 7 • Enhance public health by reducing HIV infection risk through one -time funding of $250,000 to support establishment and operational costs of a University of Miami Wellness /PrEP Clinic on Miami Beach • Develop and implement a community education campaign for the proposed 2018 Bond Program by adding $200,000 in potential funding to the General Fund Contingency. • Improve security by adding security guard coverage at various locations including the Building Department's North Beach Office and the RDA Penn and Anchor parking garages ($154,000) • Increase parking availability in the City Hall and 17th Street Garages during Art Basel through an Uber Initiative for City Employees ($50,000) • Support the second annual Youth Music Festival at the North Beach Bandshell ($12,000) • Successfully accommodate the number of participants expected to attend the Seniors International Tennis Tournament at the North Shore Park Tennis Facility from October 29th through November 13th by funding additional /upgraded restrooms and daily porter services ($24,000) • Increase public safety at North Shore Park and Youth Center by adding two part - time park rangers to cover peak hours ($72,000) • Enhance the Beach Maintenance Division's operational needs for items such as additional boardwalk maintenance, rope and post fencing to protect sand dunes, maintenance and repair of beach maintenance gates, and Mobi -Mats maintenance ($129,000) • Address additional beach shower maintenance needs from the installation of additional sand interceptors from 13 to 43 over the next two years by adding a second crew consisting of two positions and specialized equipment ($201,000) • Ensure compliance with Florida Statute requiring the City to review its Comprehensive Plan by April 1, 2018 for consistency with amendments to Statutes since adoption of the Plan in 2011 ($100,000) • Enhance special events with contributions to help offset expenditures for the Miami Beach Air and Sea Show on Memorial Day weekend ($350,000) and Seniors International Tennis Federation Tennis Event at the North Shore Park Tennis Facility from October 29th through November 13th ($100,000) A detailed list of the recommended enhancements requested by departments in the Proposed Budget can be found in Attachment B. Increased Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund Based on an outside consultant study conducted in 2016 using actual expenses for FY 2013/14, the study estimated that there are approximately $55 million in eligible Resort Tax expenditures in the General Fund. Page 22 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 8 These include expenditures associated with police officers serving entertainment areas; a portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced .code compliance provided to respond to evening entertainment area violations and staffing of special events; other code compliance activities in tourism and visitor related facilities /areas; Tourism and Culture Department and the Cultural Arts Council; museums and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor Center funding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL); Orange Bowl; monuments; etc. The total proposed Resort Tax Fund transfer to the General Fund for FY 2017/18 is approximately $34.9 million. BUDGET AND POSITION TRENDS The 2017 Environmental Scan conducted as part of the strategic planning process showed that the average daily population in the city has grown 27.2 percent from 2007 to 2016. Much of this increase consists of additional other tourists (77 percent), seasonal residents (53 percent), hotel guests (40 percent) and non - tourist beach visitors (40 percent). Having over 27 percent more people in the city over the last ten years, without an offsetting increase in budget can result in services becoming degraded over time. The chart below shows the General Fund budget and General Obligation Bond Debt Service budget divided by the average daily population from FY 2007 to FY 2016. The chart shows that the average daily population has grown faster than the budget and that the FY 2016 amount is 1.4 percent below the FY 2007 amount. General Fund and G.O. Debt by Average Daily Population FY07 — FY16 1,600 1,200 1,000 400 200 2006 -07 2007.08 200$-06 2008.10 2010.1.1 '2011. -12 2022 -18 7074 -74 2014.15 7015.16 8,0o' Avdingr Daffy Poj,, 5atloo r TY20 is 1p GP Pep per ADP obi per ADP tong and catioldat ya &Y Despite the 27 percent growth in average daily population and tourism, the City's position count has remained relatively flat over time as shown in the chart below. The overall position count in FY 2017/18 is 4 positions less than last year and 29 positions or Page 23 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 9 1.5 %, more than in FY 2006/07. Position Count FY 2006/07 to FY 2017/18 1000/77 /00, /0 7009/10 2090/11 2)11/12 7012/;79 SS 0,10,77 Fund if 1)910, 01111(19 FINAL FY 2017/18 ENTERPRISE FUND BUDGETS / 2010/.79 Enterprise Funds are comprised of Sanitation, Water and Sewer, Storm Water, Parking, and Convention Center Departments. The FY 2017/18 Enterprise Funds Budget is $208.9 million. This represents a decrease of $465,000, or 0.22 %, from the FY 2016/17 budget of $209.4 million, primarily due to the following: • Water reflects an overall increase of $3.9 million, or 11%, primarily due to Miami- Dade County's pass through rate increase from $1.7341 to $1.8341 per thousand gallons (5.76 percent), as well as a $2.6 million increase in debt service expenditures for ongoing infrastructure projects allocated to water utilities improvements. • Sewer reflects an overall decrease $4.5 million, or 8 %, primarily due to a $2.9 million decrease in debt service expenditures for ongoing infrastructure projects allocated to sewer improvements and a $4.8 million decrease for the usage of wastewater services from Miami -Dade County despite a projected increase in rates of 4.95% for FY2017/18. The decrease is primarily attributed to a credit of $3.5 million due to the City from the County for the FY2016/17 wastewater services true -up and continued efforts to prevent dewatering. • Parking reflects a $2.1 million decrease due to the adverse effects of alternative transportation resulting in less demand for parking citywide. This decrease has resulted in a reduction of funding being set -aside for future renewal and Page 24 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 10 replacement of capital assets, as well as funding set -aside for future capital projects including garages. • Storm Water reflects an overall decrease of $7,000, or 0.02 %, despite an increase of $807,000 for the rental of an additional 16 generators to be deployed across all storm water pump stations citywide. Outstanding storm water debt of $421,000 and one -time capital expenditures budgeted in FY2016/17 offset the increase for the additional generators. • Sanitation reflects an overall increase of $568,000, or 3 %, due to personnel and internal service expenditures, which were partially offset by decreases in operating expenditures for solid waste services, as well as expenditures transferred to other departments. • Convention Center reflects an overall increase of $1.6 million, or 15 %, due to an increase of $753,000 for utilities resulting from ongoing construction, as well as $1.1 million in contract maintenance for the up -keep of the newly renovated and expanded facility. FINAL FY 2017/18 INTERNAL SERVICE FUND BUDGETS Internal Service Funds are comprised of the Central Services, Fleet Management, Information Technology, Risk Management, Medical & Dental and Property Management Divisions. The FY 2017/18 Internal Service Fund budget is $86.1 million, or 2.5 %, more than FY 2016/17. Internal Service costs are completely allocated to the General Fund and Enterprise Fund departments, as well as Special Revenue Funds. The Risk Management Fund, however, reimburses the General Fund for the cost of legal services. FINAL FY 2017/18 RESORT TAX FUND BUDGET The FY 2017/18 Resort Tax budget is $83.3 million, which is a decrease of $3.5 million or 4 percent from FY 2016/17. This decrease reflects the continued effect of a series of recent stresses that have adversely impacted tourism across the City. • $34.9 million (a decrease of $2.73 million) provided to the General Fund to support continuing tourism eligible expenditures such as Code enforcement, cleanliness, the Park Ranger program, homelessness at Lummus Park, increased support for the Miami Beach Botanical Gardens and the City's cultural facilities, public safety programs such as ocean rescue, police services on Lincoln Road, Ocean Drive /Lummus Park, Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic enforcement and staffing during high impact periods. Funding also supports code compliance enforcement in the entertainment areas and a portion of the operational costs of the Department of Tourism, Culture and Economic Development. • $2.7 million for enhancing City services, inclusive of Goodwill Ambassadors, during High Impact periods such as Memorial Day, July 4th, Spring Break, and Art Basel. Page 25 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 11 • $2.7 million contribution to the Miami Beach Visitor and Convention Authority (VCA) based on the legislated funding formula. • $200,000 to continue the local Miami Beach marketing campaign, which are matched with funds from the Greater Miami Convention and Visitors Bureau (GMCVB), the Miami Beach Visitor and Convention Authority (VCA), and the Cultural Arts Council (CAC). • Increase from $300,000 to $609,000 for enhanced holiday decorations throughout the City's tourism areas. $450,000 contribution to help offset expenditures for the Miami Beach Air and Sea Show ($350,000) and International Tennis Federation Tennis Event ($100,000). • $231,000 for professional services to fund the fireworks show in North Beach during the 4th of July event, special events marketing sponsorships, annual audit services, and consulting fees. • $1.0 million for year four of a fifteen year annual contribution of $15 million to Mount Sinai Medical Center to fund the design and construction of a new Emergency Room facility. • $6.5 million contribution to the Greater Miami Convention and Visitors Bureau (GMCVB) based on a new performance -based contract executed January 2016. • $871,000 (a decrease of $2.8 million) contribution to Sanitation for services provided throughout the City's entertainment areas. • $542,000 to support the initiative to provide better service at beachfront restrooms by adding attendants to the beachfront restrooms in Lummus Park and 21st street on weekends, holidays, and special events. • $13.2 million for North, Middle, and South Beach Quality of Life Capital Projects that enhance Miami Beach's tourist related areas, plus continued support of transportation initiatives and various arts and cultural programs. • $13,2 million for debt service expenditures associated with the Resort Tax revenue bonds issued in 2015 for the expansion and renovation of the Miami Beach Convention Center. • $250,000 in contingency to fund unforeseen expenditures that may arise during high- impact periods. • The 2% Resort Tax Fund reserve as of September 30, 2016 totaled $13.75 million, which comprises three months of reserve. • The City has $10 million of Resort Tax dollars currently set aside for Transportation projects, which also provide further reserve funds for emergency purposes. CONCLUSION In summary, the final millage rate of 5.8888 mills remains the same as last year and is the lowest millage rate in the history of the City of Miami Beach. The FY 2017/18 Budget includes service level enhancements that address high priority needs of the City as identified through three Commission budget workshops, the Commission Budget Page 26 of 183 Adopting Final Budgets for FY 2017/18 September 25, 2017 Page 12 Retreat, the strategic planning process, and the 2016 Community survey. The Administration recommends adoption of the attached Resolution which establishes the final budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and Internal Service, and Special Revenue Funds for FY 2017/18. Attachment A — FY 2017/18 Reductions Attachment B — FY 2017/18 Enhancements JLM /JW /TOS Page 27 of 183 ATTACHMENT A FY 2017/18 REDUCTIONS Potential ReeomMended Pro0tarlt /ikunotion Fund ' R `OdOcftort.' ..,RedUOtton . FT' Ri Potential Impact BUILDING Eliminate Engineering Inspector position (Currently filled) General $ 88,000 Qg,0Q0. n.: $ :..00,004 1 ._. �.....`: The Building Department no longer uses Engineer Inspectors as this is now a function of the Public Works Department. , Tetai $ ti_ - 88,00 CAPITAL IMPROVEMENT PROJECTS (CIP) Eliminate One (1) Vacant Financial Analyst I Position General $ 66,000 $ 061100;' 1 The financial unit in the department has Increased their efficiency and productivity in all financial aspects of capital projects managed by CIP. Therefore, the impact of eliminating this position would be minimal, Eliminate 1 Vacant Field Inspector Supervisor Position General $ 107,000 $, 1by;000 1 The Field Inspection Unit has become more efficient and the work load has been distributed among four field inspectors. Therefore, the impact of eliminating this position would be minimal. T • #al $ 1778,000 $ 17 ,0p0 CENTRAL SERVICES Convert one (1) Central Service Technician position to Part-Time (currently filled) Internal $ 32,000 h z Reducing this position to part-time will impact every City Department, as everyone sends and receives mail. The timeliness of getting mail to clients and residents Is crucial. The change would increase the Intervals between mail distribution and pickup. Large outgoing mailings, especially those requiring collating letters or brochures and stuffing and stamping the envelops may be delayed, The turnaround time required for print jobs will also be impacted, as the staff that is currently assigned to the print shop would be utilized to undertake the essential functions of the mailroom. Eliminate Travel Internal $ 2,000 $ Q0 Central Services Coordinator cannot attend annual Postal Forum conference Reduce Temporary Labor Internal $ 1,000 Reduce Office Supplies Internal $ 1 000 °,......,. Total =$ 00,000 CITY ATTORNEY , Eliminate vacant First Asst City Attorney Position General $ 122,000 a 1 The vacancy would cause stress on the employee morale who would have to pickup the additional workload. Time required to resolve matters would increase. Reduction to Legal Fees (Public) General $ 33,000 $ gyp?', The Legal Fees line Item is used to pay the City's labor counsel. The reduction would impact possible future lawsuits, and labor issues and matters would take longer to resolve. Reduction to Professional Services General $ 30,000 '' Professional service fees used to pay outside (non - labor) counsel. The impact Is that more work would be required in- house, and the knowledge and specialized training of outside counsel would be reduced. y y pp qq,,pn 11ll pp,� �y CITY CLERK Eliminate the voluntary advertisement of opened and continued items and Subscription to the Miami Herald General $ 6,000 By undertaking alt or some of these potential reductions, transparency and communication will be impacted. It will be more difficult for both internal and external customer to follow the legislative history of items and for our residents to see the evolution of our Code supported by the actual ordinances that adopted, amended, or repealed a section of the Code, The Impact, however, may be lessened by MBResidentConnect,com. Reduce the number of Special Master hearings from four (4) times a month to three (3) times a month General $ 16,000 By undertaking these potential reductions, compliance with the Code within a reasonable time frame may be impacted, as hearings will be set further Into the future. Reduce overtime for City Clerk Special Master staff General $ 3,000 Reduce the office supplies budget by 44% General $ 4,000 Although the public impact may be minimal impact for the proposed miscellaneous cuts, the efficiency of the Office of the City Clerk will suffer Reduce the number of notaries by eliminating renewals General $ 1,000 E t CITY MANAGER Eliminate vacant Part-Time Office Assistant with unction in conjunction p j the Best Buddies program General $ 14,000 r ? 44/ 41' 1 Reduction in possible assistance for other operational departments who are currently under staffed Eliminate Overtime General $ 4,000 #y Eliminating overtime for the Rapid Response team would Impact the City's clean -up and recovery efforts from disaster and major events Eliminate vacant Office Associate IV position General $ 61,000 r 0 69rp0Q, $` sm�f 1 Eliminating the Office Associate IV Position would hinder the department with the planning and staffing of major events, publishing of the Neighborhood and Community Affairs Committee agenda, and affect coverage for the front desk and other administrative staff during absences. Reduce Operating Account for Travel General $ 8,000 il I8 Reducing the operating account for travel would limit the ability for staff to attend meetings with State officials and other municipalities on issues affecting the City. Reduce Operating Account for Professional Services General $ 10,000 $ f 1p Q�1T Reducing the operating account for professional services would limit the ability for the City Manger to procure specialty services such as recruiters, consultants, auditors etc, on an ad- needed basis that may be required for special projects. Page 28 of 183 ATTACHMENT A FY 2017/18 REDUCTIONS ProRrah/FUncttlon Reduce Operating Account for Promotion Pund General Potential ( taduction -. Recorl) mended Reduction AT PT Pot6lf)a( Impact �. Reducing the operating account for promotion would limit the City's ability to promote its brand though charitable sponsorship opportunities and would limit the support the City offers to various non - profit organizations throughout Miami-Dade County, $ 8,000 Reduce Operating Account for Other Operating Expenditures General $ 10,000 The impact to the other operating expenditures account would reduce the supply budget for the Rapid Response Team, limiting the number of repair projects performed City ide, and thus reducing the effective resolution of residents' complaints. It would also eliminate the department's ability to replace old and broken furniture within the office. Reduce Operating Account for Contract Maintenance General $ 1,000 The impact to the operating account for contract maintenance would limit the department's ability to provide water for public meetings. Eliminate Operating Account for Subscriptions General $ 1,000 This impact would eliminate the department's subscriptions to the Miami Herald and Watch Dog Report, limiting the ability to be aware of news affecting the City and surrounding area. Reduce Operating Account for Office Supplies General $ 1,000 ; Reducing the operating account for Office Supplies would limit the department's ability to procure special materials needed to conduct workshops and special events. Reduce Operating Account for Training General $ 4;000 $x004: This reduction In the operating account would limit the number of trainings staff could attend, limiting the ability to gain insight from industry experts, and research Innovative solutions to problems affecting similar cities which could be applied to Miami Beach. >:t l :$ 12 f$h0 $ , .. 8pb 0 1 CODE COMPLIANCE Freeze Two (2) vacant Code Compliance Officer I Positions for six months General $ 63,000 r 2 Reduction In the timeliness of Code Compliance response to calls for service in the high demand Entertainment District which primarily consists of noise complaints, sanitation Issues, illegal vendors, sidewalk cafes, proactive inspections including BTR inspections, alcohol sales, and property maintenance issues Reduction of Overtime and Additional Expenses General $ 38,000 38 f100 Overtime reductions may impact Zika inspections special deployments and targeted area sweeps. COMMUNICATIONS Professional Services General $ 15,000 The items proposed will reduce the amount of contracted and /or temp employees which can be utilized, decrease the budgets for equipment repairs /upgrades, as well as eliminate all travel and training. There will be a need for prioritizing Items which need repair and replacement, and departments which need to have a photographer or additional graphic work will need to be billed. Postage and Shipping General $ 5,000 Su. files - Information Technolog General $ 7,000 Other Operating Expenditures General $ 6,000 s := Subscriptions General $ 2,000 ;• Travel General $ 2,000 $ x,06¢? Local Mileage Reimbursement General $ 1,000 w f Trainin. & Awards General $ 8,000, 0 04:; Machinery & Equipment General $ 20,000 ... -. W ss s.... ,a;. a .,v Ttt EMERGENCY MANAGEMENT Security Guard Services in Entertainment District Resort Tax $ 371,000 $ isii/i This reduction Is for $371,000 in parks security. Printing Services General $ 1,000 This proposed efficiency /reduction will reduce the number /quantity of emergency operations print material available to the citizens of the City of Miami Beach such as hurricane brochures, re -entry tags, etc. Emergency Management Technician (Filled) General $ 68,000 $ 5#s40g 1 This proposed efficiency reduction will impact the Department of Emergency Management's ability to effectively and efficiently provide volunteer coordination, including the emergency evacuation re -entry program, goodwill ambassadors, Community Emergency Response Teams (CERT), etc. Communications Operator #1 (Vacant) General $ 56,000 x�} 1 This proposed efficiency /reduction will impact the Public Safety Communications Unit (PSCU) by increasing forced overtime due to less staff available to perform the Communications Operator function, which will also reduce the availability of staff time off for existing employees for vacations, Communications Operator #2 (Vacant) General $ 56,000 = f 1 This proposed efficiency /reduction will impact the Public Safety Communications Unit (PSCU) by increasing forced overtime due to less staff available to perform the Communications Operator function, which will also reduce the availability of staff time off for existing employees for vacations. Training & Awards General $ 48,000 a This proposed efficiency /reduction will reduce the number of trainings available to staff. Security Guard Services - City Hall 4th Floor General $ 64,000 y This proposed efficiency /reduction will eliminate the City Hall 4th Floor Security post. This will impact the level of security In City Hall and reduce the ability to effectively adapt and address the ever changing security risk associated with the building .$$440, 4 Q _a, .o.,.� -o ., , - <, <,.,., ,�. <... -.a. ` .. c�_. ., ..0,d Page 29 of 183 ATTACHMENT A FY 2017/18 REDUCTIONS PrizgPa'fp /FUnetien Fund Potential .' Recon Reduetfati ' " `meii4 cl 'Retluefion' _..< FT, , . PT, Potential Impact` ENVIRONMENTAL Reduction of Citywide Dune Restoration General $ 11,000 } The reduction in available funding toward these efforts will result in the restoration of fewer dune blocks this coming year. The blocks that are not restored this coming fiscal year will need to be restored in a future fiscal year to prevent the spread of non - native vegetation and stabilization of sand In barren areas to reduce beach erosion, protect upland properties from storm surge, and improve the health of the beach -dune habitat. Reduction of Citywide Reforestation Tree Planting and Pruning Services General $ 16,000 The Urban Forestry Division will resume reforestation services at $84,200 for FY18. Upon a successful second full year of the Tree Preservation Trust Fund revenues, the funds should have sufficient fund balance to cover any additional unexpected expenditures beyond the designated $84,200 for FY18. In the interim, the reduction will result In a reduced number of Trees that can be planted in the city by the program and citywide canopy loss., Eliminate Emergency Environmental Fuel Spill Remedlation General $ 2,000 By eliminating this funding source, the cost of clean -up will fall on the responding department, such as Public Works for sewer spills and the Fire Department for oil spills. Reduce General Environmental Testing and Sampling General $ 2,000 The reduction will result in a potential reduction in the frequency of sampling. However, the city can work with the regulatory agencies to Identify properties or facilities with stable plumes to account for the reduced sampling frequency, Reduction of General Event Planning Supplies General $ 4,000 r s t rrl The Department regularly hosts events to educate city staff, as well as residents and visitors about the Importance of protecting our environmental resources and making sustainable choices. These supplies include education and outreach materials and other educational tools that make these events successful. Reducing the funding available for supplies wit result in a reduced frequency of events. Alternately, the Department can hold events reusing supplies or without supplies, and look for alternate sources of funding to purchase supplies, Reduce general research for the department such as water quality testing General $ 2,000 3 a a7 The city is required to Investigate environmental incidents for regulatory compliance, as well as to make data- driven management decisions. Furthermore, the city has several facilities and properties with known contamination that are required to be sampled regularly to confirm the plume is not spreading off -site, to confirm whether the contamination is naturally attenuating, or to develop a remediation plan to bring the property Into regulatory compliance. The reduction will result in a potential reduction In the frequency of sampling, general environmental research, and permitting assistance that the Department will be able to conduct in FY 18. Reduction of In -House Training Supplies General $ 2,000 4 rt4 fs r t Reducing the funding available for supplies will result in a reduced frequency of in -house trainings.:Alternately, the Department can hold tralnings reusing supplies or without supplies, and look for alternate sources of funding to purchase supplies. Training & Awards General $ 12,000 This proposed efficiency /reduction will reduce the number of tralnings available to staff, Reduction of the Purchase of Two Laptops General $ 2,000 $p Q0 c x xy The Department requested this funding to purchase laptops for department staff that due to the nature of their job responsibilities and department spread across several offices would benefit from access to a mobile work station. This efficiency will result In the ability to purchase a laptop for only one departmental staff member, rather than two. Z_ _ .... .. ,, >.tpta( $x.''r.h # , Pt, $, 4 ._,,odQ 0 .,_ , <,< ._ E FINANCE -, __.a Reduce furniture and fixtures Inc I item for cubicle redesign project. General $ 45,000 Eliminate Financial Analyst I position (Payroll Analyst), currently filled. General $ 63,000 $ 3 a e -3OQr ` 1 Position was created to assist in the conversion and implementation of the Munis payroll module. Following the successful implementation of the payroll module in May 2017, this position is no longer critical for o erations FIRE Operating Expenditures General $ 160,000 g®e ® This proposed reduction would impact the overall level of service provided by the Department by reducing funding allocated for travel and professional development training, rental of necessary equipment utilized during daily operations, printing of materials, as well as other resources necessary for operation of the department Lifeguard I (10 Filled Positions) General ' $ 550,000 10 This proposed efficiency /reduction would drastically Impact the level of service provided to the large number of residents and visitors that frequently visit the City's beaches. Firefighter l (9 Filled Positions) General $ 739,000c g This proposed efficiency /reduction would drastically impact the level of emergency medical services provided to not only the residents of Miami Beach, but also the large number of visitors that frequently visit. Data Entry Clerk (Filled) General $ 55,000 1 This proposed efficiency /reduction would drastically impact the daily operations of the Fire Department since it provides administrative support to all divisions of the Department ,e; ...` ''',,'-'::"`,E2,.., �_. .� h . _< , �> ... To �.$ ...� 1,49410 ., ' , 1$00,000 20 D:.3 . � L, .M , , . ., „ a,....'., .. Page 30 of 183 ATTACHMENT A FY 2017/18 REDUCTIONS tentla0I; ,= . : Rebemmendgd Pnograrti /FUndiibn un'd ked�etibp "., Re`d�rcllon FT T, - Potentlal'impacf FLEET MANAGEMENT Reclassify vacant Office Associate V position to Office Associate IV Internal $ 26,000 $ 26 000;, 0 Mechanic 111 Position (Vacant Internal $ 61,000 $ 6 000 ?'0 Vacant .osltion recommended for elimination. Reduce Tires & Tubes eternal $ 13,000 Reducing tires & tubes purchases will affect vehicle availability and productivity. HOUSING & COMMUNITY SERVICES Reduce Part -Time Case Worker II P/T by 10 Hours p /wk, currently vacant T6ta1.0 General t 100,000 a ,00q q .. w . ; By reducing to 20 hours per week and shifting the position's start time, we will minimally impact operations. $ 11,000 $ (� 00 Reduce the rent assistance for individuals transitioning from shelter General $ 3,000 The reduction in rent assistance of $2,848 can be shifted to the Emergency Food and Shelter Program by prioritizing client processing upon grant award. Eliminate Office Associate V In Housing Division (currently filled) and Shift 25% of CDBG Coordinator to CDBG Administration funds (currently filled) General $ 78,000 $ T6i000 1 Only 60% of this position Is GF, 40% funded by CDBG. By eliminating the OAV position, the CDBG funds Would be freed up to cover a greater portion (85 %) of the CDBG Coordinator position, providing further relief to the General Fund. HUMAN RESOURCES & LABOR RELATIONS Defer Hiring of Assistant Human Resources Director (Vacant) f..Totgl General '$;: �, . ; 82,00„0' ,000, U This proposed efficiency Resources would defer the planned hiring of the Assistant Human. Resources Director that has been vacant since A.rll2016. This proposed efficiency /reduction would impact the overall level of service provided by the Department by reducing funding allocated for travel and professional development training, rental of necessary equipment utilized during daily operations, printing of materials, as well as other resources necessary for operation of the department. $ 120,000 $ 12� 4601 Operating Expenditures General $ 33,000 $ $ bl Atai INTERNAL AUDIT " , ,.'105,600 r' 93 $ 71,000 $ � o . • Will result in less outside audits performed, Reduce Internal Audit Professional Services budget for outside audits General ORGANIZATIONAL DEVELOPMENT & PERFORMANCE INITIATIVES Reduction In budget for New Hire Orientation onboarding welcome packet materials y General $ 2,000 sr r Limitation on new employees' welcome material at Orientation Reduction in budget for mileage reimbursement for cleanliness assessors General ` { ' G v $ 2,000 §� R Assessors will use Enterprise Rental Car, funded by Parking, for all garage and garage attendant assessments beginning July 6, 2017, Personal vehicles will be used only if Organization Development vehicle is with Fleet and a loaner Is not available. Reduction in budget for E- Learning videos for requested topics (coaching, leadership, etc.); Additional Adobe licenses; Refreshments, copies, supplies General $ 15,000 $ #Urr al h Request from departments to expand online training offerings will not be an option and only required trainings will be available; concurrent users licenses on the Adobe platform will remain at 30 licenses (this has riot been exceeded); limited refreshments will be provided during live training sessions . W ..�w.� PARKS & RECREATION Elimination of Furniture and Fixture Replacements Teti General . $ :` The Parks and Recreation Department replaces facility furniture that is in poor condition throughout all the City parks. These p g Yp nclude pool lounge chairs, pool umbrellas and folding tables and chairs. With the elimination of this budget, there will not be any eplacements, unless there are savings found within the budget towards the end of FY 18. £ ' Tom. $ 20,000 Elimination of Fall Fest Event at Flamingo Park General T $ 15,000 v % r Each year the Parks and Recreation Department hosts an event to celebrate the fall season called "Fall Fest" at Flamingo Park. This event brings hundreds of residents; however, the department Is prepared to eliminate it from the budget if necessary. Elimination of Safe Night of Fright Event at North Shore Park Youth Center General r $ 10,000 v t,5 Each year the Parks and Recreation Department hosts a Halloween event called "Safe Night of Fright" at North Shore Park Youth Center. The department rtment Is prepared to eliminate this event from the budget if needed. The department also hosts a Halloween event at Scott Rakow Youth Center; therefore, even if the City eliminates "Safe Night of Fright," there will still be another event In the City for Halloween. Eliminate Hispanic Heritage Event at North Shore Park General { $ 18,000 # } y Each year the Parks and Recreation Department hosts an event to celebrate Hispanic Heritage Month at North Shore Park. The department Is prepared to eliminate this event from its budget if necessary. If it is eliminated from the budget, it is recommended for the City to look at coordinate obtaining corporate and execute this ent tor the o sponsorship to community Reduction of Litter Control Services In City Parks General $ 330,000 The elimination and reduction of services may result In increased (liter In City Parks, which in turn may increase resident and visitor complaints and an overall decrease of performance during the City's Cleanliness Index inspections. Reduction of Advertising General s��rx x t }s #} r $ 5,000 ^ The proposed FY18 Advertising budget for Parks and Recreation is $10,000. This budget is used for all creative advertising efforts in print and social media outlets for programming and events year- P p 9 9 Y round. round. The department is proposing a $5,000 cut from this budget, leaving $5,000 in the budget, Page 31 of 183 ATTACHMENT A FY 2017/18 REDUCTIONS u I? P etsen(a Rconinended Redy0Per1 pProgrammuhetbn ,. " Pontjal IMO adgidto t Reduction of Department Training Budget to Attend Conferences General $ 8,000 $ 8,000 The proposed cut will be reducing the amount of staff attending FRPA conference from 6 to 3 ($2,400.00), reducing the amount of staff attending NRPA conference from 2 to 1 ($2,500.00) and removing the NARCE conference from the budget as well ($2,600). Reduction of Dog Waste Disposal Bags and Dispensers General $ 10,000 Reducing the budget for dog waste disposal bags and dispensers will cause an increase in fecal matter throughout the City. Reduction of funds to paint parks facilities General $ 10,000 This budget is used to for the painting of any park facility throughout the year. The department Is proposing a $10,000 cut from this budget, leaving $40,000 in the budget. Reducing the budget will negatively impact the appearance of the facilities. Reduction of Locksmith Services General $ 10,000 Reducing the budget for locksmith services will Increase the time needed to replace broken and vandalized locks at the beachfront restrooms. Reduction of Machinery Repairs General $ 3,000 Decreasing this budget will leave equipment inoperable. Reduction of Neighborhood Court Supplies General $ 10;000 Reducing this budget will impact the appearance and safety of the courts. Reduction of Palm Pruning & Plant Bed /Shrub Pruning Services in City Parks General $ 100,000 $ , ioo,o66 �Y F ; The reduction of services may result In Increase resident and visitor complaints and an overall decrease the parks' appeal. Since the palms will only be pruned twice a year Instead of every quarter, complaints may arise concerning fallen palms fronds. With the reduction of plant /shrub pruning, landscape areas will not be as Well kept as they would be with the current service level. This will decrease the amount of plants citywide. Reduction of Plant Material General $ 25,000 Reduction of Pressure Cleaning Service in City Parks General $ 107;000 $ 4,000 $ 80,000 F 2 The elimination and reduction of services may result in pathways and facilities In City Parks not being clean which may increase resident and visitor complaints, Reducing this budget will decrease the amount of special projects that staff can perform as they will not have the appropriate equipment to perform such tasks, If the positions are eliminated, it may cause the department to not be able to increase the amounts of participants attending afterschool and summer camp programs that may eventually be in demand. Reduction of Rental Equipment General Elimination of 2 Vacant FT Recreation Leader I Positions General Reduce funding for Citywide Orchid Project General $ 20,000 $TjO(i' The payment in FY2017/18 Is $18,750 therefore, the department is proposing to reduce the budget to $20,000 In order to meet the minimum commitment that was agreed upon with the Fairchild Botanical Tropical Gardens. This will reduce additional orchids planted throughout the city. Training & Travel General $ 10,000 $f b if}cgS6 This proposed efficiency /reduction will reduce the number of trainings available to staff. Reduction of Ice Skating Instructors for Programming General $ 10,000 Reducing this budget will decrease the number of Ice skating instructors for year-round year round programming. Reduce Operating Supplies for Year -Round Youth Programming General $ 10,000 :u Reducing the budget may cause a decrease In youth satisfaction with the programming .,s ..,. " ", ` ` ' "` T la[a,$,,, ,, � $,..�.....�,at„1 $ OOd, PLANNING Funds overtime pay for planners performing plans review after hours General $ 50,000 r $o OOD' Department will attempt to process after hours reviews more efficiently (using one planner per review) In order to reduce OT with minimal impact to the Plans After Hours review revenues that is generated from this OT. Reduce funds for consulting services, subject matter experts General $ 47,000 r Department may not be able to absorb costs associated with special studies. Funding may have to be identified by CC when directive is Issued. Reduce funds for postage and courier services to ensure compliance with CMB Code and enhanced transparency of the public process General $ 10,000 000 i Department may not be able to absorb costs associated With special noticing efforts as often requested by City Commission. Funding may have to be identified by City Commission when directiVe is Issued. Reduce supplies needed to conduct business, develop presentations, produce maps and graphics, General $ 5,000 $ d0 f� S irk` Reduction to this line item may reduce the department's ability to produce hard -copy documents, maps and graphics. Reduce costs associated With electronic recording of documents with the Clerk of Courts at Miami Dade County, Y General $ 15,000 € Reduction to this line item may reduce the department's ability to timely record documents ,.s x: xs:.� ✓ n� sa OLICE Replace 1 Office Associate V at max of salary range with 1 Office Associate V at minimum of range (Filled) .,. ,. niai General $ 32,000 a(i z YO.,, r r . r ? „_a. m ..i,: ,> ) This position is critical to maintain the court liaison function, as this replacement ensures that police officers are processed in and out of court with maximum efficiency and that the City does not suffer an unnecessary loss of officer patrol time. Special Events Overtime Resort Tax $ 260,000 r, ,fj6` Included based on Resort Tax meeting with Manager and TCED Office Associate V (Filled) General $ 112,000 (� 1 This proposed education will adversely impact the administrative support functions of the department, which will Impact the department's efficiency and workload. Public Safety Specialist (Vacant) General $ 61,000 $ 61f 0; 1 This proposed reduction will eliminate one vacant Public Safety Specialist In the Police Department, Which will result In longer wait times for preparation of routine reports related to accidents, etc. Defer Hiring 01 10 Police Officer Positions for 6 Months (Vacant), General $ 515,000 0t1 Due to recruiting and training schedules, this Is not projected to impact the operations within the police department. .,,, ... . N ., ..at61 „$ . ... 970,08 $, a. ;92dr694, :A,.., Page 32 of 183 ATTACHMENT A FY 2017/18 REDUCTIONS Potential Reoomrtiended Pfogratn /Rinctiati Ktlpd „ Reduction Reatictlon., ... FT P7 Potential IYnpact PROCUREMENT , Eliminate 1 Vacant Part -TIme Procurement Contracting Analyst Position General $ 27,000 00 ' 1 It Is important to note that the freezing of this position will impact operations, including the recommendations of EMA and BDO regarding the transferring of the management of vendor files from the Finance Department to the Procurement Department in order to assure a segregation of duties. This position has been fully dedicated to assist in the clean -up, verification and data entry of vendors. So far, approximately 3,500 vendor files, representing approximately 37% of vendors, have been cleaned up. The clean- up of the remaining 62% will be delayed by eliminating this position. Reduce Overtime General $ 1,000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be Impacted by the following reductions. Reduce Uniforms General $ 2,000 $ 2rQl }Q' Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Reduce Postage and Shipping General $ 1;000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be Impacted by the following reductions. Reduce Advertising General $ 1,000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Reduce Office Supplies General $ 2,000 Although the public may be minimally Impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Eliminate Bonfire Software and reduce LCP Tracker General $ 34,000 {. + LCP Tracker is a software solution that assists Procurement Department staff in managing, due to a shortage of staff, compliance with mandated social programs such as Living Wage and Local Workforce Participation. The reduction will impact the department's ability to efficiently and effectively manage these programs, and provide program reports. For example, on July 13, 2016, the City Commission approved the first reading of an ordinance requiring City Contractors to Implement a program to promote the hiring of Miami Dade County and Miami Beach residents. The ordinance tasks staff with the oversight of compliance with the ordinance. In lieu of additional staffing, LCP Tracker was approved so that compliance efforts could be managed electronically through labor compliance software, which is commonly used to manage these sorts of compliance matters. Elimination of this resource will impact staff's ability to track these efforts. Reduce Training and Awards General $ 16,000 Off r It is important to note that reducing the Training and Awards budget can impact staffing certifications to include but not limited to contracting procurement, internal controls and Munis. PROPERTY MANAGEMENT Reduction In Training 10 Internal 4; $ 5,000 =-- r� �.r � '*�� ,4t1�' �a� .. ... � ci This proposed reduction will impact the department's ability to keep existing personnel up -to -date with the most recent skills applicable to their trades. Reduction in Overtime Internal $ 50,000 This proposed reduction will adversely impact the department's ability to maintain adequate staffing during high Impact periods and special events when additional personnel is sometimes necessary, Reduction in Preventative Maintenance (Electric) Internal $ 75,000x' This proposed reduction will reduce the level of service for electrical maintenance needed for City facilities. Reduction in Preventative Maintenance (Paint) Internal $ 10;000 ta; This proposed reduction will reduce the level of service for painting of City facilities. Reduction in Professional Services Internal $ 15,000 vi zt ( t This proposed reduction will reduce the frequency of facility remediation testing to be conducted across all City facilities. Reduction In Grainger Materials (Citywide) Internal $ 50,000 �d r This proposed reduction will reduce the level of service for general materials needed for routine repairs and maintenance, which will impact maintenance for existing City facilities. Reduction in Hurricane Preparation Services Internal $ 10,000 f This proposed reduction will reduce funding allocated for hurricane preparation services thereby reducing the level of service provided during preparation for a potential storm, Reduction In General Preventative Maintenance Internal $ 20,000'4 This proposed reduction will reduce the level of service for general preventative maintenance services provided citywide. Reduction in General Repairs and Maintenance Internal $ 20,000 This proposed reduction will reduce the level of service for general repairs and maintenance services provided citywide, Reduction In Additional Janitorial Services Internal $ 15,000 rr This proposed reduction will reduce the level of service of Janitorial services provided for City facilities Page 33 of 183 ATTACHMENT A FY 2017/18 REDUCTIONS Pro0ram1 ungtiPit ' Fdn'd Potetffiai ;. Recommended R'etlyctton ,; Redt90tiOri .r.p fT Pbtehtial impfict PUBLIC: WORKS ., Unforeseen Expenditures - Engineering General $ 20,000 $ , 20;00,0, This proposed reduction will result in the department not having funding allocated for unforeseen expenditures, which the department routinely encounters. Tree Shrubbery Materials - Greenspace Management General $ 25,000 This proposed reduction of replacement of tree and shrubbery materials Citywide will impact the Department's ability to quickly replace damaged plant materials and /or materials that have reached the end of their life cycle. Specialized Tree Services - Greenspace Management General $ 40,000 This proposed reduction in specialized tree services for trimming and removal of large trees in hazardous locations will result in services being provided less frequently, Office Chairs - Engineering General $ 2,000 Reduction of office chairs for the Engineering Division will halt the replacement program of OSHA standardized office chairs. The department has already replaced half of the chairs in the office and intended on replacing the next half in FY2017/18. Public Works Greenspace - Landscape Services General $ 90,000 This proposed reduction reduces contract maintenance for landscape services Citywide. Various sites will receive services less frequently, which will impact the appearance of many City owned and /or maintained properties potentially impacting the City's overall cleanliness report. Engineering Assistant III - Engineering (Vacant) General $ 63,000 $ $tij00bs y ' 1 This position Is the senior computer animated design (CAD) operator and is responsible for the coordination of electronic databases of the Cih/s infrastructure. Elimination of this position will require those duties to be performed by an existing engineering position, which will reduce the productivity of this engineer since the position will be taking on additional responsibilities. E- Builder Software Maintenance - Engineering General $ 3,000 x £ s '. Elimination of the e- builder software, which is a construction management tool that tracks expenditures, timelines and deliverables, will reduce project management productivity. Consulting Services - Engineering General $ 30,000 s € A This proposed reduction in consulting services will result in an estate appraisals and other consulting services that occur annually. Public Works Administration - Consulting Services and Office Supplies General $ 14,000 ��ti r x r This proposed reduction will result in the department being unable to fund necessary consulting services. Training & Travel General $ 10,000 This proposed efficiency /reduction will reduce the number of trainings available to staff. Public Works Administration - consulting Services and Office Supplies General $ 2,000 € x This proposed reduction will result in the department being unable to fund necessary supplies for the Public Works Admin Division. .,�r � � � -.. ':'�PtA UBLIC WORKS - SEWER Municipal Service Worker I Position Vacant) Enter. rise 9 ,00t $ 41,000 �� ,$, .,,,., .. ,,1A;X�4.A..� b`0`0 ,� � 1 � ° WWI Vacant position recommended for elimination, r . ,.: ; Y ::- f.r . �.. ' .._. . -g • UBLIC WORKS - STORMWATER Municipal Service Worker II Position Vacant Enter. rise ;v �.4'(1$t0 $ 45,000 $ 0 b0• , - 5 t 01', -''� 1 k0 . „ " -':. ` . ; o .s: zt,.eo ..:�o owo.;:n,« a,.. Vacant .osition recommended for elimination. 3, ,,. t � z y. f a ,.. a s- k 44SAM = ` `O -, _ ?_- V .. TOURISM, CULTURE, & ECONOMIC DEVELOPMENT Reduce Arts in the Park General $ 30,000 Reducing the Arts In the Park budget will decrease the amount of events held In Soundscape Park and will nearly eliminate the Cinema Series program. Reduce Management Fee that is paid to the Bass Museum General $ 72,000 The City will have to negotiate an 11% reduction in City funding to the Bass Museum and require the non - profit to cover a larger share of the expenses. Eliminate Training and Awards General $ 8,000 4$ y 6 0 0 Employees will not be able to obtain the Economic Development Certification or attend the Economic Development Council Training which will ultimately hinder professional growth. 000 to ld C i f0f pst10 rl$RO4atrit�t Fund Potential Efficiency/ Reduction General Fund $ 6,192,000 Internal Service impact (% could change based on allocations; 82% assumption) $ 333,000 $ 5,525,000 Internal Service $ 406,000 Enterprise $ 86,000 Special Revenue $ - Resort $ 621,000 Recommended Efficiency/ Reduction Page 34 of 183 General Fund reductions which also reduce General Fund Revenues (Net Efficiency Is $2,053,000) ATTACHMENT B FY 2017/18 ENHANCEMENTS Department Fund Requested Enhancement Recommended Year 2 Enhancement Impact Total Positions FT PT Building Living Wage Impact General $ 2,000 $, .2,oaaz, $ 0 Convert Financial Analyst III to Administrative Services Manager General $ 8,000 $ 8,000 Convert Permit Clerk I to Building Records Supervisor General $ 8,000 $ 8,000 Convert Office Associate IV to Office Associate V General $ 3,000 $ 3,000 Convert Office Associate IV to Office Associate V General $ 4,000 `;; $ 4,000 Convert Office Manager to Senior Special Projects Manager General $ 7,000 $ 7,000 Senior Special Projects Manager General $ 111,000 $ 138,000 1 _ Graphic Design Professional Services General $ 35,000 $ 0 Convert Plumbing Inspector to Senior Plumbing Inspector General $ (8,000) ; , $ 11,000 , City Clerk Agenda Coordinator Position to provide Commission Committee Support f`o ai General $. , -.17 ,00 P $ 67,000 00, $ 79,000 1 ,... ...4.. , �.0 ,.... . ..� . , . _�u ... .. City Manager Senior Management Consultant to provide Strategic Management Coordination Totai General 6.7,000 $ 79,000 .$ ..w $ . .. 79,000 , - $ 94,000 1�._ ..0.... 1 Total City Attorney Cell Phone Stipends General $ 79r 00$ $ 4,000 ..0 b > 94>oo0 ...w .. $ 4,000 `I b City Prosecutor General $ 72,000 $ '� 0ei $ 89,000 ' 1 Legal Secretary to City Prosecutor General $ 68,000 $ 6,00 °0 $ 81,000 1 Citywide Living Wage Impact istai RDA $ t 44,00Q $. 1,000 $ 140,G a , ,.r. ,,4i?0 _.. 1C $ 0 2u .. - .. �� University of Miami Wellness /Pre. Clinic (One -time General $ 250,000 $ 00,Q0i $ 0 Community Education for 2018 G.O. Bond Program Election General $ 200,000 ,$ p ,, ,00�0i $ 0 Living Wage Impact Resort Tax $ 3,000 '$€ 3000 $ 0 _ Communications Part -Time Visual Communications S.ecialist General $ 38,000 $ 39,000 1 Part -Time Media Assistant to Televise Special Master Hearings General $ 12,000 $ 12,000 _ 1 Living Wage Impact General $ 3,000 °,, sg 0 Convention Center Living Wage Impact Enterprise $ 10,000:_. �� ® ®®® $ 0 0! $ 28,000 Emergency Management /9 -1 -1 Security Guard Services - Building Department North Beach Office General $ 28,000 City Center RDA Security Guards (additional hours for Lincoln Road) RDA $ 166,000 $ 166,000 Wage Impact General $ 4,000 ®oar $ 0 DEM Security Guards (1 Project Mgr & 2 Security Coordinators) General $ 284,000 .: � � � ,�� $ 284,000 IT Specialist) General $ 63,000 k. $ 76,000 1 Mount Sinai Public Safety Liaison Center (furniture /E•uipment) General $ 20,000 $ 0 Physical Security Technology Master Plan General $ 234,000 ; $ 234,000 Police Department Security Guard Services General $ 113,000 � �F $ 113,000 PSCU Furniture Component & Appliance Replacement General $ 20,000 � ,, .t $ 0 Public Health Coordinator General $ 94,000 � „r ' r $ 113,000 1 Securit Guard Services - Parking Enterprise Fund Enterprise $ 2,000 "rzv''' $ 2,000 Security Guard Services - Sanitation (Waste Haulers) Speal Revenue $ 2,000 r5 t 1� ®Oi' $ 2,000 -- Security Guard Services - RDA Anchor Garage RDA $ 2,000 $ 2,000 Security Guard Services RDA Penn Garage RDA $ 116,000 $„ E 1 ®C $ 116,000 _® Additional Security Guard Services for High Impact Periods Resort Tax $ 34,000 ;t i $ 34,000 � , ,�.�: i� Finance Additional Temp Labor for ongoing Munis Project Implementation and Optimization '� '�dtai General ....: �x¢,��}(70Qa $ 30 000 r� w vSi ��`S�■- 1�?�a�SQ�o,. yr $ 0 Totai, Housing & Community Services Miami -Dade County Homeless Trust Agreement Resort Tax $ 3,500,000 $ 0 Information Technology IT Specialist I for Public Records Internal $ 63,000 M } k =:> $ 79,000 1 Page 35 of 183 ATTACHMENT B FY 2017/18 ENHANCEMENTS Department Fund Requested Enhancement Recommended Enhancement Year 2 Impact Total Positions FT PT Senior Security Administrator Internal $ 89,000 „ $ 113,000 1 Total . $ 182,000 � 0 $: 192,000. Q..,. Organizational Development & Performance Improvement ... Office Associate IV from Part -Time to Full -Time General $ 30,000 $ 41,000 1 -1 Total ,$ - 30100Q $ , p $., Parking ..�,... ,41y000 Art Basel / City Employee Uber initiative Enterprise $ 50,000 $ 50 0O0,: $ 0 Living Wage Impact Enterprise $ 46,000 $ 46,00= $ 0 Living Wage Impact Secial Revenue $ 12,000 1 600 $ 0 Living Wage Impact RDA $ 17,000 17,000 $ 0 Senior Systems Analyst Enterprise $ 76,000 $ 91,000 1 ioa 40b 00 $ Parks & Recreation Parks and Recreation Vehicle Modifications General $ 10,000 Living Wage Impact General $ 39,000 $ 00 $ 0 Convert 1 Part -Time MSWII to 1 FT MSWII, and removing 1 PT Recreation Leader General y $ 8,000 12,000 1 -2 Second Annual Youth Music Festival General General $ 12,000 $ 92,000 �0 s $ $ 0 64,000 2 Parks and Recreation - 3 Vehicles 2 Part -Time Park Rangers at North Shore Park & Youth Center General $ 72,000 Additional Park Ranger Supervisor General $ 75,000 : z $ 83,000 1 10 Additional Part -Time Year -Round InclusionaryAides General $ 196,000 x ` $ 201,000 10 10 Part -Time Year -Round Municipal Service Worker 111 - Bus Driver General $ 205,000 4 "t, $ 212,000 10 Body Cameras for Park Rangers General $ 35,000 $ 23,000 Upgraded Restrooms & Daily Porter Services for ITF Tennis Tournament General $ 24,000 Gfy { a 0 Grounds Maintenance Reorganization - 1. Convert 1 Parks Operations Supervisor Into two full -time Landscape Inspectors. 2. Add three full -time MSW I positions and three part -time MSW I positions to assist with daily grounds maintenance duties. 3. Convert two full -time MSW III positions into two Trades worker I positions. General yam, v #, $ (41,000) $7,Q09) $ 23,000 4 3 Beach Maintenance Division Operational Needs (i.e., mobi mats, ropes and posts, and lumber for the board walks) General $ 129,000 $ r j29fip) 23 �jn $ 129,000 2 Beach Maintenance Vehicles (Beach Maintenance Division) General $ 88,000 s,; $ 0 2 Municipal Service Worker 111 Positions & Vactron Unit for beach showers (Beach Maintenance Division) General $ 201,000 rbfi00 $ 119,000 $ 0 2 Beachwalk Tree Wells 14th to 22nd Street - Bonded Aggregate (Beach Maintenance Division) General $ 135,000 Part -Time Park Ranger for Maurice Gibb Memorial Park General $ 48,000 $ 47,000 Normandy Shores Neighborhood /Golf Course Security Guard Rover (Split Funded: 50% Normandy Neighborhood /50% Normandy Golf Course) General 27, 000 ®Up $ ' sky/ 4 i{ .. `tR' � ��:�s $ 27, 000 $ . 94Q 009 $ 223,000 0 2 2A e ea. x3"vY`�£. • lanning 2 Senior Planner Positions v fiotaJ General y$k $ . r.1 7Q.J Uo $ 187,000 Living Wage Impact General $ 2,000 0- $ 0 Temporary Administrative /Clerical Staff General $ 32,000 $ 32,000 Professional Services for Comprehensive Plan (Required by Florida Statutes) General 4� $ 100,000�� ®0� $ 0 Rental Building &Equipment (1 Additional Sharp Copier /Scanner) General .. $ 6,000 ;'4 � �; $ 6,000 • roperty Management Chiller Preventative Maintenance (Citywide) � d e) . Internal $s. .32?�t�Qtl 3. ,. _ .' 1 2 0 .� ,!�.�., $ 13,000 �c � r , $gym. �� $ 13,000 Elevator Maintenance (Citywide) Internal $ 100,000 k v $ 100,000 Grainger Materials (Citywide) Internal $ 100,000 �� $ 100,000 Living Wage Impact Internal $ 21,000 2® $ 0 Holiday Lighting and Visual Decor ($140,000 one -time) Resort Tax $ 700,000 $ 169,000 Page 36 of 183 ATTACHMENT B FY 2017/18 ENHANCEMENTS Department Fund Requested Enhancement Recommended Enhancement Year 2 Impact Total Positions FT PT HVAC Maintenance (Citywide) Internal $ 150,000 $ 150,000 Janitorial Services (Citywide) Internal $ 155,000 $ 155,000 Normandy Shores Neighborhood /Golf Course Security Guard Rover (Split Funded: 50% Normandy Neighborhood /50% Normandy Golf Course) Special Revenue $ 27 000 27OOQ $ 27,000 Lincoln Road Halloween Event RDA $ 50,000 $ 50,000 Mobile Phone Upgrades Internal $ 6,000 , $ 0 Special Event Support Services Resort Tax $ 25,000 $ 25,000 2 Trades worker I Positions Internal $ 121,000 $ 145,000 2 Trades worker I Internal $ 72,000 .!,;',:;--;,'„, $ 87,000 1 14taj $.,., 1 $4d,00U ": 3671.0Qb» $ 10210Q , ._.., ..< ,,, ,, , , Public Works .$ .,. Convert Engineer Assistant III to Civil Engineer II General $ 25,000. = $ 25,000 Convert MSW I to Heavy Equipment Operator I General $ 10,000 _ $ 10,000 Living Wage Impact General $ 6,000 $ E, Q0O *: $ 0 Convert Street Lighting Tech I to Street Lighting Operations Supervisor General $ . 17,000 _, $ 15,000 GIS Software Enhancements General $ 14,000 , ` $ 14,000 Greenspace Mgmt. Landscape Projects Coordinator General $ 115,000 -may; $ 99,000 1 Public Works Engineering - Hybrid Vehicle General $ 25,000 $ 0 Public Works - Sewer 1 Ton F -350 Single Cab with Utility Box (Sewer) fota� $. , ; 2 a Q� ti Enterprise $ 45,000 $ €..Ht .. r00 $ 163y00!. t 0 � 21,000 $ 0 TPC Trainco Training (50% Water & 50% Sewer) g� ) Enterprise $$ 21,000 p Totht 6 0Q 21 000 $ %� 4,'° Public Works - Storm Water _ . Electrician (Storm Water) Enterprise $ 101,000 " $ 87,000 1 Field Supervisor (Storm Water) Enterprise $ 59,000s t , $ 70,000 1 2 Pumping Mechanic Positions Storm Water Enterprise $ 156,000 $ 140,000 2 LP 360 (LIDAR) Software Enhancement Enterprise $ 7,000 7,000 �... Public Works - Water Valve Turner and Vacuum Tank Water Division (Water) a al $ 2.3,0Q0 Enterprise $ 100,000` $ 1 Ton F-550 Single Cab Dump Truck with Trailer and Mini Excavator (Water) r3 Enterprise $ 150,000 r r $ 0 1- F -150 Single Cab Pick -up Truck (Water) Enterprise $ 28,000 :,=,:Y,-„Wilt 0 Additional Temporary Labor for Munis Utility Billing Implementation (Water) Enterprise $ 30,000 ' $ 0 TPC Trainco Training (50% Water & 50% Sewer) Enterprise $ 21,000 $ 0 $ 0 Sanitation Living Wage Impact yy( Enterprise $ 14,000 $ 0 Standardization of Litter Receptacles Enterprise $ 240,000 $ 240,000 TCED Bass Museum Management Agreement Increase t4 00 40 00 General $ 550,000 $ 550,000 far . International Tennis Federation Resort Tax $ 100,000 Air & Sea Show Resort Tax $ 350,000 > 0(]QOQN $ 0 Miami Design Preservation League -Art Deco Weekend General $ 100,000 $ 100,000 ° °' $ 0 Economic Development Plan for the City General $ 75,000 f $ 0 Film Incentive General $ 100,000 $ ' 10Q;0$ 100,000 Lummus Park Cultural Activation and Programming General $ 100,000 ; _ O0, 00 $ 100,000 Taste Bakery - City Employee Cafe General $ 200,000 $ 0 00 $ 200,000 Super Bowl 2020 p General $ 150 000 �; $ 0 Page 37 of 183 ATTACHMENT B FY 2017/18 ENHANCEMENTS Department Transportetioh Transit Extension to Omni Fund Transportation/ Parking Requested Enhancement $ 2,1 34,000 Recommended Enhancement Year 2 Impact $ 2,134,000 Total Positions FT PT Living Wage Impact Transportation/ Parking $ 12,000 $ 0 Living Wage Impact Special Revenue $ 4,000 0 Express Trolley Service Transportation/ Parking 0 $ 2,501,000 Transit Corporate Discount Program Citywide Origin- Destination Survey Transportation/ Parking Transportation/ Parking 45,000 $ 0 $ 500,000 Part -Time Community Outreach Coordinator Transportation/ Parking $ 40,000 $ 0 $ 40,000 1 d Totalr01 0 do at lend 4,675,000' -; Fund Requested Proposed Enhancement Enhancement General Fund $ 5,052,000 Internal Service Impact (assumes 82% allocation) $ 730,000 $ 5,782,000 Internal Service $ 890,000 Resort Tax $ 4,712,000 RDA $ 352,000 Enterprise $ 1,156,000 Special Revenue $ 45,000 Transportation/ Parking $ 2,731,000 Page 38 of 183