2017-30026 ResolutionRESOLUTION NO.
2017 - 30026
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL CAPITAL
IMPROVEMENT PLAN FOR FISCAL YEARS (FY) 2017/18 — 2021/22 AND
ADOPTING THE CITY OF MIAMI BEACH FINAL CAPITAL BUDGET FOR
FY 2017/18.
WHEREAS, the FY 2017/18 — 2021/22 Capital Improvement Plan (CIP) for the City of
Miami Beach is a five year plan for public improvements and capital expenditures by the City,
this document is an official statement of public policy regarding long -range physical
development in the City of Miami Beach; and
WHEREAS, the first year of the FY 2017/18 — 2021/22 CIP represents the Capital Budget
appropriation for FY 2017/18; and
WHEREAS, the final CIP has been updated to include projects that will be active during
FY 2017/18 through 2021/22; and
WHEREAS, the final capital budget itemizes project funds to be committed during the
upcoming fiscal year and details expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, capital funding priorities for FY 2017/18 were discussed at the June 16th, July
10th, and July 21st, 2017, meetings of the Finance and Citywide Projects Committee and
adjustments were made to the funding recommendations presented; and
WHEREAS, the final Capital Budget for FY 2017/18 totals $59,812,155 and is
recommended by the Administration for adoption at this time for projects and capital equipment
acquisitions; and
WHEREAS, based on current schedules, additional water, sewer, and stormwater projects
are financed over a series of years; and
WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary
rate capacity to issue additional tax- exempt bonds through rate increases and also spend down
the current committed, but unspent, bond proceeds; and
WHEREAS, the proposed sources of funding for the FY 2017/18 Capital Budget are
included in "Attachment A" and the proposed projects to be adopted in the FY 2017/18 Capital
Budget and the five -year CIP are included in Attachment "B."
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the Final Capital Improvement Plan for FY 2017/18 through 2021/22;
and adopt the City of Miami Beach Final Capital Budget for FY 2017/18.
PASSED AND ADOPTED THIS 25th DAY OF SEPTEMBER 2017.
ATTEST:
et /L.-7
Rafael E. Granado, City Clerk
Philip ILee(vine, Mayor
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MIAM
BEACH
Resolutions - R7 E
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 25.2017
5:03 p.m. Second Reading Public Hearing
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FINAL CAPITAL IMPROVEMENT PLAN
FOR FISCAL YEARS (FY) 2017/18 - 2021/22 AND ADOPTING THE CITY OF MIAMI
BEACH FINAL CAPITAL BUDGET FOR FY2017/18.
Legislative Tracking
Budget and Performance Improvement
ATTACHMENTS:
Description
o 18 Second PH Memo CaptaI Budget
Resolution
Page 70 of 183
IJ
B1EACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 25, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FINAL CAPITAL IMPROVEMENT PLAN
FOR FISCAL YEARS (FY) 2017/18 - 2021/22 AND ADOPTING THE CITY OF MIAMI
BEACH FINAL CAPITAL BUDGET FOR 2017/18.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution adopting the Final Capital Improvement Plan for FY 2017/18 — 2021/22
and adopting the Final Capital Budget for FY 2017/18.
BACKGROUND
The City's annual capital budget contains capital project commitments proposed for FY 2017/18.
Preparation of the Capital Budget occurred simultaneously with the development of the FY
2017/18 — FY 2021/22 Capital Improvement Program and FY 2017/18 Operating Budget. The
Capital Budget for FY 2017/18 appropriates funding for projects that will require commitment of
funds during the upcoming fiscal year. The Capital Budget is adopted at the second budget
hearing in September.
The City's capital improvement plan process begins in the Spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. Individual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects. Planning for
capital improvements, however, is an ongoing process; as needs change within the City, capital
programs and priorities must be adjusted. The Capital Improvement Plan ( "CIP ") serves as the
primary planning tool for systematically identifying, prioritizing and assigning funds to critical City
capital development, improvements and associated needs.
The Capital Budget presents project budgets for both the current and new capital projects
necessary to improve, enhance and maintain public facilities and infrastructure to meet the
service demands of residents and visitors to the City of Miami Beach. Capital reserves, debt
service payments, and capital purchases found in the operating budget are not included in this
budget. However, a capital equipment section is included, which itemizes purchases of major
capital equipment, fleet, light and heavy equipment and information technology equipment
related acquisitions.
In the spring of 2006, the City created a Capital Budget Process Committee comprised of the
Capital Improvements Office, Department of Public Works, Planning Department, Fire
Page 71 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIP
September 25, 2017
Page 2
Department, Parks and Recreation Department, Parking Department, and Fleet Management
Department, together with the Finance Department and the Office of Budget and Performance
Improvement. The Committee is responsible for reviewing and prioritizing new capital projects
that will be funded in a given fiscal year, and for recommendation of funding allocations from
authorized sources for the prioritized projects. The Committee developed and implemented a
structured committee process for development of the Capital Plan and Budget, including review
criteria projects must meet in order to be considered for funding. Under the Capital Budget
Process Committee process, departments submit proposed new project requests which staff
reviews. Then, there is a sign -off by impacted departments, and a preliminary prioritization of
the projects. The process is reviewed and refined annually by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in February
2008, the process was modified to allow for early input to the prioritization process by the
Commission, subject to the availability of funds. Under the revised process, a preliminary list of
unfunded projects is presented to the Commission or the Finance and Citywide Projects
Committee, providing the opportunity for input and prioritization. This is consistent with the
process for Commission input regarding operating budget priorities and the format used is
similar to that used to seek guidance on operating budget priorities in prior years.
Capital funding priorities were discussed at the budget briefings at the Finance and Citywide
Projects Committee meetings held on June 16, 2017, July 10, 2017, and July 21, 2017. The City
Manager, Assistant City Managers, the Capital Improvement Project Office Director, other
Department Directors, and other City staff were available to discuss specific projects and
respond to the Committee's questions.
At the first budget briefing on June 16, 2017, Staff presented the preliminary list of unfunded
projects that were being requested including projects that the Administration proposed for
funding subject to the availability of funds. A summary of the changes requested by the
Committee to the preliminary prioritization sheet throughout the three Finance and Citywide
Projects Committee budget meetings are listed below (sorted by funding source):
Transportation Fund
• Added funding for the Nautilus Neighborhood Traffic Calming / Complete Streets -
Phase I project in the amount of $355,500, the scope of which will be refined through
further input from the Homeowners' Association.
Capital Renewal and Replacement Fund
In FY 2017/18, it is recommended that the renewal and replacement voted millage rate remain
flat, and be set to 0.0235 which will generate $721,000 for renewal and replacement projects in
FY 2017/18. Based on direction given by the Committee, the following projects were
recommended to be added to the FY 2017/18 budget:
• Fire Station # 4 Kitchen Equipment Renewal - $41,849
• Fire Station #3 Kitchen Equipment Renewal- - $30,000
• Lifeguard Stand Replacements - $141,189
Page 72 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18— 2021/22 CIP
September 25, 2017
Page 3
Cultural Arts Council Endowment Fund
• Added $800,000 in funding for the Collins Park Rotunda/ Performing Arts Venue project
to the FY 2017/18 budget.
Fees in Lieu of Parking Fund- North Beach
• Removed all proposed funding for the Parking Garage at Biscayne Beach project, and
added funding in the amount of $600,000 for the Surface Lot at Biscayne Beach to the
FY 2017/18 budget.
RDA (Non -TIF) Fund
• Added $6,865,154 in funding for the Lincoln Road Washington Avenue to Lenox Avenue
project to the FY 2017/18 budget.
Pay -As- You -Go (PAYGO) Fund
• Added $91,000 in funding for the Fairway Park Artificial Turf Soccer Field, Drainage &
Playground Replacement project to the FY 2017/18 budget.
• Added $386,000 in funding for the Baywalk- South Bay Club, Bayview Terrace, Bay
Garden Manor project to the FY 2017/18 budget.
• Added $143,000 in funding for the Normandy Ilse Park Turf Replacement project to the
FY 2017/18 budget.
South Beach Quality of Life (SB QOL) Fund
• Added $148,779 in funding for the 5th Street Flyover Lighting Enhancement project to
the FY 2017/18 budget.
• Added $170,000 in funding for the MXE Security Cameras, through a realignment of
funds in the Ocean Drive Extended Sidewalk Projects - Western Sidewalks project.
• Added $75,000 in funding for the Soundscape Park Air Conditioning System
Replacement project to the FY 2017/18 budget.
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Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIF
September 25, 2017
Page 4
North Beach Quality of Life (NB QOL) Fund
• Added $553,467 in funding for the North Beach Yard project to the FY 2017/18 budget.
• Added $159,600 in funding for the Streetlighting Improvements project to the FY
2017/18 budget.
• Added $654,000 in funding for the Rue Vendome Public Plaza project to the FY 2017/18
budget.
• Added $433,000 in funding for the North Beach Bandshell Canopy Tent project to the FY
2017/18 budget.
• Removed funding in the amount of $159,600 from the Lifeguard Stand project, as the
Capital Improvement department opined that the other dollars proposed to replace the
remaining stands in FY 2017/18 are sufficient.
2003 Parks General Obligation Bond (GOB) Fund
• Added $50,000 in funding for the South Pointe Park Splash Pad Rubber and Drainage
project to the FY 2017/18 budget.
• Added $80,000 in funding for the Mid -Beach Park Restroom Renovation Project to the
FY 2017/18 budget.
Stormwater Projects - Miami Dade County ILA Fund
• Added $650,000 in funding for the Shane Watersports Seawall project to the FY 2017/18
budget.
Parking Operating Fund
• Added $250,000 in funding for the Crespi Park Angle Parking Spaces project to the FY
2017/18 budget.
Other Changes
The following changes are recommended by the City Administration based on further refinement
of the Budget and Capital Improvement Plan, as well as additional project requests from
departments subsequent to the July 26, 2017 City Commission Meeting (sorted by funding
source):
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Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIP
September 25, 2017
Page 5
Miami City Ballet Fund
• Added $25,000 in funding for the Miami City Ballet HVAC Coil Replacement project to
the FY 2017/18 budget.
Half Cent Transit Surtax - County Fund
• Added $480,000 in funding for the Enhanced LED Crosswalks project to the FY 2017/18
budget.
Capital Projects Financed By Other Funds
• Reduced the FY 2018/19 programmed funding for the North Shore Open Space Park
Redevelopment project by $137,134 to tie to the remaining balance of funds which will
be available from the 8701 Collins Avenue Development Agreement. The goal is the
identify another funding source during the FY 2018/19 budget development process.
Pay -As- You -Go (PAYGO) Fund
• Added $100,000 in funding for the 72nd Street Park & Parking Structure - Civic Center
Component project to the FY 2017/18 budget.
• Added $400,000 in funding to the Espanola Way Conversion between Washington
Avenue and Drexel project, using $56,000 in PAYGO fund balance, $97,000 in SB QOL
fund balance, and the realignment of $247,276 from the Beach Access Control Gates
project (previously appropriated from SB QOL funds).
• Combined FY 2018/19 programmed funding for the Concrete Repair Sidewalk /Curb &
Gutter project with the Sidewalk Repairs project, for a total of $470,000.
Capital Reserve Fund
• Added $395,492 in funding for the Altos Del Mar project to the FY 2017 /18 budget, as
the price submitted by the lowest bidder on this project has exceeded the appropriated
budget.
South Beach Quality of Life Fund
• Reduced $333,000 in funding for the Flamingo Park project to the FY 2017/18 budget,
due to the lack of a current funding source. The goal is to realign funding to this project
during FY 2017/18 from completed projects currently funded from the existing General
Obligation Bond dollars.
Page 75 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIP
September 25, 2017
Page 6
North Beach Quality of Life Fund
• Added $100,000 in funding for the 72nd Street Park & Parking Structure - Parks
Component project, through a realignment of funds in the Kayak Launch Docks
project.
2015 RDA Bond Convention Center Project Fund
• Added $6,000,000 in funding to the Convention Center Renovation project, through a
realignment of funds in the Convention Center Park and Convention Center - Carl Fisher
projects in the amount of $5,000,000 and $1,000,000 respectively.
RDA South Pointe Capital Projects Fund
• Added $585,000 in funding for the South Pointe Park Exterior Lighting project to the FY
2017/18 budget.
• Added $100,000 in funding for the South Pointe Remediation project to the FY 2017/18
budget. This will be used to fund legal expenditures related to this project.
Proposed Future Water and Sewer Bond Fund
Made the following adjustments based on the updated capital plan for the Water and Sewer
Bond document:
• Added $59,019 in FY 2021/22 programmed funding for the Water Meter Replacement
Program.
• Reduced FY 2018/19 programmed funding for the La Gorce Neighborhood Improvement
project in the amount of $297,347.
• Added $500,000 in FY 2018/19 programmed funding for the Waste Water Pump
Stations Rehabilitation project to the FY 2017/18 budget.
Stormwater Operations Fund
• Added $628,603 in funding to the City Center Commercial District Bid Pack B project
(19th Street Pump Station), through the realignment of funds in the Normandy Isle Phase
II project in order to install an emergency generator in the south west corner of the Miami
Beach Botanical Garden property.
Page 76 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 - 2021/22 CIP
September 25, 2017
Page 7
Stormwater Bond Fund
• Added $132,000 in funding to the City Center Commercial District Bid Pack B project
(19th Street Pump Station), through the realignment of funds in the Bayshore Bid Pack D
Sunset Island 3 & 4 project in order to install an emergency generator in the south west
corner of the Miami Beach Botanical Garden property.
Pennsylvania Avenue Garage and Parking Bond Funds
• Combined funding previously appropriated to the Closed Circuit Television System and
the Garage Security Camera System projects.
SOURCES OF FUNDS
The Final FY 2017/18 Capital Budget totals $59.81 million. There are various sources of
funding; the major sources of funding include the Parking Operations Fund (19 %), RDA Non -TIF
Fund (11 %), Fees in Lieu of Parking Fund (9 %), and Concurrency Mitigation Fund (9 %).
FY 011/1 "O R l 01 V NUl: $59.8 l lll*,LION
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The success of any capital plan depends on the close coordination of the physical plan with a
financial plan. Projects may be financed through a "Pay -As -You Go" capital component based
on transfers from the General Fund, although these are often challenging to fund as they must
compete with recurring operating requirements.
Page 77 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIF'
September 25, 2017
Page 8
For this reason, the City has a financial goal of funding at least 5 percent of the General Fund
operating budget as transfers for capital projects (Pay -as- You -Go) and capital projects
contingency. The purpose of this goal was multi - faceted:
1. To provide flexibility in the operating budget that would allow the budget to be reduced
without impacting services during difficult economic times;
2. To ensure that the City funds needed upkeep on our General Fund facilities, and right -
of -way landscaping, lighting, etc.
3. To provide a mechanism to address additional scope of small new projects prioritized by
the community and the Commission instead of having to delay these for a larger General
Obligation Bond issue; and
4. To provide contingency funding so that projects where bids were higher than budgeted
did not have to be delayed, especially during a heated construction market where delays
often lead to further increases in costs.
The FY 2017/18 Budget and Work Plan provided for continual improvements and maintenance
of our facilities and neighborhoods infrastructure by appropriating $2.4 million from the General
Fund as Pay -as- you -go funds to be used for new Pay -as- you -go eligible projects.
Additional means of financing of capital projects include the following:.
• Borrowing money through the sale of bonds authorized by voters — General Obligation
Bonds (G.O. Debt). General Obligation Debt is the debt service funding required for voter -
approved bonds issued with the belief that a municipality will be able to repay its debt
obligation through taxation or revenue from projects. No assets are used as collateral.
Funds in this category include:
o Gulf Breeze Bond Funds — Other (Loan Pool)
o RCP — 15M Bond — 1997 Parks, Recreation and Culture GO Bond
o 1999 GO Bonds — Neighborhood Improvements
o 1999 GO Bonds — Parks & Beaches
o 2003 GO Bonds — Fire Safety
o 2003 GO Bonds — Parks & Beaches
o 2003 GO Bonds — Neighborhood Improvements
• Borrowing money through the sale of bonds paid for by pledging a specific revenue stream
— Revenue Bonds
o Water and Sewer Gulf Breeze Loan 2010 Series
o Gulf Breeze 2006 (Water and Sewer)
o Water and Sewer Bonds 2000
o Water and Sewer Bonds 1995
o Stormwater Bonds 2000
o 1997 Parking System Revenue Bonds
o 2010 Parking Bonds
o 2011 Stormwater Bonds
o 2015 Stormwater Bonds
o Proposed Future Stormwater Bonds
o Interest on Stormwater Bonds
o Proposed Future Water & Sewer Bonds
Page 78 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 C!P
September 25, 2017
Page 9
o Interest on Water & Sewer Bonds
o 2015 RDA Bonds
o 2015 Resort Tax 1% Bonds
o 2015 Parking Revenue Bonds
• Loans for Energy Savings Projects whereby the financing is secured by the by the costs
savings that will be generated by the project
• Equipment Loans /Leases — used to fund capital equipment such as cars, trucks, and heavy
equipment
• Federal, State and County Grant Aid Programs. Funding sources in this category include
the following:
o HUD (Housing and Urban Development) Section 108 Loan
o Grants — 303 — including grants from state, federal and local agencies
o Miami -Dade County Bond (County GO)
o Federal Emergency Management Agency (FEMA)
• Special Revenue Fund which by law may only be used for specific purposes, funding
sources in this category include the following:
o The Resort Tax Fund is supported primarily by taxes levied on hotel, motel, rooming
house and short term apartment room rents as well as on food and beverages sold at
retail in any restaurant, as authorized by State Statute, and is used to fund tourism -
eligible expenditures. A specific component of this Fund (the 1% Quality of Life Fund) is
used to support tourism- eligible capital projects in north, south and mid -beach that
improve the quality of life of the community
o Parking Impact Fees
o Concurrency Mitigation Fund
o Half -Cent Transit Surtax
o Local Option Gas Tax
o Convention Development Tax
o Information and Communications Technology Funds
o 911 Emergency Funds
o Art in Public Places Fund
o Building Technology Fund
• Enterprise Fund Revenues which are derived from operations that are financed and
operated in a manner similar to private businesses. The criteria used to determine if an
operation should be an enterprise fund includes: 1) that it generates revenues; 2) that it
provides services to the community; and 3) that it operates as a stand -alone entity, without
subsides from taxes etc. The City's Enterprise Fund Departments are: Convention Center,
Sanitation, Stormwater, Water, Sewer, and Parking. In some cases, operating funds are
advanced of bond sales and are repaid when the bonds are sold. Capital funding sources in
this category include the following:
o Water & Sewer Enterprise Fund
o Sanitation Enterprise Fund
o Parking Operations Fund
o 7th Street Garage Fund
o Stormwater Enterprise Fund
Page 79 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIP
September 25, 2017
Page 10
o Convention Center Fund
• Internal Service Funds which are completely offset by revenues received from the General
Fund and Enterprise Fund Departments. The City's internal Service Fund Departments are
Information Technology, Central Services, Risk Management, Property Management, and
Fleet Management.
• Other miscellaneous funding sources include
o Capital Projects not Financed by Bonds /Reallocation of Bonds — Other Capital
Projects /Capital Replacement Fund — reflecting funding from smaller miscellaneous
sources
In addition, the City of Miami Beach Redevelopment Agency is a separate entity, whose
Chairperson and Board of Directors are also the City's Mayor and City Commission. Capital
projects. Capital projects funded by the Redevelopment Agency promote economic
development within the City Center Redevelopment District.
Further, revenues associated with the expiration of the South Pointe Redevelopment District
(previously part of the Miami Beach Redevelopment Agency) are also used to fund capital
projects. The South Pointe redevelopment district was the most successful redevelopment
district in the State of Florida. Assessed values increased from $59 million when the district was
established in 1976 to almost $2,2 billion as of January 1, 2005.
With the expiration of the district, and pursuant to the 2001, 2003, and 2015 amendments to the
Convention Development Tax (CDT) Interlocal Agreement with Miami -Dade County, additional
intergovernmental revenues are received from Miami -Dade County for a limited number of years
to be used for projects and to offset CDT or municipal resort tax type eligible expenditures
Citywide.
The CIP reflects funding for projects both prior to the expiration of the South Pointe
Redevelopment District that have not yet been completed, as well as the new funding sources
with the expiration of the South Pointe Redevelopment District.
• South Pointe RDA
• City Center RDA Capital Fund
• MDC CDT Interlocal — Convention Development Tax or Resort Tax Eligible Projects
• South Point Capital
• RDA — Garage Fund
Page 80 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIP
September 25, 2017
Page 11
OVERVIEW OF FINAL FY 2017/18 — FY 2021/22 FIVE YEAR CAPITAL IMPROVEMENT
PLAN
The Capital Budget for FY 2017/18 totals $59,812,155 and will be appropriated on October 1,
2017 when approved by the Commission. Projects will address many needs in different areas
of the City including: neighborhood enhancements such as landscaping, sidewalk restoration;
traffic calming; roadway and bridge resurfacing and reconstruction; water, sewer, and drainage
system improvements; park construction, renovation and upgrades; renovation of seawalls;
parking lot and garage renovation, construction /renovation of public facilities; and vehicle
replacement. The following tables summarize the proposed capital expenditures by funding and
program source.
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The FY 2017/18 — FY 2021/22 Capital Improvement Plan for the City of Miami Beach is a five -
year plan for public improvements and capital expenditures by the City. This document is an
official statement of public policy regarding long - range physical development in the City of
Miami Beach. The Capital Improvement Plan has been updated to include projects that will be
active during FY 2017/18 through FY 2021/22.
The Capital Improvement Plan has also been updated to include additional funding sources that
have become available, changes in project timing, and other adjustments to ongoing projects as
they have become better defined including projects that have been reconfigured, re- titled,
combined with or separated from other projects and /or project groupings. These adjustments
have no fiscal or cash impact and are as a result of a comprehensive review of the program to
Page 81 of 183
Resolution Adopting The FY 2017/18 Final Capital Budget and FY 2017/18 — 2021/22 CIP
September 25, 2017
Page 12
insure that our plan accurately reflects all project budgets, funding sources and commitments.
The Capital Improvement Plan also contains information on appropriations prior to FY 2017/18
for ongoing /active projects, as well as potential future appropriations beyond FY 2021/22. In
conjunction with the development of the FY 2017 /18 Capital Budget and Capital Improvement
Plan, the City began to develop a list of potential projects that may be funded in the future,
including projects that have been approved as part of a plan but not yet sequenced or approved
for funding.
The following table shows a summary of the Five -Year Capital Improvement Plan by program
area as well as prior year funding for ongoing projects, and funding requirements for desired
projects with no anticipated funding, for the FY 2017/18 Capital Budget and the FY 2017/18 —
FY 2021/22 Capital Improvement Plan.
ART IN PUBLIC PLACES
BRIDGES
COMMUNITY CENTERS
CONVENTION CENTER
ENVIRONMENTAL
EQUIPMENT
GENERAL PUBLIC BUILDINGS
GOLF COURSES
LIGHTING
MONUMENTS
PARKING
PARKING GARAGES
PARKING LOTS
PARKS
RENEWAL & REPLACEMENT
SEAWALLS
STATE GRANT
STREET/ SIDEWALKS STREESCAPE
TRANSIT/ TRANSPORTATION
UTILITIES
7,412,797 875,334 8,288431
13,086,974 - - 13,086,974
102,600 - - - - - 102,600
623,005,006 - 623,005,006
7,288,127 138,724 3,220,000 220,000 5,214,000 220,000 16,300,851
25,341,662 4,649,057 29,990,719
23,261,763 1,587,467 18,931,000 12,994,000 56,774,230
5,725,190 - - - 5,725,190
3,666,685 800,979 12, 833,000 12, 833, 000 12, 500, 000 12, 500, 000 55,133, 664
322,000 279,000 62,000 663,000
250,000 - 250,000
44,533,514 12,540,785 45,895,000 - - 102,969,299
3,688,650 600,000 - - 4,288,650
48,632,084 12,108,963 8,723,860 - 69,464,907
24,273,767 9,689,841 3,465,000 1,815,000 1,610,000 248,000 41,101,608
29,110,822 650,000 - 29,760,822
7,500,000 - 7,500,000
402,932,335 7,331,430 90,629,653 8,120,000 110,957,000 117,834,000 737,804,418
68,819,801 8,208,575 7,480,658 1,768,000 3,821,000 90,098,034
63 681888 102,000 22 521,500 10 581,000 250,000 309,019 97445 407
x_.x. 1
The graph below shows the major project types with funding proposed and programmed in the
FY 2017/18 FY 2021/22 Capital Improvement Plan. The largest proposed and programmed
investments are in the streets and sidewalks (57%), parking garages (10%), and lighting (9 %)
throughout the next five years.
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Resolution Adopting The FY 2017 /18 Final Capital Budget and FY 2017/18 - 2021/22 CIP
September 25, 2017
Page 13
FY 2017/18 -FY 2021/22 CAPITAL IMPROVEMENT
PLAN: $587.3 MILLION
M ART IN PUBLIC PLACES
BRIDGES
ai COMM UNi y CENTERS
* CONVENTION CENTER
* ENVIRONMENTAL
N EQUIPMENT
*GENERAL PUBLIC BUILDINGS
Wl GOLF COURSES
9a LIGHTING
*MONUMENTS
in PARKING
14 PARKING GARAGES
%PARKING LOTS
* PARKS
RENEWAL & REPLACEMENT
*SEAWALLS
L7 STATE GRANT
OVERVIEW OF FY 2017/18 CAPITAL BUDGET (ONE -YEAR CAPITAL BUDGET)
The FY 2018 -2022 Capital Plan Funding Summary (Attachment A) sorts the projects in the
Capital Improvement Plan for FY 2017/18 - 2021/22 and the Capital Budget for FY 2017/18 by
funding source (revenue). As seen in the following graph, the Parking Operations Fund brings
in the largest portion (19 %) of revenue for FY 2017/18 capital projects.
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The FY 2018 -2022 Capital Improvement Plan by Program (Attachment B) sorts the projects in
the Capital Improvement Plan for FY 2017/18 - 2021/22 and the Capital Budget for FY 2017/18
by Program (expenditure). The largest proposed investments are in parking (21%) and parks
(20 %).
FY 201'7/ 8 CAPITAL BUDGET: $59,8 IIIIILLIt N
PROJECT HIGHLIGHTS BY PROGRAM AREA
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The Art in Public Places (AiPP) Ordinance (Ordinance No. 95- 2985) was adopted in 1995. The
ordinance was created to "enhance the aesthetic environment of the City of Miami Beach by
including works of art on public property within the City and in City construction projects." The
AiPP Ordinance was amended in May 2004 to clarify the definition of terms for eligible
construction projects for funding as well as the policy and procedures for appropriations. The
AiPP Guidelines were also adopted by the City Commission at that time.
The AiPP program is funded by 11/2% of all hard costs of City projects, including new
construction, additions, and costs for construction of joint private /public projects. The fund is
used for the commission or acquisition of works of art; conservation and maintenance of works
of art; research and evaluation of works of art; printing and distribution of related materials; and
administration.
The One -Year Capital Budget includes $875,334 for four (4) proposed projects at the Miami
Beach Convention Center, Flamingo Park, Fire Station #2, and Lummus Park. Prior Years
include previous funding for Soundscape Park and the Miami Beach Convention Center.
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Bridges
Bridge repair projects are prioritized and funded based upon inspections by the Florida
Department of Transportation, which ensures the safety of all bridges statewide. Other factors
are also considered when determining the condition of a bridge, such as its load capacity. It is
the City's responsibility to ensure that bridges are repaired in order to be safe for the motoring
public. Pedestrian bridges are also included in this category which is the City's responsibility to
maintain.
Prior Years includes $12.3 million for the West Avenue Bridge over Collins Canal, $558,564 for
Bridge Repairs, and $180,000 for the 81st Street Pedestrian Bridge Are.
Community Centers
The City's Parks & Recreation department previously operated three recreation centers, the
Scott Rakow Youth Center, North Shore Youth Center, and 21st Street Recreation Center.
During FY 2016/17, the City undertook the operations at the North Shore Tennis Center.
Prior Years includes $102,600 for the North Shore Bandshell Stage /Sound System project.
Environmental
Environmental projects in the CIP cover a range of projects including beach access gates, canal
enhancement projects, tidal flooding mitigation, lighting for the Beachwalk, recreational
greenways, and improvements to the City's Botanical Garden Center.
The One -Year Capital Budget and adds $386,000 for the Baywalk -South Bay /Bayview Terrace
project, which will require additional funding of $4.9 million in FY 2021. There are a significant
number of projects that have been appropriated in Prior Years including $3.0 million for the
Citywide Tidal Flooding Mitigation project, $2.7 million for the Middle Beach Recreational
Corridor Phase III, $690,000 for the Restorative Tree Well Phase IV Ocean Drive project,
$490,633 for the Citywide Dune Restoration and Enhancement project,$292,000 for the
Restorative Tree Well Treatment Phase III project, $150,000 for the Lincoln Road Landscaping
project, $142,724 for the Beach Access Control Gates project, and $48,539 for the Baywalk
Phase I project, which needs additional funding in FY 2019. The Restorative Tree Well-
Citywide project is programmed at $220,000 annually beginning in FY 2019.
Equipment
The capital equipment section, of the CIP includes the purchase of major capital equipment,
parking equipment, fleet, light equipment, and information technology equipment related
acquisitions.
The One -Year Capital Budget totals $4.6 million, and includes major projects such as the $2.1
million for the Public Safety Viper System and $1.1 million for the Garage Security Camera
System. Prior year funding totaled $25.3 million and included the Munis /Energov Technology
project, the Revenue Control Eqp Phase I project, and the replacement of the Permits Plus
Software.
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General Public Buildings
The One -Year Capital Budget totals $1.5 million. Key projects funded in FY 2017/18 include
$591,000 for the North Shore Park Restroom Renovation, $553,467 for the North Beach Yard
and $443,000 for the North Sure Bandshell Tent. Future funding needs include $21 million for
Fire Station #1 and $8.9 million for the 555 17th Street Building Replacement.
Golf Courses
The City operates the Miami Beach Golf Club, the Normandy Shores Golf Club, and provides
limited services to the Par 3 Golf Course. The Miami Beach and the Normandy Shores Golf
Clubs are funded from the General Fund with all revenues generated from the golf clubs going
to the City to off -set operational expenses and debt service. The City's golf courses/ clubs are
managed and operated by Professional Course Management (PCM) on behalf of the City.
Lighting
Improving lighting throughout the city consistent with Lighting and Crime Prevention Through
Environmental Design (CPTED) principles was prioritized during the FY 2015/16 budget
process. The One -Year Capital Budget includes $0.8 million for continued Street Lighting
Improvements citywide.
Monuments
The One -Year Capital Budget includes $0.279 million for the Flagler Monument Solar
Illumination project.
Parking, Parking Garages, and Parking Lots
The City manages and operates 67 surface parking lots and ten (10) garages, including the
recently constructed Sunset Garage. There are a total of 8,424 metered spaces both on- and
off - street and 23 residential parking permit zones citywide. The CIP programs provide funding
for on- going maintenance of facilities which includes renovation of parking lots that are
anticipated to provide additional parking spaces when complete.
The FY 2017/18 Parking Garage program includes $7.7 million to add funding to existing
projects, including $5.9 million for the West Avenue Intercept garage, $1.4 million for the garage
at 2660 Collins Avenue and $6.1 million for the garage at Collins and 139" Street. $500,000 is
budgeted for the 72nd Street Park and Parking Structure in FY 2017/18, with additional funding
in the amount of $38,595,000 needed in FY 2018/19. Parking Lot program includes $600,000 to
construct a surface lot at Biscayne Beach.
Parks
The City maintains the appearance of the gateways to the City, all municipal parks, buildings
grounds and City controlled medians, swales landscape areas including the management of the
City's urban forest and the landscape maintenance contracts for the entire City's parking
facilities.
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The One -Year Capital Budget for Parks totals $12.1 million and includes $0.77 million for the
Brittany Bay Park, $1.8 million for the Flamingo Park, $4.3 million for the North Shore Open
Space Park Redevelopment project, and $2.5 million for the Maurice Gibb Park Remediation.
Renewal and Replacement
Fiscal Year 2011/12 was the first year that new and existing capital renewal and replacement
projects were included in the capital improvement plan and capital budget.
Prior to FY 2004/05, the City made significant investment in the routine maintenance of its
assets as well as funding major capital projects, bringing on line miles of sidewalks and curbing;
additional streetlights; new parks and park facilities, new Fire station facilities, etc. However,
maintenance of the capital investments competed with General Fund services and routine
maintenance, with the result that funding levels did not provide for major capital renewal and
replacement projects. As a result, these projects often were deferred many years beyond the
useful life of the capital component requiring replacement or renewal, in some cases until the
point where an entire capital project is required for major improvements.
To ensure that renewal and replacement of General Fund assets are funded and addressed
when needed, in FY 2004/05, the City of Miami Beach established a dedicated millage for
renewal and replacement funding to be used for capital projects that extend the useful life of the
City's General Fund assets to be used exclusively to provide for renewal and replacement of
capital items related to our facilities and infrastructure over and above routine maintenance. The
following restrictions regarding the fund were established at the time that the dedicated funding
was created:
• Projects must meet the following criteria for funding:
o Projects that extend the useful life of a City of Miami Beach general fund asset by at
least 5 years with a threshold value of at least $25,000; for example the replacement a
major component of the asset such as roofs, HVAC systems, electrical systems, fire
alarm systems, sprinkler systems that due to significant deterioration would constrain the
remaining useful life of the asset, OR
o Projects that significantly reduce future maintenance cost over the remaining life of the
asset providing for a reduction in future maintenance costs that are greater than the cost
of the project.
• The Mayor and Commission may authorize additional uses of the funds for unforeseen or
unanticipated events affecting life, health, property or public safety subject to a five- sevenths
(5/7) vote.
• Appropriation of project specific expenditures from the General Fund Capital Renewal and
Replacement Fund shall be included in the City Manager's annual proposed budget, to be
approved by the Mayor and City Commission annually during the City's second public
hearing on the budget.
• Interest earnings that accrue in the General Fund Capital Renewal and Replacement Fund
shall be included in the appropriation for the Fund in the following fiscal year.
• Changes among project specific appropriations may be authorized by the City Manager to
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the extent that no new projects are added and the total annual allocation is not exceeded.
• During a fiscal year, changes to the total allocation and changes to the list of projects to be
funded from the General Fund Capital Renewal and Replacement Fund shall require prior
approval and authorization by a majority of the City Commission. Excess project specific
appropriations not required will be available for re- appropriation the following year.
• Project specific appropriations that are not expended in a given fiscal year shall remain in
the General Fund Capital Renewal and Replacement Fund for the life of the project.
At the same time, the City established a systematic approach to identify renewal and
replacement needs. City facilities are inspected at least once every five years to determine
current renewal and replacement needs as well as projected replacement dates for all of the
major Building components. A Facility Condition Index Rating (FCI) is assigned to each facility
based on the total value of existing requirements divided by the current replacement value of
the building. Based on industry standards ratings are assigned as follows:
• 0.00 to 0.10 Excellent
• 0.11 to 0.21 Good
• 0.122 to 0.32 Fair
• Greater than 0.33 Poor
Facilities that have high public usage have a goal of "Excellent ", while all other facilities have a
goal of "Good ". Renewal and replacement projects for facilities that are not supported by the
General Fund are funded from available cash balances in the respective Internal Service or
Enterprise Funds, e.g. Fleet, Sanitation, Property Management, Water, Sewer, Stormwater,
Parking, and Convention Center. City Center Redevelopment Area (RDA) projects are funded
through the City Center RDA budget
The FY 2017/18 dedicated millage of 0.0235 mills is projected to generate $721,000 for the
General Fund Capital Renewal and Replacement Fund. Internal Service Funds, Enterprise
Funds and Special Revenue Funds also provide sources of funding for non - General Fund
Renewal and Replacement Projects.
Seawalls
The One -Year Capital Budget includes $650,000 for the Shane Watersport Seawall project.
Street /Sidewalk /Streetscape Improvements
Projects within neighborhood areas are combined to create a single project that addresses the
neighborhood needs for infrastructure upgrades (including upgrades to underground water,
sewer and stormwater infrastructure), traffic flow improvements, street lighting and landscaping
enhancements.
The One -Year Capital Budget totals $7.3 million, primarily for the Lincoln Road Washington Ave
to Lenox Ave project in the amount of $6.8 million. Prior Year appropriations total $307.6 million
and include several key projects such as Bayshore Neighborhood, Biscayne Pointe
Neighborhood Improvements, City Center Commercial District BP9B, Venetian Neighborhood
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Improvements, Lincoln Road Connectors, and South Pointe Improvements. $7.0 million will be
needed for the Lincoln Road Washington Ave to Lenox Ave project in FY 2018/19.
Transit /Transportation
The City is responsible for.the management of transportation and traffic engineering services,
including coordination with the County for the provision of transit service; coordination and
funding of the South Beach Local, the most successful bus circulator in the County, design and
implementation of traffic mobility improvements, coordination of the shared -bike program, and
implementation of the Bikeways Master Plan. Along with, and related to, growth management,
traffic flow continues to be one of our community's major concerns.
The One -Year Capital Budget totals $8.2 million, which includes $5.5 million for the Intelligent
Transportation & Smart Parking System, $580,000 for the Signalization Alton Rd and 4th St,
$480,000 for Enhanced Crosswalks, and $430,000 for Royal Palm Neighborhood Greenway.
FINANCING
A number of capital financing transactions are reflected in the Capital Improvement Plan
including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer Revenue
Bonds, Gulf Breeze Loans and an Equipment Master Lease.
In 1995, the City issued $59 million in Water and Sewer Revenue Bonds. In 1997, the City paid
$15 million for the 1996 authorized General Obligation Bonds to construct, renovate and rebuild
parks and recreation facilities within the City's park system.
In 2000, the City issued the initial $30 million of the authorized $92 million 1999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations and
related facilities; improve recreation and maintenance facilities for parks and beaches; and
improve neighborhood infrastructure. In 2000, the City also issued $54,310,000 in Water and
Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. In addition, the City was
granted a $4 million Section 108 U.S. Housing and Urban Development Loan for improvements
to neighborhood streets, North Shore Park and Youth Center.
In 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing $15
million for the renovation and improvement of two City owned golf courses and their related
facilities. The City issued the remaining $62,465,000 of the referendum approved $92 million
General Obligation bonds in July 2003 for improving neighborhood infrastructure in the City.
Further, in 2006 and 2010, the City executed loan agreements with the City of Gulf Breeze,
Florida, providing an additional $24 million and $30 million for water and sewer projects,
respectively.
Based on current project schedules, additional water and sewer, and stormwater financing,
previously anticipated for FY 2007/08 are now financed over a series of years. The FY 2007/08
Capital Budget and CIP anticipated $47.8 million in new water and sewer financing and $79.7
million in new stormwater financing. In 2006 and 2010, the City executed loan agreements with
the City of Gulf Breeze, Florida, providing an additional $24 million and $30 million for water and
sewer projects, respectively. In FY 2008/09, a line of credit was issued and was being used to
fund projects in advance of issuing water and sewer and storm water bonds. Under this
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approach, the City uses the line of credit in order to have the necessary funding capacity to
enter into new projects. This also allows the City more time to both build the necessary rate
capacity to issue additional tax- exempt bonds through rate increases and also spend down the
current committed but unspent bond proceeds. This phased approach provides the City with
more time to refine the cost estimates for projects planned to be in construction prior to
issuance of bonds. In FY 2011/12, approximately $50 million in stormwater bonds were issued
replacing funding for projects previously funded by the line of credit. In FY 2014/15,
approximately $100 million in stormwater bonds were issued as part of the first of three $100
million bonds to upgrade the City's stormwater system.
On December 15, 2015, the City issued $164,920,000 in Resort Tax Revenue Bonds, Series
2015. These Series of bonds are being issued by the City for the purpose of providing funds to
(1) finance a portion of the costs of acquiring and constructing renovations to the Miami Beach
Convention Center and related improvements, and (ii) pay the costs of issuing the Series 2015
bonds.
On December 15, 2015, the City issued $58,825,000 in Parking Revenue Bonds, Series 2015.
These Series of bonds are being issued by the City for the purpose of providing funds to (i)
finance a portion of the costs of acquiring and constructing a new parking facility and
improvements to a surface parking lot to serve the City's Convention Center, and (ii) pay the
cost of issuing the Series 2015 bonds.
On December 15, 2015, the RDA Agency issued $286,245,000 in Tax Increment Revenue and
Revenue Refunding Bonds, Series 2015A and $35,850,000 in Tax Increment Revenue
Refunding Bonds, Taxable Series 2015B. The Series 2015A bonds will be used, together with
certain other legally available moneys of the Agency, to (i) provide for the current refunding of all
the outstanding Series 2005B bonds, (ii) finance certain costs of acquiring and constructing
renovations to the Miami Beach Convention Center and certain other improvements, and (iii)
pay costs of issuance of the Series 2015 bond and refunding the outstanding Series 2005B
bonds. The Series 2015B will be used to (i) provide for the advance refunding of all the
outstanding Series 1998 bonds, (ii) provide for the current refunding of all the outstanding
Series 2005A bonds, and (iii) pay costs of issuance of the Series 2015B bonds and refunding
the outstanding Series 1998A bonds and the outstanding Series 2015A bonds, including the
portion of the premium allocable to the Series 2015B bonds for the reserve policy.
Depending on cash flow, Water and Sewer bonds and Stormwater bonds may be issued in FY
2017/18. Historically there has been a phased approach for the issuance of water, sewer and
stormwater financing. Under this approach, the City has accessed a line of credit to allow the
City to have the necessary funding capacity to enter into new projects, while allowing the City
more time to both build the necessary rate capacity to issue additional tax - exempt bonds
through rate increases and also spend down the current committed but unspent bond proceeds.
PROPOSED 2018 G.O. BOND PROGRAM
At their July 21, 2017 meeting, the Finance & Citywide Projects Committee provided direction to
move forward with development of a Proposed 2018 General Obligation (G.O.) Bond program.
The Committee recommended that the necessary voter referendum for general obligation bonds
take place on November 6, 2018, which is the date of the general election. In addition, the
Committee recommended that the Commission's miilage vote to fund the debt service
associated with the bond program take place in advance of the voter referendum on September,
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2018 in order to expedite the issuance of the bonds and accelerate implementation of the
capital projects in the bond program.
The Proposed 2018 General Obligation (G.O.) Bond Program will be developed over the coming
year and consists of the following steps:
Identify Potential Projects — This step includes compiling a wish list of projects from
various sources including staff and the community. Over $300 million in potential
projects have been identified to date.
• Size of Bond Program and Propositions — Based on the amount on the needs in the
community and the affordability of the necessary debt service, the overall dollar amount
of the proposed 2018 G.O. Bond Program would be set along with amounts for each
proposition or ballot measure (for example, $200 million bond program with $50 million
for Parks & Beaches).
• Prioritization of Projects — Next, the wish list would be prioritized to fit within the overall
proposed 2018 G.O. Bond Program dollar amount within each of the propositions or
ballot measures. This process could also include community input. The proposed
projects would also be programmed out over the next five years.
• Community Outreach — Since G.O. bond programs have to be approved by voters, a
significant amount of time and energy would be devoted for several months of
community outreach to educate voters regarding the proposed 2018 G.O. Bond
Program.
• Voter Referendum — The actual date of the vote to approve the proposed 2018 G.O.
Bond Program will take place on November 6, 2018. If all or individual ballot measures
are not approved, they would have to be presented to the voters in a subsequent year.
CONCLUSION:
The Administration recommends adopting the Final Capital Improvement Plan for FY 2017/18 -
2021/22 and adopting the City of Miami Beach Final Capital Budget for FY 2017/18.
Attachment A — FY 2018 -2022 Capital Improvement Plan Funding Summary
Attachment B — FY 2018 -2022 Capital Improvement Plan by Program
JLM /JW /TOS
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