2017-30004 ResolutionRESOLUTION NO. 2017 -30004
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A SUPPLEMENTAL WORK ORDER WITH SNIFF
CONSTRUCTION AND DEVELOPMENT, INC., FOR ADDITIONAL WORK
RELATED TO THE NORTH BEACH SENIOR CENTER FACILITY PROJECT IN
THE AMOUNT OF $23,276.31, UTILIZING THE COMPETITIVELY BID
NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE CONTRACT.
WHEREAS, on June 8th, 2016, the City Commission adopted Resolution 2016- 29449,
authorizing the City Manager to approve and execute a supplemental work order with Shiff
Construction and Development, Inc., for replacement of the HVAC system at the North Beach Senior
Center Facility Project, in the amount of $345,682, including contingency, utilizing the competitively
bid National Joint Powers Alliance (NJPA) contract (the "2016 Work Order "); and
WHEREAS, following execution of the 2016 Work Order and coordination with the City's
Office of Capital Improvement Projects (CIP), Shiff Construction and Development, Inc. commenced
the work, which involved the replacement of all existing air handlers and condensing units, including
the relocation and conversion of an existing horizontal unit into a vertical unit; and
WHEREAS, during the course of construction, Shiff Construction encountered unforeseen
conditions, which required retrofitting and relocation of the fire alarm, fire sprinklers, and other work;
and
WHEREAS, in addition, the Administration recommends proceeding with certain City
requested changes to enhance the successful completion of the replacement of the HVAC system at
the North Beach Senior Center, such as installation of new thermostat covers and additional returns
not covered by the 2016 Work Order, and which would require a new supplemental work order; and
WHEREAS, the quote for the additional work is in the amount of $23,276.31; and
WHEREAS, as the City Commission has authorized the Administration to utilize the NJPA
indefinite quantity contract for construction services for projects under $250,000, and as the 2016
Work Order, in the amount of $345,682, exceeded the $250,000 threshold, the proposed
supplemental work order is subject to City Commission approval; and
WHEREAS, CIP and the Gordian Group have reviewed the proposal for the foregoing work,
find it to be fair and reasonable, and recommend that the Mayor and City Commission approve the
supplemental work order, in the amount of $23,276.31, to fully complete the Project.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission approve and
authorize the City Manager to execute a supplemental work order with Shiff Construction and
Development, Inc., for additional work related to the North Beach Senior Center Facility Project in
the amount of $23,276.31, utilizing the competitively bid National Joint Powers Alliance (NJPA)
cooperative contract.
PASSED and ADOPTED this
ATTEST:
AYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
RAFAE E. GRANADO, • TY CLERK L,,
L--- s77)0 /
City Attorney l ).to t)ate
WJAM
BEACH
Resolutions - C7 AE
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 13, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE
AND EXECUTE THE SUPPLEMENTAL WORK ORDER WITH SHIFF
CONSTRUCTION AND DEVELOPMENT, INC., FOR ADDITIONAL WORK
REQUIRED AT THE NORTH BEACH SENIOR CENTER FACILITY PROJECT
UTILIZING THE COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE
(NJPA) COOPERATIVE CONTRACT IN THE AMOUNT OF $23,276.31
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
On June 8th, 2016, the City Commission adopted Resolution 2016 - 29449, authorizing the City
Manager to approve and execute the supplemental work order with Shiff Construction and
Development, Inc., for replacement of the HVAC system at the North Beach Senior Center Facility
Project utilizing the competitively bid National Joint Powers Alliance (NJPA) contract, in the amount
of $345,682, including contingency.
Following the supplemental work order being executed, the Office of Capital Improvement Projects
(CIP) coordinated with Shiff Construction and Development, Inc., and commenced the work which
involved the replacement of all existing air handlers and condensing units including the relocation and
conversion of an existing horizontal unit into a vertical unit.
During the course of construction, unforeseen conditions were encountered, which required
retrofitting and relocation of the fire alarm, fire sprinklers, etc. Also, certain owner requested changes,
such as new thermostat covers and additional returns have been identified, which require a
supplemental work order to successfully complete the replacement of the HVAC system at the North
Beach Senior Center.
The IQC supplemental work order received to perform the additional required work is in the amount
of $23,276.31, (Exhibit A). The supplemental work order was reviewed and analyzed by CIP and the
Gordian Group and was found to be fair and reasonable.
CONCLUSION
The Administration recommends adopting the Resolution.
Page 666 of 2353
Amount 1 $17,030 Account 1 Renewal & Replacemen Fund 125-0820-
000342-26-400-592-00-00-00-61360
Amount 2 $6'240.31 Account 2 Pay As You Go Fund 302-
400-592-00-00-00-61360
Total $23,276.31
Legislative Tracking
Capital Improvement Projects
ATTACHMENTS:
Description
o Resolution
o Exhibit A - Shiff Work Order
CI NB Senior HVAC/4/o1|abka Funds
Page 667 of 2353
EXHIBIT A
Work Order-Signature Document
AN GROUP
Work Order Number.: 036333.02
Work Order Title:
Owner Name,'
Contact:
Phone
NJPA EZIQC Contract No.: FLO6-02912-SCD
New Work Order
X
Modify an Existing Work Order
Work Order Date: 08/04/2017
:Senier Center tjaidad, FiVAC Supplemental
City of Miami Beach
ElizaPethEstevez
305-673-7071
contractor Name::
Contact:
Phone:.
Shiff Construction & Development, Inc.
Justen Shiff
9545242676
Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of NJPA
EZIOC Contract No FL06-022912,SCD,
Brief Work Order Description:
Senior Center Unidad FiVAC Supplemental
Time of Performance Estimated .Start Date:. 06/16/2017
Estimated Completetion Date: 06/5C)/2017
Liquidated Damages Will apply:
Work .Order Firm Fixed Price:: $23,276.3i
Owner Purchase Order Number:
Will not
Approvals
Jimmy L. Morales, City Manager
Date
David Martinez, RE,. CIP Director
Date
Work Order Signature Comment
Page 669 of 2353
Page 1 of 1
8/4/2017
Detailed Scope of Work
TFIE GORDIAN GROUP
To:
Justen Shiff
Shiff Construction & Development; Inc.
1350 NE 56th St-Ste. 100
Fort Lauderdale, FL 33334
9545242575
Date Printed:
Work Order Number:
Work Order Title:
Brief Scope:
August 04, 2017
co8333.02
Senior Center Unidad HVAC Supplemental
Senior center Unfdad HVAC Supplemental
Preliminary
riRevised
From:
Elizabeth Estevez
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
305-673-7071
IX1 Final
ThafolloWing items detail the scope of work as discussed at the site. All requirements necessary to accomplish the: items
set forth below shall be considered part of this scope of work,
Provide additional delivery of equipment to owner's warehouse, provide drywall ceiling In kitchen in lieu of existing
panels, provide return air jumper from kitchen into closet, remove and reinstall exterior decorative. panels to
accommodate re-design of piping, install new louver in AFIU-'2, closet door to provided better return Into cloSet, Retrofit
existing fire alarm system for functionality., relocate sprinkler in way of new duet work, additional labor and materials for the
re-design of the refrigerant and condensate piping for AHU-2 and AHU-3 units, provide T-stat coverS, provide floor cleaning
service for 1.st and 2nd fl, replace existing 200: amp disconnects at exterior condenser units as requeSted by City
inspectors
Subject to the terrn s. and conditions of JOG Contract FL06,022912.SOD,
r oto
Jimmy L, Morales,-City Manager.
David Mattine.4', P.E, CIF Director Date
Date
Date
8oOpa- of Work.
Page 670 of 2353
Page 1 of 1
8/4/2017
Contractor's Price Proposal - Summary
Date:
August 04, 2017
Re: 10C Master Contract #:
Work Order #:
Owner PO #:
Title:
Contractor:
Proposal Value:
FLO6- 022912 -SCD
038333.02
Senior Center Unidad I•IVAC Supplemental
Shiff Construction & Development, Inc.
$23,276,31
01 .Delivery
02- Kitchen Ceiling
03•Return to AHU2
04- Exterior Panel Removal and Reinstall
05 -AHU2 Louver
06 -Fire Alarm Retrofit
07 -Fire Sprinkler relocation
08- Piping Redesign
09 -T Stat covers
10 -Floor Cleaning Reimb.
11- Disconnect switch
$3,105.17
$1,669.64
$462,11
$418,98
$1,456.12
$5,414.93
$ 923.25
$4,367.21
$127.58
$1,431.00
$3,900.32
Proposal Total
Thisl total represents the correct total for the proposal, Any discrepancy between line totals,
sub - totals and the proposal total is dUe to rounding..
$23,276.31
Contractor's Price Proposal • Summary
Page 671 of 2353
Page 1 of 1
8/4/2017
Contractor's Price Proposal - Detail
Date:
August 04, 2017
Re: IQC Master Contract #:
Work Order it:
Owner PO #:
Title:
Contractor:
Proposal Value:
Sect,
Labor Equip.
01- Defive
Item
Material
Mod.
(Excludes)
FL06.022912 -5C0.
038333,02
Senior Center Unidad HVAC Supplemental
Shlff Construction & Development, Inc.
$23,276,31
UOM
Description
Line Total
01 22 16 00 0002
EA
Reimbursable FeesReimbursable Fees will be paid to the contractor for the
actual cost of all permits, without mark -up, for which a receipt or bit Is
recelved. The Adjustment Factor applied to Reimbursable Fees will be 1.0000.
The labor cost involved in obtaining all permits Is In the Adjustment Factor, The
base cost of the Reimbursable Fee is $1,00. The quantity used will adjust the
base cost to the actual Reimbursable Fee (e,g. quantity of 125 = $125.00
Reimbursable Fee), If there are multiple Reimbursable Fees, each one shall be
listed separately with a comment In the "note" block to identify the
Reimbursable Fees (e.g, sidewalk closure, road cut, various permits,
extended warrantee, expedited shipping costs, etc.). A copy of each receipt
shall he included with tho Proposal,
Quantity Unit Price Factor
Installation 3,105,17 X 1.00 x 1,0000
Total
3,105.17
Delivery fee for additional delivery duo to jobsite not ready on original date, equipment delivered to city
building for storage then picked up and delivered to jobsite when ready.
$3,105,17
Subtotal for 01- Delivery
$3,105,17
02- Kitchen Guilin
2 01 64 23 00 0021 WK Rolling Scaffolding 14' To 20' Complete With Wheels, Railings, Etc„ (5' Wide X
7' Long Section)
Quantity
Installation 2,00 X
Unit Price
74,20 x
Factor
1,2034
Total
178.68
$178,58
09 22 16 00 0010 SF
3.5/8" Metal Stud Channel, 16" On Center, 20 Gauge, With Tracks And
Runners
Quantity Unit Price Factor
Installation 256,00 x 1.75 x 1.2034 =
Per owner request, provide drywall ceiling in lieu of replacing existing lay -In panels.
Total
539.12
$539.12
09 22 16 00 0010 0004 MOD For Horizontal. Installation Up To 10' High, Add
Quantity Unit Price Factor Total
Installation 266,00 x 0,27 x 1,2034 = 83.18
$83.18
5 00 22 16 00 0010 0010 MOD For > 200 To 500, Add
Quantity Unit Price Factor Total
Installation 256 00 x 0.24 x 1.2034 " 73,94
$73.94
6 09 29 00 00 0006
SF 5/8" Gypsum Board
Quantity
Installation 266.00
x
Unit Price Factor Total
0,75 X 1.2034 - 231.05
$231.05
7 09 29 00 00 0006 0045 MOD For Horizontal Installation Up To 10' High, Add
Quantity Unit Price Factor Total
Installation
256,00
x
0.16 X
1.2034
49,29
549.29
09 29 00 00 0006 0049 MOD For > 128 To 320, Add
Quantity
256,00
Installation
Unit Price
0.14 X
Factor
1,2034
Total
43,13
$43.13
Contractor's Price Proposal - Detail
Page 672 of 2353
Page 1 of 4
8/4/2017
Contractor's Price Proposal.. Detail Continues.,
Work Order Number: 038333,02
Work Order Title: Senior Center Unidad HVAC Supplemental
02- Kitchen Ceitin
9 09 29 00 00 0003
SF Tape, Spackle And Finish Gypsum Board Ceilings Up TO 10' High.
Installation.
Quantity
253.00
x
Unit Price: Factor
0;36 x 1.2034
Total
110.91
8110,91
10 09 29 00 00 0053, 0040
MOD For > 128 To 320, Add.
Quantity
256,90
Installation
sr Paint Interior drywall /Plaster Calling, 1 Coat Primer,, Brush Work
11 09 91 23 000156
Unit Price
0:08 x
Factor
1.2034
1.6tal
24,655
$24:55
Instaltatlon
Quantity Unit Price Factor
256.09 X 0,38 X 1,2034
Total
117.07
8117,07
12 09 91 23 00 0156 0295
MOD For > 250: To 500, Adct
Quantity Unit Price Factor
25 6,.00 X 0.05. X 1.2034
Installation
1'gtal
10,40
010,40
13 09 91 23 00.0160
SF Paint. Interior nrywalliPtasier II rig 2 Goats Paint, BrushlRotler Work
Quantity- Unit Price Faotor
25.600 x 0.69 x 1..$034: "
installation
Total
181,76
$181,76-
14 09 91 23 00 0150 0295
MOD For 7 250 To 500, Add
Quantity
266.00.
Installation
Subtotal for 02- Kitchen Ceirii7c�
03- Return to:AHU2
15 01 22 20 00 0029
Unit price
x 0:07 x
Factor
1,2034
Total
21.56
$21,553
$1;66$.6.4
HP
Sheet Metal WorkerTasks in the 070 include appropriate' casts to cover labor,
These tasks: will be requested specifically by the owner for miscellaneous
work not covered in the CTG,
Quantity Unit Price
installation 12,0 0 x 3200 X
Provide additianat return from kitchen into AHU-2 closet
Subtotal for 03- Return to AHU2
Factor
1.2034
Total
432.11
$462 :11
04, Exterior Panel Removal and Reins
11
10 01 22 20 00 0016
LaborerTosks lit the CTC Include appropriate> casts to cover labor, These
'tasks will be requested specifically by the owner for miscellaneous work.not
covered in the GTC.
installatloll. Cuantity
16,00 X
Subtotal for 04. Exterior Panel Removal anti Reinstall
Unit Price
21,70
x
Factor
1,2034
Total
418.96
$418,.99
$44:809•
06 -AHU2 i,,CS:uva
Contractor's Price Proposal - Detail
Page 673 of 2353
Page 2 of 4
0/4/2017
Contractor's Price Propo
I - Detail Continuos,.
Work Order Number: 1)38333.02
Work Order Title: Senior Center Unidad HVAC Supplemental
05 -AHU2 Louver
17 01 22 16 00 0002
EA
Reimbursable Eo9sRelmbursablo Fees will be paid to the contractor for the
actual cost of all permits, without markup, for which a receipt or bill is
received. The Adjustment Factor applied to Reimbursable toes will be 1.0000,.
The labor cost involved in obtaining all permits Is in the Adjustment Factor. The
base cost of the Reimbursable Fee is 61,00, The quantity Used will adjust the
base cost to the. actual Reimbursable Fee (e.g, quantity of 125 - .6125;00
Reimbursable Fee). if there are multiple Reimbursable Pees, each one shall be
listed separately with a comment in the "note" black to Identify the
Reimbursable - Fees :(e.g..sidewalk,olosure, road cut, various perrr /t5,
extended warrantee, expedited shipping costs,'etc), A copy of each re°olpt
shall be Included with the proposal.
Quantity Unit Price Factor
installation 1,204,00 x 1.00 x 1.0600
Total
1,- 276.24
61,276.24
18 01 22 20 00 0006
RR
•
Carpenter1aske in the OTC include appropriate costs' to cover labor; These.
tasks will be requested. specifically by: the owner formiseellaneous Work not
covered In the CTC:
Qtantity
4.00
Installation
Unit Price
37.3.7
Factor
1.2054
Total
179.88
6179:68
Subtotal for 00 -AHU2 Louver
$1.,456.12
O6.Fire Alarm Retrofit
19 01 22 20 06 0010
MR
EiectricianTesks in the "CTG.inotudo appropriateeoststo cover labor, These
tasks will be requestpd.spoclfioally by tha:ownor'for miscellaneous WortG:not
covered In the: GTC.
Quantity Unit Price
lnstallatlan 72,00 x 42.41 x
Factor
1,2034
Total
3,874.61
Labor to rework (3) existing duct detectors and 3 relays networking. and go through ell existing fire alarm.
devices to ensuro(unetionalrty.'3 men, 3 days
63,674.61
20 21 22 '16 00 0258 EA Control Relay, IQ-396X Modules, CRM -4, Autopulse0 Fire Detection And
Control Equipment (Ansul.41 9665)
Quantity Unit.Ptice
installation 2,00 X 426,43 x'
Factor
1,2034
Total
1,026.33
61,024,33
• 23 00 0064
EA 5uperduct, Signature Duct Smoke CDeteetor (ISS.T IGA -SD)
Quantity Unit PYlce Factor
2,00 x 243 ;25 X 1,2034
Installation
Tofat
583,45:
22. 26 31 23 060100
EA Classl5 qual Input Module (One Gang Standard •Mount):;(t✓8T3 efG.A.CT2)
Quantity Unit Price: Factor
1,00 x 106,31 X 1,2034
Installation.
Total
128.64
Subtotal for 06-Fire Alarm Retrofit
6585 ;45
6'128.5:4
'$5;414,03
6921
b7 -Fire. Sprinkler.. relocation
23 01 22 20 00 0030
FIR Sprinkler installerT asks" la the CTC. Include appropriate costs to cover labor.,
These tasks will be: requested" specifically by the owner for miscellaneeus
work not covered. in'tite OTC.
Quantity
installation 16,00 X
Unit Price
47,.05. x
Factor
1.,203:4.
(2) men 11 day to drain system cut and rernevo sprinkler in way of now ductwork.
Total
923,23
Subtotal for 07-Fire Sprinkler. relocation
$923.25
08-P1 in • Rexiee' n
Contractor's Price Proposal - Detail
Page 674 of 2353
Page 3 of 4
8/4/2017
Contractor's Price i'roposai W Detail Continu
Work Order Number:
Work Order Title:
03 -Pi in Redesi n
24 01 22 20 00 0031
038333,02
Senior Center Unidad HVAC Supplemental
HR Pipe Fltter,Tasks in the t1TC include appropriate costs to cover labor, These
tasks will be requested specifically by the owner for miseellanebus work not
covered In the OTC.
Quantity Unit Price Factor
Installation
00.32 x 40,18 X. 7.,2034 _
Total
4,367,21
Piping labor due to re- desIgn of all condensate and refrigerate piping for.AHU2 and .HUJ3at 2n fl to run piping'
behind metal decorative. piping.
(3) men, 2,2 :weeks
Subtotal for 08- Piping Redesign
$4367.21
$4,367.21
$127,68
$127.58
$1,431,00
O9.T Stat covers
25 23 00 23 00 0103
A In locking Cover/Wire G. u
Quantity
0.00 x
Installation
d For Thermostat Or Wall Te
Unit. Price
35.3'4
Subtotal for 09 TStatcove'rs
X
perature Sensor
Factor
1.1634
Total
127..58
1'0-Floor Cleanin• Reimb,
26 01 22 16 00 0002'.
f AA Reimbursable, F.eesRelmbursabie.Feeswillbe paid to the contractor. for the
actual cost of all permits, without markup, for which a receipt or bill 18
The Adjustment Factor applied to Reimbursable Fees will be.1,0000,
The labor cost involved in obtaining ail permits is in the Adjustment Factor. The
base cast:of the-Reimbursable Foe fo $1,00, The quantity used will adjust the
base cost to the actual Reimbursable: Fee (eg, quantity of 125 $125.00
Reimbursable Fee).. If there are multiple R.elnibursahte Fees, each one shall be
listed separately With a cerement In. the "note" block to identify the
Reimbursable Fees (e.g. sidewalk closure, road cut; various permits, .
extended warrantee, expedited shipping costs, etc,). A copy of each receipt
shall be. included with the Proposal.
Quantity Unit Price Factor Total
installation 1.350,00 X "
1,00 x' '1,0600 1,43''!_00
R:eimbursementfor post paid to Budget leaning USA Corp: for the cleaning of the tat fl only,
Subtotal for 10-Floor Cleaning Reirnb..
$1„431.00
11- 0iiseonnest switch
27 26 26 19 00 0220
EA 200.A 1\1.00- Fused, NFMA 3R, Heavy DUty DIsconneot Switch; 600 V, 1. Phase
Quantity UnIt.Prtce Factor. Total.
Installation 3 00 R 961,73 x 1'.2034 2972.04
Demolition 940 x: 118,60 x 1,2034 428.28 -
:Replacsmentof ($),200.emp disconneot.swtfches for the 3 outside condensers.as required by electrical
Inspector,.
Subtotal for 11- Disconnect switch
$3,900.32
$3,900,32
Proposal Total
ThIslotal represents the correct total for the proposal. Any discrepancy between tine totals,
aubdotals and the proposal total is due to rounding.
$2:3.,276,31
Contractor's Price Proposal - Detail
Page 675 of 2353
Page 4 of 4
8/4/2017
Subcontractor Listing
THE GORDIAN GROUP
Date:
Ail0Ust 04, 2017
Re: IQC Master Oontract it;
Work Order it:
Owner PO4:
Title:
Contractor:
Proposal Value',
i
mon,.
4ana egioa4Mag
.4,4Wto'
FLO0-022912-S00
038333,02
Senior Center Unidact HVAC Supplemental
Shill Construction & Development, Inc,
$23,270.31
-0;z omzz.*M.gi-ba
No gubcontradtors have been
selected for this Work Order
AIN*
0.00
Subcontractor Listing Page 1 of 1
8/4017
Page 676 of 2353