2017-30001 ResolutionRESOLUTION NO.
2017 -30001
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION AND AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AMENDMENT NO. 2 TO THE CITY'S STANDARD
SOFTWARE MAINTENANCE AGREEMENT WITH TYLER TECHNOLOGIES
INC., TO PURCHASE CITIZEN REPORTING INTERFACE SOFTWARE FOR
THE POLICE DEPARTMENT, IN AN AMOUNT NOT TO EXCEED $35,440.
WHEREAS, the City's Police Department, Fire Department, and Office of Emergency
Management rely heavily on effective Computer -Aided Dispatch ( "CAD ") systems to perform
both their planning and operational activities; and
WHEREAS, on March 9, 2016, the Mayor and City Commission adopted Resolution No.
2016 - 29333, accepting the City Manager's recommendation by 5 /7ths vote to waive the
competitive bidding requirement, and authorizing the Administration to finalize negotiations with
Tyler Technologies, Inc. ( "Tyler ") and, if such negotiations were successful, approving and
authorizing the City Manager and City Clerk to execute a Standard Software Maintenance
Agreement ( "SSMA ") for a term of two years, with up to three one -year renewal options, in an
amount not to exceed $1,739,796; and
WHEREAS, the City and Tyler subsequently finalized and executed the SSMA; and
WHEREAS, on May 11, 2016, the Mayor and City Commission adopted Resolution No.
2016 - 29387, authorizing the Administration to execute an Additional Services Agreement with
Tyler to provide custom Effective Response Force ( "ERF ") software enhancements to the City's
CAD system, in an amount not to exceed $45,000 ( "ERF Agreement"); and
WHEREAS, on November 9, 2016, the Mayor and City Commission adopted Resolution
No. 2016 - 29630, authorizing the Administration to execute Amendment No. 1 to the City's
SSMA with Tyler, in an amount not to exceed $131,814 ( "SSMA Amendment "), and further
authorizing the City Manager and City Clerk to execute an amendment to the ERF Agreement
( "ERF Amendment "), to provide that Tyler shall deliver the ERF upgrade within twelve (12)
months of the date that the SSMA Amendment is executed; and
WHEREAS, the Police Department now desires and is requesting a Citizen Reporting
Interface ( "CRI ") be added to the City's existing CAD system, in order to enable the general
public to self- report both non- violent crimes and crimes for which no suspect has been
identified; and
WHEREAS, the CRI will require a one -time, initial purchase cost of $20,320 for Tyler to
incorporate the CRI into the City's CAD system, and an increase in the annual maintenance
cost in the amount of $3,780 for each remaining year of the term of the SSMA.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the City Manager's recommendation, and approve and authorize the
City Manager and City Clerk to execute Amendment No. 2 to the City's Standard Software
Maintenance Agreement with Tyler Technologies Inc., to purchase citizen reporting interface
software for the Police Department, in an amount not to exceed $35,440.
PASSED AND ADOPTED this day of September, 201
ATTEST BY:
APPROVED GUGE
FORM &
FOR EXECUT1
t\/dAM
BEACH
Resolutions - C7 AB
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 13, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION AND AUTHORIZING THE CITY MANAGER AND CITY
CLERK TO EXECUTE AMENDMENT NO. 2 TO THE CITY'S STANDARD
SOFTWARE MAINTENANCE AGREEMENT WITH TYLER TECHNOLOGIES INC.,
TO PURCHASE CITIZEN REPORTING INTERFACE SOFTWARE FOR THE
POLICE DEPARTMENT, IN AN AMOUNT NOT TO EXCEED $35,440.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On March 9, 2016, the Mayor and City Commission adopted Resolution No. 2016 - 29333, accepting
the City Manager's recommendation by 5 /7ths vote to waive the competitive bidding requirement,
and authorizing the Administration to finalize negotiations with Tyler Technologies, Inc. (Tyler) and, if
such negotiations were successful, approving and authorizing the City Manager and City Clerk to
execute a Standard Software Maintenance Agreement (SSMA) for a term of two years, with up to
three one -year renewal options, in an amount not to exceed $1,739,796.
On May 11, 2016, the Mayor and City Commission adopted Resolution No. 2016- 29387, authorizing
the Administration to execute an Additional Services Agreement with Tyler to provide custom
Effective Response Force (ERF) software enhancements to the City's Computer -Aided Dispatch
(CAD) platform, in an amount not to exceed $45,000.
On November 9, 2016, the Mayor and City Commission adopted Resolution No. 2016 - 29630,
authorizing the Administration to execute Amendment No. 1 to the SSMAwith Tyler, in an amount not
to exceed $131,814 (including the ERF cost of $45,000). This amendment included an upgrade of
the CAD to the Enterprise CAD platform in order to protect the City's investment in building the ERF
module and to ensure compatibility with future technology upgrades, including Text -to -911, upgraded
maps, and Office 365. The Amendment also authorized the City Manager and City Clerk to execute
an amendment to the ERF Agreement to provide that Tyler deliver the ERF upgrade within twelve
(12) months of the date of execution of the SSMAAmendment. This amendment raised the total cost
of the SSMA over the full term of the contract to $1,871,610.
The Miami Beach Police Department (MBPD) is now requesting Citizen Reporting Interface
Software (CRIS) from Tyler in an effort to allow the general public to self - report both non - violent
Page 651 of 2353
crimes and crimes for which no suspect has been identified. The CRIS will allow the MBPD to re-
allocate valuable officer resources for higher priority duties and to shift focus to the MBPD's various
strategic goals. The CRIS will work hand -in -hand with the MBPD's recent sole source purchase of a
Desk Officer Reporting System (DORS) from Lexis Nexis.
CONCLUSION
The proposed amendment will significantly enhance the services provided by the Miami Beach
Police Department.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Public Safety and Emergency Preparedness
FINANCIAL INFORMATION
The cost for Amendment No. 2 for the CRIS, professional installation, and yearly maintenance and
support fees will be for an amount not -to- exceed $35,440 for the life of the existing contract, including
optional renewals. This will consist of $20,320 to incorporate the CRIS into the existing system, and
an increase in the annual maintenance costs of $3,780 for each year remaining of the SSMA. The
new total cost for the SSMA will be $1,907,050. The additional amounts are listed below and the full
SSMA breakdown of costs is attached.
Amount 1 $24,100 Account 1 011 -1130- 000312
Amount 2 $3,780 Account 2 011- 1130 - 000312
Amount 3 $3,780 Account 3 011- 1130 - 000312
Amount 4 $3,780 Account 4 011 - 1130- 000312
Total $35,440
Legislative Tracking
Police
ATTACHMENTS:
Description
o Table of costs
CI Amendment No. 2
n Available Funds Support
o Resolution
Page 652 of 2353
Tyler Technologies, Inc. Standard Software Maintenance Agreement Cost Analysis
Year Original maintenance costs Costs after Amendment 1 Costs after Amendment 2
1 $328,025 $328,025 $328,025
2 $337,697 $342,548 $346,328
3 $347,660 $352,511 $356,291
4 $357,922 $362,773 $366,553
5 $368,492 $373,343 $377,123
Sub total $1,739,796 $1,759,200 $1,886,730
One time upgrade cost
Total SSMA $1,739,796
$112,410 $20,320
$1,871,610 $1,907,050
Page 653 of 2353
tvler
echnologies
Document #: 1403 -17A4D
AMENDMENT NO. 2 TO
STANDARD SOFTWARE MAINTENANCE AGREEMENT DATED MAY 5, 2016
This Amendment No. 2 ( "Amendment ") to the Standard Software Maintenance Agreement, dated May 5, 2016 ( "SSMA ")
is effective as of the date of signature of the last party to sign as indicated below ( "Amendment Effective Date "), by and
between Tyler Technologies, Inc., a Delaware corporation with offices at 840 West Long Lake Road, Troy, MI 48098
( "Tyler ") and City of Miami Beach, with offices at 1700 Convention Center Drive, Miami Beach, FL 33139 ( "City" or
"Client ").
WHEREAS, on May 5, 2016, the City and Tyler entered into the SSMA, which incorporated the terms of the 2008 SSMA
between the City and Tyler; and
WHEREAS, Tyler and the Client desire to amend the SSMA in order to add the Coplogic interface software; and
WHEREAS, Tyler and Client now desire to amend the Agreement;
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as follows:
1. The software and /or services set forth in Exhibit 1 to this Amendment are hereby added to the Agreement.
2. The following payment terms, as applicable, shall apply:
a. Additional software fees will be invoiced 100% on the Amendment Effective Date.
b. Associated maintenance and support fees to begin January 1, 2018 at the end of the no- charge
maintenance period and thereafter in a lump sum amount together with Client's then - current
maintenance and support fees for previously licensed software.
c. Additional Implementation and other professional services (including training) are billed and invoiced as
delivered, at the rates set forth in the investment Summary.
d. Fixed price services are invoiced upon complete delivery of the service.
3. This Amendment shall be governed by and construed in accordance with the terms and conditions of the
Agreement.
4. All other terms and conditions of the Agreement shall remain in full force and effect.
[SIGNATURE PAGE FOLLOWS]
1403 -17A4D 0809 Add Coplogic IF.doc
Page 654 of 2353
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Amendment as of the date of
signature of the last party to sign as indicated below.
Tyler Technologies, Inc. City of Miami Beach, FL
By: By:
Name: Greg Sebastian Name:.
Title: President, Public Safety Division Title:
Date: Date:
1403 -17A4D 0809 Add Copto is IF.doc
Page 655 of 2353
tvler
cf o ogies
Exhibit 1
Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to you under
the Agreement. This Investment Summary is effective as of the Effective Date
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
1403 -17A4D 0809 Add Cop logic IF.doc
Page 656 of 2353
Exhibit 1
Investment Summary
MIAMI BEACH POLICE DEPARTMENT, FL
August 9, 2017
ITEMIDESCRIPTION
LAW ENFORCEMENT RECORDS
1. New World Third Party LE Records Interface Software
Citizen Reporting lnterface
Supports CopLogic
INVESTMENT
TOTAL TYLER SOFTWARE LICENSE FEE UNDER THIS AMENDMENT
.S18 00g
ITEM DESCRIPTION
INVESTMENT
PROFESSIONAL SERVICES
1. Fixed lnstallation Service Fees:
Citizen Reporting lnterface
2,320
TOTAL MPLEMENTATION SERVICES UNDER THIS A msmnxxcmT
$2,320
2,320
TOTAL ONE TIME COST TO UPGRADE SOFTWARE UNDER THS AMENDMENT NO. 2
S20,320
MAiNTENANCE AND SUPPORT FEES
INVESTMENT
ITEM
DESCRIPTION
1. MAINTENANCE AND SUPPORT AGREEMENT (Vear 1 Cost):
Maintenance and Support m begin January 1,2018 atthe end ofthe no-charge maintenance period.
Maintenance will be prorated and will be added to the Clients current Maintenance and Support
Agreement, and thereafter in a lurnp surn amount together with Client's then-current maintenance and
support fees for previously Iicensed software.
Year 1 Maintenance:
Additional annual maintenance fees per year, starting January 1, 2018
PRICING VALID THROUGH OCTOBER 31, 2017.
Page 657 of 2353
No Charge
Pricing Assumptions
Personal Computers must meet the minimum hardware requirements for New World products. Microsoft Windows 7/8 or later is required for all
client machines, Windows 2008/2012 Server and SQL Server 2008/2012 are required for the Application and Database Server(s),
New World product requires Microsoft Windows 2008/2012 Server and SQL Server 2008/2012 including required Client Access Licenses (CALs) for
applicable Microsoft products. Servers must meet minimum hardware requirements provided by Tyler.
New World product requires Microsoft Excel or Windows Search 4.0 for document searching functionality; Microsoft Word is required on the
application server for report formatting.
Tyler recommends a 100 /1000MB (GB) Ethernet network for the local area network, Wide area network requirements vary based on system
configuration, Tyler will provide further consultation for this environment.
Does not include any required 3rd party hardware or software.
1403 -17A4D 0809 Add Co Io is IF.doc
Page 658 of 23353
ri
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ACTUALS
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TOTAL EXPENSES
3
Page 659 of 2353