2017-30000 ResolutionRESOLUTION NO. 2017 -30000
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2017 - 293 -KB FOR
EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION;
TO AWARD CONTRACTS TO CAMILLUS HOUSE INC., AS THE TOP
RANKED PROPOSER, AND THE SALVATION ARMY, AS THE
SECOND RANKED PROPOSER; AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE AGREEMENTS PENDING
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION AND THE
CITY ATTORNEY'S OFFICE; FURTHER, AUTHORIZING THE CITY
MANAGER TO EXTEND THE EXISTING AGREEMENTS WITH
CAMILLUS HOUSE INC., AND THE SALVATION ARMY, FOR
EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION,
ON A MONTH -TO -MONTH BASIS, TERMINABLE BY THE CITY FOR
CONVENIENCE AND WITHOUT CAUSE, UPON THIRTY (30) DAYS
WRITTEN NOTICE, UNTIL SUCH TIME AS THE NEW AGREEMENTS
CAN BE EXECUTED.
WHEREAS, on March 1, 2017, the City Commission approved the issuance of
Proposals (RFP) No. 2017- 075 -KB for Emergency Shelter Beds to Serve Homeless Population;
and
WHEREAS, on March 2, 2017, the RFP was issued with an opening date of April 17,
2017; and
WHEREAS, however, on July 7, 2017, pursuant to Sec. 3 -367 of the City Code that
states that when only one bid response is received, the City Manager may reject the bid and, if
he determines that same is in the best interest of the city, re- advertise the item," the City
Manager authorized the rejection of the sole proposal received pursuant to Request For
Proposals (RFP) No. 2017- 075 -KB for Emergency Shelter Beds to Serve Homeless Population
and authorized the issuance of a new solicitation in an effort to secure additional contracts for
emergency shelter beds; and
WHEREAS, July 19, 2017, the subsequent RFP was issued; and
WHEREAS, RFQ responses were due and received on August 18, 2017; and
WHEREAS, the City received two (2) proposals from the following firms: Camillus
House, Inc. and The Salvation Army; and
WHEREAS, on August 31, 2017, via LTC# 423 -2017, the City Manager appointed the
Evaluation Committee (the "Evaluation Committee "), which convened on August 31, 2017 to
consider the proposals submitted; and
WHEREAS, the Evaluation Committee's rankings were as follows: (1) Camillus House,
Inc.; (2) The Salvation Army; and
WHEREAS, after reviewing the qualifications of each firm, and having considered the
Evaluation Committee's comments and rankings, the City Manager has recommended that the
Mayor and the City Commission authorize the Administration to award contracts to Camillus
House Inc., as the top ranked proposer, and The Salvation Army, as the second ranked
proposer; authorize the Mayor and City Clerk to execute the agreements pending successful
negotiations by the administration and the City Attorney's office; further, to authorize the City
Manager to extend the existing agreements with Camillus House Inc., and the Salvation Army,
for Emergency Shelter Beds to Serve Homeless Population, on a month -to -month basis,
terminable by the City for convenience and without cause, upon thirty (30) days written notice,
until such time as the new agreements can be executed.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Proposals (RFP) No. 2017- 075 -KB for Emergency Shelter Beds to Serve Homeless Population;
authorize the Administration to award contracts to Camillus House Inc., as the top ranked
proposer, and The Salvation Army, as the second ranked proposer; authorize the Mayor and
City Clerk to execute the agreements pending successful negotiations by the administration and
the City Attorney's office; further, to authorize the City Manager to extend the existing
agreements with Camillus House Inc., and the Salvation Army, for Emergency Shelter Beds to
Serve Homeless Population, on a month -to -month basis, terminable by the City for convenience
and without cause, upon thirty (30) days written notice, until such time as the new agreements
can be executed.
PASSED AND ADOPTED this as- day of S,SCm6V 2017.
i
Philip Lev
Raf.- I E. ra ado, ity
APPROVED AS TO
FORM & LANGUAGE
& _•R Ct�TION
City A
Date
MAM
BEACH
Resolutions - C7 AA
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 13, 2017
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2017-293 -
KB FOR EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION;
TO AWARD CONTRACTS TO CAMILLUS HOUSE INC., AS THE TOP RANKED
PROPOSER, AND THE SALVATION ARMY, AS THE SECOND RANKED
PROPOSER; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE
AGREEMENTS PENDING SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE; FURTHER,
AUTHORIZING THE CITY MANAGER TO EXTEND THE EXISTING
AGREEMENTS WITH CAMILLUS HOUSE INC., AND THE SALVATION ARMY, FOR
EMERGENCY SHELTER BEDS TO SERVE HOMELESS POPULATION, ON A
MONTH -TO- MONTH BASIS, TERMINABLE BY THE CITY FOR CONVENIENCE
AND WITHOUT CAUSE, UPON THIRTY (30) DAYS WRITTEN NOTICE, UNTIL
SUCH TIME AS THE NEW AGREEMENTS CAN BE EXECUTED,
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
As part of its efforts to reduce homelessness, the City purchases emergency shelter beds at a variety
of local area shelters. These shelters are contracted to provide a variety of services including meals
and care coordination /case management to support a person in transitioning from homelessness to
independent, sustainable living. The shelters are expected to deliver culturally- competent services to
men, women and families with children. Since each shelter typically serves designated populations,
the City contracts with a variety of providers to ensure that it can serve anyone who becomes
homeless in our City.
Therefore, the City request proposals from qualified care facilities to provide emergency shelter beds
with care coordination services to homeless individuals from the City of Miami Beach in accordance
with the priorities and goals identified in the City of Miami Beach 2013 -2017 Consolidated Plan and
the City's Key Intended Outcomes. The successful proposer(s) will be able to demonstrate
participation in the housing and delivery services network (Continuum of Care) created by the Miami -
Dade County Homeless Trust to address the needs of homeless individuals and families, including
those with a history of substance abuse, mental illness, HIV /AIDS, and other special needs.
Page 647 of 2353
RFQ PROCESS
On March 1, 2017, the City Commission approved the issuance of Request for Proposals (RFP) No.
2017- 075 -KB for emergency shelter beds to serve homeless population. On March 2, 2017, the RFP
was issued. Avoluntary pre- proposal conference to provide information to the proposers submitting a
response was held on March 14, 2017. The Procurement Department issued bid notices to 26
companies utilizing www.publicpurchase.com website and seven (7) companies via email. Thirty -four
(34) prospective bidders accessed the advertised solicitation. Responses were due and received on
April 17, 2017. The City received a sole proposal from Camillus House, Inc.
On July 7, 2017, pursuant to Sec. 3 -367 of the City Code that states that when only one bid
response is received, the City Manager may reject the bid and, if he determines that same is in the
best interest of the city, re- advertise the item," the City Manager authorized the rejection of the sole
proposal received pursuant to Request For Proposals (RFP) No. 2017- 075 -KB for Emergency
Shelter Beds to Serve Homeless Population and authorized the issuance of a new solicitation in an
effort to secure additional contracts for emergency shelter beds.
On July 19, 2017, the subsequent RFP was issued. A voluntary pre - proposal conference to provide
information to the proposers submitting a response was held on July 27, 2017. Responses were due
and received on August 18, 2017. The City received proposals from Camillus House, Inc. and The
Salvation Army.
The Evaluation Committee appointed by the City Manager pursuant to LT C# 423 -2017 convened on
August 31, 2017 to consider the responsive proposals received. The committee was comprised of
Lori Bakkum, Member, Committee on the Homeless, City of Miami Beach, Cristina Cabrera, Parent -
Child Program Coordinator, City of Miami Beach, Nancy Grant, Homeless Program Coordinator, City
of Miami Beach, and Ken Stenicky, Chair, Miami Beach Service Partnership.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the
RFQ.
The evaluation process resulted in the ranking of proposers as follows: Camillus House, Inc., as the
first - ranked proposer and The Salvation Army, as second- ranked proposer.
Camillus House, Inc.
According to the firm, Camillus House has provided humanitarian services to the indigent and
homeless populations of Miami -Dade County, Florida for more than 50 years. Camillus House was
established by the Little Brothers of the Good Shepherd in 1960; Camillus House has grown steadily
over the years from a small overnight shelter into a full service center offering a "system of care" for
persons who are poor and homeless. Every service offered at Camillus is carried out with the deeply
held belief that every human being is precious in the eyes of the Lord and deserves love, respect and
a chance to live a dignified life. Additionally, Camillus House has been the City's provider for
emergency shelter beds to serve homeless population since 2014.
The Salvation Army
According to the firm, The Salvation Army opened its doors in Miami -Dade County in 1913 and is in
the midst of celebrating its centennial anniversary. The Miami area command is made of its
administrative offices which include its social services department with a 280 -bed emergency shelter,
four corps community centers, the adult rehabilitation center and emergency disaster services. Their
dedicated staff is currently composed of fifty -two (52) individuals and many of the staff has been with
Page 648 of 2353
the Miami Area Command for almost thirty (30) years. Additionally, The Salvation Army has been the
City's provider for emergency shelter beds to serve its homeless population since 2012.
CONCLUSION
After reviewing the qualifications of each firm, consideration of staffs input, and the Evaluation
Committee's comments and rankings, I recommend that the Mayor and the City Commission
authorize the Administration to award contracts to Camillus House Inc., as the top ranked proposer,
and The Salvation Army, as the second ranked proposer; authorize the Mayor and City Clerk to
execute the agreements pending successful negotiations by the Administration and form approval by
the City Attorney's office; further, authorize the City Manager to extend the existing agreements with
Camillus House, Inc., and The Salvation Army, for emergency shelter beds to serve the homeless
population, on a month -to -month basis, terminable by the City for convenience and without cause,
upon thirty (30) days written notice, until such time as the new agreements can be executed.
KEY INTENDED OUTCOMES SUPPORTED
Streamline The Delivery Of Services Through All Departments
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
Legislative Tracking
Housing and Community Services /Procurement
ATTACHMENTS:
Description
D Attachment A: Scorings and Rankings
Page 649 of 2353
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