2001-24688
RESOLUTION NO.
2001-24688
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING SUBSTANTIVE
AMENDMENTS TO THE FISCAL YEAR 2001/2002 ONE YEAR ACTION
PLAN FOR FEDERAL FUNDS BY REPROGRAMMING $141,650 FISCAL
YEAR 1998/1999 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDS; $22,559 FISCAL YEAR 1997/1998 CDBG FUNDS; $300,000
FISCAL YEAR 2000/2001 CDBG FUNDS; $35,000 FISCAL YEAR
2001/2002 CDBG FUNDS, AND $9,800 EMERGENCY SHELTER GRANTS
(ESG) FUNDS; THESE FUNDS TO BE REALLOCATED TO THE CITY OF
MIAMI BEACH NEIGHBORHOOD SERVICES DEPARTMENT, THE CITY
OF MIAMI BEACH CAPITAL IMPROVEMENTS OFFICE AND THE MIAMI
BEACH COMMUNITY DEVELOPMENT CORPORATION AS DESCRIBED
IN THE BODY OF THIS RESOLUTION; AND AMENDING THE FISCAL
YEAR 2001/2002 ONE YEAR ACTION PLAN FOR FEDERAL FUNDS TO
INCLUDE $35,250 IN PROGRAM INCOME RECEIVED FOR THE HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAM; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE AGREEMENTS BETWEEN THE CITY AND 1) THE
MIAMI BEACH COMMUNITY DEVELOPMENT CORPORATION; AND 2)
THE LITTLE HAVANA ACTIVITIES AND NUTRITION CENTER TO
EXTEND THE EXPIRATION DATE OF SAID AGREEMENTS TO
SEPTEMBER 30, 2002.
WHEREAS, the City of Miami Beach is an entitlement recipient of federal formula
grant programs from the U.S. Department of Housing and Urban Development (HUD), as
follows: Community Development Block Grant (CDBG), HOME Investment Partnerships
(HOME), and Emergency Shelter Grants (ESG); and
WHEREAS, on July 18, 2001, the City adopted the One-Year Action Plan for
Federal Funds for Fiscal Year 2001/2002 (Resolution # 2001-24517), which allocates funds
received from HUD to governmental agencies and community-based organizations
conducting eligible activities in Miami Beach; and
WHEREAS, from time to time throughout the program year, the City may need to
amend the Plan whenever one of the following decisions is made: there is a change in
allocation priorities or a change in the method of distributing funds; there is a new activity
not previously described in the One Year Action Plan using funds from any program/project
covered by the Plan; there is a change in the purpose, scope, location or beneficiaries of
an activity; or a substantive amendment is proposed; and
WHEREAS, in February 2001, the One-Year Action Plan for Federal Funds for
Fiscal Year 2000-2001 was amended to add an activity establishing an Owner-Occupied
Housing Program to be operated by the Miami Beach Community Development
Corporation (see Resolution No. 2001-24258) and a total of $300,000 CDBG funds were
allocated to this activity from the City of Miami Beach Multi-Family Housing Rehabilitation
Program; and
WHEREAS, this activity is expected to continue into Fiscal Year 200112002 and the
One-Year Action Plan for Federal Funds for Fiscal Year 2001/2002 did not contain a
detailed listing of this activity, making it necessary for the Plan to be amended to add this
activity; and
WHEREAS, the current Agreement with Miami Beach Community Development
Corporation for the Owner-Occupied Housing Program must be amended to extend the
expiration date of said Agreement to September 30, 2002; and
WHEREAS, during the months of October and November 2001, the City of Miami
Beach received a total of $35,250 in program income for the HOME Investment
Partnerships (HOME) Program, and these program funds will be used for rehabilitation
initiatives to be included in a Notice of Funding Availability (NOFA) to be issued by the City
of Miami Beach for Fiscal Year 2001/2002, and the One-Year Action Plan for Federal
Funds for Fiscal Year 2001/2002 must be amended to include this addition; and
WHEREAS, the One-Year Action Plan for Federal Funds for Fiscal Year 2001/2002
was submitted to HUD on August 7, 2001 and during the time period following its
submission, two agencies, the Performing Arts Center and the Housing Authority of Miami
Beach, which had been approved to receive funds requested their applications removed
from final funding consideration, resulting in funds available to be reprogrammed in the
amounts of $5,000 for the CDBG program and $9,800 for the ESG program; and
WHEREAS, these funds will be reallocated to the City of Miami Beach
Neighborhood Services Department for the operation of a Homeless Assistance Program
to provide emergency renUutilities vouchers andlor other assistance to individuals and
families who are either homeless or threatened with homelessness and the One-Year
Action Plan for Federal Funds for Fiscal Year 2001/2002 must be amended to include this
addition; and
WHEREAS, the City of Miami Beach Police Department, originally funded in the
amount of $30,000 for the operation of a Homeless Mental Health Pilot Program has asked
that the same be included under the umbrella of the Neighborhood Services Department,
Office of Homeless Coordination; and
WHEREAS, a portion of the reconstruction for the playground at the Sixth Street
Community Center which is funded from a CDBG grant in the amount of $30,000 that was
awarded to the Little Havana Activity and Nutrition Center's Intergenerational Rainbow
Child Care program is expected to be completed prior to the end of the new fiscal year
2001/2002, with the scope of the CDBG funded work is limited to the installation of a play
surface and playground equipment on the east side area of the South Shore Community
Center at 6th Street and Meridian Avenue; and
WHEREAS, the current Agreement with the Little Havana Activity and Nutrition
Center for these improvements must be amended to extend the expiration date of said
Agreement to September 30, 2002 for these physical improvements to be completed; and
WHEREAS, the One-Year Action Plans for Fiscal Years 1997/1998 and 1998/1999
allocated CDBG funds to the City of Miami Beach Public Works Department and to North
Beach Development Corporation for North Beach Street Improvements, the unspent
balance for this completed activity in the amount of $141,650 for Fiscal Year 1997/1998
and $22,559 for Fiscal Year 1998/1999 will be reprogrammed to the City of Miami Beach
for Capital Improvements to the North Shore Park and Youth Center; and
WHEREAS, the One-Year Action Plan for Federal Funds for Fiscal Year 2001/2002
must be amended to include this reallocation of funds; and
WHEREAS, this recommendation was made after the closing of the 30-day
comment period for all other amendments contemplated on this Resolution; and
WHEREAS, at the Community Development Advisory Committee (CDAC) meeting
held on November 27,2001, CDAC reviewed the proposed amendments, and approved
staff's recommendation to reallocate the Fiscal Year 2001/2002 ESG and CDBG funds to
the City of Miami Beach Neighborhood Services Department; and approved the
reallocation of the $5,000 in CDBG money and $9,800 in ESG money for the City of Miami
Beach Homeless Assistance Project for the provision of emergency rent andlor utility
vouchers; and
WHEREAS, in accordance with HUD regulations and the City's Citizen Participation
Plan concerning substantive amendments, the Administration held a 30-day citizen
comment period from November 4, 2001 to December 4, 2001 and no comments were
received and reallocating the funds as proposed allows for an opportunity for these funds
to be utilized by September 30, 2002, thus striving to maintain the federally mandated
expenditure ratio of 1.5 for CDBG funds; and
WHEREAS, also in accordance with HUD regulations and the City's Citizen
Participation Plan concerning substantive amendments, the Administration will hold a 30-
day citizen comment period from December 23, 2001 to January 23, 2002 on the
reallocation of funds to capital improvements to the North Shore Youth Center; and
WHEREAS, if comments are received contrary to the proposed amendment they
will be provided to the City Commission for appropriate action; and
WHEREAS, the Administration recommends approval of the Amended Plan; upon
Commission approval, the amended plan will be re-submitted to HUD; also upon
Commission approval, the City Manager will execute Amendments to the Agreements with
Miami Beach Community Development Corporation and Little Havana Activities and
Nutrition Center to extend the expiration date of said Agreements to September 30, 2002.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve Substantive Amendments to the Fiscal Year 2001/2002 One Year
Action Plan For Federal Funds by reprogramming: $141,650 Fiscal Year 1998/1999
Community Development Block Grant (CDBG) Funds; $22,559 Fiscal Year 1997/1998
CDBG Funds; $300,000 Fiscal Year 2000/2001 CDBG Funds; $35,000 Fiscal Year
2001/2002 CDBG Funds, and $9,800 Emergency Shelter Grants (ESG) Funds; these
funds to be reallocated to the City of Miami Beach Neighborhood Services Department, the
City of Miami Beach Capital Improvements Office and the Miami Beach Community
Development Corporation as described in the body of this Resolution; and amending the
Fiscal Year 2001/2002 One Year Action Plan For Federal Funds to include $35,250 in
Program Income received for the HOME Investment Partnerships (HOME) Program; and
further authorizing the Mayor and City Clerk to execute an Amendment to the Agreements
between the City and 1) the Miami Beach Community Development Corporation; and 2)
the Little Havana Activities and Nutrition Center to Extend the expiration date of said
Agreements to September 30,2002.
PASSED AND ADOPTED THIS 19th DAY OF DECEMBER, 2001
ATTEST:
~~ r~Uw
CITY CLERK
APPROVED AS TO
FOAM. LANGUAGE
a FOR EXECUTION
[
I
B e Htlrald SUNDAY, NOV'~BER 4, 2001
I -
~ - G:t
- CITY OF MIAMI BEACH --
NOTICE OF A 30-DAY PUBLIC COMMENT PERIOD OPPIIRTllllm
Amendment to the One-Year Action Plan fo.r Federal Funds for Fiscal Year 2001/2002
The City of Miami Beach intends to amend the One-Year Action Plan for Federal Funds for
Fiscal Year 2001/2002. The proposed amendments are detailed below:
-I SOURCE OF FUNDS AJ>10UNT DISTRIBUTION OF FUNDS AMOUNT I
II AGENCY - PROJECT AGENCY - PROJECT
I CDBG pronrem CDBG pronram
I i City of Miami Beach Neighborhood Services. $454,668 City of Miami Beach Neighborhood Services $154.668
: ~ Department. City of Miami Beach Housing Department - City of Miami Beach Housing
Programs (One Year Action Plan for Federal Programs (One Year Action Plan for Federal
Funds for Fiscal Year 2000/2001) Funds for Fiscal Year 2001/2002)
Miami Beach Community Development $300,000
Corporation - Owner-Occupied Housing Program
i (One Year Action Plan for Federal Funds for Fiscal
Year 200112002)
I Per10rming Arts Academy of South Florida - $5,000' City of Miami Beach Neighborhood Services $5,000 I
. Arts Feed the Soul (One Vear Action Plan for Department - Homeless Assistance Project (One
[ Federal Funds for Fiscal Year 2001/2002) Year Action Plan for Federal Funds for Fiscal Year i
2001/2002)
City of Miami Beach/North Beach $141,650 City of Miami Beach Neighborhood Services $164.209 I
Development Corporation - North Beach Department - Planned Repayment of Section 108
Street Improvements (One Year Action Plan Loan (One Year Action Plan for Federal Funds for
for Federal Funds Fiscal Year 1998/1999) Fiscal Year 2001/2002)
City of Miami Beach; North Seach Street $22,559
Improvements (One Year Action Plan for
Federal Funds for Fiscal Year 1997/19981
Totel COBG Funds $623,Sn Total CDBG Funds $623,S77
ESG Program , i
I Housing Authority of the City of Miami Beach I $9,BOO I City of Miami Beach Neighbomood Services $9,800
I - Emergency Rent Supplement Program I Department - Homeless Assistance Project i
i (One Year Action Plan for Federal Funds for .
Fiscal Year 2001/2002)
i Total ESG Funds $9,800 I Total ESG Funds $9.BOO I
! HOME Investment Partnerships Program I i I
I City of Miami BeaCh - Program Income from $35,250 I HOME Projects - Multi-Famiiy Housing . ! $35,250 I
I Fiscal Year 2001/2002 . I i Rehabilitation Programs (Program funds for I
i I rehabilitation initiatives to be included in a NOFA to i
I be issued by the City for Fiscal Year 2001/2002) I I
,
I Total HOME Funds I 535,250 i $35.250
,
The Neighborhood Services Department will accept comments on the proposed amendments during a 3D-day comment period
ending on December 4, 2001. Written comments may be submitted to:
City of Miami Beach
- Neighborhood Services Department
1700 Convention Center Drive, Thirq Floor
Miami Beach, Florida 33139
In accordance with the Americans with Disabilities Act of 1990, persons needing-special accommodation to obtain materials in an
accessible format to provide comment should contact the City Clerk's Office at 305-673-7411 for assistance; if hearing impaited, call
the Florida Retay Service numbers 800-955-8771 (TOO) or 800-955-8770 (voice) for assistance.
Any meeting may be opened and continued and, under such circumstances, additional legal notice would not be provided. One or
more members of the Miami Beach City Commission or City Board or Comminee members may be in attendance and participate in
flrr:C}Jlis.iQ~..t-qYfl~T$on maYI{OQ~q tpeQl1Y qe~k's Oftice,at l3Q~~73.74t,1<\ \ , '/ ',;"~'\.'_ 1 ,_, ,- ;-., -\ '. 't. \ \ '_ , '._~,'.'Y
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30
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A resolution making amendments to the fiscal year 2001/02 One Year Action Plan for Federal funds and reallocating
subject funds to appropriate uses.
Issue:
Shall the City amend the One Year Action Plan and reallocated CDBG and ESG funds for the One Year Action Plan
for Fiscal Year 2001/02.
Item Summary/Recommendation:
The City needs to amend the One Year Action Plan because there have been substantive and non-substantive
changes to the same. Amendments include reallocation of CDBG and ESG funds to the City of Miami Beach
Neighborhood Services Department, the City of Miami Beach Capital Improvements Office, extension of Agreements
with the Miami Beach Community Development Corporation and lillie Havana Activities and Nutrition Centers, and
reallocation of prior year unspent CDBG funds to Capital Improvements to the North Shore Park and Youth Center.
The Administration recommends approval oflhe Amended Plan. Upon Commission approval, the amended Plan will
be re-submilled to HUD. Also upon Commission approval. the City Manager will execute an Amendment to the
Agreements with the Miami Beach Community Development Corporation and lillie Havana Activities and Nutrition
Centers to extend the expiration dates of said Agreements to September 30, 2002.
Adviso Board Recommendation:
At meeting held November 27,2001 CDAC approved Staff recommendation to reallocate the Fiscal Year 200112002
ESG and CDBG funds to the City of Miami Beach Neighborhood Services Department. At meeting held December 17,
2001 the North Beach Youth Center Oversight Commillee recommended the reallocation of unsent CDBG funds to
ca ital im rovements for the North Shore Park and Youth Center.
Financial Information:
Amount to be expended:
Finance Dept.
$141,650
$22,559
$83,668
$46,000
$170,332
$30,000
$5,000
$9,800
$35,250
$30,000
$574,259
135.5521
135.5110
136.5110
130.5110
132.5531
132.5442
137.5190
151.5230
131.5209
Source of
Funds: CDBG,
ESG, HOME
~
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1~-19-of
AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami.beach.fl.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: December 19, 2001
Members of the City Commission
Jorge M. Gonzalez \ . ~
City Manager 0 ... - 0
ADDENDUM TO RESOLUTION AMENDING REALLOCATIONS TO
ONE YEAR ACTION PLAN FOR FISCAL YEAR 2001/2002
To:
SubJect:
During the December 17, 2001 North Shore Youth Center Oversight Committee
meeting, the possibility of using CDBG funds for budget shortfalls in the North
Shore Park and Youth Center Project was discussed. The Administration has
determined that this is an appropriate use of prior year unspent CDBG funds and
recommends reallocating funds in the total amount of $164,209 for the North
Shore Park and Youth Center Project. However, the Commission will need to
discuss whether or not these funds will be used to reinstate the value-
engineered items that had been removed, or if the funds will be used for another
component of the North Shore Park and Youth Center Project.
Because the initial proposed reallocation of these CDBG funds was for the
repayment of the Section 108 Loan (which includes funds for the North Shore
Youth Center) was to be presented to the City Commission at this time, the
Administration has determined to look to future reallocations of CDBG funds to
fund the repayment of the Section 108 Loan. This Commission Memorandum
has been revised to reflect this change. Item 2 has been revised, as follows:
2. Capital Improvements to North Shore Park and Youth Center - The One-
Year Action Plans for Fiscal Years 1997/1998 and 1998/1999 allocated CDBG
funds to the City of Miami Beach and North Beach Development Corporation for
North Beach Street Improvements. A remaining balance of $141,650 from
Fiscal Year 1997/1998 and $22,559 from Fiscal Year 1998/1999 were unspent
at the end of Fiscal Year 2000/2001. Because of federal timeliness concerns,
these funds ($164,209) will be reprogrammed for capital improvements for the
North Shore Park and Youth Center. The One-Year Action Plan for Federal
Funds for Fiscal Year 2001/2002 must be amended to include the reallocation of
these funds.
In accordance with HUD regulations and the City's Citizen Participation Plan
concerning substantive amendments to the One-Year Action Plan, the
Administration will hold a 30-day comment period from December 23, 2001 to
January 23, 2002. Any negative comments received will be provided to the City
Commission for appropriate action. A final decision on the use of these funds
will be made after your consideration of this change during the Commission
Meeting of December 19, 2001.
Reallocating the funds as proposed allows for these funds to be utilized by
September 30, 2002. This allows the City to maintain the federally mandated
expenditure ratio of 1.5 for CDBG funds. Under the provisions of the CDBG
regulations, a grantee is considered to be timely if, 60 days prior to the end of
the grantee's program year, the balance of its line of credit does not exceed 1.5
times the annual grant. The City's current timeliness expenditure ratio is 1.43.
T:\A. ENOA\2001\dec1901\CONSENl\AddendUm to Amendments for One Year Action PI8n.doc
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
-
Condensed Title:
A RESOLUTION MAKING AMENDMENTS TO THE FISCAL YEAR 2001/02 ONE YEAR ACTION PLAN FOR
FEDERAL FUNDS AND REALLOCATING SUBJECT FUNDS TO APPROPRIATE USES.
Issue:
Shall the City amend the One Year Action Plan and reallocated CDBG and ESG funds for the One Year Action Plan
for Fiscal Year 2001/02.
Item Summary/Recommendation:
The City needs to amend the One Year Action Plan because there have been substantive and non-substantive
changes to the same. Amendments include reallocation of CDBG and ESG funds to the City of Miami Beach
Neighborhood Services Department, extension of Agreements with the Miami Beach Community Development
Corporation and lillie Havana Activities and Nutrition Centers, and reallocation of prior year unspent CDBG funds
to the Section 108 Loan repayment.
The Administration recommends approval of the Amended Plan. Upon Commission approval, the amended Plan will
be re-submilted to HUD. Also upon Commission approval, the City Manager will execute an Amendment to the
Agreements with the Miami Beach Community Development Corporation and lillie Havana Activities and Nulrilion
Centers to extend the expiration dates of said Agreements to September 30, 2002.
Advisory Board Recommendation:
At meeting held November 27, 2001 CDAC approved Staff recommendation to reallocate the Fiscal Year 200112002
ESG and CDBG funds to the City of Miami Beach Neighborhood Services Department and approved the reallocation
of prior year unspent CDBG funds for the repayment of the Section 108 Loan.
Financial Information:
Amount to be expended:
~
$141,650
$22,559
$83,668
$46,000
$170,332
$30,000
$5,000
$9,800
$35,250
$30,000
$574,259
135.5521
135.5110
136.5110
130.5110
132.5531
132.5442
137.5190
151.5230
131.5209
Source of
Funds: CDBG,
ESG, HOME
Finance Dept.
AGENDA ITEM (].16-
DATE I~-I'I-OI
CITY HALL 1700 CONVENTION CENTER ORNE MIAMI BEACH. FLORIDA 33139
http:\\ci.miamiMbeach.fl.us
CITY OF MIAMI BEACH
TO:
FROM:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
DATE: December 19. 2001
Jorge M. Gonzalez \.A~
City Manager (j"'- 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING SUBSTANTIVE AMENDMENTS TO THE FISCAL
YEAR 2001/2002 ONE YEAR ACTION PLAN FOR FEDERAL FUNDS BY
REPROGRAMMING: $141,650 FISCAL YEAR 1998/1999 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS; $22,559 FISCAL YEAR 1997/1998
CDBG FUNDS; $300,000 FISCAL YEAR 2000/2001 CDBG FUNDS; $35,000 FISCAL
YEAR 2001/2002 CDBG FUNDS, AND $9,800 EMERGENCY SHELTER GRANTS
(ESG) FUNDS; THESE FUNDS TO BE REALLOCATED TO THE CITY OF MIAMI
BEACH NEIGHBORHOOD SERVICES DEPARTMENT AND THE MIAMI BEACH
COMMUNITY DEVELOPMENT CORPORATION AS DESCRIBED IN THE BODY OF
THIS RESOLUTION; AND AMENDING THE FISCAL YEAR 2001/2002 ONE YEAR
ACTION PLAN FOR FEDERAL FUNDS TO INCLUDE $35,250 IN PROGRAM INCOME
RECEIVED FOR THE HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM;
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AMENDMENT TO THE AGREEMENTS BETWEEN THE CITY AND 1) THE MIAMI
BEACH COMMUNITY DEVELOPMENT CORPORATION; AND 2) THE LITTLE
HAVANA ACTIVITIES AND NUTRITION CENTER TO EXTEND THE EXPIRATION
DATE OF SAID AGREEMENTS TO SEPTEMBER 30, 2002.
ADMINISTRATION RECOMMENDATION
SUBJECT:
Adopt the Resolution.
ANALYSIS
The City of Miami Beach is an entitlement recipient of federal formula grant programs from the U.S.
Department of Housing and Urban Development (HUD), as follows: Community Development Block
Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Shelter Grants (ESG).
On July 18, 2001, the City adopted the One-Year Action Plan for Federal Funds for Fiscal Year
2001/2002 (see Resolution # 2001-24517). The Plan allocates funds received from HUD to
govemmental agencies and community-based organizations conducting eligible activities for low
and moderate-income residents in Miami Beach.
From time to time throughout the program year, the City may need to amend the Plan whenever one
of the following decisions is made: there is a change in allocation priorities or a change in the
method of distributing funds; there is a new activity not previously described in the One-Year Action
Plan using funds from any program/project covered by the Plan; or there is a change in the purpose,
scope, location or beneficiaries of an activity. Only certain amendments to the Plan are considered
substantive amendments that are subject to the citizen participation process.
,
I
COMMISSION MEMORANDUM
DECEMBER 19, 2001
PAGE 2
The following criteria are used by the City to determine if a change to the City's planned or actual
activities constitutes a substantive amendment to the Plan: 1) a change in the use of funding from
one eligible use to another; 2) if the service area, budget or beneficiaries is changed so that 50%
or more of the intended beneficiaries are no longer able to benefit from the project; 3) if the location
of the project is changed so that 50% or more of the intended beneficiaries are no longer able to
benefit from the project; or 4) the project's location or eligible recipients are changed so that 50%
or more of the intended beneficiaries are no longer able to benefit from the project.
The Administration is seeking Commission approval of changes to the One-Year Action Plan for
Federal Funds for Fiscal Year 2001/2002, as follows:
1. Owner..occupled Housing Program - In February 2001, the One-Year Action Plan for Federal
Funds for Fiscal Year 2000/2001 was amended to add an activity establishing an Owner-
Occupied Housing Program, to be operated by the Miami Beach Community Development
Corporation (see Resolution # 2001-24258). A total of $300,000 CDBG funds were allocated
to this activity from the City of Miami Beach Multi-Family Housing Rehabilitation Program. This
activity is expected to continue into Fiscal Year 2001/2002. The One-Year Action Plan for
Federal Funds for Fiscal Year 2001/2002 did not contain a detailed listing of this activity, making
it necessary for the Plan to be amended to add this activity. The current Agreement with Miami
Beach Community Development Corporation for the Owner-Occupied Housing Program must
be amended to extend the expiration date of said Agreement to September 30, 2002.
2. Planned Repayment of Section 108 Loan - The One-Year Action Plans for Fiscal Years
1997/1998 and 1998/1999 allocated CDBG funds to the City of Miami Beach and North Beach
Development Corporation for North Beach Street Improvements. A remaining balance of
$141,650 from Fiscal Year 1997/1998 and $22,559 from Fiscal Year 1998/1999 were unspent
at the end of Fiscal Year 2000/2001. Because of federal timeliness concerns, these funds will
be reprogrammed for the repayment on the Section 108 Loan. The One-Year Action Plan for
Federal Funds for Fiscal Year 2001/2002 must be amended to include the reallocation of these
funds and increase the amount of the repayment for the Section 108 loan from $200,000 to
$364,209.
3. Program Income - During the months of October and November 2001, the City of Miami Beach
received a total of $35,250 in program income for the HOME Investment Partnerships (HOME)
Program. These program funds will be used for rehabilitation initiatives to be included in a
Notice of Funding Availability (NO FA) to be issued by the City of Miami Beach for Fiscal Year
2001/2002. The One-Year Action Plan for Federal Funds for Fiscal Year 2001/2002 must be
amended to include this addition.
4. Homeless Assistance Programs - The One-Year Action Plan for Federal Funds for Fiscal Year
2001/2002 was submitted to HUD on August 7,2001. During the time period following its
submission, two agencies, the Performing Arts Academy and the Housing Authority of Miami
Beach, that had been approved to receive funds requested their applications be removed from
final funding consideration, resulting in FY 2001/2002 funds in the amount of $5,000 for the
CDBG program and $9,800 for the ESG program available to be reprogrammed. These funds
will be reallocated to the City of Miami Beach Neighborhood Services Department for the
operation of a Homeless Assistance Program to provide emergency rent/utilities vouchers
and/or other assistance to individuals and families who are either homeless or threatened with
homelessness. In addition, the City of Miami Beach Police Department, originally funded in the
amount of $30,000 for the operation of a Homeless Mental Health Pilot Diversion Program has
COMMISSION MEMORANDUM
DECEMBER 19, 2001
PAGE 3
asked that the same be included under the umbrella of the Neighborhood Services Department,
Office of Homeless Coordination. The Program entails the hiring of a contract case manager
for the homeless population, in collaboration with the Miami-Dade County Judicial System and
the Miami Beach Police Department. This is a non-substantive change that will not affect the
activities, beneficiaries, service area, or funding of the program. The One-Year Action Plan for
Federal funds for Fiscal Year 2001/2002 must be amended to include these changes.
5. Rainbow Intergeneratlonal Child Care Playground Repair - In fiscal Year 2000/2001 Little
Havana Activities and Nutrition Centers of Dade County, Inc received a CDBG grant in the
amount of $30,000 to fund a portion of the reconstruction for the playground at the Sixth Street
Community Center. It is expected that this reconstruction will be completed prior to the end of
Fiscal Year 2001/02. The scope of the CDBG-funded work is limited to the installation of a play
surface and playground equipment on the east side area of the South Shore Community Center
at 6th Street and Meridian Avenue. The Agreement with the Little Havana Activity and Nutrition
Center for these improvements expired on September 30, 2001 and must be amended to extend
the expiration date of said Agreement to September 30, 2002, to allow for the physical
improvements to be completed.
At the Community Development Advisory Committee (CDAC) meeting held on November 27,2001,
CDAC reviewed the proposed substantive amendments, and approved staff's recommendation to
reallocate the Fiscal Year 2001/2002 ESG and CDBG funds to the City of Miami Beach
Neighborhood Services Department; and approved the reallocation of prior year unspent CDBG
funds for the repayment of the Section 108 Loan.
In accordance with HUD regulations and the City's Citizen Participation Plan conceming substantive
amendments, the Administration held a 30-day citizen comment period from November 4, 2001 to
December 4, 2001. No comments were received. Reallocating the funds as proposed allows for
these funds to be utilized by September 30, 2002. This allows the City to maintain the federally
mandated expenditure ratio of 1.5 for CDBG funds. Under the provisions of the CDBG regulations,
a grantee is considered to be timely, if 60 days prior to the end of the grantee's program year, the
balance of its line of credit does not exceed 1.5 times the annual grant. The City's current timeliness
expenditure ratio is 1.43.
The Administration recommends approval of the Amended Plan. Upon Commission approval, the
amended plan will be re-submitted to HUD. Also upon Commission approval, the City Manager will
execute an Amendment to the Agreements with Miami Beach Community Development Corporation
and Little Havana Activities and Nutrition Center to extend the expiration date of said Agreements
to September 30, 2002.
JM~~rc
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