96-22204 RESO
RESOLUTION NO.
96-22204
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AN APPROPRIATION OF UP
TO $770,000 TO WORK ORDER NUMBER 2110, TO ACCOMPLISH
ADDITIONAL REMODELING WORK AT CITY HALL AND THE 21ST
STREET COMMUNITY CENTER
WHEREAS, the City has embarked on an effort to make City Hall
more accessible to all of its citizens; and
WHEREAS, there is a need to provide better service to the
public; and
WHEREAS, the City will accrue substantial savings by
eliminating the leasing of private office space.
NOW THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission approve the appropriation of up to $770,000 to Work
Order Number 2110, to accomplish additional remodeling work at City
Hall and the 21st Street Community Center.
PASSED and ADOPTED this
, 1996.
:RS:~~ eYN~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
1I{fI!L- 105/Jb
C Attorney ( Date
CITY HALL 1700 CONVENTION CENTER ORNE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. /0:1- CJ I::,
TO:
M.yorSey1Dour~berand
Memben 0( the City Commission
DATE: November 20, 1996
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT:
A RESOLUTION 0 THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING $770,000 FROM BOND
FUND NO. 351 TO WORK ORDER NO. 351-2110 ENTITLED, "CITY
HALL RENOVATIONS."
RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
The Administration has been actively pursuing the updating and
renovation of City Hall in order to improve the delivery of
services to citizens and provide for the efficient revitalization
of the building.
Presently,
Compliance,
The City's
$169,030.
there are two major departments, Building and Code
with 71 staff members located in a private building.
current annual lease payment for these premises is
Five major thrusts are envisioned in the remodeling as previously
outlined to the Commission:
1. To provide the most utilized citizen services on the first
floor.
2. To create a one-stop service for development review by putting
Planning, Building, and other land-development related
departments in one area.
3. To relocate related uses on the same floor, e.g., Finance,
purchasing, Management & Budget, and Audit. ~
AGENDA ITEM (l - 1l \
DATE "-2o-~lk
4. To minimize the lease of private buildings for major space
needs.
5. To bring the building up to ADA codes.
ANALYSIS:
By better utilizing existing space, and utilizing modular furniture
where practical, additional staff members can be accommodated in
City Hall, eliminating the need to pay over $169,030 annually in
lease payments.
A total of 38,000 sq. ft. on three floors is being remodeled, with
the following offices being ultimately located as noted below:
1st Floor:
(a) City Clerk's Office/Central Services/Civicall
(b) Business Licenses
(c) Cashier
2nd Floor:
(a) Code Compliance
(b) Building
(c) Planning & Zoning
3rd Floor:
(a) Human Resources
(b) Purchasing
( c ) OMB
(d) Audit
(e) Finance
Parks & Recreation would relocate to the 21st Street Community
Center.
The costs to complete the above work, including the relocation of
Parks & Recreation, are estimated as follows:
(1) Outside labor & materials:
Partitions, modular furniture,
carpets and sprinklers..................$575,000
(2) In-house labor, (electrical lighting & HVAC). 130,000
(3) Architecture & Engineering... ..' ............. 55,000
(4) Cont ingency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 . 000
Total $770,000
Based solely on savings of space rental, the entire cost of the
work can be recouped in just over four and one-half years. Based
on the 38,000 sq. ft. area that is being remodeled, this equates to
a total cost per sq. ft. of $18.55 hard costs (including modular
furniture). By doing the work through our internal staff, the City
is saving at least $250,000 in general contractor, overhead and
project costs. Another genuine savings to the City is the more
efficient utilization of space as noted above. By employing
modular furniture, we are able to accommodate additional staff
members in the building. To build the 12,000 to 14,000 sq. ft.
necessary for this additional staff would have cost substantially
more than the cost of remodeling.
The resultant work, as can already be seen on the 4th Floor, will
provide a much more efficient building that complies with ADA
requirements.
Funding will be provided by Fund No. 351 to City Hall work Order
Number 2110.
CONCLUSION:
The Administration recommends that the Mayor and City Commission
approve the attached Resolution authorizing appropriation of
$770,000 from Fund No. 351 to City Hall Work Order No. 351-2110 to
fund additional renovation of City Hall.
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