96-21932 RESO
RESOLUTION NO.
96-21932
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
APPLICATION FOR A GRANT IN THE AMOUNT OF
$43,097.00, AND, IF FUNDED, AUTHORIZING THE
APPROPRIATION AND EXPENDITURE OF FUNDS UNDER THE
STATE OF FLORIDA VICTIM OF CRIMES ACT (VOCA) FOR
THE DOMESTIC VIOLENCE PROGRAM OF THE MIAMI BEACH
POLICE DEPARTMENT.
WHEREAS, the City of Miami Beach Police Department desires to
continue to utilize a grant obtained last fiscal year from the state
of Florida, Office of the Attorney General, to fund the Police
Department's Domestic Violence Program; and
WHEREAS, the state of Florida, through the Office of the
Attorney General, under the victims of Crime Act (VOCA), has grant
funds available for this purpose; and
WHEREAS, the total estimated funds necessary for this project
are $43,097.00 and the Office of the Attorney General's financial
assistance is required, in the amount of $34,087.00, with the
remaining $9,010.00 to be provided as a cash match from the City,
derived from the Police Confiscations Account.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
section 1. That the City of Miami Beach Police Department,
through the Office of the City Manager, is authorized and directed to
make application to the State of Florida, Office of the Attorney
General, Victims of Crimes Assistance Act to fund the Police
Department's Domestic Violence Program.
Section 2. The City of Miami Beach Police Department, through
the Office of the City Manager, is authorized to appropriate and
expend funds under this program if funding is awarded by the state of
Florida, Office of the Attorney General.
section 3. The City of Miami Beach Finance Department will
maintain all necessary financial records on this grant for the Police
Department's Domestic Violence Program to substantiate exp.enditures.
PASSED and ADOPTED this 2nd
Apr il
, 1996.
~:w f>~
CITY CLERK
FORM fir'!'))
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lE(' ~.
lL ,." : :..;' I.
By 1AI !I1f~
Date > -.- 2-6 -.J~"^..
OFFICE OF THE AITORNEY GENERAL
VICTIMS OF CRIME ACT (VOCA)
ATTACHMENT A
GRANT APPLICATION
PART I. CERTIFICATION
I acknowledge that I have read, understand and agree to the conditions set forth in the 1996-97
Victims of Crime Act Grant Application. I certify that I have read, understand and agree to the
Victims of Crime Act, Victim ~ee Program ~~~ation of the grant period.
-r- . ~~.
(Signature o(Project Director)
Francis Conwell. Captain
(Typed arne and Title) ~ /'J
'IL~
(Si e of Authorizing Official)
ose Garcia Pedrosa, City Manager
~~~
(Signature 0 Financi Officer)
Robert Nachlinqer. Finance Director
(Typed Name and Title)
PART ll: APPLICAi'lT INFORi'\1ATION
NAME AND ADDRESS OF AGENCY/ORGANIZATION:
City of Miami Beach Police Department
(Name of Agency/Organization)
1100 Washinqton Ave.
(project Director's Address)
Mi ami Beach
(City)
Dade
(County)
Fl
(State)
33139
(Zip)
PROJECT DIRECTOR I S TELEPHONE NUMBER(S): ( 305) 673 - 7 945
FAX NUMBER:
(305) 673-7864
Indicate the judicial circuit(s) and county(s) proposed to served: 11 t h c i r cui t. Dad e
TOTAL VOCA PROJECT BUDGET AMOUNT REQUESTED: $ 3 4 ,087
FEDERAL IDENTIFICATION NUMBER:
59-6000372
HOW MANY STAFF MEMBERS DO YOU CURRENTLY HAVE THAT PROVIDE DIRECT
SERVICES TO CRIME VICTIMS? 2
LIST THE TOTAL NUMBER OF PROPOSED VOCA STAFF:
Pos itionsffitle
Funding Sources
1. Domestic Violence Coordinator
General Police Budget
2. II
II
"
3.
4.
PART III: CURRE~l SERVICES
1. What type of victim(s) does your program currently serve? Please indicate the numbers of
victims served by this program during the 1995 calendar year.
Currently Serve
Numbers Served 1995
y
Child victims of physiCaf abuse
Child victims of sexual abuse
Victims of DUI/DWI
Victims of domestic violence
Adult victims of sexual assault
Elder abuse victims
Adult survivors of incest or child sexual abuse
Survivors of homicide victims
Victims of burglary
Victims of assaultlbattery (excluding domestic violence)
other, please identify
1 n? 1
2. Indicate which of the following services your agency provided during calendar year 1995.
Check all that apply.
1. Twenty-four hours a day, seven days a week availability of staff to go to the crime
scene, hospital, victim's house or other designated point at the time the crime is reported
to the program.
2. Twenty-four hour on-call crisis intervention counseling.
3. Short term supportive counseling.
L 4. Criminal court orientation.
S. Transportation for services related to the initial victimization.
6. HRS licensed Shelter/Safehouse for crime victims.
7. Shelter/Safehouse for crime victims other than HRS licensed.
8. Child care for court appearances related to the initial victimization.
9. Death notification in cases of homicide and manslaughter.
10. Support groups specific to one of the priority victim populations as defmed in the
application.
x 11. Assistance with property return.
x 12. Assistance in completing victim impact statements.
x 13. Assistance in completing restitution request.
x 14. Assistance in filing for enforceme~t of restitution orders for victims.
2
15. Accompaniment to line-ups, interviews and photopack review sessions.
16. Crime scene clean-up.
17. Body identification.
18. Providing rape examinations.
19. Court escort services to and/or for court related activities such as interviews, depositions,
pretrial hearings, trials and sentencing.
-X- 20. Therapeutic groups for crime victims and survivors provided by psychologists, clinical
social workers, mental health counselors, and marriage and family therapists licensed
pursuant toChapter 490 or 491, F.S.
..L 21. Family counseling relating to the victimization.
22. Assistance with landlords, employers or schools.
-x- 23. Emergency fmancial assistance.
24. Assistance with property repair.
25. Child care (other than for court appearances).
.lL 26. Transportation (other than for services related to the initial victimization).
27. Emergency legal advocacy.
..L 28. Criminal justice support/advocacy.
29. Assistance in filing compensation claims.
30. Information and Referral.
31. Other, please list:
PART IV: STATEMENT OF NEED (Do not exceed one page.)
1.
Describe your community and its victim assistance needs. Issues which may be addressed
include area population, geographic characteristics, crime statistics, existing and non-existing
victim services in the community and a demonstrated history of coordinated and unduplicated
services in the community.
See Attached Sheet
PART V: PROJECT PROPOSAL (Questions 4,5 and 7 should not exceed one page per question.)
1. What types of victims are you proposing to serve? Check all that apply.
Child victims of physical abuse
Child victims of sexual abuse
Victims of DUI/DWI
x Victims of domestic violence
Adult victims of sexual assault
Elder abuse victims
Adult survivors of incest or child sexual abuse
Survivors of homicide victims
Victims of burglary
Victims of assaultlbattery (excluding domestic violence)
Other, please identify:
3
N
-L
--L
-L
-L
..L
-L
...L
2. If you would like to qualify for priority funding, check the following group(s) for which at
least fifty percent of the requested VOCA funds and at least fifty percent of the applicant's
match will be used for the provision of direct services. Refer to the grant instructions.
Child Abuse
Adult Sexual Battery
x Domestic Violence/Spouse Abuse
Other Victims of Violent Crime
If you are requesting priority funding for "Other Victims of Violent Crime", you must include
at least one and no more than two of the following groups of victims that apply to your
proposal:
_Elder Abuse _Assault/Battery _Burglary _Survivors of Homicide Victims
Other:
3.
VOCA funds must be used to further meet victim assistance needs in your community above
and beyond your program's current level of service to crime, vi~tims. What new or enhanced
services are you proposing to provide with VOCA funds? Please indicate by placing a (N) for
new or an (E) for enhanced beside each service you are proposing to provide with VOCA
funds.
1. Twenty-four hours a day, seven days a week availability of staff to go to the crime ,
scene, hospital, victim's house or other designated point at the time the crime is reported
to the program.
2. Twenty-four hour on-call crisis intervention counseling.
3. Short term supportive counseling.
4. Criminal court orientation.
5. Transportation for services related to the initial victimization.
6. HRS licensed Shelter/Safehouse for crime victims.
7. Shelter/Safehouse for crime victims other than HRS licensed.
8. Child care for court appearances related to the initial victimization.
9. Death notification in cases of homicide and manslaughter.
10. Support groups specific to one of the priority victim populations as defmed in the
application.
11. Assistance with property return.
12. Assistance in completing victim impact statements.
13. Assistance in completing restitution request.
14. Assistance in filing for enforcement of restitution orders for victims.
15. Accompaniment to line-ups, interviews and photopack review sessions.
16. Crime scene clean-up.
17. Body identification.
18. Providing rape examinations.
19. Court escort services to and/or for court related activities such as interviews, depositions,
pretrial hearings, trials and sentencing.
20. Therapeutic groups for crime victims and survivors provided by psychologists, clinical
social workers, mental health counselors, and marriage and family therapists licensed
pursuant to Chapter 490 or 491, F.S.
4
L 21. Family counseling relating to the victimization.
22. Assistance with landlords, employers or schools.
L 23. Emergency financial assistance.
24. Assistance with property repair.
25. Child care (other than for court appearances).
26. Transportation (other than for services related to the initial victimization).
L 27. Emergency legal advocacy.
L 28. Criminal justice support/advocacy.
L 29. Assistance in filing compensation claims.
L 30. Information and Referral.
31. Other, please list:
4. Provide a narrative description of each new or enhanced service identified in Question 3.
Issues which may be addressed include the number of clients to be served and other examples
of how your agency would use VOCA funds to enhance or increase the present level of
service.
No Voca Funds to be Used
5. Identify 2 major project goals and no more than 3 measurable objectives for each goal. (Refer
to Attachment D.)
See Attached Sheet
6. Provide at least 3 letters of support from local community or government groups supporting
your proposal to expand existing victim assistance services and/or meet current unmet victim
assistance needs. Letters should demonstrate community support for the current level of
service and a community need to expand the victim assistance program, or to meet a need(s)
that is currently unrnet.
See Attached
7. Describe the plan to continue funding the project with local resources after the grant funding
cycle ends.
See Attached
5
PART VI: CURRENT FUNDING LEVELS AND SOURCES
1. List your fiscal year 1995-96 funding sources, the level of funding and the services provided
with these funds, as it relates to your victim assistance program. Note example.
CURRENT FUNDING LEVELS AND SOURCES
FUNDING SOURCE LEVEL OF FUNDING SERVICES PROVIDED
WITH THESE FUNDS
Example: United Way $15,000 Part-time Shelter Manager
Police Budqet $ 37,217 " tir Vinlpnro rrir
Voca Grant $ 29 8n5 II II 1111 1111
Voca Grant $ 3.000 Eouioment
Police Budaet $ 2.973 Training
6
PART VII: PROPOSED BUDGET
1. Complete the following budget worksheet. Include only the budget being proposed to
accomplish the proposed project (Part V). Round off all figures to the nearest dollar amount.
Attach any additional narrative information necessary to explain your budget request.
CATEGORY REQUESTED REQUIRED TOTAL
VOCA FUNDS MATCH (CASH (REQUESTED
OR IN-KIND) VOCA FUNDS Al~l)
MATCH)
(A)
PERSONNEL $ 29,865.00 0 $ 29.865.00
(B) OPERATING
COSTS $ 1,973.00 7.260.00 $ 9.233.00
(C) TRAVEL
0 1.000.00 $ 1.000.00
(0)
EQUIPMENT 1; 2 249.00 7')n nn <l: ? QQQ nn
(E)
CONTRACTS 0 0 0
TOTAL
$ 34 087.00 g 010 nn ~ Ll~ nQ7 nn
A) Personnel who immediately respond to the emotional and physical needs of crime victims by the
provision of safety measures for the victim, or the provision of individual counseling or group
treatment and therapy to the victim from a mental health professional who is either employed by your
office or under contract with your office.
B) Operating costs that are essential to the provision of direct services. Examples of such costs
include the pro-rated costs of audits and rent, telephone service, transportation for victims to receive
victim assistance services or to participate in the criminal justice system.
C) Travel incurred when staff provide direct services to victims. Expenses will be reimbursed in
accordance with Section 112.061, Florida Statutes.
D) Purchase of equipment and furniture used in the delivery of direct services to victims of
crime.
E) Contract services are not usually approved for VOCA funds. However, it may be included if
necessary for occasional specialized services such as emergency psychological or psychiatric services.
Attach a description of the need.
2. Source of match indicated above. Check all that apply.
General Revenue Funds
Private Donations
_United Way Funds _Volunteers ~City/County Funds
_Fundraising _Other, please describe:
7
ATTACHMENT B
VICTIMS OF CRIME ACT (VOCA) GRANT CONDITIONS
The following is a list of Victims of Crime Act (VOCA) conditions established within the current
Program Guidelines. Each condition is required in ordered to receive 1996-97 VOCA funding. By
signing the grant application form, the applicant agrees to all of the following conditions:
1. The program must provide direct services to crime victims.
2. The program is operated by a public or nonprofit organization or a combination of such
organizations .
3. The program has documentation available to exhibit support and approval of its services by the
community.
4. The program has documentation verifying that it provides direct services to crime victims in a
cost-effective manner.
5. The program receives financial support from non-Federal sources.
6. The program will provide a twenty percent match requirement in either cash or in-kind
services of the total proposed VOCA project. The match is not derived from Federal
resources.
7. The program uses volunteers.
8. The program has information that verifies its coordinated public and private promotional
efforts to aid crime victims.
9. The program assists crime victims in seeking crime victim compensation benefits.
10. The program complies with the VOCA Program Guidelines and the requirements of the Office
of Justice Programs Guidelines M7100.1D which includes maintaining appropriate
programmatic and fInancial records that fully disclose the amount and disposition of VOCA
funds received. This includes fInancial documentation for disbursements; daily time and
attendance records specifying time devoted to VOCA allowable victim services; client fIles;
the portion of the project supplied by other sources of revenue; job descriptions; contracts for
services; and other records which facilitate an effective audit.
11. The program maintains statutorily required civil rights statistics on victims served by race or
national origin, sex, age and disability.
12. The program will provide services to crime victims, at no charge, through the proposed
VOCA-funded project.
13. The program will maintain confidentiality of client-counselor information as required by State
and Federal law.
8
ATTACHMENT I
OFFICE OF THE ATTORNEY GENERAL
VICTIM OF CRIME ACT (VOCA) GRANT
1996-97 VOCA APPLlCA nON CHECK LIST
*************************************************************************************
NOTICE
Failure to complete and include any of the required documents will result in
elimination of the application from further consideration.
*************************************************************************************
I. Original application and seven (7) copies received by the application deadline of
5:00 p.m., Eastern Standard Time, March 29, 1996.
2. Application does not exceed $100,000.
3. Application includes 20% required Match (Inkind and/or Cash).
4. Attachment A: Part I. Certification
5. Attachment A: Part II. Applicant Information
6. Attachment A: Part III. Current Services
7. Attachment A: Part IV. Statement of Need
8. Attachment A: Part V. Project Proposal
9. Attachment A: Part VI. Current Funding Levels and Sources
10. Attachment A: Part VII. Proposed Budget
FOR BUREAU STAFF USE ONLY
TECHNICAL REVIEW COMPLETED BY:
(Signature)
(Date)
17
PART IV: STATEMENT OF NEED.
I. The domestic Violence Unit was established in august 1993 under the Criminal Investigations
Division. Since this time period, the Domestic Violence Coordinator has accomplished the
following:
A. Increased the awareness of Domestic Violence for the employees of the Police Department and
the community by implementing training.
B. Developed a highly effective networking relationship with other civic organizations while
providing this resource information to victims of domestic violence.
C. Located shelters for victims through outreach programs.
D. Provided statistical information on domestic related calls for service.
E. Offered emotional support to victims and witnesses which increased the probability of
cooperation with the judicial system
F. Maintain liaison with the appropriate agencies to obtain restraining orders, domestic violence
injunctions and counselling.
G. Assists victims in completing restitution or compensation forms.
The incidence of Domestic Violence has regrettable increased over the last four years. As noted
below:
YEAR
CASES REPORTED
% INCREASE OVER 1992
1992
497
N/A
1993
797
+ 60.3%
1994
1,003
+ 101.8%
1995
1,036
+ 108.5%
The Miami Beach Police Department Domestic Violence Unit is staffby only two (2)
professionals. This funding is absolutely necessary to continue to provide at least 80 hours of
service per week.
4. No Voca Funds will be used
GOALS
1. To enhance the quality and quantity of victim service.
2. Expand services in order to meet the immediate short-term emergency needs of crime victims.
OBJECTIVES:
1. To respond to 500 police calls involving crimes against persons of domestic violence while
providing emotional support, assistance in locating temporary housing and information on support
agenCIes.
2. To reduce by 200 the repeat domestic violence calls, thus conserving police resources by
conducting outreach and training initiatives.
3. To increase by 100 the participation of victim/ witnesses in court proceedings by keeping
victims! witnesses informed of all dates and times of hearings and of all results of court
proceedings.
4. To increase community awareness by continued training with the public and providing access to
support centers. by providing twelve (12) workshops and training.
The Miami Beach Police Department is committed to stopping domestic violence. The Domestic
Violence Unit will continue within the police department after V oca Funds expire.
Part Viii: PROPOSED BUDGET
A. PERSONAL
Cost include salary and benefits for one (1) Domestic Violence counselor
$29,865
B.OPERA TlNG COST $ 9,233
1. Computer software" Help Pages" @$ 60.00
2. Cellular Telephone Air Time @ $ 1,200.00
3. Certified Postage @ $ 1,450.00
4. Bus Bench Advertising Program @ $ 1,973.00
5. Training for Staff @ $ 2,000.00
6. Travel for Victims @ $ 2,000.00
7. Video Cassettes Tapes @$ 450.00
8. Audio Cassettes Tapes @$ 100.00
C.TRAVEL
$ 1,000
Travel for staff for training ,ie. Air Fare, Hotels, Meals, Etc.
D. EOUIPMENT $ 2,999
1. Video Camera (1) @ $ 1,253.00
2. Video Camera NC charger (1) @ $ 132.00
3. Video Camera Batteries (2) @ $ 92.00
4. Audio Visual Cart (1) @ $ 450.00
5. Tripod (1) @ $ 272.00
6. Standard Cassette Tape Recorder (1) @ $ 50.00
7. 27" Television (1) @ $ 750.00
CITY OF MIAMI BEACH
~
COMMISSION ON THE STATUS OF WOMEN
(MB COSW)
March 14, 1996
Ms. Wanda Flores
City of Miami Beach Police Department
Criminal Investigations Division
1100 Washington Avenue
Miami Beach, Florida 33139
Dear Wanda:
The Miami Beach Commission On The Status Of Women congratulates and commends you
and your staff for the wonderful strides that are being made within our City to address the
volatile issue of Domestic Violence. We hope that through your Department and community
involvement your program will continue to meet the needs of our expanding city.
If there is anything that our Commission can to in the future to help you, please do not hesitate
to contact me.
Very tnJ.ly yours,
L) ~~,xI ~J-
j]2Q~INE S. HER1Z, Chazrperson
JSH:me
W.O.M.B.
Women of Miami Beach, Inc.
PO Box 191233
Miami Beach, FL 33119-1233
-305/533-0977 Fax: 534-2770
HELPLlNE***534-6900
Ms. Wanda Flores
Domestic Violence Unit
Miami Beach Police Dept.
11 tho and Washington Avenue
1YIiami Beach, FL 33 13 9
Dear Ms. Flores;
On behalf of the Women of Miami Beach, Inc. and all the women of Miami Beach, thank
you and the Miami Beach Police Department for all that you do for victims of domestic
violence. We fully support your current efforts and would like to see an expansion of the
services to the growing number of women victimized by domestic violence.
You work hard to raise public awareness of the problem and spend long hours providing
information and referrals to this group. There is a tremendous need for assistance with
transportation, child care, legal information and help with finding shelter.
Our contacts with women who are victimized clearly indicate they need and want
professional counseling in addition to the support groups we have offered for two years.
We now offer counseling in both Spanish and English. In addition we provide information
about the dynamics of domestic violence, how to create safety plans for them and their
children and referrals to resources in the community.
We welcome you to refer people to us for counseling. In addition, our Helpline (voice-
mail) is answered seven days per week by trained staff to give crisis counseling,
information and referrals to those who call. Our next series of Public Education
SerninarsN olunteer Training Sessions begins April 9th. in the Community Meeting Room
at the Miami Beach Police Department. Thank you for cooperating with us. We applaud
your efforts wholeheartedly and will help in any way we can as you expand services to
victims of domestic violence and their children. Consider us partners in the goal of ending
domestic violence.
stk~
ME'T'R.O.OADE
ca..rJrn.l'u.'T nF' Kl'!rot.A.:; IIlZSOt.."RC:ES
I C> I AFFILIATED
R AGENCY
......... . ""II--
Else Lewis, Administrative Director
Inter-Agency Agreement
Between
The Metro Dade Advocates for Victims
Program (Safespace)
and the
Miami Beach Police Department
As required by Florida Statute the Safespace Shelter agrees to
receive and keep confidential domestic violence police reports from the
Miami Beach Police Department for the purpose contacting victims for
service. Safespace also agrees to receive eligible clients from Miami
Beach PO, space permitting for the purpose of providing safe shelter and
all other services normally provided.
The Miami Beach Police Department agrees to provide civil assist
services to victims pursuant to established Miami Beach PO regulation and
guidelines for the purpose of maintaining the safety of victims while they
are required to return to their domicile to retrieve personal effects. Said
victims are limited to a fifteen minute time period during the MBPD civil
assist.
The below parties subscribe to this agreement effective July 1, 1995
to June 30, 1996.
~;i#~
Ro rt E. Schroeder, Director
Advocates for Victims-Safespace
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA33139
COMMISSION MEMORANDUM NO. J /3 - q (.,
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: April 2, 1996
FROM:
Jose Garcia-Pedrosa Iv/.
City Manager 'If .
RESOLUTION FOR AUTHORIZATION TO FILE A
GRANT APPLICATION UNDER THE VICTIMS OF CRIME ACT
(VOCA) PROGRAM FOR A CONTINUATION OF A GRANT THAT
FUNDS THE POLICE DEPARTMENT'S DOMESTIC VIOLENCE
PROGRAM IN THE AMOUNT OF $43,097.00
SUBJECT:
ADMINISTRATION RECOMMENDATION
Approval of the Resolution.
BACKGROUND
Under the Victims of Crime Act, the Office of the Attorney General
administers a grant program that funds local programs to combat
Domestic Violence.
The Police Department has prepared a grant application to the Office
of the Attorney General to continue the funding of a Domestic
Violence grant that was originally funded in FY 1995/96.
This program funds the entire salary and benefits of one full-time
Domestic Violence Coordinator who provides direct services to the
victims of these terrible crimes as well as the purchase of certain
necessary equipment and operating expenses associated with the
delivery of these services. In addition, an advertising campaign
using bus benches will be part of this grant. The bus bench
advertising program is designed to provide information to victims to
encourage them to report these acts as well as where to seek help.
The Police Department has requested funding in the amount of $34,087
in grant funds. The city is required to provide a cash match of
$9,010 for a total grant request of $43,097. The city's cash match
will be derived from the Police Confiscations Account.
Due to time constraints, the grant application package had to be
filed with the Office of the Attorney General by March 29, 1996 and
as such, there was insufficient time to place this item on an earlier
City Commission Agenda.
DATE
c..'lD
L.(-~-~
AGENDA ITEM
CONCLUSION
This proj ect will allow the city and the police department to
continue the providing of these services to the victims of these
terrible crimes.
JGP/RB/MWD/SDR/MMS